FiCom Meetings, Spring Term 2013 Minutes

Monday, April 29
FT processed 05.07.13 - never sent to me - mrj

Attendance:Connie (Excused absence), Kat, Nathan (excused absence), Dina, Sam, Bea, Slayt (absent)

Zoho

Misc Requests


 * New Leaf
 * funding for stickers and magnets encouraging composting in the mods
 * approved for $500.00


 * Sports Co-op
 * budget for next year
 * denied, as this is not something that can be discussed this semester with the change in government.

Equipment Requests


 * Blacksmiths Guild
 * for propane refills and sand paper belts
 * approved for $150.00 funding posted directly into Center for Design - mrj


 * Jewelry Collective
 * Oxygen tank refill
 * approved for $10.00 as it is the bottom limit for funding funding posted directly into Center for Design - mrj


 * Glass Collective
 * misc glass and equipment
 * approved for $1006.00


 * Glass Collective
 * duplicate request, the other was approved
 * denied

Meeting Food Requests


 * Gun Club
 * approved for $90.00 for one meeting

Special Semesterly Food Requests


 * Mythos
 * Tavern Night!
 * approved for $120.00


 * Salsa Rueda and Tango Club
 * End of the year sendoff
 * approved for $100.00

Pending Requests


 * Climbers Coalition
 * trip to The Dojo, agreed to fund retroactively
 * approved for $50.00

Wednesday, April 24
Attendance:Connie, Kat(absent), Nathan, Dina, Sam, Bea, Slayt

Zoho

Equipment Requests


 * Glass Collective
 * Oxygen tank refill
 * approved for $66.00 to be sent to Lemelson Center for Design

Publication Requests


 * ISO
 * Flyers for the Russian Revolution meeting
 * approved for $12.00

Meeting Food Requests


 * Hampshire Game Collective
 * approved for $180.00 for three meetings


 * Yoga Collective
 * approved for $240.00 for three meetings

Special Semesterly Food Requests


 * Chess Club
 * open lunch and chess tournament this Saturday, outside of the RCC
 * approved for $280.00


 * Red Scare Ultimate Frisbee
 * end of the year wrap-up meeting
 * approved for $250.00

Monday, April 22
Attendance:Connie, Kat, Nathan, Dina, Sam, Bea, Slayt

Zoho

Trip Requests


 * The Reader
 * Trip to PEN World Voices Festival in New York
 * May 3rd to the 5th
 * completed risk assessment
 * taking two personal cars
 * as it is about $31.74 over the trip cap per person for gas
 * approved for $1,968.00

Publication Requests


 * Hampshire College Film Society
 * flyers for Erick Msumanje’s Division III film
 * approved for $10.00 as it is the minimum for funding.

Meeting Food


 * New Leaf
 * approved for $150.00 for two meetings


 * Men of Color Alliance
 * approved for $300.00 for two meetings


 * HCEMS
 * approved for $300.00 for three meetings

Wednesday, April 17
Attendance:Connie, Kat, Nathan, Dina, Sam, Bea, Slayt (absent)

Discussion

SGA representative present


 * discussion of scope groups and future of FiCom
 * meeting with COCA at 8 pm Thursday, April 22nd
 * early arrival for persons in future FiCom body
 * signer duties for the creation of the signer seminar schedule, working on the yearly budget in advance, what the role each of the scope groups will have
 * discussion of permanent equipment/amount of funds allocated to non-student group SAF allocated funds. i.e. scope groups, CLA, house offices, etc…
 * expectations of funding body as compared to general scope groups
 * funding side allows for a regular interface with student groups to access the intricacies of funding
 * when not given the information at signer seminar, the signers were less able to complete the necessary forms to receive timely funding
 * beneficial to meet with COCA persons who are interested in this concept
 * will FiCom be allocated the duties of COCA?
 * why was the scope group funding portion not discussed earlier? Finals, implementing during the first few days of the school year next year.
 * will the resources be in place to allow for FiCom to be phased out?
 * the only resource being separated from campus leadership will be funding, signer accountability will be with campus leadership
 * what kind of decisions will need to go where?
 * how do the groups interact when it comes to funding?
 * will require significant overlap?
 * potential mixed messages with information given to signers regarding which group is directly responsible for communication?
 * will signers attend the campus leadership to undermine the decision of the future funding body?
 * beginning of the semester next year could be done on more stringent guidelines
 * there is a place for exceptions and allowing for some wiggle room

