COCA January22, 2013 Minutes

CoCa Meeting Minutes CoCa

January 22, 2013

Attendance Mandy Carter Jessica Jasmine Avi Ashley Ramon Jorrell

Event Request Queer Community Alliance (QCA)( 4th Annual Five College Queer Gender & Sexuality Conference): Date: 01-Mar-2013 Location: FPH Event Breakdown: Lighting & Sound	$ 300.00 Performer Costs	$ 6,500.00 Food	$ 5,108.00 Advertising	$ 1,374.00 Other Costs	$ 2,350.00 Total_Requested	15882.00

Last meetings event Discussion: Mandy motions to pend after reviewing the complete breakdown of cost sent to coca via email. Carter seconds. No blocks. Motion passes. An email has been sent asking the QCA to come in again and speak about the event in detail. It is a very large event and we will like to approve it for as much as possible.

Event Discussion: Mandy motions to approve this event for $4,999 for the performer cost. Carter seconds. No blocks. Motion passes.

EPEC (Experimental Programs in Education and Community): End of Semester Celebration Date: 18-Jan-2013 Location: TBA Event Breakdown: Lighting & Sound	$ 0.00 Performer Costs	$ 0.00 Food	$ 27.00 Advertising	$ 0.00 Other Costs	$ 0.00 Total_Requested	27.00

Last Meeting Event Discussion: Mandy motions to pend because this event needs a location before it can be approved. The United States is not an acceptable location for an event. Jorrell seconds. No blocks. Motion passes. Event Discussion : Mandy motions to erase this event at the request of the student group. Jessica seconds. No blocks motion passes. Event deleted. ………………………………………..EVENT DELETED……………………………………..

Not-a-student group(Duncan Dance Workshop): Date: 29-Jan-2013 Location: Event Breakdown: Lighting & Sound	$ 0.00 Performer Costs	$ 0.00 Food	$ 0.00 Advertising	$ 0.00 Other Costs	$ 500.00 Total_Requested	500.00

Last meetings Event Discussion: This event was previously denied because it needed special permission from CLA before coca could approve it. After reviewing the event in today’s meeting Mandy motions to pend. When filing under not a student group you need to provide the names of three students involved with the event. Avi seconds. No blocks. Motion passes.

Event Discussion: Mandy motions to approve for $500 moving the amount requested from other cost to performer cost. Jessica seconds. No blocks. Motion passes.

…………………………….APPROVED FOR $500.00…………………………………

Circus Folk Unite: (Workshops with Tara): Date: 01-Feb-2013 Location: RCC South Lounge Event Breakdown: Lighting & Sound	$ 0.00 Peformer Costs	$ 500.00 Security	$ 0.00 Food	$ 0.00 Advertising	$ 5.00 Other Costs	$ 0.00 Total Requested	505.00

Event Discussion: Mandy motions to approve in full for the request $505. Carter seconds. No blocks. Motion passes. ……………………………………..APPROVED FOR $505……………………………..

Hampshire Confucius(Chinese New Year Celebration): Date: 09-Feb-2013 Location: Dakin Living Room Event Breakdown Lighting & Sound	$ 0.00 Peformer Costs	$ 0.00 Security	$ 0.00 Food	$ 720.00 Advertising	$ 10.00 Other Costs	$ 0.00 Total Requested	730.00 Event Discussion: Mandy motions to approve a total of $455 for this event. $450 for food and $5 for advertising. According to the bylaws we can only approve for $5 for head for food. Carter seconds. No blocks. Motion passes.

…………………………....APPROVED FOR $455…………………………………..

Hampshire Confucius(Screening: Eleanor and Franklin): Date: 07-Feb-2013 Location: ELH Event Breakdown:

Lighting & Sound	$ 0.00 Peformer Costs	$ 0.00 Security	$ 0.00 Food	$ 900.00 Advertising	$ 0.00 Other Costs	$ 0.00 Total Requested	900.00 Event Discussion: Mandy motions to pend this event. We would love to have this event but we have some concerns about the capacity of space as well as the amount of money they requested for the food. It is over the $5 per head stated in the bylaws. Carter seconds. No blocks. Motion passes. …………………………………EVENT SENT TO PEND……………………………………..

VIBE(VIBE: Indie Rock!): Date: 16-Feb-2013 Location: Red Barn Event Breakdown

Lighting & Sound	$ 150.00 Peformer Costs	$ 1,500.00 Security	$ 120.00 Food	$ 0.00 Advertising	$ 5.00 Other Costs	$ 0.00 Total Requested	1775.00

Event Discussion: Jorrell motions to approve this event in full for $1871 adding $96 to the security cost  which will cover the amount need for green mountain. .This looks like a good event, first concert of the spring semester. Carter seconds. No blocks. Motion passes

Not-a-student group(Jason Lescelleet, Bryan Eubanks, and Hong Chulki): Date: 13-Feb-2013 Location: Red Barn Event Breakdown Lighting & Sound	$ 0.00 Peformer Costs	$ 3,000.00 Security	$ 250.00 Food	$ 0.00 Advertising	$ 0.00 Other Costs	$ 0.00 Total Requested	3250.00 Event Discussion: Carter motions to pend this event. We would like them to come in to our Thursday meeting to talk about the cost. They also need two other singers for this not a student group event. There is only one listed on the zoho so far. Jorrell seconds. No blocks.

………………………………..EVENT SENT TO PEND……………………………….

Not-a-student group(Adam and Eve were Vegan! Modern Food Ethics from a Jewish Perspective): Date: 06-Feb-2013 Location: United States Event Breakdown Lighting & Sound	$ 0.00 Peformer Costs	$ 0.00 Security	$ 0.00 Food	$ 70.00 Advertising	$ 5.00 Other Costs	$ 0.00 Total Requested	75.00 Event Discussion : Ashley motions to pend this event. This event needs two other singers as well as a location. Jasmine seconds. No blocks. Motion passes. …………………………………EVENT SENT TO PEND………………