COCA April16, 2013 Minutes

CoCa Meeting Minutes CoCa

April 16th 2013

Attendance Mandy, Ashley, Lisa, Erin, Yasmine, Avi, Keerma, Jasmine

Event Request

International Socialist Organization(How the Russian Revolution Was Lost: The Rise of Stalin):

Date: 01-May-2013

Location: FPH room 108

Event Breakdown:

Lighting & Sound	$ 0.00 Performer Costs Security	$ 0.00 Food	$ 50.00 Advertising	$ 10.00 Other Costs	$ 1,500.00 Please Explain	Wayne Standley is a prominent activist and labor organizer in the Holoyoke area. He has written for International Socialist Review and the Center for Economic Research and Social Change. He has spoken at conferences around the country on the topic of trade unions and the history of the Russian Revolution. Currently, he is involved in the Greenfield Baystate Nurses struggle for higher wages and better working conditions. We are honored to have him speak at Hampshire and would like to provide a generous honorarium to cover travel costs and to compensate him for his visit.

Event Discussion: Jasmine motions to approve in full under the stipulation that they move this event to a larger room in FPH. Mandy seconds.. No blocks. Motion passes.

…………………………………Approved for $1560………………………………….

Hampshire College Film Society (DUSTY STACKS of MOM-- A Cine-Performance by Jodie Mack):

Date: 24-April

Location: The Hampshire College Film Society Presents: Jodie Mack

Event Breakdown:

Lighting & Sound	$ 0.00 Performer Costs	$ 350.00 Security	$ 0.00 Food	$ 0.00 Advertising	$ 30.00 Other Costs	$ 0.00 Total Requested	380.00

Event Discussion: Erin motions to approve this event for $355, $5 for advertising and $350 for performer cost. Kareema seconds. No blocks. Motion passes.

………………………………..Approved for $355………………………….

FISH Forum for International Students at Hampshire(West African drumming workshop):

Date: 27-Apr-2013

Location: Prescott Tavern

Event Breakdown: Lighting & Sound	$ 0.00 Performer Costs	$ 0.00 Security	$ 0.00 Food	$ 150.00 Advertising	$ 0.00 Other Costs	$ 0.00 Total Requested	150.00

Event Discussion: Avi motions to approve in full. Erin seconds No blocks. Motion passes.

………………………………….Approved $150………………………………

Amnesty International("Half the Sky" Outdoor Screening):'

Date: 18-Apr-2013

Location: Library Lawn

Event Breakdown: Lighting & Sound	$ 0.00 Performer Costs	$ 0.00 Security	$ 0.00 Food	$ 100.00 Advertising	$ 10.00 Other Costs	$ 0.00 Total Requested	110.00

 Event Discussion: Mandy motions to approve for $360, with an added $250 for lighting and sound. Erin seconds. No blocks. Motion passes.

………………………………Approved for $360…………………..

Hampshire Confucius(End of Year Celebration with Tibetan Monks):

Date: 02-May-2013

Location : Spiritual Life Center

Event Breakdown:

Lighting & Sound	$ 0.00 Performer Costs	$ 0.00 Security	$ 0.00 Food	$ 250.00 Advertising	$ 5.00 Other Costs	$ 0.00 Total Requested	255.00

Event Discussion: Mandy motions to deny on the guards that this is not an event, it’s a grad party. Avi seconds. No blocks. Motion passes.

…………………………………Event Denied…………………………….

Jewish Student Union (JSU)( Momo Party and Culinary Workshop):

Date: 28-Apr-2013

Location: Tavern

Event Breakdown:

Lighting & Sound	$ 0.00 Performer Costs	$ 0.00 Security	$ 0.00 Food	$ 6,650.00 Advertising	$ 50.00

Event Discussion:  Erin motions to pend this event for several reason, this needs to be submitted under not a student group and the food cost needs to be  broken down. Mandy seconds. No blocks. Motion passes.

………………………………Event Sent to Pend…………………………..

Climbers Coalition(Climbing Movie Screening):

Date: 25-Apr-2013

Location: FPH (WLH)

Event Breakdown:

Lighting & Sound	$ 0.00 Performer Costs	$ 0.00 Security	$ 0.00 Food	$ 100.00 Advertising	$ 5.00 Other Costs	$ 0.00 Total Requested	105.00

Event Discussion: Xavier motions to approve in full. Kareema seconds. No blocks. Motion passes.

………………………………..Approved for $105…………………….

Amnesty International(Candy Grams):

Date: 24-Apr-2013

Location: Saga and Library

Event Breakdown:

Lighting & Sound	$ 0.00 Performer Costs	$ 0.00 Security	$ 0.00 Food	$ 220.00 Advertising	$ 10.00 Other Costs	$ 50.00 Please Explain	Other costs for buying colored papers, ribbons, staplers, pens, color pencils and other decorations for Candy gram! Total Requested	280.00

Event Discussion: Mandy motions to pend, this event needs a change in location, saga is only open to those under the meal plan. Ashley seconds. Motion passes

………………………………Event Sent to Pend………………………

FISH Forum for International Students at Hampshire(End of the Year Internation BBQ):

Date: 10-May-2013

Location: CC

Event Breakdown:

Lighting & Sound	$ 0.00 Performer Costs	$ 0.00 Security	$ 0.00 Food	$ 400.00 Advertising	$ 0.00 Other Costs	$ 0.00 Please Explain Status	Submitted Total Requested	400.00 Event Discussion: Xavier motions to approve in with an added $5 for advertising. $405. Ashley seconds. No blocks. Motion passes.

……………………….........Approved for $405…funds written up to go directly into Cultural Center - mrj