COCA October 26th, 2010 Minutes

MEETING 10/26/10

Emily, Nora, Sarah, Kristina, Cyree, Kalei, Faustino, Brit, Martin, Sam, Eliana, Jeremy, Cierra, Josh

Josh motions to approve last meeting's minutes. Brit seconds. No blocks, motion passes. Minutes approved.

Everyone is either a zombie or a babe tonight. Or both.

Kalei: We have 4 event requests, just got $5,000 from FiCom, let's check 'em out! Emily, you okay on fund transfer requests?

Emily: Yes!

Kalei: Events until 7:35, then HH! One of them is an HH request.

Jessica and Ashley (ACB09) enter!

We turn to the Zoho.

Kalei: Marcel's gallery show! It's going to be awesome!

Cierra: YEAH!

Kalei: Marcel has come to like ten hours of officers meetings! He's so great! He joined us for a meeting and staid longer than me or Cierra! So committed! Did it last year too, a real ace dude. It's going to have a shadow wall, a performance, a hall of mirrors, a cosmic shrine, it's going to be interactive too. $360, $10 of which is advertising.

Brit: From HH budget?

Kalei: Yes.

Eliana: Are we allowed to approve? 14 day rule?

Josh: It's part of Halloween.

Kalei: As part of the event, so for the sake of efficiency- we were supposed to have the schedule done on the 4th and we're still negotiating the acapella group spots...

Eliana motions to approve. Brit seconds. No blocks. Motion passes, $360 to Marcel.

Kalei: Crazy Pitches, Nov. 19th. First show of the year! $150 l/s, $10 ads. Dakin Living Room. Do they need that much money for that room?

Brit suggests they might need colored lights and apparatus thereof. Kalei wonders if they need funding to set those up, because that would entail a media services staffer. Eliana wants to ask them for a more detailed budget to explain this.

Eliana motions to pend Crazy Pitches. Kristina seconds. No blocks. Motion passes, event pended.

Kalei: From Rachel Becker- report of Zoho trouble. As a JSU signer, wants $240 for Shabbat dinners into December.

Kalei mentions the ongoing controversy within our committee about funding spiritual life events; they have no other source of money, but it's for specific faith groups.

Sarah: Why not FiCom?

Cyree: It's not in anyone's court directly. It should be funded directly from the college. Student bodies should not have jurisdiction over religious groups or identity groups that they are unaffiliated or unfamiliar with.

Faustino: How do we change that?

Kalei: Well, it's a systemic problem about funding identity groups in a more accommodating way.

Cyree: Must find reliable ways to see that these groups get what they need apart from individual events.

Emily: So lets approve?

Kalei: They gave us a lump sum, not really a budget. Just "groceries".

Eliana: Lets ask them to advertise?

Sarah: They usually do.

Emily motions to approve the Jews' groceries. Eliana seconds. No blocks, motion passes.

Kalei accuses Josh of anti-semitism because Josh made a "crazy hat" joke. He responds, "i did my time".

RAICES BASH Problem arises: same week as Queertillion. Kalei voices concern that it's overkill to have two big dances so close together. Also the same period of time as Deathfest.

Kalei motions to pend the RAICES Bash so we can ask them to consider other dates. Faustino asks about speakers: Brit mentions that there will be intermittent speaking throughout the night. Cierra seconds. Josh calls for a point of order. Eliana asks if it can even happen that weekend as we are already over budget? Kalei says that's why we're pending it. Eliana wonders why we don't just deny it. Jeremy says this way they don't need to resubmit. Brit notes we do look at pending first anyways. Brit nods to the 19th or the 20th as being good dates. Kalei wonders if they can do it in December? Eliana asks if they can do it in November; that is too early. Motion passes. RAICES BASH PENDED.

Kalei: That only took us 21 minutes to get through 4 requests!

Jeremy: Go team!

HAMPSHIRE HALLOWEEN

Kalei: Community Council has approved our budget! We haven't! So let's talk about it! I'm going to go through the estimated increases in price. -added a second ambulance, $1200 -$1000 for EMTs (from $3k to $4k) -doubled band cost from $2150 to $5500 and that's actually it! we had decreased costs: duplications and lighting, and glowsticks. so we're great there. Last year: $41747.53, this year, its estimated- barring marcel's costs: $45963.90. it might go as high as $48k, but we've been approved for $49k so we're okay. ticket sales are going okay!

nora: sold 81 tickets at amherst today!

cierra: used sex appeal!

cyree: can't turn it off!

nora: made $1600 today! only 30 to sell tomorrow!

cyree: that'll go in an hour!

