Fall 2009 COCA Meeting Minutes

= Tuesday, September 8th, 2009 =

Recorded By Leanna Pohevitz

Meeting Agenda: As mailed out on September 7th, 2009


 * Officers
 * What positions?
 * Who?
 * Voting Rights
 * Wait for new members? or for council elections?
 * Reaction to Disiplinary Decision
 * COCA Powerpoint for signer seminar.
 * Finding the most functional SAF Distribution for COCA
 * Potential impact of each form of distribution
 * Meetings with FiCom for the upcoming Semester
 * GOOGLE Calendar - and printing it for signer seminar
 * Duplications Order
 * How to get new members
 * Concept of the headliner idea rediscussed
 * Five College Hamp Halloween Ticket Dispersal
 * Event Staff T-Shirts
 * Setting up specific meetings for people who only want to be involved in Halloween.
 * Office Supply List

Meeting Commenced: 5:36pm

Attendance: Leanna Pohevitz, Sam Light, Marian Schmidt, Kalei Sabaratnum, and Peter Modest

Reasons for the Meeting:

First: Halloween


 * One large circular tent instead of two rectangular tents? – Ring Rope lightening.
 * Save a couple thousand dollars with only one mic rack.


 * Plenty of people want to dance, and then people want bands.


 * Center tent would only be djs.


 * Gallery as the haunted house.


 * 6:00pm to 12:00am in the other tent?
 * Strike tent one at noon. Get everyone onto the library lawn by midnight. Let other tent strike at one.


 * Plan for hour long slots and 45 minute sets.


 * Breakfast starts at 1:00am.
 * No music past 1:00am
 * Said that it ended earlier than it did. Breakfast from 1:00am to 2:00am


 * Last year was $47,000
 * $5520 was the tents in total.
 * Three small tents must remain.
 * 40 x 80 tent = $1920.00
 * 80 x 80 tent = ?


 * SL to black out Sound and Lightening for the date of Halloween

Second: Officers


 * What positions?
 * The current four officers don’t work.
 * LP – The FiCom liason and financial director should be merged and completely separate from the co-chair position. Should there even be co-chairs, or chairs, or just four officers on the same page.
 * KS – I like the idea of co-chairs. I think planning such large scale events require more than one person heading it is imperative.
 * PM – How do you think it would be different if
 * SL – Four main jobs: 1) Deal with money 2) Coordinate Events 3) Minutes Notes

4) Someone must go to council weekly


 * KS – Yes and all four of those positions need to be meeting with FiCom, not just whoever is in charge of looking over actuals daily. It should be the responsibility of the Financial director to be in constant discussion with FiCom.


 * LP – well what about having the event coordinator and the person who goes to council as the co-chairs.
 * KS – We can have a similar set up to FiCom if that is easier. There is definitely a problem having the secretary being a co-chair and an obvious problem with the financial director not having someone overseeing it.

Third: SAF Distribution


 * LP – I want our own accounts, two of them. One for large scale events that is approved the semester prior if at all possible – and one that is more fluid for all student groups.
 * SL – Follow the four $ per person per meeting standard. We can’t set the cap to low
 * KS – But we should shoot for an event that costs $40,000 and if it hits $50,000 it won’t be terrible. I think more than $50,000 is showy and ridiculous.
 * SL – Well I will work on deals with the sound guys because they now understand our budget.
 * How much will we need in 611?
 * KS – How much did we spend last year/last semester?
 * $71,000 including spring jam ($39,000 ish on Spring Jam)
 * MS – What about the semester before that.
 * $22,000 excluding Halloween (only event requests)
 * About $30,000 a semester in the other account seems reasonable, its roughly $10,000 a month in student event requests.

Fourth: Office Supply List


 * Sharpie Package
 * Stapler
 * New 2010 Desk Calendar
 * Smaller 2010 Event Calendar
 * Package of Black Pens
 * Package of Blue Pens
 * Magnets for White board
 * 12 Black Binders
 * White Paper Box
 * Lined Paper Box (College Ruled)
 * 12 Divider Packages
 * 12 COCA Notebooks (the thin)


 * Bulletin board for in the airport lounge? – In front of the post office?


 * List Read Out

''LP Motions to pass it and bring it to Marie. KS Seconds. Unanimously passes.''

Fifth: Event T-Shirts

''Leanna motions we bring Event staff T-shirts back to CC room. MS seconds. Unanimously approved''

6:40pm LP leaves for Community Council Mini-Golf Get Together

Sixth: Officer Position Discussion


 * SL has an idea to emulate FICOM’s officer positions.


 * If COCA wants to prevent one person from having too much control we need to have someone above it; Financial director as Co-Chair, event director also as Co-Chair and then a Secretary


 * MS and KS do not think we should have financial director as financial director AND co-chair. (LP also strongly expressed this)


 * Titles aren’t important but people who are in charge of money are important.


 * PM - three signers can be any positions


 * SL doesn’t want co-chairs. MS and KS want co-chairs. PM doesn’t think one person should be in char thinks co-chairs could work both have advantages but doesn’t know how it would be. Thinks that in terms of Spring Jam and Halloween we could have one person in charge.


 * SL wants to do financial jobs for committee. SL overstepped his authority and thinks that that was the problem.


 * We were deciding on peoples budgets as a committee.


 * SL has to meet with Pam weekly. Ananda’s position should be replicated in COCA because it makes our lives easier to have someone with a little extra oversight.


 * Pam should know who ALL of COCA is (KS and MS) not just the financial director (SL). We need to have better communication with Pam as a whole committee


 * SL needs to give instructions to other members of COCA in order to pass on his knowledge.


 * MS thinks that SL should be the overseer of the Financial Director because he knows how to pass on the information the best KS, SL and PM agree.


 * 2 co-chairs, a financial director and a secretary. But we also need a person who goes to council. The co-chair position can be the same as the one who goes to council.


 * Leanna should be the council rep. but that cannot be the chair position if Leanna is the chair of council.

Action Items


 * Leanna will post next weeks agenda and mail out minutes to be approved at next meeting and that agenda.

Meeting Adjourned: 6:49pm

= Wednesday, September 9th, 2009 =

Recorded By Leanna Pohevitz

Joint Meeting with FiCom Attendance: Leanna Pohevitz, Sam Light, Kalei Sabaratnum, and Peter Modest – Willz, Ananda, Mida, DeeDee, Luke, Andy, Dylan, Daniel

Meeting Commenced: 7:05pm


 * Signer Seminar – Saturday
 * 12:00pm – 3:00pm
 * 10:30am – to 12:00pm Practice for just us.
 * SL has to leave early to pick up a couch. PM can’t come. CL quit COCA. MS probably can’t, KS says she can come, LP can come.
 * KS wants to do identity based groups.
 * No one else wants preferences.
 * SL asks to pair with AV incase he has to leave early.


 * PT told DE that she would be paying for the event through her own office. If that is the case then she doesn’t need money from FiCom or COCA. The event was not student-run so it is questionable about the money coming from SAF anyway. It is better with it coming from CL&amp;A office.


 * Account
 * COCA needs to meet with EMTs to discuss Hampshire Halloween.
 * Break down for FiCom
 * Offsetting the cost - $10.00 for every ticket to the five colleges. $5.00 for Hampshire Students. 500 tickets to each campus. 2000 extra total.


 * Discussion about Eric Krasnow and the money from the five college funding.
 * DD – Saying that we didn’t the money was not COCA’s choice to make. You could have taken less money from the SAF
 * SL – By the time the check had come in it was already summer and there was nothing we could do. At the time it made no sense, the event was already paid for.
 * If we do this we can allocate more funds to other events.


 * SL – Having the event budget have meeting food. Student group account and an SAF funding account.


 * We tend to fund about $10,000 a month and then there is a huge boom in the Spring.


 * What if we did it as a disbursal not all at once.
 * LP- that’s good but can it start $5,000
 * KS – We won’t be looking at anything till it is on the ZOHO account.


 * SL – We have to be careful about the disbursal rules from Council.
 * Halloween is only 7 weeks away. $50,000 is the number we will shoot for. Hopefully it will be much lower.


 * After signer sem we will have a meeting with Pam.


 * KS – we are changing the officer positions
 * I will be going into the office at 6:30pm on Tuesdays up until about a week before till 7:00pm to discuss ideas for Hampshire Halloween.


 * Google Calendar must be done soon


 * We need to have a get to know each other group small event. COCA can plan it in the upcoming weeks.


 * Discussion of a circular tent. DJs on a big center piece. Lightening around it.


 * Student Groups Core on Hampedia. – Event planning

= Thursday, September 10th 2009 =

Recorded By Leanna Pohevitz

Attendance: Leanna Pohevitz, Sam Light, Kalei Sabaratnum, and Peter Modest. New Potential Members Justin Porter (jwp09@hampshire.edu), and Melissa Flores (mjf09@hampshire.edu).

Meeting Commenced: 7:09pm

First: Meeting Minutes


 * LP Motions to Approve September 9th 2009. KS Seconds. Unanimously Approved.


 * Where is AA? MS can’t come tonight.
 * Explanation of what Signer Seminar is and what COCA and FiCom are for new members.

Second: Event Requests


 * JSU #648
 * Rosh Hashanah Lunch – Lunch prepared in the Kosher Kitchen
 * Estimated Attendance: 25
 * Food $125.00
 * Paper Goods $10.00
 * Total Requested: $135.00
 * SL motions to approve in Full. LP seconds. Unanimously Approved.
 * Total Approved: $135.00


 * JSU #648
 * Rosh Hashanah Dinner
 * Estimated Attendance: 70
 * Food: $1,400.00
 * Paper Goods: $50.00
 * Total Requested: $1450.00
 * That is $20.00 a person. For dinner we can do about $6.00 a person maximum plus the paper goods requested. If they are unhappy they can come in and request more.

'''LP motions to approve $470.00. KS Seconds. Unanimously Approved'''


 * Total Approved: $470.00


 * JSU #648
 * Yom Kippur Break – Fast
 * Estimate Attendance: 30
 * Food: $240.00
 * Paper Goods: $15.00
 * Total Requested: $255.00
 * Instead want to do $6.00 a head plus the $15.00. That would be $180.00 + $15.00

'''KS approves $195.00. PM seconds. Unanimously Approved'''


 * Greenhouse
 * Bread and Puppet
 * Estimated Attendance: 80
 * Posters are already up for the event all ready. – We need to have a discussion with Catherine Craig.
 * $4,000.00
 * Called Emily Ryan. About the posters.
 * Turns out that they are going to be in Amherst and this money would be to bring them to Hampshire.
 * Performer: $3600.00
 * Food: $400.00
 * Total Requested: $4,000.00
 * They come everywhere.
 * We need to get them to come in because that is a huge amount of money.

'''SL motions to approve $0.00 until we speak to them. LP seconds. Approved Unanimously.'''


 * Someone has to send them an e-mail.

Third: Sonix


 * Called Sonix and had them clear their schedule for October 30th, 2009. We have to tell them what we want but they blocked that weekend out for us.

Fourth: Duplications Order


 * Have to put in a new order with the Google calendar. Google Calendar has the date of the events on the bottom of each date of meeting that event requests have to be submitted by.


 * Abbey Road Live – Beatles cover band. They went to UMass Amherst
 * Dan Conklin
 * Lettuce

Fifth: Experimental Music Collective


 * Ben Kudler Enters 7:57pm – Signer for the Experimental Music Collective
 * Four Shows coming up this month.
 * Pam Tinto – New Rule the ten day.
 * Can’t do anything till we approve.
 * But one is less than 14 days away.
 * What happened was the bounce back e-mail. No longer are we accepting e-mail forms.


 * KS we need to be very firm. This has happened before. This has happened in Spring already.


 * BK book the space and time. This is going to happen money is tentative. Never confirm anything before hand. There are a lot of rules and I try to keep up and it’s hard. You “roll over a lot more clubs than just my club.”
 * I’m not mad at anyone it’s not anyone’s fault.
 * I am in a weird purgatory of funding and not funding.


 * SL – would event still happen if we don’t fund?
 * We fund events that are open to the SAF.
 * BK – with this strictness.
 * KS – your first event is to happen on the 12th this Saturday.
 * BK – You don’t have money till after Saturday
 * SL – The money is in the ether. It can be given but you won’t get it till long after that.
 * BK – Chris Cooper. Is the first thing that I have signed my name on. The issue with that is that it isn’t ten days in advance.
 * Cayolyn – needs to get them at least 10 days in advance.
 * Frustrating because I can’t fill out the sheet till 10 days ahead of time.
 * SL – Hampedia page on the top – database on Zoho.
 * BK – got an e-mail from Carolyn.
 * SL – the event is going to happen and an ERF has been approved.
 * BK – Will COCA still consider the event? I never assume that the events are going to get money. I have no booked eight shows this semester and every single e-mail upwards of fifteen performers says that I am going to try to get money but that the school has to approve it first. I just want to make that very clear.

Meeting Adjourned: 8:23pm

= Tuesday, September 15th, 2009 =

Recorded By Leanna Pohevitz

Meeting Agenda: As mailed out on September 14th, 2009


 * Welcome New Members
 * Officers, bylaws, etc.
 * Event Requests
 * Bread and Puppet/ Greenhouse
 * Circus
 * Halloween
 * FiCom Love?
 * Human Rights Awareness Tour
 * Duplications

Attendance: Leanna Pohevitz, Sam Light, Kalei Sabaratnum, Peter Modest, Justin Porter, Marian Schmidt, and Justin Kahn.

(8:05pm) Melissa Flores (7:23pm) Cyree Johnson

Meeting Commenced: 6:57pm

First: Meeting Minutes ''LP Motions to Approve September 10th 2009. KS Seconds. Unanimously Approved. LP Motions to Approve September 11th 2009. KS Seconds. Unanimously Approved.''

Second: Greenhouse


 * Bread and Puppet

Rebecca Siegel enters


 * Estimated Attendance: 200
 * Food $500.00
 * Performer Costs $3500.00

Total Requested: $4000.00


 * Currently Pam Tinto is paying for this but she wants to be reimbursed for this in full. Pam fronted the money.

COCA wasn’t sure who was funding it and if it was a student run event or was being run by CL and A so we called in a representative of the Greenhouse student group that is hosting the event.


 * Katherine Craig extended the invitation to Bread and Puppet and then because of the mess-up on the funding request and her not hearing back from COCA she spoke to Pam who then fronted the money.
 * Greenhouse mod is a student group. Greenhouse is a public space. In the past this has been funded out of the Greenhouse student group budget. This year Pam just did it because it needed to be fronted.
 * It came out of PT’s 3.5 subsidy?
 * They couldn’t request money because there was a switch of budgets.
 * PM – How much did it cost last year?
 * Sunday, September 20th 2009
 * SL – It will be on our ZOHO by midnight tonight.


 * SL – I think we should fund the performer not the food.
 * LP – I’m fine with funding it all but the issue here is that people keep assuming we will automatically fund things. There needs to be a formal letter to signers, PT, and all other offices that have any group funding that we will no longer simply fund things because they already have fronted money regardless of how often the event has happened in the past. It sets and perpetuates a terrible precedent and makes COCA a rubber stamper when we need to be evaluating all events on the same criteria and nothing but that.
 * KS – It also sucks to have the Greenhouse as middle men.
 * SL – Well not doing the food is fair as it doesn’t hurt the performer and it gives us an easy way to bring the issue up with everyone.
 * KS –This needs to serve as an example for the community. And if we don’t fund it, it also makes PT’s CLA office look really biased toward Greenhouse because it is such a large percentage of their budget.
 * PM – This is interfering with how we run. We can’t have that.
 * SL – So what are we going to do with the greenhouse request. We will approve it with the stipulation that Pam must be contacted
 * LP – Well how about we go about this a different way then we have been rather than approving and offering stipulations we don’t approve till we have a discussion with the parties involved about how this is the last one time save. In the future events will be judged on the same criteria whether or not someone else has already put up the front money, or if the event is new, old, or crazy.


 * SL Motions to move it into pending until we hear back from Pam. PM seconds. Unanimously Approved.

Third: Circus


 * 742

Victoria Quine – vbq06@hampshire.edu and Tara Jacob enter


 * Miscellaneous – Was in the ten day time limit – Cut and pasted to e-mail because it was not seen early enough.
 * Saturday, September 19th 2009
 * Corvous Woolf in object manipulation.
 * $400.00 Travel Expenses.
 * Most Recent number is actually $500.00
 * They are working with all-house. E-mailed Limb to see if they were willing to kick in money in for this.
 * PT gave them an ok for the contract. She is holding the contract until we give them money. This is the exact same issue as the last one. If we are not actually in charge of deciding then why does everyone make it seem that way?
 * Whoever’s around, attendance of all-house. Library Lawn, open to everyone. Will fluctuate.
 * Projected Attendance: 100


 * Suggesting that the Primate Fiasco wants to come back – Band submissions will start in next week. Everything will be posted.
 * Decisions will be up by midnight tonight.

VQ and TJ leave.


 * LP – I am confused as to what the switch in price is. The shuttle only costs $40.00 and we know that.

''SL Motions to approve $500.00. PM seconds. 4 Approve. LP Denies on account of more discussion necessary and thinks that $500.00 is to broad an estimate, requesting more figures.''

Fourth: Experimental Music Collective Ben Kudler and Jack Callahan enter


 * November 3rd 2009
 * Chris Corsano/Mick Flower
 * Estimated Attendance: 100
 * Both from very far away (England) – Large venues all across the world.
 * Large names in Western Mass.
 * SL – Lightening and Sound?
 * JC – We obviously don’t get enough
 * $1000.00 was the most I was comfortable with paying per person. I guess $500.00 per person is also reasonable.
 * BK – he was just touring Europe. This is a very special show for us and we feel pretty lucky that we would get to do it. Both of them have played with like every one of the big names in Experimental Music.

There is time in there, it’s after Hampshire Halloween.


 * SL – There is going to be more time in there before
 * BK – Neil Young said he would give us a discount. His band is also willing to play there. $120.00 for sounding and lighting.
 * PM – Can you e-mail the bands and see how much they are willing to play for?
 * MS – If this is the place they want to be they may be willing to take less money.


 * September 26th 2009
 * Wasteland Jazz Unit and Friends
 * Security Costs: $120.00
 * Bands: $700.00
 * “Smaller weirder acts”. They are going to have a longer future in the experimental collective music scene.
 * Press in the wire magazine. Two records out together.
 * It’s booked for the Tavern.
 * Decade of noise and music. Sam Goldberg.
 * Burnt Hills – Older dudes from Albany, New York.
 * Sort of Local…?
 * JC – A lot of these shows, the bands that we book are not bands on major labels or labels at all.

Danny Moore


 * PSI and friends
 * October 26th 2009
 * Vic Rollins and Tim
 * Satanized – Band
 * Critique of Improvised music.
 * On “Roadsides” – Not always nice strong political discussions
 * $900.00 Performer Costs.
 * $120.00 Security
 * Everything will be up on the database tonight by midnight.
 * They had to turn around their tours.