Zoho

Misc. Requests


 * The Omen
 * sales tax for previous order of color copies of The Omen
 * approved for $55.00

Trip Requests


 * Climbers Coalition
 * Trip to the Dojo on April 24th
 * less than two weeks’ notice
 * pended for risk assessment


 * Contra Dance Collective
 * NEFFA festival in Mansfield, MA on April 19th
 * previously denied as there were only two attendees
 * denied as this is in two days and the business office could not process this request in time

Equipment Requests


 * Mixed Nuts
 * Coffee bar equipment
 * approved for $250.00

Publication Requests


 * Hampshire College Film Society
 * Publications of Erick Msumanje’s “My Mother’s Songs”
 * $0.80 per copy and 60 copies
 * color posters are typically reserved for events, so FiCom generally does not fund them
 * denied as this is more for COCA


 * The Quick Brown Fox
 * the yearly issue of the publication
 * $2.41 per copy and 1000 copies to be published April 24th
 * approved for $2,410.00

Meeting Food Requests


 * Wool People
 * approved for $60.00


 * Excalibur
 * approved for $760.00


 * FISH
 * approved for $225.00


 * Hampshire College Film Society
 * approved for $100.00

Special Semesterly Food Requests


 * Amnesty International
 * Last meeting!
 * approved for $250.00


 * FiCom
 * end of semester!
 * approved for $64.00


 * Excalibur
 * Milk and Cookies night
 * approved for $400.00


 * FISH
 * end of the semester BBQ for all international and multicultural students
 * approved for $400.00 04.22.13 this was deleted from the fund transfers due to same exact request on COCA ZoHo same food listed - CLA called the Cultural Center and they verified only need $400.00 not a total of $800.00 as requested - I adjusted FiCom's and kept COCA's - mrj


 * Re-Rad
 * Last meeting of the semester!
 * approved for $160.00


 * Climbers Coalition
 * Last meeting of the semester!
 * approved for $120.00

Fund Transfer Requests


 * Blacksmiths Guild
 * event will be May, 3rd
 * for the transfer from the student account to the Lemelson Center for Design
 * approved for $442.00

Monday, April 15
Attendance:Connie, Kat, Nathan, Dina, Sam, Bea, Slayt

Wesley is no longer a member of FiCom due to lack of attendance.

Zoho

Misc Requests


 * Hampshire College Film Society
 * unsure what this money is for
 * meeting food is a separate request from publications (advertisement)
 * all the description that is given is food:15 people x $5 =$75 and advertising: $30
 * suggests an event, which is not within the purview of FiCom
 * denied as there is no detail on this possible event.

Equipment Requests


 * Growing Farmers Collective
 * Biodegradable mulch sheets meant for preventing weeds and adding a layer of incubation to the community garden
 * approved for $119.00


 * Relaxation Club
 * oils and lotions for aromatherapy in the backrub club
 * approved for $93.00


 * Relaxation Club
 * speaker system for sound therapy
 * approved for $50.00

Publication Requests


 * ISO
 * 150 flyers for the EcoSocialism Conference on April 20, 2013
 * approved for $12.00


 * The Omen
 * The semesterly color issue
 * being printed at Hadley Printing, paid with P-card
 * to be printed on Monday, April 22nd 2013
 * approximately $4.375 per copy at 200 copies
 * come back for tax if it’s more!
 * approved for $875.00

Meeting Food Requests


 * Shake and Bake
 * approved for $160.00


 * PASA
 * approved for $280.00


 * Relaxation Club
 * approved for $240.00

Special Semesterly Food Requests


 * Greenhouse
 * first meeting with food, good luck!
 * approved for $56.00


 * Guerrilla Arts Brigade
 * Paints for the Greenwich Mural
 * approved for $180.00

The last meeting of FiCom will be Monday, April 29th at 5:30 pm please remember that that is the last time we can approve funds!

