COCA March7, 2013 Minutes

CoCa Meeting Minutes CoCa

march 7th 2013

Attendance Ashley, mandy, anna, erin, xavier, jessica, lisa

Event Request

New Leaf(In Solidarity With Pipeline Resistance: Dinner and Teach-In):

Date: 12-Mar-2013

Location: ASH

Event Breakdown: Lighting & Sound	$ 0.00 Peformer Costs	$ 0.00 Security	$ 0.00 Food	$ 250.00 Advertising	$ 10.00 Other Costs	$ 0.00 Total Requested	260.00

Event Discussion: Lisa motions to deny this event. We do not know enough about the event to approve it. Mandy seconds. No blocks. Motion passes.

…………………………………….….DENIED……………………………………

Contra Dance Collective(Red Barn Contra Dance):

Date: 10-Apr-2013

Location: Red Barn

Event Breakdown:

Lighting & Sound	$ 0.00 Peformer Costs	$ 800.00 Security	$ 0.00 Food	$ 0.00 Advertising	$ 0.00 Other Costs	$ 160.00 Please Explain	Cost of the crowd manager and event monitor for the five hours. Total Requested	960.00

Event Discussion: Xavier motions to approve this event in full for $965 with an added $5 for advertising. Lisa seconds. No blocks. Motion passes.

…………………………………… APPROVED FOR $965……………………………….

Not-a-student group(Genderf**k)

Date: 26-Apr-2013

Location: Dinning Commons

Event Breakdown:

Lighting & Sound	$ 150.00 Peformer Costs	$ 0.00 Security	$ 250.00 Food	$ 40.00 Advertising	$ 10.00 Other Costs	$ 80.00 Please Explain	Food costs: I will be ordering a vegan option (either a processed snack food or vegetables w/ dip), a gluten-free option (gluten-free cookies), a non-dietary-restricted option (cookies, candy, or chips), and water (dispensers and cups). I need to have a reasonable amount of snack food for 200 attendees. I will consult w/ Sodexo to meet this goal while keeping the bill as small as possible.

“Other Costs $80.00”: The $80.00 requested here is for student event monitors, of which Event Services stipulated I would need 2. Student Event Monitors are paid $8.00 per hour, the event is 5 hours long (including set up and clean up time), so each will be paid $40.00. Total for paying the Student Event Monitors: $80.00.

Advertising: I will use the Duplication Center to make copies of flyers for the event to post around campus. I will choose an economical option for the flyers (8 x 11, not fancy, but w/ some color ink). Total Requested	530.00

Event Discussion: Mandy motions to pend. Anna seconds. No blocks. Motion passes

……………………………………EVENT PENDED ……………………………..

Amnesty International(Screening of Unmistaken Child [for Tibetan National Uprising Day]):

Date: 11-Mar-2013

Location: Hampshire College

Event Breakdown: Lighting & Sound	$ 0.00 Peformer Costs	$ 0.00 Security	$ 0.00 Food	$ 250.00 Advertising	$ 0.00 Other Costs	$ 0.00 Total Requested	250.00

Event Discussion: Mandy motions to deny. Xavier seconds. No blocks. Motion passes.

……………………………………….…DENIED…………………………………….

Hampshire Confucius(Welcome Back from SB Screening)

Date: 24-Mar-2013

Location: Spiritual Life Center

Event Breakdown:

Lighting & Sound	$ 0.00 Peformer Costs	$ 0.00 Security	$ 0.00 Food	$ 200.00 Advertising	$ 0.00 Other Costs	$ 0.00 Total Requested	200.00

Event Discussion: Xavier motions to pend. Lisa seconds. No blocks. Motion passes.

…………………………………………EVENT PENDED………………………………