 * CJ – Press Kit?
 * BK – Pitchfork media, said they were one of the groups

Sept 26th Wasteland $700.00 $120 .00 = $920.00 Oct 4th $151.50 Oct 26th $900.00 $120.00 = $1020.00 Oct 28th $301.50 Nov 3rd $4020.00


 * JP – I feel very uncomfortable giving people money without seeing their research. It would also help avoid everything about people coming back.
 * LP – I also think that we should look at the groups overall requests in this particular case. It would be silly for us to decide which of these events is the stronger one when we aren’t actually aware. I think a better way would be to figure out how much money reasonably our budget can afford to give the group and then give them that quote and see what they can bring back to us with it. For example, $2000.00 how many of these events and how big of a turnout can you make it.
 * SL – I think we can still be very objective about each individual event.
 * KS – But if that was the case then I wouldn’t approve any of them because of how small the turnout is supposed. But they are taking a strong initiative as a student group. It is extremely hard to look at these as individual events when they just proposed five events to us.
 * MS – Also we can look at the soonest one and then ask them to come back.
 * KS – Slam Collective last semester requested $6,000. We looked at it as a whole, they aren’t going to ask for more. What’s to say that EMC isn’t going to come back mid-October and ask for more
 * CJ – One oversight that can be seen even in the old system is that Slam Collective requests money for food at events. It isn’t a fair playing field for new signers.

MS leaves at 8:03pm

Melissa Flores enters.


 * LP – I don’t want to do events individually because if we do I don’t feel any would be approved simply based on turnout for cost, but I do feel that it is definitely an audience that needs some events and commend the signers for doing so much as only second years. They are taking a much stronger initiative than we have seen elsewhere.
 * SL – Well don’t submit it when you don’t know what the costs are. The request is incomplete.
 * KS – I think this is not properly detailed regarding each band. They can switch it around to much. At the same time I don’t think that in the past we have required that specific groups give us e-mails back and forth.
 * JP – It would be unfair to ask who you get proof from.
 * SL – We don’t have the time man power or energy to ensure that signers are doing what they are supposed to be doing. These events are complicated as is. Slam Collectives events are much easier to contract. There is no one else the money can go to. Slam Collective requires less scrutiny by the nature of the events they put on. If they were trying to put on live band concerts we would not fund them either without the correct amount of information, we would require the same things of them.
 * KS – Let’s put the $4000.00 on the back burner and talk about the others as a bundle.

''SL motions to move $4000.00 to the pending category. PM seconds. Unanimously approved.''


 * Sept 26 $820.00
 * Oct 4 $151.50
 * Oct 26th PSI and Friends - $900.00 $120.00 in security. Asking for $1020.00 Total
 * Oct 28 $301.50
 * None of them are filled with enough information to work.
 * SL – Pending is still a decision.


 * KS – We need to discuss Wasteland Jazz Unit and Friends. September 26th 2009
 * 20 Estimated People.
 * It is $820.00.
 * LP – I think we also need to keep in mind how much money we gave other groups for different things like Rosh Hashahana Dinner etc.
 * SL – Well I would be fine with approving this.
 * JP – There are six bands, and $700.00. We don’t know the break down. Some of the smaller bands are playing and aren’t getting any money. Who is he going to be paying, how much will they be getting, and where are these numbers coming from?
 * KS – Let’s look at how we did it in the past… Each group was required to give a break down of honorarium and we said bring two of those four because that is what the SAF can currently fund. Those were also different money times for us though.

''KS motions to move it into pending until we have specific performer costs. LP Seconds. No Blocks. Unanimously Passes.''


 * PM – This is a test in and of itself.

Fifth: Slam Collective


 * Estimated Attendance : 50
 * Total Advertising Cost is $100.00
 * Lets start by cutting them to $5.00 in advertising straight through. That at least cuts $50.00 total.
 * JP – Is this a negotiation between the poet and the group or is it just a picked number out of thin air?
 * MF – It makes sense to give the money to groups all over campus to get a lot of people involved.
 * KS – There is no problem in asking them to come in.

''KS Motions to ask them to come in. PM seconds. Unanimously Approved.''

Sixth: JSU


 * Kosher Cook Out
 * September 22nd 2009
 * Was that fourteen days in advance?
 * No – It has to be automatically denied.
 * ALL COCA requests mush be submitted at least 14 days in advance.

Seventh: JSU


 * Sushi in the Succot
 * Sushi and Advertisements
 * Estimated Attendance: 50
 * Food $500.00
 * Advertisements $25.00

Total Requested: $525.00

''LP motions $505.00 cutting advertising to $5.00. KS Seconds. Unanimously Approved.''


 * LP – The JSU needs to get institutional funding for the future because I don’t feel it is our place to step on religious boundaries at all and sometimes I feel we come close.
 * KS – If a religious group requests money for a religious holiday it is not our job.

Eighth: QCA


 * You can’t not use sodexo, Sodexo has the right of first refusal.
 * Red barn or tavern.
 * COCA can sponsor an event as well. A lot closer relationship in the Fall. COCA will be working much closer with the QCA on dragball.
 * Queertillion! Woo
 * No decision or discussion, as it is very far off and CJ stayed.

Ninth: FiCom Meeting Tomorrow


 * SL – My number is $50,000.
 * KS – Mine is $45,000.
 * LP – I think it should just be the best possible for the least possible.
 * SL – $50,000 keeps us safe and not having to come back. With increases from vendors.
 * LP – I agree with the number completely but I think that the intention must be putting on the best event possible for the least amount possible.


 * Last year it cost $45,000 ish.
 * Let’s make a projection tomorrow based on 2008 + known increases and present it them tomorrow night.

Meeting Adjourned: 9:03pm

= Wednesday, September 16th 2009 =

Joint Meeting With FiCom

Recorded by Leanna Pohevitz

Meeting Commenced: 6:58pm

Attendance: Leanna Pohevitz, Sam Light, Kalei Sabaratnum, Peter Modest, Dylan, Willz, Mida, Daniel, Andy, DeeDee, Ananda, Luke


 * Actuals last year was about $44,000
 * Major Fixed costs of the event are tents, lighting, sound, and public safety.
 * We are going to restructuring the way that Halloween is being run. Sound should decrease, lighting will probably increase though.


 * We had about 3000 people last year but this year with it opening up


 * Hampshire College Medical Services – An increasing cost? We are going to have to


 * $50,000 in the account. The goal is to actually spend between $40,000 and $45,000 but not to go into the red.


 * Halloween is only six hours.
 * No Headliner this year.
 * Last years headliner ideas came from outside.


 * DD- Last year, a lot of students did not participate because of religious services. An event off campus.
 * Daniel: Sub Free Dance Area?
 * Absolutely!


 * Wiggle room because of no headliners.


 * Line Item of reasonable amount for other student groups who want to run student groups.


 * Haunted House – Chris Sommer – Makeup and prosthetics artist.


 * Music Festival in the tavern. Funky stuff going on.


 * Last year event was planned in three weeks.


 * $50,000 will allow us to do all of these things with the correct intention.
 * Once we hit October everything begins to move much to rapidly to be doing $10,000 installments.


 * Music Department to pitch in for sound at all? – Skilled sound guy who works for us anyway, students and him etc.
 * While the technicians are good the amount of power is too much.


 * Buying a tent? How much would it cost to just own it.
 * SL – It would be much to much to do for Halloween.
 * W – You don’t really have to pay local bands.
 * KS – I agree with you – we are going to have very few bands


 * Way less money from the bands and travel. And more from student groups.
 * Mi- Make the new one look accurate than
 * LP- The one you have isn't the new one, it is the Halloween 2008 Actuals.
 * SL – Try to do it as a community based event.


 * Changes to 2008 Summary
 * D - Breakdown of what you think the 2009 Summary is going to be. Touch on all of it.


 * SL – I am not comfortable quoting numbers for certain things like Public Safety Numbers. This is how this school operators.
 * W – Create a Hampedia page every time you get more numbers. Editable that people can look at.


 * Break downs of money even if you have no idea how much you are going to spend.
 * It would make everyone on COCAs life much easier – to not have it as a byline


 * D – After this event we could just have a discussion with Council
 * SL – I could bring it up in Community Council


 * SL – We have been approving events but not filling out any paperwork
 * Its not $15,000 a month it’s $15,000 until you run out of money to fund.


 * We don’t deny events because we don’t like the event. We only deny events because they don’t meet a deadline. We only move them into pending if we are having issues with the information we have (main issue is that we don’t have information). We also look at events with intense scrutiny if it is a lot of money and a few people. Also obviously events are denied if they are closed events.

JSU – $525.00, to $505.00 wrong on the ZOHO


 * COCA/FiCom Lazar Tag – COCA will check out prices tomorrow night.


 * FiCom is going to release the information about the punishment decision to the public by submitting it to the daily digest
 * It has to go to CRB first.

COCA Part of Meeting Adjourned: 7:47pm

= Thursday, September 17th, 2009 =

Recorded By Leanna Pohevitz

Attendance: Leanna Pohevitz, Kalei Sabaratnum, Peter Modest, Samuel Light, Justin Porter, Melissa Flores, Jesus Macias jfm09@hampshire.edu, Max Pearl mx.pearl@gmail.com

Meeting Commenced: 7:10pm

First: Meeting Minutes

''LP Motions to approve minutes for September 15th 2009. KS Seconds. Unanimously approved. LP Motions to approve minutes for September 16th 2009. KS Seconds. Unanimously approved.''

Second: Slam Collective


 * AJ enters 7:18pm
 * 703
 * Nine Requests


 * All of the money goes directly to the performer and not for anything else.
 * Oct 13th – Nicole Homer - Was on three national poetry teams. Won the emerging artist awards.
 * Always an hour long slam.
 * Attendance is pretty standard 50 people. (Usually between 40 and 60).
 * That’s actually really low for a college gig. $2500.00 at a school typically.
 * It is really hard to get people to come to a college for lower prices.


 * "This year we are only bringing people out for 3 of the 4 weeks over month."


 * Ken Arkind and Panama Soweto
 * Dead Poet slam at the end of November.
 * Discussing doing it over Halloween weekend instead of on a Tuesday night.
 * KS – We would love to have that more than anything.


 * Decisions will be up tonight by midnight.


 * September 28th 2009
 * Carrie Rudinski

LP motions to approve $1005.00.


 * LP – I just want to be really open about this I think there should be a suggestion to them that next semester it be every other week they bring a performer. They make really good points but it is hard to give one group so much while there are so many student groups.
 * SL – But performer costs are fixed, people in other groups are actually overshooting.


 * October 6th 2009
 * Connor Dooley and Ian Khadan

SL motions to approve $1005.00.


 * Long Discussion about the feasibility of approving events when we are unsure about disbursal of money to student groups.


 * October 13th 2009
 * Nicole Homer


 * October 20th 2009
 * Jack McCathy


 * November 3rd 2009
 * Tara Hardy

Fourth: Sexperts


 * 669
 * Amanda Lundquist
 * all07@hampshire.edu
 * Sexual Health, Healthy Communication proposed 9/25
 * It was submitted on time but on the old form site.
 * Basic sexual training seminar, it is usually closed as a training for people who want to join the group.
 * This year though it is opened for the whole campus.
 * 9:30am – 5:00pm
 * Bringing in someone, same person they bring in every year.
 * Estimated Attendance: 24


 * Discussion about it being in the old form site. We don’t know the amounts, so Amanda is going to submit that by 5:00pm tomorrow (September 19th 2009) and COCA voting members will vote via e-mail.

LP motions via e-mail to pass on the 20th, motion passes)

Fifth: EMC


 * September 26th 2009
 * Total Cost: $820.00


 * Wasteland Jazz Unit - $200
 * Tiger Hatchery - $100
 * Burnt Hills - $100
 * Roma Wolfes - $50
 * Family Treasures - $50
 * Mist - $200


 * BK did a very good job of the breakdown that we requested, each of the bands the amount each will get. This will serve as a test.

''SL motions to approve $820.00 and keep everything else in pending. KS Seconds. Unanimously Approved.''


 * PM will go to the event on September 26th 2009 as well.

Sixth: Hampshire Halloween


 * Circular Tent – Oval Tent – 60 ft in Diameter.
 * About 2700 feet about. Attachments to it.
 * Cost: $7000.00


 * 26 Minutes of Fireworks for $5000.00
 * KS and LP agree that not having fireworks is a good idea. Or just having much less. This will drastically reduce the cost of the event. Let’s keep the idea of an alternative on the table


 * Buying tent? $20,000. List of things that we need to look into for buying it:
 * Actually buying it (money and votes etc.)
 * Where it would be kept.
 * Maintenance
 * Who would put it up and take it down every time.


 * Need to have band submissions by October 2nd 2009
 * Lets begin the intranet tonight and the posters.
 * All demos to box # 0658
 * Or later on the internet. We will accept mp3


 * Band member names
 * Which are Hampshire students
 * Demo
 * Press Kit (blurbs photos etc)
 * URLs
 * Emails

Seventh: Budget on Hampedia for FiCom, on COCA’s Idea/Notes Area Sam Light’s Ideas/Notes Area??? $46,985.00 Plus the cost of EMTS

Eighth: New members petitioning. JP and MF leave the room. Both are called back in BOTH Justin Porter and Melissa Flores are officially voting members of COCA.

PM will not be here Tuesday September 22nd, 2009

Meeting Adjourned: 8:12pm

= Tuesday, September 22nd, 2009 =

Attendance: Leanna Pohevitz, Kalei Sabaratnum, Samuel Light, Marian Schmidt, Justin Porter, Melissa Flores, Jesus, Will Romey (wkr08@hampshire.edu)

Meeting Commenced: 6:47pm

First: Meeting Minutes

''LP Motions to approve minutes for September 17th 2009. KS Seconds. Unanimously approved.''

Second: Halloween? Sub-Free at Halloween? Julia Mattes jlm06@hampshire.edu


 * Tavern


 * Spiritual Life – support for a non-religiously affiliated something? – Off Campus Halloween – Sub-free space – as late as possible, end right when SAGA opens.
 * Middle Room of Saga –
 * Ask Doug - DJs Tavern House Offices


 * Movies in FPH? ELH and WLH


 * Haunted House – Bob, RCC? Gallery


 * Need very clear guidelines for people who want the non-affiliation Halloween.


 * MS - What about Amherst College for the Halloween thing? – Two living room. – Sean and Nat people over there. MS Will be in charge of having a conversation with the two people over there as representatives to see if that can be used.


 * $5,000 FiCom notes - about meeting about the five college tickets.


 * Came out of the SAF last year – $432,000 Came into the SAF last year – $468,000


 * Left Over $21,518 – Put in the endowment Account.

Third:


 * Hip Hop Collective
 * Kamil enters 7:16pm
 * ksp06@hampshire.edu
 * Never put in a budget ledger for this year, because we don’t have to collaborate in everything we do.
 * I want to do a show on the October 2nd 2009
 * Elixa and Nyema, who are kick ass slam poets who are doing a tour in the area and will be here on the 2nd.
 * Negotiated and said there would be no check on that date.
 * Were at all Signer Seminar.
 * 10 days in advance.
 * RFP and ERF in yesterday.
 * 8 days away.
 * Technically I am short but I don’t need the technical funding that day for the artist.


 * SL – We cannot do it. Nothing will be approved less than ten days away unless it was a mistake on our account.
 * If it is not done properly, they would just take your money from your student account.


 * Basically the only thing you can do is have the come back on a date that meets the request. T
 * here may be new signers coming in for Hip Hop Collective as Kamil is Div III and passing the torch.
 * Explanation of new ZOHO website.

Kamil leaves 7:23 pm

Fourth: Red Scare


 * 731
 * Alex Vara
 * November 7th 2009
 * Food- $500
 * Advertisements - $20
 * Total Requested: $520.00
 * Estimated attendance 300
 * Large Event

''LP Motions to approve $510.00 (minus $10.00 from advertisements). KS Seconds. Unanimously Approved. Motions Passes.''

Fifth: Circus Folk Unite


 * 742
 * Tara Jacob
 * Clowning Event
 * Projected Attendance
 * $12.00 Performer
 * Cost: $250.00
 * October 4th 2009
 * Submitted on the 18th

''SL Motions $255.00 adding $5.00 For Advertising. LP adds stipulation that because events are open to the entire community there must always be a plan for advertising. We also have to see the posters for the event.''

Sixth: Sexperts


 * STI Harm Reduction
 * Projected Attendance: 24 Cap
 * Performer Costs: $500.00
 * Informational Packets: $30.00
 * Advertising: $10.00
 * Food: $80.00
 * Total Requested: $620.00
 * This is not just a training. It is open to the community.

''SL motions $620.00. LP Seconds. Unanimously Approved.''

Seventh: Burlesque for All.


 * Cat Movaniey Fund Raising Concert
 * Its in the SAF guidelines that we can not do donations.
 * We cannot approve it.
 * No lighting, sound, how it is fundraising (if they charging people to come into the event we MUST deny it).
 * Performer Costs: $1,200.00
 * Food: $40.00
 * Advertising: $20.00
 * Security: $160.00


 * They could go to FiCom for an equipment

''SL motioned to move it into pending on account of more information necessary. KS seconds. Unanimously Approved.''

Eighth: Counselor Advocates


 * 616
 * Active Listening Workshop Cutest Attachment ever!
 * Projected Attendance: 15
 * Food: $60.00
 * Advertising: $10.00
 * Total Requested $70.00

''LP motions to approve it all. KS Seconds. Motion Unanimously Approved.''

Ninth: Natural Disaster Club


 * 644
 * Attendance: 30
 * Food: $15.00
 * Advertising: $5.00


 * This seems really low. We should give them a little more so they can get pizza and drinks?


 * JP motions $55.00 for the event. LP Seconds. No blocks. Unanimously Approved.

Tenth: EMC October 26th 2009 PSI and Friends.

''SL motions to move it into pending into the other event happens. KS seconds. Motion passes.''

Eleventh: QCA


 * Queertillion
 * More classy version of winter semi-formal.
 * Food catered to be eaten in formal wear.
 * 9:00am
 * DJ who will be unpaid
 * Need to know where (Red Barn)
 * 150 people Sodexo will charge about $5.00 a head minimum.
 * Lighting and Sound: $130.00
 * Food: $600.00
 * Pubs: $100.00
 * Security: $95.00
 * Total Requested: $925.00


 * She needs to have a discussion with Doug.
 * We know that there will be know way to host this event without Sodexo.
 * Both Pubs and lighting and sound are low.
 * If COCA helps planning it we can help with budget fluctuations.

SL motions to move it into pending for them to talk about Sodexo.

Twelfth: Duplications

LP leaves 8:04pm

Thirteenth: Halloween Notes Continued by Melissa Flores to be uploaded in the future...

= Thursday, September 24th, 2009 ~ Morning Halloween Meeting =

Attendance: Leanna Pohevitz, Sam Light, Kalei Sabaratnum, Dawn Ellinwood, Ray, Pam Tinto, Carolyn, Andrew, Kelley.

Meeting Commenced: 9:02am


 * Ticket Prices
 * Five College Tickets
 * Oval tent
 * Lighting and sound for DJ
 * Creedon from Jeff
 * Price Quote for today
 * Quote on Orientation Size tent as well.
 * Small Tents at entrances – bus circle – Eric Carle needs to be moved next to Eric Carle – End of the Sidewalk.
 * No tent at the four corners.
 * Only vendors and performers can go in from the front entrance.
 * Media Services
 * Circular Tent
 * Sonix – different wiring system.
 * Speakers facing out from center.
 * RCC Image for Limelight
 * Light next to the RCC by bridge.
 * Map – Dig Safe Record the event – for the bands – arranging students to do it. Quoted price.