Wednesday, April 10
Attendance:Connie, Kat (absent), Wesley (absent), Ethan, Nathan, Dina, Sam, Bea, Slayt (absent)

Circus Folk Unite! representative present
 * The shipping for a previous order on Monday, Feb 11th was not mentioned, thought it was free, but it was $114.86.
 * Signer wants to remove part of the order to reduce shipping, the staves
 * total previously was $284.00 without shipping, will be ordering staves separately because they are approximately half of the original shipping cost
 * the request denied previously for 60 juggling balls will be added to this order, but in reduced number
 * new request for approximately $52.00 to cover the difference between what was given already and the juggling balls

Zoho

Trip Requests


 * Contra Dance Collective
 * Trip to the NEFFA Festival in Mansfield, MA on April 21, 2013
 * only two people listed to go, more in the wings?
 * denied to resubmit

Equipment Requests


 * Guerrilla Arts Brigade
 * Acrylic paints for an almost approved mural in Donut 3 in Greenwich
 * pended until approval is passed


 * Circus Folk Unite!
 * request for reallocating funds from a previous requests and modifying it as per the discussion above
 * approved for $52.00

Meeting Food Requests


 * JSU
 * meeting for signer planning in SAGA
 * this is not eligible for SAF funding as it is not for the group as a whole and FiCom only funds one meeting per week
 * denied as it is not compatible with the SAF guidelines

Pending Requests

Fund Transfers


 * SJP
 * approved for $400.00, but unsure if the request will be processed. The school of CSI could email us if it doesn't work.

Monday, April 8
Attendance:Connie (excused absence), Kat (absent), Wesley (absent), Ethan, Nathan, Dina (absent), Sam, Bea, Slayt (absent)

Zoho

Trip Requests


 * Red Scare Ultimate Frisbee
 * Amherst College for the 2013 College Series South New England Conferences
 * First round tournament of the series
 * April 13 travel date, incredibly late submittal.
 * approved for $350.00 with the caveat that this doesn’t happen again.

Meeting Food Requests


 * Raices
 * approved for $300.00


 * COCA
 * approved for $300.0


 * Amnesty International
 * approved for $180.00


 * Alternative Sexuality Collective
 * approved for $320.00


 * Jewish Student Union
 * approved for $600.00 to be transferred to the Spiritual Life office FiCom wrote this fund transfer to go directly into JSU - ZoHo doesn't state they request it to go to SLC - but it does here in your minutes - which is correct - please advise me - Thank You, Marie

Special Semesterly Food Requests


 * Childhood, Youth, and Learning
 * final meeting of the semester
 * approved for $320.00

Pending Requests

Publications Requests


 * The Reader
 * The annual publication for The Reader
 * approved by the interim group
 * approved for $5,400.00

Fund Transfers


 * SJP
 * Sohail Daulatzai honorarium contribution
 * denied, as the account number was 14 digits instead of 13

Monday, April 1
Attendance:Connie, Kat, Wesley (absent), Ethan, Nathan, Dina (excused absence), Sam, Bea, Slayt


 * Climbers Coalition representative present
 * discussion on visiting a Hampshire alum-run bouldering cave the Dojo
 * memberships for central rock already in use, approximately 25 out of 30 signed up for and 5 of those went underutilized
 * supplemental training facility for a more diverse experience
 * once submitted, we will probably approve this request to allow this group to test the waters, but this is not to set a precedent for future expenses.

Zoho

Trip Requests


 * no group name
 * trip to the Association of Experiential Education Conference Trip
 * for the Outdoor Leadership class
 * denied as this is for a staff member that is not part of the purview of the SAF

Equipment Requests


 * Jewelry Collective
 * Acetylene Gas refuel
 * approved for $13.00


 * Circus Folk Unite!
 * Juggling balls for practice
 * denied to be resubmitted


 * HCEMS
 * Replacement bike for decaying current one
 * approved for $325.00 to be transferred to OPRA


 * HCEMS
 * general equipment replacement required by state protocol
 * itemized breakdown sent to FiCom
 * approved for $961.00

Meeting Food Requests


 * New Leaf
 * approved for $300.00


 * Mixed Nuts
 * approved for $340.00


 * Re-Rad
 * approved for $320.00

Special Semesterly Food Requests


 * Shake and Bake
 * this is an event and should be requested through COCA
 * denied as this is not the purview of FiCom since it is an event.

Fund Transfer Requests


 * SJP
 * transfer for the Sohail Daulatzai event honorarium contribution
 * $400.00 to be transferred to the CSI office, but it cannot be transferred until the proper account number is given
 * funded by COCA on March 3rd
 * pended until the appropriate number is given.