Discussion of where Cyree has to go to sell tickets (Amherst student center).

kalei: Selling out at Amherst, sold out at UMass, don't know about Smith or MoHo. Hampshire ticket sales are in the hundreds which is not a lot. Last year, it was last minute at hampshire though, so.

Josh: It's tomorrow, right? the due date?

Everyone: YES! zombie walk, posters.

Kalei: 1000 tickets = $20,000! almost half the cost could be put off by ticket sales! budget questions?

Kalei motions to approve Hampshire Halloween budget. Eliana seconds. Josh says "Fuck Yeah!" No blocks. Motion passes.

Kalei notes that the facebook wall for Hampshire Halloween has become a market to get tickets from Hampshire students for the 5 Colleges.

Kalei: Cierra's meeting lighting and tents tomorrow morning!

Cierra welcomes people to come join her at 10am in the office tomorrow to talk to the lighting and tents people.

Kalei: Pam is going to get candy at costco as opposed to what we chose for candy. We never approved the candy thing, so lets approve $200 now for the p-card to get candy thursday.

Kalei motions to approve candy budget. Eliana seconds. No blocks. $200 approved for candy.

Eliana reports back on successful Zombie Walk.

Kalei: Discussion of Hampshire Halloween Jobs Schedule! We're going to talk about them, and then schedule them into shifts! We're all going to have time to dress up and eat!

Sarah: We are starting at 4pm, yes?

Kalei: We'll probably start at 6pm. Officers are on duty starting 8am friday (in response to josh's dumb questions)

DEFENSIVE DRIVING JOB Jeremy elects to pick up Shunda K from Boston Friday morning, return her to her hotel, and then Martin take her back to Boston Saturday morning. The deal is that that is all they have to do for Halloween.

Rachel Becker (rlb08) enters! We tell her that we approved the JSU groceries budget. She leaves.

SAGA CLEAN UP JOB Cierra mentions the Saga late night breakfast clean up job- mentions that it's food as opposed to bodily fluids. Indoors as opposed to outdoor stuff.

WATER STATION JOB Kalei: This year new water system- loading in jugs, not the big spigot deals. Water station job will be carryin' water around.

STAGE MANAGEMENT Cierra: Make sure people arn't acting totally crazy, keep stage in order. Kalei: Four officers will constantly be in both tents all night.

GALLERY JOB Kalei: Low key- but spikes during acapella sets, at least last year. Try to keep drunk kids and glass bottles to a low. Not all night, but you need to be around as well as for all performances.

RCC-LOWER JOB Kalei: Hectic, crazy job! Hub of activity- by bathrooms. Used intensely. People will be passing out, falling into doors, etc. Acts as the dispatch for walkie-talkie communication. Notes that you will likely be working with or near a police officer or private security.

Nora asks about staff uniforms?

Kalei: Staff hats?

Josh suggests armbands. Nora suggests duct tape armbands. We decide to carry around staff hats.

Kalei fields a variety of logistic questions about jobs and how the campus will work on Halloween. A job chart is created!

Kalei motions to approve a purchase order for Thursday night's meeting food and a purchase order from Atkins Farm so we can have snacks to sustain ourselves the day of Halloween. $55 for Thursday night, Delivery Express. Eliana seconds. No blocks. Motion passes for $55 Thursday night meeting food.

Cyree: Do we do a dinner?

Kalei: 5pm, upper RCC! Sodexho catered! Us and bands!

$45 for an Atkins Farm purchase card? Josh seconds. No blocks. Motion passes for $45 Atkins Farm foodstuffs.

Faustino leaves the room so we can vote on his membership!

Josh delivers a brief monologue on how much Faustino means to him, then motions to approve his membership. Cyree seconds hardcore. No blocks. Motion passes. Faustino joins COCA.

Kalei motions to adjourn the meeting. Josh seconds. No blocks. Motion passes.