 * Tavern
 * Media Services Need Lighting for tents at Eric Carle
 * Vests, flashlights, portable lighting stand New Fire Chief – Oct 2nd


 * Uniformed Wizard
 * Briefed
 * Wristband checkers
 * Fireworks, rcc, fph
 * EMTs – Halloween is no longer part of their salary.
 * List of how many is going to work – 8 bucks an hour – billed through pubs.


 * Captains are coming in next week Ambulance?
 * $1200 – Amherst Police?
 * Meeting with the new fire chief.
 * Mt. Holyoke blamed for Las Vegas night.


 * Bus, tickets for wristbands Metal Retractors
 * Ask PVTA to not open the back door.
 * Karen Extra sweeper bus for Smith students.


 * Hay Ride 8:30 – 10:30pm leaving from the bus circle:*

Meeting Adjourned: 10:00am

= Thursday, September 24th 2009 =

Attendance: Leanna Pohevitz, Kalei Sabaratnum, Samuel Light, Marian Schmidt, Justin Porter, Melissa Flores, Jesus, Peter Modest, Declan Murphy roarbearman@gmail.com, Jorge Cruz jac09@hampshire.edu

Meeting Commenced: 7:03 pm

First: Meeting Minutes

''LP Motions to approve minutes for September 22nd 2009. KS Seconds. Unanimously approved. LP Motions to approve minutes for the morning of September 24th 2009. KS Seconds. Unanimously approved.''

Second: Hampshire Animal Collective


 * 640
 * Daniel Taub dgt08@hampshire.edu
 * Andrew Fulmer agf06@hampshire.edu
 * Projected Attendance:70
 * Lecture Oct 7th
 * Food: $150.00
 * Total Requested: $150.00
 * Professor to come and speak about his work on the causes on the racial differences – dog theory. Big deal in the field.
 * ASH – Room is already booked.


 * Request response will be up by midnight


 * Want to do a 3-D showing of Sea Monsters
 * Requested name in charge of room, name in charge of equipment, time they want to start, and what financial support they may need.

DT and AF leave.

''LP Motions to approve in full. KS seconds. Unanimously Approved.''

Third: Counselor Advocates


 * Information Session
 * Food: $60.00
 * Total Requested: $60.00

''JP motions to approve in full. SL Seconds. Unanimously Approved.''

Fourth: Genocide Prevention and Awareness Club


 * Food: $25.00
 * Advertising: $17.00
 * Total Requested: $42.00

This is one day late.


 * Discussion about buffers and low cost events. Discussions about it being a new policy. Discussion about having a one time shot to be the one day past.
 * LP – I think we should allow this one to pass but only with the stipulation that this is this groups one and only buffer (via e-mail) and they only get it because they are only one day over and it is less than $50.00.
 * Cut the advertising to $10.00 – cut two days of magic board and allow the poster cost to be $5.00.

''SL Motions to approve $35.00. LP Seconds. Unanimously approved.''

Fifth: Dylan's request.


 * Three Days over. Cannot pass.
 * SL – We cannot make exceptions for FiCom representatives especially. They obviously know the rule.

''JP motions to deny in full. SL Seconds. KS Blocks. 3 Abstentions. Motion Passes.''

Sixth: Counselor Advocates


 * October 23rd
 * Projected Attendance: 15
 * Food: $60.00
 * Total Requested: $60.00

''SL Motions to approve in full. LP Seconds. Unanimously approved.''


 * Declan Murphy roarbearman@gmail.com
 * Jorge Cruz jac09@hampshire.edu

LP Leaves for two requests she has signed for. (Secretary is not in room) (Both events were passed, an Arabic/Arab World Culture Lunch, and a lunch in support of the faculty and staff - specifications for both available on the Zoho)

Seventh: Pending Requests


 * Queertillion, (3) EMC, Burlesque, (6) Slam Collective.
 * Everything there right now is alright to be there for now.

Eighth: Halloween


 * Discussion of the Halloween Meeting this morning. (Minutes as posted above are discussed)
 * Kelley, Dawn, Andrew, Pam, Ray, Kalei, Leanna, Sam

Tents:


 * Options as laid out by Kelley
 * 60 x 90 = Oval Tent = $4638.00 (3700 sq ft.)
 * 10 ft diameter for a circle stage = $500.00 (for DJs)
 * 60 x 150= Orientation Tent = $6000.00


 * Last Year we had in the back 40 x 80 = $2000.00
 * Need two tables for mixer.


 * Need three small tents, three lights, three patio heaters, and walls.


 * Spring Jam Tent = 80 x 80 tent = $4000.00


 * Last year total at Creedon was $5520.00


 * KS – I think the tent we had last year is perfect.
 * LP – I agree I think the cheaper one is perfect.


 * JP – I like the idea of a circle tent but I don’t know that the cost is more practical when the size is so small.


 * Cauldron


 * Continuity of the tents. More people in the general area.


 * LP – I am uncomfortable with doing the more expensive option.
 * Extremely long conversation ensues about what to do. LP and KS want the tent from last year. SL wants to oval tent.


 * There ends up a general consensus

''SL motions that we do two 40 by 80 tent from last year with the caveat that there are walls around it. Enclosure for sound control. With everything else we ordered yet. KS Seconds. No blocks. Unanimously approved.''


 * Comes Thursday the 29th 2009. Leaves Monday November, 2nd 2009
 * Talk to Jeff at Creedon to have no pole in the middle.
 * KS – To email Kelley, about everything.


 * Not as many Wizards so another cost reduction.


 * Halloween Five College Ticket Situation
 * SL recaps the agreement last year.
 * Long discussion about what Ray and PT want.
 * KS does not want to increase the cost of Hampshire Halloween to guests.
 * LP wants more five college tickets to be allowed. She feels this creates an absurd dynamic with the five-college board who required the stipulation of more. Leanna feels the appropriate request would be 2000 in the future.

''LP motions to repeat the Hay Ride of last year, exactly the same if possible, 8:30 – 10:30pm. MS Seconds. No Blocks. Unanimously approved.''


 * Need a sweeper bus for NOHO bus. Gotta talk to Karen.

''SL motions to vote on getting a quote. LP Seconds. Unanimously approved.''


 * KS – Prescott interns are unwilling to do a haunted house. Now what?


 * Fireworks: 21-23 minutes. $5000.00 Discussion over whether it is worth it. Questions about if that was labor costs or fireworks costs. Essentially it is just an expensive event.
 * Discussion of shorter event or cheaper.


 * Band submission posters will be at duplications tomorrow.

Jesus petitions to be a member.

''LP motions to approve. MF seconds. Unanimously approved.''

Meeting Adjourned: 8:25pm

= Thursday, October 1st 2009 =

Attendance: Leanna Pohevitz, Sam Light, Justin, Jorge, Will, Jesus, Melissa Flores,

Peter Modest (7:08pm) - Kalei Sabaratnum (7:26pm) - Cierra Gromoff cmg09@hampshire.edu (7:26pm)

Meeting Commenced: 7:03pm

First: Meeting Minutes

''LP motions to approve September 24th 2009 Minutes. KS Seconds. Unanimously Approved.''

Second: Campus Camp Wellstone


 * Saturday, November 14th 2009
 * Maya Wiener Berkowitz msw07@hampshire.edu
 * Aidan Kriese esk07@hampshire.edu
 * Campus Camp Wellstone
 * (Cory Submitted)

Marian Schmidt Enters (7:06pm)


 * Performer: $2500.00
 * Food: $1870.00
 * Advertising: $70.00
 * Other: $360.00
 * Total Requested: $4870.00

Peter Modest Enters (7:08pm) Cory Cochrane Enters (7:08pm)


 * Want to make everyone into organizers.
 * You can come with a range of experiences.
 * Off campus Duplications? – Collective Copies. Want to be really organized. Want to do heavy recruitment.
 * Grassroots and Oral.
 * Building a campaign, with a specific objective on a grassroots level. Organizing differences on campus’ schism. Learn and share skills.
 * Not for a specific group of people, a broad spectrum on people.
 * Bringing people together gaining a specific skill set.
 * How to recruit volunteers, energy and activism, engagement, taking care of people at the same time, a more holistic approach etc. Strategic. Thinking critically.
 * Ask for people’s commitment – what are you affiliated with, what are you passionate about, conference call with the Campus :*Welfar folks every week. Groups from all these places, queer, environmentally minded, students of color.
 * Would be in FPH – four rooms reserved for that weekend already.
 * Don’t need security.
 * Spoke to SAGA. Sodexo – quote that.
 * We don’t really fund magic board.
 * Actual vs. Hampshire Cost


 * SL – Have they done this at other schools like Hampshire?
 * Website has it very clearly laid out. Training cost $5100.00
 * They fundraise for half of that cost for almost every campus.
 * They are going to make the other $2600.00 up on their own.
 * MW - Tremendous discount for us. Trainers from all over the country, people have all gone through intensive programs to be a trainer.
 * CC – Have been out of school now and are in settings of activism. They are now really focused on passing down skill sets to other folks.
 * MW – Pertinent to what Hampshire students want to be doing in the future.


 * Totals around $4800.00
 * A – I think its going to be how the outreach is done for this. They will be checking in every week, so we reach a broad enough spectrum across the board. Open and beneficial to the whole community.
 * CC – We are hoping to have people from across the board come.
 * A – We also want people who aren’t part of an organization. If they feel alienated by the avenues that are currently open to them at this school. Those who aren’t part of an affiliation at all.
 * CC – Throughout your time at Hampshire you gain certain skills on campus, but often times it is alienating to become part of the community, so it offers a unique entry point into those groups.
 * MW – I am familiar with this program, what brought me to want to bring this forward, was because I was personally feeling alienated from the groups.
 * We can have up to 100 people there.
 * Our goal is to get 60. We have to sign up at least 120 people before hand, and they insist on that (the half rule). The conference calls every week. This makes us really tracked. So that they can support us properly.
 * Mary in Community Partnerships Office.
 * Students who are organizing this to come, but we have a lot of support.
 * SL – Thank you for submitting this this early. We have to sign everything.
 * Could go through the CPS budget.

KS Enters 7:26pm, Cierra Gromoff cmg09@hampshire.edu Enters 7:26pm


 * Two breakfasts, two lunches – through Sodexo
 * And a potluck on Saturday.
 * Continental Breakfast – Coffee bar, and light snacks all day.


 * 9:00am to 3:00pm both a Saturday and Sunday.


 * LP – Asks to get more student groups and people involved.
 * MW – We will send you lists.


 * Their e-mail: HCCW2009@gmail.com for questions, comments and concerns.

Third: LGBT March


 * Zach Isen Zei08@hampshire.edu
 * Roberto Rodriguez, rjr09@hampshire.edu
 * Libby Goldstein llg08@hampshire.edu
 * LGBT National Equality March
 * October 11th 2009
 * Attendance Expected 54
 * Asking for: $1700.00
 * COCA does not fund trips, FiCom funds trips
 * March in Washington DC. Not a lot of LGBTQ activists are endorsing it. It is going to be pretty big. They are asking not just for gay marriage. Full civil rights. We need don’t ask don’t tell to be repealed.
 * Need a bus - $3000.00
 * Will seat 54 people.
 * KS – We can’t fund this. FiCom will only fund it if its run by a student group.


 * Debrief or a dialogue is necessary. We have had a table outside of saga, and signing. We have had 200 + people interested in going. Who are already involved in organizing.

Bus will get to Hampshire about 1:00 am. It will get to DC around 7:00 am. Will get back around 6:00pm.


 * Slideshow.


 * Pam helped with the proposal.
 * First come first serve. Day for a place on the bus. Cars to help drive and accommodate the extra. Need to be able to accommodate every single person that wants to go.
 * There is a bus leaving from UMASS and North Hampton and they all cost $60.00.


 * SL – Check our ZOHO tonight. – It will be moved somewhere tonight.

Fourth: Hip Hop Collective


 * Reuben Telushkin rdt08@hampshire.edu
 * Dre Woodberry adw07@hampshire.edu
 * 631
 * Alixa and Naima Performance.
 * Requests both for the same show.
 * Performer: $2500.00
 * Advertising: $100.00
 * Security: $180.00
 * No Food
 * Total Requested: $2930.00


 * Other Request
 * Performer: $300.00 for the DJ
 * October 22nd, 2009
 * Red Barn – They also have a show in NoHo
 * Cutting it really close to the deadline to submit.
 * Already booked the Red Barn. ERF already in. Pubs do know.

Expected


 * DJ necessary – open and close the event. Headlining act at this event.
 * May include other DJs who are willing to be unpaid.
 * Total Requested: combination of $2930.00 + $300.00
 * Alixa and Naima from New York.
 * Expected Attendance: 100
 * They sing, move, dance, spoken word etc.
 * Event will be about 10:00pm to 2:00am

Fifth: Decisions


 * CCW
 * Long Discussion. We Love how set up they are. They filled out everything perfect.
 * That is just two much money for us to be able to do it right now.
 * Looked at the organization for the campus.


 * Quote of their website: “We are committed to providing our program regardless of a school’s ability to pay so if you can’t afford this fee and if there is enough student interest for an event on your campus we will work with you to make it happen.”


 * Taking out the training and $70.00 for the magic board, is $2,300.50
 * Add $1000.00 for the Training - $3300.50


 * LGBT
 * Long discussion. How about COCA speak to the President on our behalf. We do support this but we just can’t monetarily fund it.
 * JP is going to write the letter to the President

''SL Motions to deny it. The request is denied because COCA can’t fund closed events or events happening within 14 days.''


 * Hip Hop Collective
 * Long Discussion.

''KS motions to approve $3155.00. MF seconds. Unanimously Approved.''

''KS Motions to move EMC into pending. SL seconds. Unanimously Approved.''


 * EMC Matt Weston – Event off campus? $151.00 approved. – We need to table EMC for now and wait till we have more money.

LP leaves for her event.

(Notes take by Peter Modest)


 * Arabic Students request $40 for food

Peter motions to approve Kalei Seconds APPROVED

LP Enters –


 * Decision to order tables and chairs from Kelley.

Sixth: Bread and Puppet


 * Greenhouse
 * Emily Ryan – Food Money : $500.00

''LP motions to have $500.00 for Emily Ryan Reimbursement out of COCA budget. SL Seconds. Unanimously Approved.''

Seventh: Fireworks ''MS Motions $3500.00. KS Seconds. LP Blocks. 8 Voting Members. 6 Yes. 1 Abstention. 1 No. Motion passes.''

Eighth: Glow Sticks


 * 4 in for $0.50
 * 6 in for $0.65
 * 500 is the bulk.

''LP Motions 4 in. PM seconds. No Blocks. Motion Passes''


 * .$0.50
 * x 500 = $250.00
 * x 1000 = $500.00
 * x 1500 = $750.00
 * x 2000 = $1000.00


 * LP - Need quotes with shipping. And lets research some cheaper ones please.

WR leaves 8:36pm

Ninth: Bands


 * Hampshire Halloween 2007 – DJ wants to come back. Didn’t ask for money. Would you or he be willing to play for free?
 * Wednesday, October 7, 2009 – bands will me e-mailed by that day hopefully.

Tenth: Map for Pubs LP Will do the map.

Eleventh: Touch base with Doug about food. SL will do this.

Twelfth: Expectations for Five College Students.


 * Documentation, registered person, relevant portions in NSNS. Agreement you make with all five colleges. Disciplinary act.

KS and Cierra will work on this.

Thirteenth: EMT Email to Ray and HCEMS MS will do this.


 * Pay EMS as vendors.

Fourteenth: Stage for Halloween


 * PM took the model to Lemelson today. No one stepped up to it. They said to go meet with the theatre guy who does set stuff. Two people to work with me – 15 hours about, a weekend. It’s going to be ridiculous.


 * What about buying a circle stage and cutting a four inch hole in it? Call Jeff from Creedon and ask what we should do.

Fifteenth: Lighting Invoice – Limelight.


 * $8048.61
 * Lighting last year was $5000.00
 * Spring Jam was $4000.00 – similar to what we are getting in the band tent.


 * SL and PM like this package.
 * LP is against this – this is EXCESSIVE.
 * KS – What makes this difference in cost?
 * Intelligent lighting to scan the crowd in the DJ tent.


 * LP is vehemently against this.
 * SL – The mirrors will pulsate to the beat.
 * MS – What other options are their?
 * PM – I want a heavily stimulating light show.
 * MS – Yes but they have one event to experience something more. They spend $50,000 a year they deserve one big party.


 * KS – Two very different environments. The band tent with much less light. See the people on the stage. Lights that go down and up. Then strobe and colors in the DJ tent.


 * MS – I like the colored ceiling designs. Talks about reflective walls on top of the regular walls.
 * JP – I have no idea what those lights mean. You just went through your own ideas but I have no idea what those actually are.


 * Powergrid comes from FPH. Area between Dakin and FPH blocked off.

''Cierra leaves. 9:07pm''


 * Sound in each of the four corners. Lighting, lighting operator to run it all night.
 * Cauldron and Spotlight - $35.00
 * Two strobe lights, 1000 watts each. Ten second strobe section. Dead drop strobes go on.
 * Two 19 dg IQ lights. Hanging from two poles. Mirrors, random pattern, set to slave mode to pulsate with that beat. $200.00
 * Two 36 dg. Patterns onto the DJ so they can be scene.
 * Four lights off center pole, colored light on grass.
 * Four parr cans tilted up from under the stage. – Cool Cheap effect.
 * Outer Tent poles – 12 poles – parr cans, lights with colors in them. Shoot up to keep the tent lit.
 * 8 pattern lights. – Spooky branch effect.


 * Other tent – stage on one side, 8 lights off the two poles, 4 blue, 4 red – warm and cool wash.
 * Ten parrs which keep the stage lit
 * 8 pattern lights that shoot up again.


 * Purple and Orange stages.
 * Go-Bos create image, cut metal sheet.


 * Jorge – I like it
 * PM – I think it is going to be bad-ass. Lighting has the potential to take it from a dance to OMG I can’t believe I am hear.
 * JP – I understand what you are doing now and how you can’t get rid of any parts of it. But not knowing anything about it I have no way to do this better.


 * SL – It’s an expensive event.


 * JP asks to see a $7000.00 set up. What it would look like for $5,000.00 etc.
 * MF – I think you are asking a lot of him.
 * MS – Is there anything in there we can cut?
 * SL – Yes the beauty of lighting.is that hypothetically you can cut things. I will speak to Amy tomorrow.


 * Shabatt Dinner on Friday of Halloween?


 * Group wants to do something in the Centrum gallery, and other gallery surrounded by art? Main Gallery.

Sixteenth: Jorge Cruz petitions to be a member. JC Steps Out ''LP Motions to allow Jorge to be a member. COCA seconds. Unanimously approves.''

Action Items:


 * LP will make a map.
 * KS will make a contract like thing to go out to each five-college student as they receive their tickets.
 * MS will write to the EMS and Ray
 * JP will write an email to the President on behalf of the LGBT March.

Meeting Adjourned: 9:34pm

= Tuesday, October 6th, 2009 =

Recorded by Kalei Sabaratnam

Attendance: Leanna Pohevitz, Co-Chair &amp; Secretary, Sam Light, Co-Chair &amp; Financial Director Kalei Sabaratnam, Event Director, Will Romey, Justin Porter, Jorge Cruz, Peter Modest, Julia Mattes, Marian Schmidt

Meeting Commenced: 7:18

First: Meeting Minutes

''MS Motions to approve October 1st 2009 Minutes. PM Seconds. No Blocks. Motion Passes Unanimously.''