Wednesday, March 27
Attendance:Connie, Kat, Wesley (absent), Ethan, Nathan, Dina, Sam, Bea, Slayt (very late)

Discussion
 * possibility of purchasing a FiCom camera for student groups to use to publicize their group/send them out admissions
 * check out from the CLA or an equally accessible place
 * will be researched to figure out feasibility
 * FiCom will not be meeting on April 3rd due to the town meeting

Mitch and Adrianna have resigned from FiCom

Zoho

Equipment Requests


 * Jewelry Collective
 * misc supplies for crafting jewelry
 * files, chains, ring clamp, finger gauger, etc…
 * approved for $786.00

Publication Requests


 * The Omen
 * newest issue of The Omen, to be printed March 28th
 * please allow some time for money to transfer next time
 * approved for $100.00


 * The Quick Brown Fox
 * Annual publication of undergraduate poetry and prose from the five-college area
 * 1000 issues, $2.14 per copy
 * check math, no publication date, totals are coming up $4.38 short
 * denied to be resubmitted with date and double checked numbers


 * The Climax
 * fliers to advertise the launch of their new website www.hampshireclimax.com
 * 50 flyers at $0.04/copy
 * $2.00 request, added to the total of the other request
 * denied to be added to the other request


 * The Omen
 * April fools edition of the Omen, The Nemo, distributed on April 1st
 * approved for $30.00


 * The Climax
 * 1200 copies of the newest edition to be published on April 1st
 * approved for $458.00

Meeting Food Requests


 * South Asian Arts and Culture
 * approved for $360.00


 * South Asian Arts and Culture
 * denied duplicate request, other approved


 * Climbers Coalition
 * approved for $500.00

Monday, March 25th
Discussion: FiCom has discussed internally our difficulty going over particularly routine, systematic requests (meeting food, mostly) with an unwieldy group. To this end, we are going to begin having the first 15 minute of our meeting non-mandatory for regular members (but open to them as well as the community and mandatory for officers) in which officers can approve meeting food and fund transfer requests that straightfowardly fit into our guidelines ($5/person/meeting, not just requested last week, all signers present, etc) during this limited time, only those straightforward requests can be approved, though others can be looked at and totaled up, none can be denied. The meeting is also open to the public, but conversations with signers will not take place, so that members that do not choose to attend will not miss anything. The thought is to push focus and quiet during these times, and hope that by eliminating what is boring downtime from the perspective of members who don't have to type up anything, we will reduce chatter and distraction in general.

Zoho Trip Requests Equipment Food
 * Hampshire College Naturalists
 * Going to the Northeast Natural History Conference in Springfield, MA.
 * 7 people, admission is $128/person
 * $896
 * Round trip 150 miles, 2 vehicles
 * $165
 * Approved: $1061
 * HCEMS
 * Requesting $21 for a change of cost in epi-pens
 * Previously requested $250 for epi-pens, which now have increased in price to $271.51.
 * Approved $22 to be transferred to health services
 * CYL
 * Requesting $75 for a meeting of mentors and coordinators for a day at hampshire college the night before the event.
 * Denied as this is not regular meeting food. This has been redirected from COCA, who thought it did not qualify as an event, but it isn't weekly meeting food, it's for a specific group of volunteers for this event, not for student group members, at an irregular time, and is part of a set of requests made for two days immediately following each other, so not weekly.
 * CYL
 * Requesting $75 for a meeting of mentors and coordinators for a day at hampshire college the morning of the event.
 * Denied same reasoning as above

Wednesday, March 13
Attendance: Mitch, Connie, Kat, Wesley(unexcused absence), Ethan, Nathan, Dina, Sam, Adrianna, Bea, Slayt (unexcused absence)

Summer trip final verdict
 * There will be no summer trips paid for by Hampshire College.

Contra Dance Collective representative present
 * confusion over extra person present at competition
 * signers were sick and there was travel confusion, resulting in the accidental addition of one person
 * FiCom is comfortable allowing a reimbursement due to the extraordinary circumstances of this situation.

