COCA January24, 2013 Minutes

CoCa Meeting Minutes CoCa January 24th 2013 Attendance Ashley, Avi Jasmine, Carter Ramon Jessica Mandy Jorrell Reiann

Guest Zilong Frances

Event Request: Hampshire Confucius(Screening: Eleanor and Franklin): Date: 07-Feb-2013 Location: ELH Event Breakdown:

Lighting & Sound	$ 0.00 Peformer Costs	$ 0.00 Security	$ 0.00 Food	$ 900.00 Advertising	$ 0.00 Other Costs	$ 0.00 Total Requested	900.00 Last Meetings Event Discussion: Mandy motions to pend this event. We would love to have this event but we have some concerns about the capacity of space as well as the amount of money they requested for the food. It is over the $5 per head stated in the bylaws. Carter seconds. No blocks. Motion passes. Event Discussion : Jorrell motions to approve for $750 for the food for this event. The spiritual life will provide funding .Carter seconds. No blocks. Motion passes. ………………………………APPROVED FOR$750……………………………….

Not-a-student group(Jason Lescelleet, Bryan Eubanks, and Hong Chulki): Date: 13-Feb-2013 Location: SAGA Event Breakdown Lighting & Sound	$ 0.00 Peformer Costs	$ 3,000.00 Security	$ 250.00 Food	$ 0.00 Advertising	$ 0.00 Other Costs	$ 0.00 Total Requested	3250.00 Last Meetings Event Discussion: Carter motions to pend this event. We would like them to come in to our Thursday meeting to talk about the cost. They also need two other singers for this not a student group event. There is only one listed on the zoho so far. Jorrell seconds. No blocks.

Event Discussion: Jorrell motions approve for $2000 performer, $150 lighting ,$276 security  $5 advertising, a total for $2431. Carter seconds. No blocks Motion passes.

………………………………APPROVED FOR $2431……………………………..

Not-a-student group(Adam and Eve were Vegan! Modern Food Ethics from a Jewish Perspective): Date: 06-Feb-2013 Location: Merrill Living Room Event Breakdown Lighting & Sound	$ 0.00 Peformer Costs	$ 0.00 Security	$ 0.00 Food	$ 70.00 Advertising	$ 5.00 Other Costs	$ 0.00 Total Requested	75.00 Last meetings Event Discussion : Ashley motions to pend this event. This event needs two other singers as well as a location. Jasmine seconds. No blocks. Motion passes.

Event Discussion: After receiving a location and the names of two other signers Carter motions to approve in full. Ramon seconds. No blocks. Motion passes.

……………………………………APPROVED FOR $75………………………………..

New Leaf(New Leaf Film Screening: The Last mountain): Date: 07-Feb-2013 Location: FPH 102 Event Break Down:

Lighting & Sound	$ 0.00 Peformer Costs	$ 0.00 Security	$ 0.00 Food	$ 90.00 Advertising	$ 5.00 Other Costs	$ 0.00 Please Explain

Total Requested	95.00

Event Discussion: Jorrell motions to approve in full. Ashley seconds. No blocks. Motion passes. ……………………………….APPROVED FOR 95.00………………………………………

Queer Community Alliance (QCA)( Transnatural: holistic support for trans* bodies and spirit): Date: 07-Feb-2013 Location: FPH 101 Event Break Down

Lighting & Sound	$ 0.00 Peformer Costs	$ 400.00 Security	$ 0.00 Food	$ 80.00 Advertising	$ 5.00 Other Costs	$ 0.00 Total Requested	485.00

Event Discussion: Mandy motions to pend, the capacity for this room in 30 and they have an estimated attendance of 40. Jorrell seconds. No blocks. Motion passes. ……………………………..EVENT SENT TO PEND……………………………..