Burlesque for all


 * Adrian Dimarco – ald07@hampshire.edu
 * SL: “You’re having a concert to raise money for costumes, why don’t you just ask for money for costumes?”
 * AD: We’re wanting to gain support and ask for new members but we didn’t know if we were supposed to have an event where we actually did burlesque.
 * KS: As long as its open to the whole campus.
 * AD: It would be, Yeah.
 * SL: You can’t ask for donations, because students pay a fee for that
 * AD: The reason why its so much is because our performer is asking for that much but she’s willing to perform for less money.
 * SL: Okay, do you know how much money she’d perform for?
 * AD: I gave her the phone number and all the information, I just figured I’d ask for the maximum amount to see what was available.
 * SL: Any other questions about it? Okay. We’ll get to this tonight.
 * AD: And we wanted to know about Burlesque at Halloween.

Shabbat dinner on Halloween


 * Elizabeth Goldstein
 * LP: We use all the house offices on Halloween, so we just wanted to know if there will be times when you need to be in the kitchen – the house offices, etc.
 * EG: Well we don’t care about decorations, but we just need to be able to go in there and cook, we’d probably be done 7:30
 * SL: We’d have to talk to the Merril House office, as long as they are willing to let you in there before 8.
 * LP: I think we can make it work.
 * SL: We have in the past.
 * EG: We also need to request money retroactively because we needed Kosher food for Rosh Hashanah and you gave us 6 dollars per person, but it was actually 14 dollars per person because it basically impossible to get Kosher food for that cheap.
 * SL: We’ll discuss it, but we rarely approve money when events have already passed. We’ll talk about it and vote on it. It might have to come out of Rabbi Steve’s budget.
 * LP: And definitely get whatever numbers you could do us.
 * SL: Any other questions?
 * EG: No that’s it.
 * SL: Thank you for coming in.

James Baldwin Scholars


 * Account number 647, Baldwin Scholars and SOURCE Brunch, 150. $300 for a “contribution to the event.” Event to take place on 10/18.
 * SL: I motion to deny this request, I think it’s a closed event.
 * JM: I think that each JBS gets to bring two guests.
 * SL: We cannot fund closed events, I motion to deny the event.
 * SL motions to deny. PM seconds, no blocks. Motion passes.

Hampshire College Equestrian Team


 * SL: All of these events are trips.
 * CG: Where should they go if we cannot fund them?
 * SL: FiCom, we do not fund trips, or permanent trips
 * MF: It also seems closed because its only for the people in the group ($10.00 per person)
 * SL motions to deny requests on the basis that they are not events. MF seconds. Motion passes.

Vibe Requests


 * PM: This performance will consist of 3-4 hampshire bands in the center of the Dining Commons. $72.00 in security, for 50 people.
 * KS: Isn’t it going to cost more money for security?
 * SL motions to approve the request. KS seconds, no blocks. Motion passes.

Tibetan-Chinese Dialogue Group


 * KS: The event was to take place on October 3rd.
 * SL motions to deny request based on the fact that it already happened. MF seconds. Motion passes.

SJP


 * For 10/19, Life in Occupied Palestine. Performer will be selling copies of book at event. $500 dollars in performer costs total will be 1055.00.
 * PM motions to move the request into pending because COCA does not have sufficient liquidity in its account to fund this event as of right now. SL seconds. Motion passes.


 * SL: When COCA funds events, they aren’t to take place off campus
 * JC: My paperwork was 2 days late, so the event didn’t happen, so I just got him money at my house for people who came to the show. I was hoping the money would go towards Matt Weston’s performance on a later date.
 * SL: Well that money has to go back into the general account because the show didn’t take place.
 * JC: There were a couple other shows that I wanted to ask about.
 * SL: We’re in a bit of a financial pinch, but we’ll have a clearer picture by Thursday, probably Tuesday.
 * JC: The one on November 3rd is important to get funding for ASAP, I think that we requested a higher figure than may be necessary.
 * KS: What is the lowest amount the show could cost?
 * JC: Probably about 1500 would be perfect. The show that is to take place on October 24th needs to have the paperwork in within two weeks.
 * KS: We can discuss that one tonight since its very close and the cost is so low ($396.00)
 * BK: I came in to talk about the show for the 26th because I need to get my contracts in, can you guys make a decision?
 * SL: We can discuss that one tonight as well.


 * KS: Can we talk about the first EMC event? 397 dollars is not that much money
 * SL: Sure.


 * KS Motions to approve the event. PM seconds. No blocks. Motion passes.

5 minute break

CG leaves, she gives proxy to PM for music-related motions and all other proxies go to KS.

KS: Moving to discussing Hampshire Halloween, need to talk about bands.

Long Discussion.

SL motions to approve 6,000 for tent costs, PM seconds. Motion passes.

SL motions to approve 8,425 for lighting costs, JP seconds. KS blocks, 5 in favor, 2 opposed, 1 abstain. Motion Passes.

Officer Elections


 * SL: Reads Bylaws, Any thoughts or questions?
 * PM: I don’t think that minutes needs to be written into the secretary position.
 * LP: No, that is their job
 * PM: Okay


 * SL motions to change bylaws. LP seconds. Motion passes.
 * SL motions to wait until Thursday 10/8 to hold officer elections. KS seconds. Motion passes.

Action Items.


 * LP to make map for public safety.
 * MF, KS to make “expectations for 5-C students”
 * SL to make a meeting with Doug from Dining Commons and find Glow stick order information.
 * KS to email denied band requests.

Meeting adjourned 8:58 pm

= Thursday, October 8th, 2009 =

Recorded by Leanna Pohevitz and Marian Schmidt

Attendance: Leanna Pohevitz, Co-Chair &amp; Secretary, Sam Light, Co-Chair &amp; Financial Director Kalei Sabaratnam, Event Director, Will Romey, Justin Porter, Jorge Cruz, Peter Modest, Julia Mattes, Marian Schmidt

Meeting Commenced: 7:18 pm

First: Meeting Minutes

''LP Motions to approve October 6th 2009 Minutes. KS Seconds. No Blocks. Motion Passes Unanimously.''

Second: At 7:18 pm, Jack Callahan entered the meeting to discuss Experimental Music Collective requests. COCA questioned Jack regarding past events and his future plans for the group

At 7:20 pm, COCA began the process of officer elections. It was discussed, and nominations would be done by secret ballot. Voting would be by open outcry.

The first position was for Co-Chair &amp; Event Director Nominated: Kalei, Sam, and Leanna

Sam and Leanna decline the nomination

Kalei unanimously elected by open outcry

The second position was for Co-Chair &amp; Event Director Nominated: Sam

Sam unanimously elected by open outcry

The third position was for Financial Director Nominated: Leanna and Peter

Leanna declines the nomination

Peter unanimously elected by open outcry

The final position was for secretary Nominated: Marian and Leanna

Leanna declines the nomination

Marian unanimously elected by open outcry

At 7:31, COCA began to review event requests.

Jewish Student Union: Rosh Hashanna Dinner. Requested $510.00 KS motions to approves $510.00. SL Seconds No blocks The motion passes. The funds are approved

Experimental Music Collective: Many Arms and Schnack. Event for October 28th, 2009 Performer Costs: $301.50 Security: $120.00 Total: $421.50 LJP motions to deny because COCA is currently low on money. MS Seconds. POM Blocks. 6 in favor 3 opposed The motion passes. The funds are denied.

At 7:43, COCA moves to Halloween Planning.

SL, KS, and POM give the report back from the morning’s Halloween Meeting:

Pam Tinto wants to order the $5,000 fireworks package, and offers to cover the difference (1,500) for now, and then request it back after ticket sales are over. COCA voted on $3,500.00 for fireworks.

SL motioned to close the minutes at 7:47 LJP seconds No blocks The motion passes. The minutes are closed. A vigorous discussion ensues.

The minutes are reopened at 7:55

Halloween tasks are delegated out to the members.

Discussion on glow sticks: It costs about $500.00 to purchase glowsticks. It will be $66.00 to buy 1,000 glow bracelets from Target, KS will investigate

Action items:

Announcements: KS and MF will to type up announcements like a voucher include information about 5 college students

SL will write a blurb for the Intranet. Upload a little clip of the Logo. Send straight to Pam for her to approve it.

Meeting Adjourned: 8:01pm.

= Tuesday, October 20th, 2009 =

Recorded by Marian Schmidt

Attendance: Kalei Sabaratnam, Peter Modest, Jesus Macias, Jorge Cortez, Melissa Flores, Leanna Pohevits, Marian Schmidt, Will Romey, Julia Mattes, Sam Light

Meeting Commenced: 6:43 pm

Meeting Minutes


 * Cierra Motions to approve October 8th 2009 Minutes. KS Seconds. No Blocks. Motion Passes Unanimously.

Slam Collective


 * Charlie Pope (cmp07@hampshire.edu)
 * Regarding Ken Arkind and Pamela Soweto. Both shows are going to be $500 shows and instead Slam Collective will be $3000 instead of $4500. We can (but don’t want to) reduce Ken and Panama to $1500 and have two $500 shows in November.
 * Eric Hagan to bring in January but can’t come in January and so we want to have him in November. He wanted to talk to COCA first.
 * COCA: Submit those requests and please e-mail us when you hear from Nicole.
 * CP: Is Zoho is how we respond to requests?
 * COCA: Yeah.

Vibe


 * Evan Strauss (ecs07@hampshire.edu)
 * 2 Pending requests from Robert Liota and Evan.
 * Evan: Disregard the one that Robert submitted. Wants to know about the Vibe Showcase happening on November 9th.

EMC


 * Ben Kudler
 * Event on October 26th, 2009 for PSI and Friends.
 * Ben: Our event was denied due to COCA not having enough money. Could we have the event and then get paid back for it?
 * Sam Light: No. We don’t give money after the event has performed. EMC is not recognized as an actual student group. Ficom has sent us an e-mail about it regarding it.
 * Ben: It has been 10 business days today. Could we put an event in today as 3 students trying to host an event? The funding request I requested can I just put it in as 3 students?
 * Kalei: Ben already submitted it as a group, why would he have to have him reset it?
 * Marian: How are two students going to be able to throw event for the whole campus?
 * Ben: We need to start doing less expensive stuff for more. The Corsiano show is a very special thing. We will work very hard to
 * Will: Why not just have one group do a show? Instead of being $1870 it would be $700.
 * Ben: All of these guys are playing together and so I cannot drop them.
 * Marian: Why are Hampshire students going to want to attend this event?
 * Ben: These are bands that are extremely important. Hampshire students are like really into Corsiano.
 * Sam: Resubmit the request because it is denied right now. Resubmit numbers that are more reasonable and more cost effective.
 * Kalei: This event is a lot of money.

Contra Dance


 * Dana Oueloette (deo07@hampshire.edu)
 * Regarding Contra Dance in the Red Barn on November 11th for $970.
 * Dana: Do we need to pay for security?
 * Sam: Food money? Dana: It’s going to be a potluck.
 * Peter: Have you updated this?
 * Dana: It’s being updated now. Request for now $810.

SJP


 * Ilana Rossoff (igr08@hampshire.edu)
 * Regarding 2 events that SJP is putting on in November and are hoping to get money for. Ali Abunimah $2050 Ali is one of the major people in the US that talk about justice in Palestine. He will talk about his project and the state of the Palestine solidarity movement. Human Rights Panel $1550. 3 prominent academics on various issues of human rights. Sarah Roy, Talal Asad, etc. on the occupation of Gaza. Talal does regional anthropology. Herbert Lehman Professor of Government in the Departmts of Anthropology and Political science at Columbia University.
 * Will: Can the price be lowered?
 * Ilana: $1500 as a minimum
 * Kalei: Could one come and or two instead of all three?
 * Sam: No money for advertising? Always request for advertising. We want people to be advertising all their events so people will know about it on campus.
 * Ilana: Big names and in the Main Lecture Hall.
 * Sam: Have you talked about SS for some help? $3500 is a lot for one weekend for one student group.
 * Ilana: We shouldn’t be requesting for anything else.
 * Peter: There are a lot of constraints on the SAF right now.
 * Ilana: How does that translate? Are there any other groups requesting large amounts of money?
 * Sam: Yes there are several thousand dollars being requested.
 * Ilana: The panelists could go down to $350 each.
 * Cierra: No other big plans? Ilana: Not from COCA.

Burlesque


 * Adrienne DiMarco (ald07@hampshire.edu)
 * Kalei: We just e-mailed you about Halloween. Is that good for you?
 * Adrienne: Yeah. Sounds good. Burlesque For All $1300 with attendance for 50.
 * Kalei: We have constraints on the SAF but we still want to have great events on campus. Can you contact your performer?
 * Adrienne: We just wanted to see what we could get? She usually plays for donations and venue pays her. We just need money for security. I’m nervous it’s just going to get too close. We have submitted for the first time. This is the first time we have asked for money.
 * Kalei: We will discuss and let you know.
 * Sam: Next Wednesday meeting here.
 * Adrienne: The performer is very lenient and she just has to come from NYC.

Meeting


 * Kalei: Thinks that we should approve $600 so she can tell the performer.
 * Justin: Blocked and motioned for $590. Let’s cut the advertising from $20 to $10. Everyone agrees.

Cierra is the oldest person in the room.

Peter: Request for VIBE. I motions to approve $144 for VIBE. Melissa Seconds. No Blocks. Approved

Contra Dance Collective requesting $110.


 * Will: I think it will be really well attended.
 * Sam: I’m into it. Justin: $750 is very reasonable. Cierra Motions to approve. Kalei seconds. No blocks. Approved

Slam Collective


 * Peter: He said that he can cut it down to $1500.
 * Sam: People have expressed grave concern because slam collective gets a lot of money but their events are really well attended. By doing this event are we serving the community correctly?
 * Marian: Are the same people attending it?
 * Peter: No, there are a lot of people who get involved with slam collective.
 * Justin: One of the issues is we’re starting to limit others so we have to look into limiting them too, despite that they are well attended.
 * Sam: Lets give them each 500 bucks.
 * Peter: Motion to hold this off. The event isn’t until November 17th.
 * Justin: Until they get comfirmation and who’s coming.
 * Sam: Everything else is at least a month away.

Hampshire Christian Fellowship for $100.


 * Please remember to submit requests on time. We do not process them if they are not submitted on time.

TSA


 * They need to come into COCA.
 * Sam: Motions to approve that he/she/they come into a COCA meeting. They need money. Anytime they change something

Arabic Students


 * Leanna Pohevits requested for $41 for food for meeting and $1.
 * Kalei: Motions to approve $51. Melissa Seconds. Marian blocks for $50. 6 Approve, 3 abstain, and 3 disapprove. Event approved for $51.

Peter: We should be telling people in more than two weeks in advance if we can.


 * Kalei: Anything in the next 4 weeks.
 * Peter: Ben Kudler, they need to have a decision for us. Their total is $1240 down from $4000 to $1800.
 * Sam: Isn’t comfortable getting money. They aren’t a recognized group. Do we trust them to run this event? Do they have a sound system? Do they have the equpment they need? With the events that they have had, I don’t think that it is fiscally responsible to give them money.
 * Peter: We have given them a lot of money more than other groups.
 * Justin: It appeals to a small crowd and we have given them a lot. It hords too much of the funds.
 * Peter: This will be for a broader audience.
 * Kalei: Motion for off record. Sam seconds. Peter: Motions to approve this event for $1250. Cierra seconds. Blocked. Agree: 1, Opposed: 3, Abstentions: 4
 * Justin: Deny it because them as a trio or them as a “group” does not merit them having this much money. If you know other groups that are getting better money. Talk to those other groups. What are those groups doing. Leanna: I have talked to them on how to improve and they haven’t taken my suggestions.
 * Peter: Their proposals are one of the most detailed. They submitted this over a month ago.
 * Kalei: Public safety has had a problem with them.
 * Peter: They only had one event.
 * Sam: They had problems. They were drinking alcohol there. We have approved
 * Kalei: They have an event on the 3rd and on the 6th. Sam motions to deny the event in full. Justin seconds. Peter blocks. 4 Approve of denying, 1 opposes, 3 abstain.

SPACE


 * Lindsay Barberi (lkb06@hampshire.edu)
 * An event in pending for Biofeedback program.
 * Lindsay: GE interns haven’t met on the proposal, we should know within the week. CBD doesn’t know much about them. Community health will collaborate on posters.
 * Sam: Try to get as much support as possible. Resubmit the form. Reduce the honorarium? If they have a budget number they can shift money around.
 * Lindsay: We have other student groups.
 * Sam: That’s great. We love having other student groups. Please come back to another meeting!

Maria Camble- Mac08@Hampshire.edu wants to know if the performer costs can be reduced and has a third person professor Kehaulani Kaunui agreed to 800 plus coast of travel.. 60 miles of gas each way.


 * Kalei: 830 dollars?
 * Sam: Do you have a third person Camble- Yes we do, its in the gmail.. under my name Madadeline Debelic goes by Maggie Sam: fantastic Peter: we just don’t fund magic board.. I guess the way its always been Camble- oh okay, the coast of flyers would be great, you guys do pay for flyers right?
 * Kalei: Yes we do.

Hip Hop Collective


 * The facebook event had “A suggested donation of $5 are expected at the door.”
 * Sam: People cannot be standing at the door expecting donations.
 * Kalei: Wants to know Ficom’s thoughts on this issue.

New Policies!


 * Motions to prohibit students from soliciting donations at the front of an event or advertising events with expected donations (only applies to events funded by the SAF).
 * Seconded by Cierra, no blocks. New policy approved.

Stipends


 * Last year the Co-chairs got paid $700 and the other two officers got $300.
 * Sam: What do you (COCA) think about the issue? How should COCA determine these amounts?
 * Marian: I don’t think COCA officers should have money if so max $100.
 * Sam: I don’t have a job because of this. I could get a lot more money than this.
 * Peter: I have been putting in a ton of time outside.
 * Kalei: The committee that elected me into this committee should vote for how much I get and whatever is appropriate.
 * Sam: Can have job on campus he doesn’t have work-study.
 * Jorge: How many hours? It’s a lot of hours?
 * Sam: Express thoughts over e-mail.

Work Schedule for Halloween!!


 * Meeting times. Kalei and Sam will be here every night.
 * Wednesday is when things start. We get our tents.
 * Thursday morning the lighting company here.
 * Friday morning: Everyone is on call. If you are on COCA you do have a responsibility to work on Halloween.
 * On night of Halloween we have a couple tasks. COCA needs to physically in all venues at ALL times.

Jobs:


 * 1. Staging in the lobby of the RCC helps to make decisions, they have the binder and are the center of the communication.
 * 2. Floater: You can just be floating around, go to your mod, walk around see what’s going on.
 * 3. Gallery
 * 4. Library Lawn Working in the tent on the Library Lawn. You can be observing, dancing but you have to be responsible.
 * 5. RCC in the tent behind the RCC: You can be observing, dancing but you have to be responsible.
 * We don’t vote on Halloween, we just have to decide.
 * 8 radios will be used! You must have your radio on when you are working!
 * Clean Up!!! All COCA members must be there!

Meeting Adjourned 9:04pm.