Zoho

Misc Requests


 * Climbers Coalition
 * Group membership at the Central Rock Gym in Hadley
 * 20 slots at $35.00 per person for the month of April
 * already approved for $200.00
 * approved for $500.00 of new funds and to use the $200.00 previously approved

Trip Requests


 * Hampshire College Naturalists
 * Northeast Natural History Conference
 * Springfield, MA on the 13th-15th
 * pended for risk assessment


 * Hampshire College Democrats
 * College Democrats of MA convention
 * Cambridge, MA
 * April 6th-7th
 * approved for $127.00

Equipment Requests


 * Hampshire Game Collective
 * Bioshock: Infinite pre-order for the steam account associated with this group
 * This is the last request for a game this semester by this club
 * approved for $60.00


 * The Omen
 * materials to fill and organize the contents of the filing cabinet
 * pended to see if the CLA will give them their filing cabinet

Meeting Food Requests
 * COCD
 * approved for $200.00


 * Society for Hampshire History
 * approved for $140.00


 * COCA
 * approved for $360.00

Special Semesterly Food Requests


 * Raices
 * Cooking event in the Cultural Center kitchen
 * approved for $200.00

Fund Transfer Requests


 * Sports Co-op
 * Transfer to the OPRA account as the signer was confused as to the location of the funds initially
 * approved for $6,256.00 to be transferred to OPRA

Pending Requests

Misc Requests


 * Contra Dance Collective
 * see discussion above
 * approved for $95.00

Trip Requests


 * James Baldwin Scholars
 * trip to Boston, bus costs
 * approved for $1,400.00

Equipment Requests


 * Bart’s Arm Collective
 * pedestals for critiques
 * approved for $700.00

Discussion of SGA process involving FiCom

Monday, March 11
Attendance: Mitch, Connie, Kat, Wesley, Ethan, Nathan, Dina, Sam, Adrianna, Bea, Slayt

Hampshire College Equestrian Team representative present
 * trip is for two people, qualified for regionals
 * over the trip cap by $35 per person
 * date of trip is March 30th
 * double-check risk assessment

The Omen representative present
 * wants a new filing cabinet
 * also wants the accoutrements, file folders, hangers, etc…

ISO representative present
 * wants to go on the trip over the summer that was previously denied due to the new summer trip policy
 * previous history of mass confusion involving this particular trip
 * had been previously stalled from this trip because FiCom didn’t approve the trip as it was submitted after the deadline? This has not been confirmed as valid.
 * what is defining the “cumulative” part of the summer trips
 * what would be a better summer trip policy?

Barts Arm representative present
 * pedistals for critique every week for sculptures presented
 * contract with woodworker?

The Reader representative present
 * discussion of why the publication was pended
 * advertising for the yearly publication on the digest, through professors, flyers

New Leaf representative present
 * checking for accuracy of special food request

Mixed Nuts representative present
 * discussion of Zoho for the storefront

Zoho

Trip Requests


 * Hampshire College Equestrian Team
 * regional championships
 * approved to the trip cap of $150.00 per person
 * approved for $300.00

Equipment Requests


 * The Omen
 * file cabinet
 * approved for $64.00


 * Mixed Nuts
 * digital camera to increase public outreach
 * approved for $113.00 to the student group account


 * HCEMS
 * EpiPens to be purchased from UMass Health Services
 * approved for $250.00

Special Meeting Food Requests


 * New Leaf
 * family meal style meeting
 * approved for $300.00

Due to the number of people in the office, we could not get to all of the requests. The ones not approved this week will be seen to next week.

Wednesday, March 6
Attendance: Mitch, Connie, Kat, Wesley (unexcused absence), Ethan (unexcused absence), Nathan, Dina, Sam, Adrianna, Bea, Slayt (unexcused absence)

Hampshire College Fencing Club representative present
 * discussion of funding for nationals
 * total needed around $4,000, but they are being subsidized by bake sales, friends and family, and misc. funds
 * discussion of funding deadline

Night Truck representative present
 * discussion
 * food on campus
 * purchasing student group food through the night truck instead of directly from the grocery store
 * supporting student initiatives
 * for-profit business
 * email sent to signers through list

Zoho

Equipment Requests


 * Bart's Arm Art Collective
 * art display equipment, pedestals for art shows
 * pended due to lack of meeting times and the need to update Hampedia
 * please come in and talk to FiCom

Meeting Food Requests


 * Bart's Arm Art Collective
 * approved for $160.00


 * Animation Society
 * approved for $100.00 for four weeks


 * Feminists United Collective Group Name for this is: Anti-Sexists and Feminists United Collective
 * approved for $120.00


 * PASA
 * approved for $160.00


 * Chess Club
 * approved for $300.00


 * Hampshire Game Collective
 * remember it’s $5 per person
 * approved for $300.00