= Thursday, October 22nd, 2009 =

Recorded by Marian Schmidt

Attendance: Leanna Pohevits, Peter Modest, Jesus Macias, Justin Porter, Melissa Flores, Jorge Cruz, Kalei Sabaratnam, Cierra Gromoff, Marian Schmidt, Sam Light

Meeting Commenced: 7:02 pm

First: Meeting Minutes

''Cierra Motions to approve October 20th, 2009 Minutes. Justin Seconds. No Blocks. Motion Passes Unanimously.''

Leanna motions to make Julia Mattes a COCA member! Justin seconds.

Agenda


 * 22 event requests, 3 guests, and other pending requests and then Halloween.

The Exquisite Corpse


 * Sam Congdon (Sbc09@hampshire.edu)
 * Nathan Rubbinfeld (naar09@hampshire.edu)
 * No event request to COCA yet. Sam talked to Kalei because he was confused she said to come in.
 * Sam and Nathan are interested in starting a monthly event for people to come together to create art and then publish the magazine. They would get prompts in the direction in which they’re supposed to go. Titled: “The exquisite Corpse”
 * Too late to have a student group.
 * Want to start out with one event.
 * Be like a publication for artists from all different mediums.
 * Sam Light: As long as this is an event, COCA can fund it. COCA cannot fund publications.
 * Nathan: We want to be a group that’s open to all people/artists. Get together in the evening and figure out when to put together zine to share our work with the community. We would like to have a paper copy and in addition, an online copy.
 * Sam Light: What’s the medium, glossy, stalk?
 * Sam C: Black and white, maybe color covers, omen style. Have some communal supplies, paper, paints etc. Money for food. Other people can bring their own art supplies.
 * Sam Light: When to have first event?
 * Sam C: As soon as possible.
 * Will: Where would you hold this meeting?
 * Sam C: Good question.
 * Kalei: You can reserve a public space. FPH would be a good spot

Crew Team


 * Byron Filler (bwf08@hampshire.edu)
 * Byron: I put up a event request to get a stand up comedian on campus. His name is Ben Hague, he’s a local New England comedian and I used to perform with him a lot in LA. He’s been looking to perform at Hampshire.
 * Will: It’s under pending due to the fact that you said that you could lower the price.
 * Sam: $1500 is a little high for performers. The real question is what’s the cost? We don’t want to be insulting but we have to be reasonable.
 * Byron: He usually goes for $1500 plus hotels but he is willing to negotiate less, not sure how much less but he’s been pretty generous.
 * Peter: Have you looked into hotels?
 * Byron: No
 * Sam: It’s $200 but it could be cheaper.
 * Kalei: where are you going to have it?
 * Byron: We’ve been having our performances in the west lecture hall but for him we might want to have it in the Tavern. He wants to come either the 19th of November or the 10th of December.
 * COCA: We’ll review it but it may stay in pending, we are super busy tonight!

TransLove Coffee House


 * Kasey Neiss (kin08@hampshire.edu)
 * Kasey: There was a miscalculation with travel. We need $14 extra dollars. Students were going to house Athens Boys Choirs but they’re uncomfortable. Comfort Inn costs $98. Also, lighting. I might be able to borrow lighting from theatre but I might need a deposit for that but I don’t think I have to pay for that. I don’t know how that’s going to work.
 * Sam: If not from theater then from where?
 * Kasey: Theatrix
 * COCA: We don’t fund them.
 * Sam: Try theatre.
 * Kasey: We can light certain parts of the stage like Crazy Pitches.
 * Sam: If possible maybe Limelight could possibly help you out if you can’t get lights.
 * COCA: Please let us know by Monday!!
 * Kasey: I don’t know if theatre has everything we need. They don’t think they have enough adapters.
 * Sam: I can work with you and lighting so just let us know. I think that’s the best way.
 * Kasey: I have another student who will do the technical lighting. We can also do what drag ball did last year. Also, I was going to have an area but is there a place where I can rent stages.
 * Sam and Kalei: I’d be careful about them. We’ll have 4 of them that are good. You might be able to have one.
 * Sam: We’ll review the hotel request and we can get back to lighting next week.
 * Kasey: And the $15 for the traveling. I talked to Dave End, he’s taken care of. I have 12 people signed up to work the event. We want to have to donations go to having a group come to campus to design a workshop on race and gender for Hampshire College.
 * Sam: Donations. You may have them but you cannot solicit them at the front door. It cannot be a required donation.

Sisters


 * Ria Sen (rs07@hampshire.edu)


 * For a flim screening on Saturday, November 14th. The event will be open to the whole campus. For her to come it would be $2500-$3000. Regina Kimball who is suing Chris Rock will come in and screen her movie. She did not get the distribution rights for the flim. COCA would have to provide money for her flight and for her hotel room.


 * Sam: We’ll have to talk to Ficom if we are funding an event together.
 * Peter: COCA is short on money. : (
 * Sam: We’ll have a more accurate
 * Ria: I have already booked the main lecture hall for that night. I expect for there to be around 200 people.

Review on Event Requests


 * TransLove Coffee House: An extra $112. Sam motioned to approve. Kalei Seconds.
 * VIBE: Morgan and the other Yumas. We don’t fund Hampshire bands! Denied.
 * Rebecca Siegel: Perform for a mass powershift.


 * We cannot pay for this, it is extremely expensive.
 * Sam motioned to pending the event. Melissa seconded.
 * Please talked to your performer to see if you can lower your costs.


 * Jose Fuentes: Wants to have someone talk about the development of his research project on captecha.


 * Requesting $570.
 * Kalei motions to put it into pending because we think that you can get a lower hotel rate, lower publicity, and please feel free to come into our meeting! Marian seconds.


 * VIBE: Sam motions to approve the vibe requests for Tavern of Rock $150. Jorge seconds.
 * Child Youth and Learning: Arts explosion youth art day.


 * Sam motioned to deny this event. The majority of the money would be spent on non-hampshire students. Leanna seconds.


 * Sisters: A total of $3000.


 * We can’t afford it now. Let’s put it into pending and see if she can lower the price. We want it to happen but we don’t’ have money.
 * Can you please aim for $1000 or $1500?


 * Alliz: Match meeting service. Platonic jewish themed speed dating.


 * For $320 in total. Cierra motions to approve and kalei seconds.


 * QCA-Queertillion: Issue with this event.


 * $825 for this event. This may not be enough money.
 * Sam motions to approve the event if COCA attends the planning meetings. Kalei Seconds she is on the decorating committee. No blocks.


 * SJP: 2 requests. They are requesting $1560 for one person (Ali Abunimah) and also $1100 for 3 people (HRC Panel).


 * Justin motions to approve the HRC panel. Leanna seconds.
 * Sam motions to deny Ali Abunimah. Melissa seconds. No blocks.


 * Arabic Students: 4 weekly lunches that costs $41. A total of $164.


 * Cierra motions to approve. Justin seconds. No blocks.


 * EMC: needs to be a student group.


 * Just like we said on Tuesday resubmit the form as not a student group! Submit it as a group of students who want to host an event.

HALLOWEEN!


 * Updated budget = $39,953.03. Public safety reduced.
 * Leanna motions to approve $200 for HCEMS. Everyone seconds.
 * Testing the Walkie-Talkies.

Meeting Adjourned: 8:49 pm.

= Tuesday, October 27th, 2009 =

Recorded by Marian Schmidt

Attendance: Peter Modest, Justin Porter, Melissa Flores, Jorge Cruz, Kalei Sabaratnam, Cierra Gromoff, Marian Schmidt, Leanna Pohevits, Sam Light

Absence: Jesus Macias (He is very sick)

Meeting Commenced: 7:03 pm

Meeting Minutes


 * Leanna approves the minutes from 10/22 and Melissa seconds. Motion Passes Unanimously.

Halloween


 * Posters are printed, pack
 * 1633 tickets have been sold. Plus 1,000 students. 100 people on the guest and performer list and so we expect there to be around 3,000 people.
 * Tents are coming tomorrow morning at 10:00 am Wednesday, October 28th, 2009.
 * 2 tents being staked and 2 small white tents, one at main bus stop and one at Eric Carle.
 * Thursday, lighting company will be here.
 * Melissa can sign out cables from physical plant.
 * COCA is going to be prompt on Thursday. We will be out at 8pm.
 * Friday morning we will have breakfast from atkins.

Urban Word


 * Sarah Lawerence (sl08@hampshire.edu) Khafre Nurse (kn08@hampshire.edu)
 * Total Amount request: $395.00
 * Event date: November 14th.
 * Khafre: George Watski who was born in Cali and moved to Boston to go to college. He is a slam poet and has performed on Fox for the NAACP award.
 * Khafre: We are looking for a space but all lecture halls are booked, the red barn is booked. We are looking to hold the recital hall in the Music and Dance building but it costs $150.00. We're also looking to see if other student groups can help out to pay for it.
 * Kalei: Put all of the food money and the space money and everything.
 * Khafre: We have to provide security for $30.00 plus advertising.
 * Khafre: We have to figure out the transportation for the performer. For food, we’re not sure what the standard is. They will be staying overnight on campus.
 * Leanna: Maybe get a quote from Doug at Saga. It might be best for your performers to have saga passes. Check with doug, he’s really helpful.
 * Sam: We are going to move your event into pending. You can still change stuff and access it.
 * Khafre: We have a budget of $500.00 for the semester.
 * Sam: That’s a Ficom cap.
 * Kalei: If you want to host an event you can come to us for help. You can come request whatever amount of money you need.
 * Khafre: The space in the music building is must be requested and then approved.
 * Sam: If you can’t get the space you want, COCA can help you out. Just let us know.
 * COCA: Thanks for coming in!!!

Latin American/Latino Studies


 * Amelia Anderson (ak06@hampshire.edu) and Rudi Cohen (rxc07@hampshire.edu)
 * Total requested: $171.75
 * Event date: November 5th, 2009
 * Amelia: 2 people will come and talk (working with the SS department) Zapatista movement and having a panel. In conjunction to that event we are going to have lunch at the cultural center and also time for people to meet the presenters. One person, Kara will speak specif
 * Food from black sheep.
 * Projected attendance: 25
 * No questions from COCA.

COCA Vote


 * Vote to take money in 777 to 611. The money from the Halloween account to the COCA account.
 * Sam motions to approve this. Peter and Justin second.
 * This money can be giving back to COCA to help fund more events on campus!

''Leanna Departs at 7:36 pm. Justin has Leanna’s proxy.''

Ficom is reminded that all events are funded by COCA. They are free to come into COCA and discuss their event.

SPICI


 * Natalie Bernstein (nlb07@hampshire.edu)
 * Event Date: November 9th, 2009
 * Arik Asherman who is the executive director for Human Rights.
 * Performer cost: $500.00
 * Perspective attendance: 50
 * Nat: We will need media services fees. We are still not sure where we want to host it.
 * Sam: If you would like to find out by Thursday. We can pend your event and then you can resubmit it and we can review it.

Julia: It makes me uncomfortable that some COCA members are assuming we will get the money back from ticket sales. Marian: We were the people who decided how much the tickets were.

Event Requests


 * Greenhouse Mod: $255.00 to carve pumpkins, do farming stuff and ice cream.
 * Event date on Hampshire Halloween.
 * Kalei motions to approve. Cierra seconds. No blocks.
 * $255.00 out of account 777.
 * Slam Collective: Total requested $510.00.
 * They are a good group and have lots of people attend. Steve Subrizi.
 * Sam motions to approve. Justin seconds and no blocks.
 * Latin American Studies: Total requested $171.71.
 * Justin motioned to approve. Sam seconds no block.
 * Frisbee: Dance party in the tavern.
 * They will need around $130.00 for security and advertising.
 * Cierra motions to approve $130.00 and Julia seconds.
 * Hip Hop Collective: Total requested: 270.00.
 * A dance party to celebrate music 80s music.
 * Pending, COCA is not sure where this event is going to be held. That may change the price.
 * Slam Collective: Total requested: $510.00.
 * Event for JW Baz. Open mic, one hour long with an open slam.
 * Event on November 10th.
 * Sam motions to approve. Melissa seconds. Kalei and Cierra block.
 * Kalei: I would really like to go to a slam event. What are they like?
 * Sam rescind his motions.
 * Kalei motions to approve with at least one COCA member plans to attend the event. Peter Seconds. No blocks. Motion approved.
 * Amnesty International: Total requested: $127.00
 * Meet with the five college amnesty group to discuss future events and how we can have a larger impact.
 * Kalei: where is this event being attended?
 * Cierra motions to pend it. Melissa seconds. No blocks.
 * Crazy Pitches: Total requested: $10.00
 * Kalei motioned to approve. Marian Seconds. No blocks.
 * The exquisite corpse:
 * 8Julia: I only see one e-mail. Don’t we need to have 3 people?
 * Sam: You’re absolutely right.
 * Justin motions to pend it because we need 3 emails. Marian seconds. No blocks.
 * Jack Callahan, Ben Kudler, and Cameron Brown: Total requested: $670.00. Attendance is 34.
 * Sam: We gave them money but the business office said they weren’t a student group and Jack Callahan e-mailed Marie from CLA saying that Jack told COCA that they didn’t need the money. I don’t remember that happening. Were they going to use the money for something else?
 * Justin: Even outside this incident. This is their first semester as a “group.” As far as this group is concerned. This group has gotten a lot of money.
 * Sam: They aren’t signers.
 * Kalei: I don’t feel like we have yet found a successful event from them. We have looked at how much money we have given them and then they don’t end up doing what we proved money for. There are a lot of inconsistencies.
 * Sam motions to deny the event. Melissa and Cierra second. Kalei and Peter abstain. 5 votes to deny. 4 people abstain. Event is denied.
 * VIBE: Requested $249.00. Cierra motions to approve. Sam seconds. Event unanimously approved.
 * Rubble Bucket Orchestra December 2nd.
 * 8We are putting it in pending. For all expensive events, group members should come in and talk to COCA.
 * Sexperts: Total Requested: $100.00 for condoms for Halloween. They will be on the table inbetween the library and the airport lounge.

Meeting break at 8:07 pm.

Meeting reconveined at 8:17pm.

Hampshire Halloween!


 * Pam tinto is understaffed between 10:00 and 11:30 pm.
 * Julia, Melissa and Peter can do it.
 * Everyone on COCA is going to get a bunch of purple wrisbands. You must wear them. You will also have green wristbands.
 * COCA members must wear all three colors of wristbands.
 * Make sure that people are the right person.
 * Everyone coming onto campus must have an ID.
 * EMTs are threatening to not work.
 * We can’t pay them as vendors because they will not have insurance if something bad happens.
 * COCA wish that they could fund EMTs.
 * If the EMTs are not here you still call public safety.
 * We have requested to have an ambulance on campus. It may not come but then it may.
 * Sound check time is 3:30pm, all COCA members must be there unless you have class/meeting.
 * Kalei is totally excited.
 * COCA members exchanged cell phone numbers to make sure we can be in conctact during Halloween.
 * Glow sticks: We are going to throw them into the crowd.
 * Jobs for Friday:
 * Media services:
 * Box Stuffing: Cierra, Marian, Jorge, Sam, Julia and Peter. Meet in COCA room at 9:00am
 * Media Services: Sam and Cierra (and Kalei) Sometime during the day.
 * Phys Plant: Sam and Melissa on Thursday morning at 10:00am. Sam will talk to Phys plant tomorrow.

Meeting adjourned: 8:50 pm.

= Thursday, October 29th, 2009 =

Recorded by Marian Schmidt

Attendance: Sam Light, Peter Modest, Justin Porter, Melissa Flores, Jorge Cruz, Kalei Sabaratnam, Cierra Gromoff, Marian Schmidt, Leanna Pohevits

Meeting Commenced: 7:09 pm

Meeting Minutes


 * Cierra approves the minutes from 10/27 and Sam seconds. Motion Passes Unanimously.

Hampedia


 * Total requested: ~$500
 * Jose Fuentes (jfuentas@hampshire.edu)
 * Creator of capta and a field of computer science called
 * CS is going to help put on the lecture. They are providing food. He is also doing something at Mt.
 * Expected attendance: 60
 * Date: November 12th, 2009
 * Take place in ASH auditorium

Halloween


 * Meet at 9am to stuff boxes with wristbands.
 * 10:00am is breakfast
 * Noon Sonix will be getting here
 * 3:30pm get your walkie talkie meet in the library
 * Change into your costumes between 4:40pm and dinner
 * Sam shows an elaborate way to crack the gowsticks
 * Working the bus circle at 10:00pm Melissa, Julia, Jorge, Peter
 * If you see a medical emergency call X5555. Call dispatch public safety. If not Radio all of the other COCA memebers.
 * If you are working on stage and it is bumrushed leave if you feel unsafe
 * Tour de tents, lights and stage. ~15 minutes.
 * Sam is going to take ethnic minorities with Kalei next semester.
 * Melisssa: When I’m doing staging, what am I supposed to do?
 * Sam: It’s not too difficult you have a binder with all the information in it. You will be the source of quiet communication between the two tents.
 * Kalei: You’ll also be refilling candy and cracking glowsticks.
 * Sam: When there is supposed to be a set change, the staging person will always be able to hear.
 * Kalei: Melissa, leave staging when umm ohh …… just leave.
 * Someone will work in the lower RCC with the purple guest wrist bands. They will have the list and everyone must have a valid ID to get the purple wristbands.

Meeting adjourned: 8:05 pm

= Tuesday, November 3rd, 2009 =

Recorded by Marian Schmidt

Attendance: Sam Light, Peter Modest, Justin Porter, Melissa Flores, Jorge Cruz, Kalei Sabaratnam, Cierra Gromoff, Marian Schmidt, Jesus Macias, Julia Mattes

Meeting Commenced: 7:02 pm

Meeting Minutes


 * Kalei approves the minutes from October 29th and Melissa seconds. Motion Passes Unanimously.

Agenda


 * Event requests
 * Halloween Debrief
 * Ficom at 8:30 pm for SAF distribution

COCA has no money in our account, we have -$3,000

Leanna Pohevits walks in 7:14 pm

Leanna leaves 7:15 pm

Justin will abstain from all event requests because COCA has no money to approve them with.

Discussion about funding requests

Leanna Returns 7:21pm

HUA


 * $250.00 already approved event that COCA has already funded.
 * Campus Camp Wellstone
 * Sam motions to deny. They are trying to use another student group to request more money.
 * Kalei: She just means there are more than just one student group involved in it.
 * Sam motions to deny. Melissa seconds. Justin blocks. All in favor of denying 9. 2 abstentions. Event denied.

SPICI


 * Rabbi for human rights open dialogue. $715.00 in Total.
 * Sam motions to approve the event. Cierra seconds. Kalei and Justin block. All in favor of approving 6. No one opposes. 5 abstentions.
 * Motion passes, event approved.

Latin America and Latino Studies


 * Total Requested: $865.00.
 * COCA cuts down food from $7.75 a head to $5 a head.
 * Sam motions to approve the event for $715.00. 7 in favor of approving. 1 deny. 3 abstentions. Motion passes; event approved.

Hampedia


 * Leanna motioned to approve event. Cierra and Justin block. 7 approve, 0 opposed, and 4 abstentions.

Excalibur


 * Games night during the winter in a living room.
 * $230.00 total requested.
 * Leanna motions to approve event. Peter seconds. Justin blocks. 6 approve. No one opposes. 5 abstentions. Motion passes, event is approved.

EMC


 * Night of Chinese Post Punk
 * Total requested: $60.00
 * Kalei Motions to approve event. Jorge seconds. Justin blocks. 7 in favor. 2 opposed. 2 abstentions. Motion passes and event is approved.
 * Kalei is sending a letter to Pam to see if they are a student group.

Urban Word


 * Total Requested: $545.00
 * Melissa motions to approve the event. Jorge seconds. Justin blocks. 6 people in favor. 1 opposed, 4 abstentions. Motioned approved, event approved.

Natural Disaster Club


 * Total requested: $330.00
 * Leanna motioned to approve in full. Cierra seconds. Justin seconds. 7 approve. No opposition 4 abstentions. Motioned passes, event approved.

COCA HAS APPROVED $3,115.00 SO FAR THIS MEETING

GNU+Linux Users Group


 * Total requested: $335.00
 * Peter motions to approve event. Cierra seconds. Justin blocks. 7 in favor. No one opposes, 4 abstentions. Event approved.

Queertillion


 * $600.00 for another band for queertillion.
 * Sam motions to deny. Leanna seconds. Marian blocks denial. Approving to deny 2. All of those who oppose the denying and want event to pass is 4. 3 abstentions. Motion denied. Event still can occur.
 * Peter: this event has the potential to make this an incredible event.
 * Sam: Apply in money in full at the beginning. Why should we spend more money on this event if it can already happen? They can hire free bands and DJs on campus. I’ll do it! I’m a queer DJ!
 * Peter motions to pend this request until we hear from Ficom. Melissa seconds. Sam, Kalei, Justin and leanna block. :*All in favor of pending it is ZERO.
 * Sam is going to re-motion to deny it. Leanna seconds. Justin blocked. All in favor of denying 6. No one opposed. 5 abstain. Motion approved, event denied.

VIBE


 * Total requested: $5,700.00
 * Prices are rough estimates. They are shooting high.
 * Sam motions to move to pending for them to come in. Cierra seconds. Motion approved. Come into COCA VIBE!

Arabic Students


 * Total Requested: $40.00
 * Kalei motion to approve. Melissa seconds. Justin blocks. 8 in favor. No one oppose. 2 abstentions. Motion approved, event passes.

Excalibur


 * Game nights again.
 * Total Requested: $210.00
 * Sam motions to move into pending.
 * Peter says we are done for today besides pending requests. Everyone seconds.

Pending Requests

Hip hop collective


 * Have not e-mailed back keep in pending

Amnesty international


 * Haven’t e-mailed us back keep in pending.

Hampedia


 * Approved already

Hampshire College space/biofeedback program


 * Waiting on CBD and G/E intern financial support.

Urban word


 * Approved.

Sisters


 * We told them resubmit and they haven’t yet.

Exquisite Corpse


 * Cierra motioned to approve the event in full ($200.00). Melissa seconds. Justin blocks. 8 in favor. No one opposes. 3 abstain. Motion approved, event approved.

Slam Collective


 * Sam motions to deny the event. They are requesting $5,000.00. Melissa seconds. Kalei blocks. All in favor to deny 6. 3 oppose. 2 abstain. Motioned approved, event denied.

Crew Team


 * Total Requested: $1,600.00
 * Kalei: I wish we weren’t poor because I would approve it.
 * Peter: Can we pend it?
 * Kalei: We can’t really keep it in pending.
 * Leanna: They need to know because of the person.
 * Sam wants to bring it down to $1,000.00
 * Cierra motions to approve $1,000. Leanna seconds. Justin blocks. All in favor 8. No one oppose. 2 abstentions. Motion approved, event passes.

Maia Campbell and Liz McGourty


 * Total request: $1,040.00
 * Sam: This is an educational program. Wow, that’s good but SS has money for it. SAF shouldn’t be used for academic lectures that could clearly be used from SS.
 * Kalei motions to keep it in pending with a note that says get money from SS or one of the other schools. Sam seconds. No blocks. Motion approved; Maia and Liz: Try to get some money from the schools.

We’ll get to December requests on Thursday.

Kamil comes to visit!


 * Kamil: Congratulations on Halloween!
 * COCA: Congratulations for you!
 * Kamil: A couple of things. We want to try to do a show on Dec. 4th. We were trying to bring a lot of big people but I want to check in about funding because I know there’s a big cut thing. We were going to ask for a ridiculous number but I want to see where we’re at so we can work the stuff out.
 * Kalei: Performer costs have been $1,000.00 We have so many event requests.
 * Kamil: What about $5,000.00?
 * Sam: That money doesn’t exist. All student groups need to have an equal opportunity. We’re hoping to get more money but I don’t think we’ll have $5,000.00 ever. We have $1,000 for an event. Hampshire Halloween costs us only $2,400.00 for over 3,000 people. How can we justify giving that much money to one student group.
 * Kamil: I just have to figure out how to tell my group. A ball park number is $1,000.00. I’ll get the budget proposal. We want to recreate the activism during Spring Jam. We are thinking of contacting admissions. We want to work with 5 colleges to help get money. Would you be interested in bringing a higher caliber performer?
 * Sam: I would avoid contacting admissions. COCA hasn’t started planning for Spring Jam yet.
 * Peter: We should try to talk about it at least a little bit next week and think of some possibilities.

Halloween Debrief


 * Meeting with Pam at 9am on Wednesday in Cole 121.
 * Kalei motions to have a Halloween talk back in the east lecture hall. Leanna seconds.
 * Next Monday at 6:30pm.
 * Sam and Kalei will write up a report. COCA must approve it.
 * Good and bads about Halloween

GOOD


 * Glow sticks, dj tent, candy, more fun when they went around and saw all of the activities that were going on, the dj’s were amazing, plus move was awesome, Gallery

BAD


 * Trash! Security. Shifts. Work schedules, no job descriptions for COCA members (COCA needs to know exactly what their responsibilities are), Wizards!! The stage in the middle, WE NEED MORE STAFF, outer stylie, WATER, advertise house offices better, red bull,

8:36 pm Meeting with Ficom and Safecom about SAF Distribution


 * Ficom Members: Ananda Venezula, Daniel
 * Safecom Members: Usha Lingappa, Alex Vanleer

See the attached pdf’s on Ficoms Hampedia page

Purpose of the SAF


 * The SAF must be spent in its entirety on activities initiated by students through recognized student organizations.
 * See SAF guidelines.: To serve student activities

More Halloween discussion

Meeting Adjourned: 9:07 pm

= Thursday, November 5th, 2009 =

Recorded by Marian Schmidt

Attendance: Julia Mattes, Leanna Pohevits, Marian Schmidt, Cierra Gromoff, Justin Porter, Jorge Cruz, Peter Modest, Melissa Flores, Kalei Sabaratnam, Sam Light

Missing: Jesus Macias

Meeting Commenced: 7:09 pm

Meeting Minutes


 * Sam motions to approve the minutes from November 3rd, 2009. Melissa seconds. Motion unanimously approved.

COCA Money


 * COCA has had a total of $71,833.48 requested for events so far this semester (as of November 4th, 2009). This does :*NOT include pending requests.
 * COCA has allocated a total of $35,791.53 as of November 3rd, 2009
 * COCA has approved 49.82% of the total money requested.

Agenda


 * Ficom Talkback
 * Event Requests
 * Halloween Survey
 * Halloween Talk Back

VIBE


 * Josh (jdp06@hampshire.edu)
 * Regarding a concert at the Red Barn on Wednesday, December 2nd, 2009 with Rebel Bucket Orchestra.
 * $150.00 for sound, $1,000.00-5,000.00 for performer, (no food), Security $150.00, for a total of $1,325.00.
 * Projected attendance: Hopefully 50 and 100.
 * Josh: We’re going to have 1 to 2 opening Hampshire bands
 * Peter: Do you think they’d pay less than $1,000?
 * Josh: I don’t know. They have like 8 people in the band.
 * Peter: We’re just on a really tight budget. There is not that much money in our budget.
 * Kalei: We’ll talk about it and have a decision by midnight tonight.
 * Marian: Why this band?
 * Josh: They seem really fun and it would be a good time. Advertising is important.
 * Marian: What kind of band?
 * Josh: An afrobeat band. Dancy stuff with a cool horn section.

Kalei Leave 7:19 pm

Ficom Talkback


 * Peter: I told ficom that we thought the money that we earned should remain for student events. They said no. There is currently $17,000 in 601 and ficom gets $7,000 and we get 10,000

Kalei returns 7:22 pm


 * Peter: Ficom said that we should respect Marie more in CLA.
 * Sam: a.k.a. me! I’m intimidating! I prefer to be direct with some people and apparently she doesn’t like that.
 * Peter: Ficom wants us to e-mail them to let signers know that we give them a funding decision.
 * Peter: We get $10,000.
 * Kalei: Pam told me we only have to pay $2,000.
 * Peter: We currently have a maximum of $5,000.

Julia is not feeling well she departs at 7:28 pm.

Event Requests


 * Experimental Education
 * Tara Jacobs
 * Pending because COCA needs to know when the date of the event is.

'':*Leanna: What is the money situation? ''


 * Sam: Next semester we need to have three accounts one for Halloween (777), one for general (611), and one more account. But what’s the money situation? I don’t know.
 * Sam: Everything in the ZoHo Kalei: Can we fund events with no money in our account? How long do we have to tell student groups to wait?
 * Peter: This is definite proof of the shortcomings of this system. I don’t feel comfortable giving money to student groups that we don’t have.
 * Sam: We have no idea where we are. It would take the better part of the evening to figure out how much we have and we still would be a couple thousand off.
 * Kalei: Is there any way that we can go through event requests and spend up to $3,000 today. Knowing Ficom has given us $10,000 and we spent $5,000 with $2,000 wiggle room.

COCA is going to go through only pending requests.

'':*Leanna: Should we look at how many events/how much money we have allocated to a certain group. ''


 * Cierra: Is there anyway we can pull up how much money we have given to each group?
 * Kalei: If you look at the requests we have 3 QCA requests and we just had translove coffee house. We have 5 requests from slam collective….
 * Kalei: I e-mailed Pam and got a response about EMC. They ARE a recognized student group.


 * EMC
 * Ben Kuddler Visits
 * We have approved $2,050.00 for EMC so far this semester.
 * Ben: I’m talking about a funding request for November 20th. It’s called Epicurian’s and Friends. Yeah, you guys denied it. $670 I was asking for.
 * Ben: I understand you are having a liquidity problem. But you give a lot of other groups money.
 * Sam: We try to evaluate every dollar we spend. How are we going to serve people who haven’t been served yet?
 * Ben: We’ve done a lot with the money that we got last year. We stretch our dollars really wide. You guys have spent a lot of money
 * Leanna: That isn’t going to get the result you want. When we are in a monetary crunch. How many students are going to get an impact. You are having events that are catered to. We want to have every student group to have an event that they love each semster. You have done a wonderful job but you just
 * Ben: We have put on so much and deserve this money. It’s not a lot of money.
 * Sam: Hip hop collective has been a student group for over 10 years.
 * Ben: There are two things that you’re saying. It’s more than. I’ll pay the $50.00 for security. We are only going to be having 2 events next semester.

Leanna: We have to take into account what other groups/administration on campus say. We have gotten 2 complaints from two administrative offices about EMC.


 * Ben: I don’t think
 * Cierra: I think we should vote to reopen it. I am really impressed to that you want see this event to go on. I know what it’s like to get no one to listen to you. What if 2 weeks from now we get a request from a group that hasn’t requested any money and we can’t accommodate them because we allocated the money out to EMC?
 * Ben: I don’t want to point fingers. But frankly it’s not my fault.
 * Sam: We try to stretch the little amount of money the whole semester. This is not just about dollars.
 * Ben: I guarantee this will give a lot of proof.
 * Marian: You need to be careful with how you approach us. We are students just like you.
 * Leanna: And COCA needs to be careful with how we treat our patrons.
 * Ben: I come here like every week. I try to be nice but it just seems like for some reason it lies on my group. Money has been spent all over the place and other groups are getting other things and there has been so much money. It is my money too. Why does it have to land on me?
 * Leanna: It’s taken out of everywhere. We get a list of events.
 * Ben: The reality is it’s really hard. Jack fucks it up for me. There’s an event that you approved like $630.00 and it didn’t happen. We had 2 events that were amazing successes. It’s about serving the student body and it’s about representing the student body.
 * Sam: I have an idea. Let’s hold off on this request until Tuesday. The school not us not you, the budgeting system is really slow. We can figure out what’s actually in your account. If there’s money it’s more likely that we could accurately and fairly judge it. We’ll get that by Tuesday night.
 * Kalei: If we open this even request back up and it’s not within 14 days.
 * Ben: The ERF has already been filed.
 * Sam: The event has been moved into the submitted file.

Halloween Debrief Revision of the Hampshire Halloween Survey

Meeting Commenced: 8:15 pm

= Tuesday, November 10th, 2009 =

Recorded by Marian Schmidt

Attendance: Julia Mattes, Leanna Pohevitz, Marian Schmidt, Cierra Gromoff, Justin Porter, Jorge Cruz, Peter Modest, Melissa Flores, Kalei Sabaratnam, Jesus Macias, Sam Light

Meeting Commenced: 7:05 pm

Meeting Minutes


 * Leanna motions to approve the minutes from Thursday, November 5th, 2009 and Melissa seconds. No blocks.

'''It’s Julia’s Birthday!!! Happy Birthday!!!!!!!'''

Visitors Today:


 * Gin and Tonics
 * The Exquisite Corpse and Slam Collective
 * Slam Collective

Josh Landes (guest) walks in 7:11 pm

Gin and Tonics


 * Allison Smartt and Hannah Lapuh
 * Requested it today only 8 business days in advance.
 * They e-mailed us worried about it and they came in.
 * $150.00 for recital hall equipment and $30.00 for Food
 * Kalei: At the beginning of the semester we decided to allow each student group once chance to get it.
 * Sam motions to exempt this event from the 10 business day policy. Leanna seconds. No blocks.
 * Allison: End of the year concert and allowed back into the recital hall. They have the $150.00 fee to use it. The concert is during dinner time for the performers that’s why we provided food.
 * COCA: Thanks for Coming in.
 * Allison: we have 3 new songs. 49 people is the fire code limit.
 * Hannah: Do we need a monitor?
 * Allison: Larry Berger said that we don’t need one. He’s going to hire someone to do the sound for the event.
 * Leanna: In light of the amount that we have total, can you do it somewhere else?
 * Allison: It would be about the same cost and there would be more work for me.

Slam Collective


 * Katie Frank and Charles Pope
 * Charles: 2 orders of business. A performer last week has cancelled. Payment information.
 * Cierra: You are awesome.
 * Charles: A guy who was scheduled in Jan. Instead of this week Steve Sebrezee. Jay W. Baz is for January.
 * Sam: On ZoHo there are 2 requests for $510.00.
 * Charles: If there’s a double request that was a mistake. I need to know about our December funding.
 * Peter: We’re super tight.
 * Charles: I know. I just need to know whether it’s a yes or a no so I can figure stuff out with the artists. If I know by this weekend that would be perfect.
 * Cierra: Any of the artists are negotiable
 * Charles: For Scott Woods he can’t come out for less than $1,000.00. $500.00 would be good because I can still get myself an artist for our group.

The Exquisite Corpse


 * Sam Congdon
 * Sam Light: Your event was approved.
 * Sam C: Yayyyyy! I don’t check that shit.
 * Sam Light: Since your not a student group you guys need to fill out the paper work. For duplications you’ll have to place the order under COCA’s account and then the officer of COCA can go and pick it up to put it up on our general account. What are you buying?
 * Sam C: Before Saturday we are going to buy supplies, papers of different sizes, paint, paint brushes, markers, crayons.
 * Leanna: Make sure you check with CLA. They might have stuff.
 * Cierra: Make sure that you have the receipt and pay with a credit card.
 * Sam C: For food?
 * Sam and Kalei: $4 per person is the suggested amount.

All other event requests


 * Peter: From what I remember I think it was $4870.00 in 611. 777 has $14,000. 601 is in negative $1,000.
 * Sam: There’s no money for allocation. We are responsible for funding Janterm

COCA members here for jan term


 * Jesus, Julia, Leanna, Jorge, Jusin, Peter, Sam, Kalei, Cierra
 * Sam: We don’t meet twice a week in JanTerm.

We’ll start with Pending: Group Name Ascending


 * Kalei: Motion to e-mail all groups who request money from us. Cierra seconds.
 * Leanna: Who will do all of the e-mailing?
 * Sam: How about we e-mail everyone who is in pending?
 * Kalei: I agree with everyone in pending.
 * Sam: No one should be in pending for more than one meeting. They are only in pending because we have a question. We’ll put the link to Zoho so they that can answer our questions. Cierra seconds. No blocks. No blocks motion approved.

Amnesty International


 * We needed to know the location of the event. The event is tomorrow so we are:
 * Cierra motions to deny it. Leanna seconds. No blocks. Motion approved event denied.

Excalibur


 * We already approved the other one and wanted to see the success of it.
 * Sam: Let’s keep it in pending because we only have $4,000.00

Experiential Education


 * Community art instillation. Takes next three weeks or so. We’re tabling.
 * Leanna motions to approve the event for $50.00 and send a note saying the extra ten dollars can be found on campus. Julia blocks because it’s an academic project.
 * COCA reviews the event again.
 * Julia: I think it’s great it is just a student project.
 * Peter: It’s not for a credited class.
 * Marian: Each school has money to spend on things like this.
 * Leanna: More of the consensus is on denying it. They can use OPRA as a resource and also CLA, CS, our office, House offices, OPRA, SS, Leanna motions to deny and e-mail. Juila seconds. Sam blocks: we need to give them the money for duplications.
 * Leanna motions to approve $33.00
 * Justin: If it’s tomorrow and they haven’t contacted us I don’t think they are requiring money.
 * Marian: How about we just approve them?
 * Leanna: How do we know that it’s going to be coming back to us?
 * Julia: Does someone keep track of how much we have allocated and how much we have in our account?
 * Sam: Now that we have datatell we have stopped doing it.
 * Leanna motions to deny. Melissa seconds. Cierra blocks. 6 approve to deny. 5 oppose to denying. No abstentions. Motion is approved event is denied.

EMC


 * Marie said that about $463.50 is still in their account.
 * Ben Kuddler walks in.
 * Sam moved event from pending to submitted.
 * For the epicurians event.
 * Ben: We’re only asking for $140.00
 * Leanna: We’re confused. Do you know If the $2,000 we approved and the cost of the 2 events that were actually put on? Do you know the difference.
 * Ben: I think what happened was that some money got taken out of there and we stupidly forgot to take the requests out.
 * Sam: That should be on our personal account.
 * Ben: I’m not positive.
 * Sam: We’ll send marie an e-mail again and get a line by line about where your money went. Ben: I’m just asking for $140.00. With your letter: It says $430.00 and then $240.00. What is the number?
 * Leanna: The blue is every charge that was at the bookstore that had no minutes. The red is when there weren’t any scheduled meetings on Tuesday or Thursday. Even the $259.10 had meetings they just weren’t on Tuesday and Thursday.
 * Sam The issue was that those meetings aren’t open and those who can’t.
 * Ben: I’m going to have to word it as they alleged that there were meetings held.
 * Leanna: Can you acknowledge in there that that includes the spring jam week?
 * Ben: I can’t guarantee it. Thank you so much. Leanna and Sam especially for being open to our inquiries.
 * Leanna: Ben sent me a question earlier as it was a bookstore employee that brought the concerns ahead.
 * They are asking for a total of $206.50.
 * Kalei motions to approve this request. Justin seconds. No blocks. Motion approved, event approved.