Monday, March 4
Attendance: Appa, Mitch, Connie, Kat, Wesley, Ethan (third meeting), Nathan, Dina, Sam, Adrianna (fourth meeting), Bea, Slayt

COCD representative present to discuss the outdoor projector screen
 * Discussion
 * the original price was thought to be $15,000
 * new price would be, including tax and shipping, approximately $9,000
 * requesting approximately $2,000, the brunt of the cost fronted by COCD
 * approximately half of the budget for the semester
 * they are a student group, but they have a fixed budget already of $20,000 per semester
 * they are a subcommittee, so there are different purviews
 * currently have approximately $32,000 in their account from roll-over from last semester
 * As a group, we decided that under the circumstances we are unlikely to fund this

Childhood, Youth, and Learning representative present
 * clearing up Zoho issues

Bea nominated Adrianna, Connie seconded. Motion passes

Connie nominated Ethan, Bea Seconded. Motion passes

Zoho

Misc Requests


 * CYL
 * Childhood, Youth, and Learning mentor training for a single meeting
 * spending
 * only one signer in Zoho
 * denied as this is an event


 * CYL
 * CYL youth training, for a single meeting
 * funding for a program trainer? Not specific for what is being purchased
 * denied as this is an event


 * Aliz
 * money for tolls and parking fees
 * they have receipts, but didn’t realize that they wouldn’t be able to park at BU
 * approved for $40.00, but be aware of this occurrence in the future and don’t do it again


 * New Leaf
 * trip to Portland, ME in January that was agreed on to fund retroactively
 * please be faster about this next time
 * approved for $61.00


 * Red Scare Ultimate Frisbee
 * Covering the difference between $50.00 and whatever the group raised for tournament fees, average for 18 people was approximately $36.00
 * approved for $250.00

Trip Requests


 * ISO
 * Socialism Conference 2013 in Chicago, IL
 * denied as we don’t fund summer trips


 * James Baldwin Scholars
 * JB and Friends trip to Boston
 * pended for risk assessment

Equipment Requests


 * Chess Club
 * eight chess sets so that they can host tournaments
 * they have approximately $160.00 from a previous request
 * approved for $24.00 for the difference, allowed to spend the difference from their account


 * Hampshire Game Collective
 * Journey the game
 * will be purchased through a school-specific account for the club, digital copy
 * approved for $11.00


 * Glass Collective
 * Oxygen and propane refills and shipping
 * approved for $250.00


 * Glass Collective
 * this request was for shipping, but the actual cost is included with the previous request
 * approved for $0.00


 * Greenhouse
 * seeds, soil, and planting trays for the greenhouse
 * part of an event, but the supplies needed would be general supplies for the greenhouse
 * approved for $69.00


 * Blacksmiths Guild
 * Propane hoses for the forges, they need to be replaced
 * approved for $95.00 to be transferred to the Lemelson Center/Center for Design


 * EPEC
 * Wool Roving for the Art of Spinning Yarn EPEC
 * approved for $55.00


 * Hampshire Game Collective
 * purchasing the game Papo y Yo to be purchased and kept in the Hampshire related account
 * approved for $15.00

Publication Requests


 * The Omen
 * to be Published on March 7th
 * approved for $210.00


 * The Reader
 * The annual issue of the reader
 * total cost is $5400.00
 * need to be sure that you are advertising to the community for submissions
 * pended for SGA meeting

Meeting Food Requests


 * Alternative Sexuality Collective
 * approved for $240.00


 * Sexperts
 * approved for $300.00


 * Jewelry Collective
 * approved for $220.00
 * be sure you’re spending this once a week, this should last you four weeks with one meeting a week

Pending Requests

Misc. Requests


 * Sports Co-op
 * funding for the semester
 * approved for $6,2550.00 to the student group account


 * Contra Dance Collective
 * needs to come talk to us

Equipment Requests


 * Climbers Coalition
 * waiting on OPRA


 * VIBE
 * the new sounds system that will be kept in the Media Basement
 * approved for $2,270.00 to be transferred to Media Services


 * Glass Collective
 * Glass and materials for club, there are two prices listed, the first is the cost per and the second is the total
 * approved for $1124.00 to the student group account


 * COCD
 * purchasing a pack of 1000 plates, they don’t need silverware
 * approved for $21.00 according to the new price in the email sent to us