VIBE


 * Total requested is $1,325.00.
 * Sam: Even $1,000 might be too much for us.
 * Kalei: VIBE is new-ish and if Ben can bring his numbers down low then…
 * Leanna: VIBE put in another request and it’s only $173.00 for the same amount.
 * Peter motions to deny because they can see them the night after in Northampton and that we don’t have the money (main reason). Leanna: Third of all, they’re in boston and possibly they could play next semester. Ceirra seconds. No blocks. Motion approved and event is denied.

New Leaf


 * Asking money for $500 for Campus Camp Wellstone.
 * Ficom denied them because it’s an event.
 * Sam: My assumption. We told them that we were only going to give them this much money.
 * Leanna: I think it’s admirable to ask for student groups to ask other student groups. We gave them as much as we could.
 * Kalei: The website also said that the $1000 that was negotiable.
 * This event is denied because of the 14 day policy.

James Baldwin Scholars


 * They are asking for $60.00 for food.
 * Julia: This was already submitted a long time ago to Ficom.
 * Leanna: This event can still happen without the $60.00.
 * Justin motions to deny the event. Leanna seconds. They are 5 days off on our request and they are still 3 days off on Ficoms request. Melissa and Jorge block. 5 in favor of denying the event. No one is opposed. 5 abstentions.
 * Peter motions to approve it Melissa seconds. Leanna and Justin blocks. 1 in favor. 5 oppose.
 * Leanna: I suggests that we go around and give our opinions about it. My personal opinion is that in light of not having any money. It can still go on and the attendance will probably be the same.
 * Kalei motions to approve. Peter seconds. Leanna blocks. 7 in favor. All opposed is 2. 1 abstention. Motion and event are approved.

Project Teach


 * Community support for groups. Finger food.
 * Total requested $260.00
 * Cierra motions to approve.
 * This is $6.25 a heaad.
 * Justin motions to approve $170.00 $10 for advertising and $160.00 for food, which is for $4 a head. Kalei seconds. No blocks. Even and motion approved.

Equestrian Team


 * It’s too late.
 * Leanna motions to deny. Peter seconded. No blocks. Motion and event denied due to the submission being past the 14 day deadline.

Local Foods Fest


 * Total requested: $1,000.
 * Every semester there is 1 huge event where the whole campus is welcome for free food.
 * Leanna: How much did we give them last year? Can someone look it up?
 * Peter: $500.00 is to pay workers to set up tables.
 * Sam: It costs $8,000.
 * It was not submitted on time.
 * Marian: Maybe it is growing and they need more money?
 * Sam: Sodexho used to have 5 all-community meals written into the contract, but the contract was revised and now the school has to pay for them separately
 * Leanna: We approved $1,200.00 for last years event.
 * Peter: Motion to move it into pending.
 * Sam: Motion to move it to pending to get Catherine in here. Justin seconds. Leanna and Marian block. :*Leanna blocks because it’s past the 14 day deadline and Marian has mixed thoughts. 6 in favor. 1 opposed. 2 abstentions. Motion approved the event is in pending.

14-DAY POLICY


 * Leanna: We need to come to a conclusion about this 14 day policy. We have a rule or we don’t.
 * Julia: If you look at all of the requests. We need to find out what kind of allowances that were made.
 * Justin: I think we need to do this now. We have a lot of event requests that aren’t within this deadline. A group submitted a proposal today. We have others. We need to figure it out now so we can apply it to the rest.
 * Leanna: No matter what. Next semester if it is not 14 days in advance there is no issue.

'''POLICY: 14 DAYS IS THE POLICY. We will have NO exceptions next semester.'''


 * Josh: Thank you for the meeting earlier. I liked the discourse that we shared I do need to book for the evening.
 * Justin: Are we going to be such sticklers that the original event request. Even an hour after the deadline?
 * COCA: Yes.
 * Marian: If we have one that starts the one hour. That we cause us to go to one day and get to where we are now.
 * Julia uneasy.
 * Justin: If someone requests lots of money then they can resubmit.


 * Marian motions to reflect on the community council meeting.
 * Kalei Motions to close the minutes. Everyone seconds.
 * Julia motions to re open minutes. Justin seconds.


 * Peter: We need to do Gin and tonics and Slam.
 * Justin: I motion to remove hip hope collective from pending. It has already happened. Marian seconds. No blocks. Motion approved. Event removed.

Sisters


 * Total requested: $3,000.
 * Sam motions to deny, we can’t afford it. Justin seconds. No blocks. Motion approved, event denied.
 * Melissa: We don’t have the money

Slam Collective


 * Total requested: $510.00
 * In pending.
 * Karina Baine
 * Sam: Let’s give them Karina Baine but not Scott Wood because of how much money we have.
 * Peter motions to approve $510.00. Sam seconds. No block. Motion approved.
 * Sam motions to deny the request for Soctt Woods. Justin seconds. Motion denied.


 * Kalei: How much money have we spent?
 * Peter: We have spent $946.50 today.
 * Justin: They have submitted that it is 4 days late.

Gin and Tonics


 * Total Requested: $180.00
 * Peter motioned to approve. Justin seconds. Julia blocks because it’s past the 14 day deadline. 9 approve. No one opposed. 1 abstention.

SJP


 * Total requested: $1,500.00 in food.
 * $7.50 a head.
 * Julia: When is the event happening?
 * Justin motions to move it to pending with a note saying they’re not sure what they’re requesting money for. Let’s say that we need a drastic reduction.

Jorge and Leanna leave 9:35 pm.

Greenhouse


 * Total Requested: $315.00
 * $5 a head.
 * Justin motions to approve $310.00. Melissa seconds. No blocks.

Meeting Adjourned: 9:36 pm.

= Tuesday, November 17th, 2009 =

Recorded by Marian Schmidt

Attendance: Julia Mattes, Marian Schmidt, Justin Porter, Jorge Cruz, Melissa Flores, Kalei Sabaratnam, Jesus Macias, Sam Light, Josh Landes, Leanna Pohevitz, Cierra Gromoff

Guest from COCD: Amanda Lynk (One of the signers)

Meeting Commenced: ~7:00 pm

How can we change how we get money to make our system more efficient???


 * Sam: We will begin to look into student groups approved money. We need to know how much money is left.
 * Kalei: If you think about what happened with EMC two weeks ago. They had money in their account but it didn’t happen. Going and checking to see if the money that we allocated for events has been spent and the events occurred. If a group didn’t have an event to see if we can get the money back to spend it on other events.
 * Sam: Ficom has money in their account. There is maybe $50,000 in student group accounts, maybe $10,000 of that we could get to give to events.

Leanna walks in 7:12 pm.


 * Amanda: Ananda came into COCD last night talking about. Work with the physical spaces on campus. We have $13,000-$15,000. I came in to ask you guys how your system works.
 * Sam: COCD is guaranteed $25,000. It used to be council think tank. COCD never used the money and it got reinserted to 601. COCD started spending all of their money. Once people spend the money, it can be a problem.

Cierra walks in 7:15pm.


 * Sam: If we go through COCD we can go through the Ficom bylaws.
 * Peter: We’ve been applying to ficom. We originally got $15,000 and then now we go in when we are running low.
 * Leanna: They over allocate money.
 * Sam: Ficom forgot that they had $50,000 to spend this semester.
 * Amanda: By the bylaws, can COCD just refuse?
 * Sam: Ficom, COCA, COCD, and Safecom are all subcommittees of council. Council gives Ficom the authority over the SAF. COCA is granted the authority over the SAF to fund events.
 * Amanda: How does COCD and COCA go to Ficom and say that this system isn’t working?
 * Peter: There needs to be a change to the bylaws. I think that the four standing committees need to meet at the beginning of the year.
 * Sam: The officers of all the standing committees should be meeting on a monthly basis. COCA spends $80,000 a semester. $100,000 goes to Ficom.
 * Leanna: I am furious. How do you have an oversight that is that large when you are the Financial Committee? Something needs to be done with Marie’s job. That shouldn’t come out of the student activities fund.
 * Sam: In F-07 Council voted to hire someone for $32,000 a year to have someone work for Ficom. Marie does half of the work that Brian fell, half of our work goes to her.
 * Leanna: $32,000 is a lot of money coming out of the SAF. I think that maybe the way to go about it is not to fire her but for it to be suggested (since it’s from the SAF) that she works less hours. We don’t want to fire a woman who has been loyal.
 * Peter: Who would we talk to first?
 * Leanna: First to ficom.
 * Peter: No, not to students.
 * Leanna: The whole inequitable playing ground, like that we all have to apply for funding makes no sense (in terms of the subcommittees).
 * Sam: Council is the only elected representative. All of the people who disperse the SAF aren’t elected representatives.
 * Leanna: Whatever we do needs to be dealt with at the beginning of the semester. I am just throwing this out there as the fruit of my own thinking. I think that a good way to acknowledge the work that has been done (in terms of stipends) would be to have a dinner that only the officers can attend and that the money that the money that the officers would get can be rolled over into a fund that students solely had a responsibility of. It is not a Ficom group, all of the standing committees could have access to it.
 * Amanda: Ella was thinking about putting money into an account.
 * Leanna: The endowment is really messed up. The first semester it wouldn’t happen but there are several officers from last year who didn’t accept their stipend. The stipend gets out of the 601 but if we are in the red it comes out of the school. You could get a CD and hold the money in that and not touch the money for a year.
 * Peter: Then the students who are graduating wouldn’t benefit.
 * Sam: If there’s a school where you’re going to have an idealized mission…. It’s this one. No one gives money to Hampshire. Stipends should be decided by the committee.
 * Leanna: At the end of the semester, the members of SafeCom vote to decide if the officers should get stipends. Those are my two main suggestions. I think it will be a lot on the newer members to forge a relationship with Ficom and CLA.
 * Sam: COCA needs to build a better relationship with
 * Justin: If the same kind of political bullshit happens every single year. Pam, Josiah, and peope who are used to dealing with us and this kind of money. They need to get involved in a meeting with us so we can figure out cohesive bylaws. I don’t have enough faith in the students to take care of it all.
 * Sam: Most schools operate their activities fees in a different manner. They have different bank accounts for their groups.
 * Jorge: I agree with what Justin said. I don’t think that it should go back and forth. There needs to be some level of authority to help to mediate.
 * Julia: I have a cunch of issues that I see and I can’t think of many solutions. There needs to be more communication between subcommittees. It’s ridiculous that one committee gets the first pass at the SAF. As far as permanent funding…. I don’t think that any permanent funding should be funded by the SAF. (i.e. the EMTs).
 * Sam: The college has used the SAF as a backup plan.
 * Julia: There has been all this stuff
 * Josh: im still not ready to formulate an opinion, I do not have enough info.
 * Melissa: There just isn’t enough money. I agree with Justin that there needs to be people outside of council overseeing the students.
 * Leanna: What if we make it so that each student group has a limited number of events each semester.
 * Kalei: I feel that students would have to look to work with student groups.
 * Sam: This committee needs $100,000 per semester to fund events. We need 20,000 per month and $40,000 for Halloween. We need to have about $5,000 a week. We need to retarget events to happen at times that will be able to get funding. I’m not talking about approving $5,00 a week, I am talking about having $5,000 of events per week.
 * Melissa: We need to do what’s best for the student groups because either way they will get mad at us.
 * Kalei: We really only want to spend five thousand dollars a week.
 * Leanna: I think that before we leave this meeting we need to set a time for the open meeting. Second, I think that funding guidelines are imperative, but they need to be very explicitly noted as “guidelines.” I vote, if it’s 14 days, is it open, I think that we should fund one event on a certain day at a certain time.
 * Sam: If they are guidelines, we can say that COCA does not want to have two events funded at the same time on a single night.
 * Melissa: We need to tell the community about our bylaws.
 * Leanna: We need to stuff mailboxes with our bylaws so EVERYONE knows
 * Justin: I agree that this needs to be on paper.
 * Leanna: If we do with this, the first or final paragraph needs to say that you CAN apply for an event and have follow all of the bylaws and still have it get denied.
 * Kalei: That’s my problem with bylaws.
 * Leanna: Arguments are always going to happen but if we have these laid out, it makes our argument a lot easier.
 * Peter: Lectures
 * Jesus: Once the guidelines are up, if we want to remove or add things or do we have to wait until the end of the semester.
 * Leanna: What about leftover food goes to the airport lounge?
 * Josh: If food is the major draw of your event, the event should be reconsidered.
 * Sam: I can make the ZoHo spit out every event request stats.
 * Leanna: I can be the spearhead in writing the bylaws. Let’s draft stuff up and then edit it. If you fail to have an event, you don’t get another chance.
 * Sam motions to take the money from our meeting food and put it back into 611 to have it reallocated to fund events. Leanna seconds. No blocks. Motion approved.
 * Marian: What about having X amount of money for each student group?
 * Sam: Having that kind of statement would not be fair because some student groups have events and others don’t.
 * Justin: Maybe including statistical information on how much money COCA has.
 * Sam: The more info that people have that is not contextualized gives people to run around with.

''8 minute break. (8:30 pm)''

Debrief from Last Thursday


 * Leanna: Open meeting immediately (3 day back from break) but advertise it now. We must send an e-mail out tonight to those who attended the meeting about the minutes.
 * Sam: All COCA members can
 * Leanna: I have though about this a lot and I have a totally different opinion of this because to me I am being punished for something that I didn’t necessarily do. If it’s the community that doesn’t want me here, I don’t want to be here. The ramifications to that are: what happens to COCA?
 * Peter: I am going to need a huge amount of community support behind that to give it any thought.
 * Melissa: It’s unfair that we have to bend to the limb of a few people that want them to step down.
 * Sam: When you have an all community meeting the people who have the most extreme values. Their opinions are completely valid but we also represent 1,400 people.
 * Leanna: Here’s the thing, it doesn’t inhibit the ability for us to do the job

Voting for a New Member!


 * This will be our twelfth member!!!
 * Leanna motions to approve Josh Landes as a member COCA. Cierra and Kalei second. No blocks.
 * Marian: This is the largest group of COCA ever!

Meeting Adjourned: 9:02 pm

= Thursday, November 19th, 2009 =

Recorded by Marian Schmidt

Attendance: Julia Mattes, Marian Schmidt, Cierra Gromoff, Jorge Cruz, Melissa Flores, Kalei Sabaratnam, Jesus Macias, Josh Landes, Sam Light

Missing: Leanna Pohevitz, Justin Porter

Meeting Commenced: 7:07 pm

Meeting Minutes


 * Marian motions to approve the minutes from Tuesday, November 17th, 2009 and Cierra seconds. No blocks.

Agenda


 * Open Meeting
 * Funding Guidelines
 * Open meeting once a week

Open Meeting


 * Cierra motions to have an all community meeting. Josh seconds.
 * Sam: We only have 2 possible days that we can do it before thanksgiving.
 * Kalei: Thursdays meeting after Thanksgiving from 7-9pm in a lecture hall.
 * No money will be spent
 * COCA votes to not meet next Tuesday, November 24th.

Funding Guidelines


 * 1. Student initiated event.
 * 2. Open to the community.
 * 3. Cannot solicit donations at the door.
 * Sam: I would like to have an actual document prepped for just after Thanksgiving. When COCA decides on event requests we have guidelines that are unsaid. People don’t get to see how we make our decisions. We kick people out of the room to have a thorough review of the request. Everyone on COCA can speak freely on how they feel about the event. In terms of actually funding things.
 * Peter: Total requested amount for the semester is close to $100,000 and we have approved about $32,000. This is not including pending which would bring it around $35,000. We have been approved about 33% of requested events.
 * Sam: This includes people who do not make our 14 day policies.
 * Sam: How should we fund? How do we decide what to decide. It’s hard to rationalize.
 * Jorge: The way I see it is we try to protect the interest of every student group on campus. There are so many different aspects that goes into the event. I don’t know it can be very confusing sometimes. We should have somewhat of a guidelines but nothing definite.
 * Josh: Let’s prioritize.
 * Marian: Just remember we are a diverse group.
 * Kalei: As Leanna mentioned we need to say at the bottom that these are “guidelines.”
 * Sam: Should say something like “COCA tries to avoid having multiple events in one night.” We try not to have events that are over $1,000. COCA will attempt to cut out anything that is unnecessary.
 * Kalei: What’s the most perfect thing? I think the easiest thing is the 14-day policy.
 * Sam: COCA will not review requests that have been submitted 14 days/10 business days before the date of the event.
 * Kalei: All event requests need to be on Zoho
 * Marian: And submitted to COCA (not Ficom).
 * Kalei: It would be within 14 days. Then what do we look at?
 * Marian: Attendance.
 * Sam: The number that you write for attendance is very important.
 * Josh: Maybe some sort of aside that this event is well publicized so that we can make sure that it is open to the community.
 * Julia: There is a document on Ficoms page that has info on how to advertise for an event.
 * Kalei: We want events to be well attended.
 * Sam: Well-attended events require well thought out advertising plans and always if possible, use Hampshire Duplications.
 * Josh: Workshop on Non-linear advertising.
 * Cierra: Food!
 * Sam: How do we view food.
 * Kalei: It’s complicated. Every student group that requires a specific dietary.
 * Marian: What about groups that are entirely based on food?
 * Sam: Ficom has a formula for meeting food that makes sense. COCA can’t because food for events is tricky. Not all events require the same type of food and the same type of money per head. If you are having event that is a dinner it will cost more than dinner. If you are planning on having an event with Sodexho.
 * Marian: Aren’t there places on campus that Sodexho has to fund?
 * Sam: Well technically anywhere on campus.
 * Kalei: Food “needs to be within reason.”
 * Sam: It’s important to say it. You cannot request outrageous food. It has to be reasonable, there is no cap, and we are going to take the type of event into high consideration. It doesn’t how many people are attending. What kind of event are you having and what type of food service is required. The economics of an event doesn’t matter. It isn’t about what it’s about it’s about what an event needs. If this money is spent on more food for one group and it’s cost effective, it’s okay I think. Food can bring people together and food can build community.
 * Kalei: A stipulation of food is that leftover food should be put in the airport lounge.
 * Josh: That’s going to be impossible to enforce.
 * Sam: Blackout weekends. Do not ever request money for an event during the weekends of Hampshire Halloween or Spring Jam.
 * Kalei: But if you want to host an event that is affiliated with Hampshire Halloween or Spring Jam, we’d be happy to hear your thoughts.
 * Sam: Performer costs. What’s the max that we gave a group for Hampshire Halloween?
 * COCA: $500
 * Sam: Keep in mind that we had 3,000 at Halloween. What do we want to get across here?
 * Kalei: This is difficult. I think that the people putting on an event sometimes have a better idea of the performer costs.
 * Sam: We should say that everything is negotiable with performers.
 * Cierra: I don’t think that we should say that though.
 * Marian: We do not fund Hampshire students.
 * Kalei: Please request an event as early as possible. Also, include all information such as public safety costs, event monitor costs, food costs, date, time and place. If you don’t know or are unsure of these costs, e-mail us! How can we say it needs to be as cheap as possible?
 * Josh: Keep it simple financially.
 * Sam: I have a question: If Kalei, Peter, Marian and I get this document together can you read it and send back some comments?
 * COCA: Yes.
 * Sam: Peter and I are trying to compile a target budget for Spring semester.

Meeting Adjourned: 7:57 pm.

= Thursday, December 3rd, 2009 =

Recorded by Kalei Sabaratnam

Attendance: Sam Light, Julia Mattes, Peter Modest, Cierra Gromoff, Leanna Pohevitz, Melissa Flores, Jesus Macias, Jorge Cruz, Kalei Sabaratnam

Absent: Marian Schmidt

Guests: Amber House aph08@hampshire.edu, Robert Liota rjl07@hampshire.edu, Madeline Hahn mch08@hampshire.edu, DeeDee Desir dmd08@hampshire.edu

Meeting Commenced: 7:04 pm


 * Sam: The 20,000 dollars that we were lent for the business office will not be used by coca. It is not fair to use students’ SAF money in the spring, for events that are to occur in the fall. We’ll use meeting food money and unused student group money to potentially fund December and January. We’re harming situations by not knowing our budget. We have no idea how much money will be spent or paid off.
 * Julia: The hope of FiCom is that the unused money in student group accounts will cover the 20,000 dollars we have borrowed from the business office.
 * What staff or officers oversee this spending? Who holds the committees accountable?
 * DeeDee: The way that council is set up is that the budget that we receive is after an event, or if we’re approving an event about two weeks before an event. We can request the event the budget about 2 weeks ahead of time for an event.
 * Amber: Will there be a solution?
 * Sam: We have a budget proposal for the spring, we’ll be hoping to have weekly expenditures based on last year’s numbers. It’s based on the month. We’ll know how much money we have for the whole semester, so it won’t be so difficult to request money later in the semester.
 * Peter: There will be a calendar as well.
 * Madeline: Are you setting aside certain money for January?
 * Sam: No
 * DeeDee: The money from 777 goes only towards HH or SJ, asking for that money from Community Council will create problems between standing committee. I think it would help if you request that money from FiCom.
 * DeeDee: I think that the way that FiCom and Coca are talked about is very confusing. The bodies operate differently.
 * Kalei: We’re drafting guidelines
 * DeeDee: Students are confused about why there aren’t guidelines, and it would look better if you could refer to an official document.
 * Sam: We hope to have it out by January.
 * Kalei: Definitely by signer seminar.
 * Cierra: For example, we had a group of first year students hoping to fund an event and we guided them through the process.
 * Leanna: We should explain these guidelines
 * I agree.
 * Sam: By spreading out the events, we have better events that are more publicized
 * Amber: So when you’re talking about multiple events on the same day, you mean that you want different kinds of events happening that are spread out?
 * Leanna: Yes. Basically the semantics – 14 days, we don’t
 * Amber: I heard about a student group who had requested money and then had it pulled last minute.
 * Sam: What happened was that the QCA was approved for 825 dollars, on 11/1 additional funding was requested for Queertillion. The request was for 600 dollars. There was something wrong in the database where it said “Approved” though it was approved for zero dollars.
 * Didn’t someone ask somebody else and they said the money had been approved?
 * DeeDee: Marie Johnson saw that it said “approved” she hadn’t realized it said zero dollars.
 * Amber: Just to go off of that, how often are there glitches and how can they be fixed?
 * DeeDee: The student wouldn’t have been upset if they had been notified by email.
 * Leanna: The zoho allows all students to view the request, and that it had been approved for zero dollars.
 * DeeDee: We had all agreed that students would be notified by email.
 * Leanna: It puts a lot of pressure on certain members to send emails – it has been a problem in the past
 * Amber: But couldn’t someone be personally sending emails to notify groups?
 * DeeDee: The database creates distance between the community and the subcommittees.
 * Peter: The system we hope to have in the spring is set up so that this situation literally couldn’t happen.
 * Amber: Another thing I was concerned about, something I’ve overheard. Someone was saying that it isn’t that some events aren’t being requested, but actually all events have been denied in the past couple of weeks – is that related to the lack of funding?
 * Leanna: It is entirely due to the lack funding.
 * Madeline: It would help if you could filter decisions by student group
 * Sam: To filter that, we would create some sort of category for non-student group requests.

DeeDee leaves at 7:59 PM


 * Amber: In relation to having the database available, it might be good to having an announcement or email about the zoho requests. We can use a platform on Hampedia, “Hampshire Budgeting: 101.”


 * Amber: I’d like to get a clarification about having closed meetings, are they automatically denied?
 * Madeline: That’s a FiCom issue.
 * Julia: There is going to be a new student group recognition form
 * Madeline: It will detail that a group is closed, and whether or not it needs to be closed, how the closed group might connect to the larger community. If we have the promise that closed groups are willing to connect to the community at large – we’re not asking for anything big, we just want to make sure that closed groups aren’t closing themselves entirely.
 * Leanna: And also making sure that students are not in closed meetings with just friends.
 * Sam: Everything BUT events, Ficom funds, so we only fund open events.
 * Amber: Just to clarify, Coca only will fund open events but is not in charge of giving groups their budgets. But ficom gives groups a budget and will at that point, possibly fund closed groups.
 * Madeline: The supplement part of the student group recognition process will happen one time and remain to be that document until the group desires it to be changed. As long as the same standards are upheld every semester, that’s fine.

Melissa, Jesus, Jorge, and Justin leave at 8:10 Proxy votes go to Leanna for all of them.


 * Madeline: I have a question for Coca, how do you allocate who gets funding and who doesn’t.
 * Leanna: it depends mostly on the situation of our money, if it works towards the system in the spring it’ll be first come first serve, but this past semester it was very different.
 * Peter: And we look closely at what kind of events will benefit the community.
 * Amber: I’m also concerned about whether or not you can re-apply for funding after you’ve been denied.
 * Leanna: What typically happens, is that it is not often that events are denied in full. More often than not, almost always, unless it is the 14 day or the after-the-fact, we want to help groups get funding, and we’ll typically ask groups to change whatever amount we’re concerned with, or invite them into a meeting.


 * Robert: I’m concerned about something that happened with a fund transfer for a vibe that is to occur on the fourth. We have a group willing to transfer money into our account.
 * Madeline: That seems like a ficom issue
 * Robert: Contradance is willing to give us the money.
 * Sam: Robert, I’m going to move your event into “decided” to “event requests,” and we’ll talk about it tonight.

Robert leaves at 8:22 PM


 * Sam: So we have to talk about the Vibe event.
 * Leanna: I’m happy to approve it.
 * Melissa (on behalf of Leanna) motions to approve the event. Justin seconds (On Behalf of Leanna). Jesus blocks (on behalf of Leanna). Goes to a vote. Unanimously approved.


 * Sam: The money should be split down the middle.
 * Madeline: The system is problematic.

Meeting adjourned: 8:31 pm

= Tuesday, December 8th, 2009 =

Recorded by Marian Schmidt

Attendance: Julia Mattes, Marian Schmidt, Cierra Gromoff, Jorge Cruz, Melissa Flores, Kalei Sabaratnam, Justin Porter, Sam Light, Peter Modest, Leanna Pohevitz

Absent: Jesus Macias, Josh Landes

Guests: DeeDee Desir, Frances (Not a representative of QCA)

Meeting Commenced: 7:03 pm

Agenda


 * Ficom Letter Comments
 * Funding Guidelines
 * COCA Closing events until Spring, QCA

COCA’s Fall Budget (Excluding Hampshire Halloween)


 * September: Requested: $9089.00 Approved: $3,645.00
 * October: Requested: $26,610.23 Approved: $15,412.28
 * November: Requested: $40,131.00 Approved: $17,349.75
 * December: Requested: $15,871.00 Approved: $3,476.00

Total Requested: $91,701.98 Total Approved: $39,883.03


 * Total Requested w/ Pending: $110,076.98 Total Approved w/ Pending: $44,458.03

FiCom Letter Comments


 * FiCom letter read to COCA Members
 * FiCom Retreat: Saturday, December 12th, 2009
 * Can make it: Frances, Melissa, Julia, Jorge, Kalei, Peter, Sam, and Marian.
 * Saturday: France, Julia, Jorge, Peter, Sam, Cierra, and Marian.
 * Weekly target number. Council approves.
 * Ficom overturned COCAs motion to not fund events.
 * Ficom is changing SAF guidelines regarding closed trips and equipment.


 * Kalei: Closed events would serve identity based populations. COCA as a body needs to apply standards to the events that we approve/deny. As of right now we have if it is an open event.
 * Sam: The reason why we don’t fund closed events: We don’t want small friend groups to be funded for an event that they want. Also, everyone pays the SAF. Events must help build community. We can’t give money to build someone’s community, it must be for our community.
 * Melissa: If COCA’s money went to closed events I would be pissed.
 * Justin: Closed meetings and closed events should be funded but just not from COCA or the SAF.
 * Kalei: In terms of having closed events, it would get exceptionally controversial in what groups could have closed events.
 * Sam: What is an identity based group?
 * Kalei: COCA should not have the responsibility of figuring this stuff out.
 * Jorge: One thing that they discussed at the meeting on Friday. They talked about that they had been disregarded by the school.
 * Justin: I understand where they are coming from but who are they to blame us?
 * Sam: FiCom and COCA exist in a separate sphere from the administration. There were demands during action awareness week for the QCA.

Leanna walks in 7:20 pm Leanna has Josh’s proxy

Back to letter from Ficom….


 * Leanna: After this semester there can be no use of the word “guarantee.”

Dee Dee walks in: 7:25 pm


 * Sam: We need to establish checks and balances between Ficom and Coca. If one of us needs money we can go to council.
 * Kalei: Unless we begin a new system, all these miscommunications will continue.
 * Sam: COCA has been moving on and changing. When Kalei, Leanna, and I joined COCA it restarted again. We had a fresh start to COCA. Legacy can really hurt you.

Ficom requests that COCA publish funding guidelines.


 * Leanna: I think we should have an articulate conversation. We need to understand where Ficom is coming from.

QCA


 * Cyree Johnson and Mike Wolfe
 * Cyree: Marie told us to talk to F $435.00 after TSA paid for MEN. We want to use this $435 to Femm Shark Manifesto. I have been working with Tanya from Food For Thought Books, which is where the event occurred.
 * Kalei: So the request is on Zoho.
 * Cyree: Yeah.
 * Kalei: How did you end up with $435 in your account.
 * Cyree: Are you able to see how much is in our account?
 * Sam: No.
 * Frances: Ficom published a list of what is in what account.
 * Sam: It doesn’t give you a breakdown. How much was Queertillion?
 * Cyree: $600 from TSA for MEN. $425 for Sodexho. $150 Public Safety (about). If media services charged us, it was very cheap. Media services also helped us set up. Decorations we spent $60. The event already happened.
 * COCA: We do not fund events that already happened.
 * DeeDee: When did the event happen?
 * Cyree: This Saturday. Pam said we could put out a P.O. but we were $10 short for the PO. Marie and Pam sent us to Ficom after submitting the PO 2 weeks before the event. Marie sent us to Ficom.

Recess at 7:51 pm Meeting commenced again at 7:56 pm

Funding Guidelines


 * Kalei: I’m e-mailing the guidelines to everyone.


 * 1. All event funding requests need to be submitted on the Zoho to COCA, not FiCom, within 14 days of the event
 * 2. We will not review your event request 14 days
 * 3. All fuding requests need to be submitted on the Zoho to COCA, not FiCom.
 * 4. We will not review event requests 14 days/10 business days before the date of the event.
 * 5. Please do not submit event requests without an estimated attendance
 * 6. Please request money for advertising, well attended events require many means of advertising. Also, use Hampshire duplications as much as possible!
 * 7. All food requests must be within reason. We do take what type of event you are having into a consideration. If you are getting Saga, please get a quote from them before submitting the event request on COCA.
 * 8. Do not request money for an event the weekend of Hampshire Halloween or Spring Jam, if you want to host an event affiliated with either Hampshire Halloween or Spring Jam, we'd be happy to hear your thoughts.
 * Don’t have an event during these weekends, UNLESS approved by COCA.
 * 9. Keep in mind that attendances will fluctuate if many events occur on the same night.
 * Meant to say: Please keep in mind that we will be looking to spread out events over the course of the semester. (i.e. multiple events in one night).
 * 10. We don't fund Hampshire student's performing.
 * 11. Please request event as early as possible.
 * 12. Please Include all information such as public safety costs, event monitor costs, food costs, date, time, location, projected attendance. If you don't know or are unsure of these costs, email us.
 * 13. Keep it simple, financially!


 * DeeDee: Is there going to be any funding guidelines around alcohol
 * Sam: Ficom deals with that kind of stuff. We try reduce any ambiguous event costs. DeeDee: I agree but my biggest thing is, is you guys don’t have guidelines. This will be used to spend this money.
 * DeeDee: It might be a good idea to include the type of situation (dietary, holidays, etc).
 * Leanna: We should see if the date can be moved.
 * DeeDee: Is COCA going to refer to a calendar?
 * Sam: Yes.
 * Leanna: I think one of the last things on the list should be precedence. How are you holding events for the entire student body if the students don’t know about it and it’s not not the daily digest?
 * Leanna: We can look at how well advertised and attended previous events were.
 * Sam: We do not retroactively fund events. Please do not request additional money for an event that has already been approved.
 * Leanna: There are going to be unexpected costs. The issue is, you can’t request the same money twice.
 * Kalei: If you modify or require additional costs….
 * Sam: COCA will not fund event costs that have already been denied. Then say, what this means…. If an event is to occur and unexpected costs arise, COCA can reassess it.
 * Leanna: If someone forgets to
 * Francis: We should have a booklet with all of the room capacities etc.
 * Justin: If you get denied for an event. We need to make sure that they know that they can come in and talk to us about why they were denied.
 * Leanna: We want to make sure that the SAF reaches the most amount of students as possible.
 * Cierra: Everyone gets a slice of the pie.
 * Leanna: Include defaulting. If you are going to have an event, go all the way through with it. If it doesn’t happen, COCA needs to know.

COCA Closing Events Until Spring


 * Sam: What should we say in this announcement?
 * Frances: Do you want to tell people about JanTerm? How they can receive funds?
 * Sam: COCA has decided to close funds for the month of December. We will see unused money in student group accounts as well as transferring COCAs food budget for budgeting in January.


 * Marian: I went with Jorge and Julia (who came half way through) to the drag ball is cancelled QCA meeting, it was upsetting due to all of the false information. There was 56 people at this meeting. I feel as though the community needs to know the truth, I feel as though we should respond as coca to the letter and meeting to qca or the community they talked about they have been denied a lot and that seems as though we have favortism towards non ID based group and I want people to know that we don’t have bias. I want to let the community know how much last year they asked for and recived. we approved them for $3,038.00 and they only accepted $1,176.98. At the Drag Ball is cancelled meeting they said that they didn’t recive money for safer sex supplies. The community needs to know that we didn't deny them money for drag ball yet because they haven't even asked for any.
 * Justin: I agree. People are under the impression that qca submitted request ofr workshops
 * Marian: It was harsh and stated in a very poor way, because they haven’t submitted for these things
 * Francis They did amend the letter on facebook.
 * Marian: Also they talked about how we took $600 away from them for men, they actually never got it, the blame is all over the place just not on only us.
 * Justin: It's important for community to see this on the ZoHo as proof
 * Marian: In addition, we should talk about how last semester the QCA got approved for $3,038.00 for Drag ball and only used $1,176.98.
 * Sam: On April 14 we denied a request to take money left over from drag ball to Queer Bootcamp event and April 30th..
 * Kalei: April 30th the QCA requested to be reimbursed for planning meetings. 2 weeks after dragball had happened.
 * Sam: On April 30th Sam reads a letter excerpt form QCA? And his response regarding the QCA leftover drag ball funds being transferred to Bootcamp.
 * Marian: We have the data and we need to make sure the community see’s this. So the truth is out there.
 * Kalei: I had told same that I was concerned for the future of the QCA and that I did not want them to be penalized for what had happened last year, that what happened shouldn’t affect them this year.
 * DeeDee: I feel like we are missing the point here, I think that the statement that is being put out by the COCA needs to be focused on in regards to the relationship between specifically FiCom and COCA, I feel like the way we are attempting to address it now is trying to defend ourselves rather then addressing the issue, we should show the student body what we are doing to make this better rather then show others what they did wrong. Just really look at what they are saying.
 * Peter: I just think that, I agree with you but with the public image of coca, false info given to the community is horrible for the way the community see’s us
 * Leanna: It cant be a letter to the QCA because the letter wasn’t to us, we are saying we are not homophobic unless we are anti every student in theis school because that’s how we treat the QCA showing what we are doing and how we are improving guidelines and as a group
 * DeeDee: We also need to speak at the larger issue on hand, we need to show what we took from the meeting, we need to show how we plan on dealing with issues, just showing how the QCA falsified things isn’t the correct way to go about things.
 * Sam: The QCA signers have demanded more money for workshops food and safer sex supplies for drag ball and for coca to be held responsible for their favoritism, it is a direct address to us, we should respond with facts ration and data.
 * Justin: when we do this whatever specifics we give out should be put on facebook as well as by other things.
 * Leanna:I don’t want to do it like that, we are giving this info in a reaction and the community might be upset about that.
 * Justin: I agree which is why I think it should be in other mediums.
 * Ceirra: Facebook is an easily accessible medium.
 * Francis: we should likely focus on what the next steps should be, theres no reason that we can’t address both issues.
 * Justin: We don’t fund GROUPS, we fund EVENTS!
 * DeeDee: About a year ago, COCA didn’t fund events, FiCom did. Now, COCA funds events.
 * Sam: It’s hard to fight rhetoric with rhetoric. When stuff like this happens, our meetings are open, our data is online, and we treat everyone the same. Our policies exist and we do our best to abide by these policies.
 * DeeDee: I’m speaking to stepping outside of your identity. I think that this is the wrong approach. Think of the events that led up to the end of the semester.
 * Kalei: By putting the numbers out we will address their demands. It’s about the money that we have not given the QCA. The only way that I can see to respond to that is with the proof that we have supported the QCA with money. What they are literally demanding is monetary support. :*Right now: The QCA is upset with COCA for multiple reasons.
 * Jorge: At the meeting they wanted the tone to be harsh to grab people’s attention by making these statements.
 * Justin: In terms of the bigger issue. We all know the way that we fund events.
 * Frances: We can help point people in the right direction.
 * Justin: Random idea: COCA making a video. Like a YouTube video.
 * Leanna: I am a student first. To be badgered by all these claims that aren’t true. The message we need to give is, join us! Give every single student group the same exact amount of money.

Meeting Adjourned: 9:17 pm

= Tuesday, December 15th, 2009 =

Recorded by Marian Schmidt

Attendance: Julia Mattes, Marian Schmidt, Jorge Cruz, Kalei Sabaratnam, Justin Porter, Sam Light

Absent: Jesus Macias, Josh Landes, Leanna Pohevitz, Melissa Flores, Peter Modest, Cierra Gromoff

Guests: Thomas Sullivan (Experimental Music Collective)

Meeting Commenced: 7:04 pm


 * Thomas spoke with COCA about an EMC event that is supposed to take place during mid-April 2010.
 * Kalei helps to facilitate a conversation about mending our ever challenging relationship with FiCom.
 * Liquidity: How easily money is moved around.  The availability of liquid assets to a market or company.
 * Marian will post the funding guidelines on COCA’s Hampedia page before the end of tonight.

Meeting Adjourned: 7:31 pm.