 * HCEMS
 * remaining in pending at request of signer


 * Jewelry Collective
 * misc. supplies and tools, earnuts, wire, solder pick
 * approved for $300.00

Meeting Food


 * Animation Society
 * denied to be resubmitted

Monday, February 25
Attendance: Appa, Mitch, Connie, Kat, Wesley, Ethan, Nathan, Dina, Sam, Adrianna, Bea, Slayt

Jewelry Collective representative present Hampshire College Fencing Club representative present Discussion over Design Conspiracy’s funding Climbers Coalition representative present Chess Club representative present
 * discussion over funding for the nationals
 * discussion over who pays for the climbing wall holds
 * How often will they be replaced?
 * RCC views the climbing cave as a student-run thing, the holds would be for the cave

Attendance:

Zoho

Misc Requests


 * Raices
 * gifts for self-identified Latinos on Hampshire Campus, all under $1, candy and a note
 * approved for $138.00


 * Contra Dance Collective
 * Retroactive funding due to confusion over attendance to the most recent festival
 * pended until they come in and talk to us


 * Jewelry Collective
 * funding request for design conspiracy
 * denied as this is not correct, see last week’s notes

Trip Requests


 * Hampshire College Fencing Club
 * Trip for Nationals in Michigan, partially funded using money approved for a previous trip
 * Reallocating $501.00 for a previously approved and unattended trip
 * approved for $849.00 on top of the previously approved funds, this is the trip cap for 9 people

Equipment Requests


 * Glass Collective
 * funding for propane tank
 * approved for $33.00 to be sent to Lemelson


 * Experimental Programs in Educations and Community
 * funding for baking supplies for the EPEC
 * approved for $50.00


 * Mad Science Club
 * membrane to measure charge in an environment
 * approved for $345.00 to be transferred to the student account


 * Climbers Coalition
 * funding for climbing holds
 * pended at request of signer


 * Chess Club
 * chess clock
 * denied to be resubmitted


 * Climbers Coalition
 * the hammer requested previously did not have a battery
 * buying a different package, previously approved for $200.00
 * approved for $30.00 additional funding


 * Chess Club
 * chess clocks, resubmitted, 5 clocks + shipping
 * approved for $247.00

Publication Requests


 * Hampshire Animal Rights
 * for advertising the first meeting of the animal rights group
 * use initial funding in account
 * needs to update Hampedia account

Meeting Food Requests


 * SJP
 * approved for $160.00


 * Hampshire Animal Rights
 * denied until they update their Hampedia page


 * Climbers Coalition
 * approved for $300.00


 * JSU
 * approved for $600.00 to be transferred to the Spiritual Life center

Wednesday, February 20
Attendance: Mitch, Connie, Kat, Wesley(absent), Ethan (absent), Nathan, Dina, Sam, Adrianna, Bea, Slayt

Hampshire College Equestrian Team


 * discussion of budget for the semester
 * trip this weekend-approved, but will have to exchange receipts with the business office

Discussion of partially funding large projects with the other subcommittees.

Tuesday, March 12, 7-8 is the date and time for the Signer Seminar refresher session. Location TBD

New Leaf’s trip was set back because the bus company had issues and did not provide a bus at the very last minute, the drivers who took people to DC will be reimbursed using the money originally intended for the bus.

Zoho

Trip Requests


 * Gun Club
 * Outing to Original Bob’s Tactical and Shooting Range on March 2nd
 * approved for $512.00


 * Hampshire College Equestrian Team
 * Umass IHSA show this weekend, the 23rd
 * Financial signer was very sick and didn’t enter the funding details until yesterday
 * approved for $640.00


 * Hampshire College Equestrian Team
 * Mount Holyoke IHSA show
 * approved for $730.00


 * Hampshire College Equestrian Team
 * Hampshire/Westfield IHSA show
 * approved for $730.00 (updated)

Equipment Requests


 * Climbers Coalition
 * Impact wrench to make climbing easier and setting climbing routes
 * approved $200.00


 * COCD
 * plastic dinnerware for meeting food
 * pended until a more detailed breakdown of costs is provided


 * Glass Collective
 * Misc Glass and equipment requests
 * pended until the description of costs is clarified, otherwise looks good


 * VIBE
 * Updated sound system, to be stored in Media Services and rented out to experienced users
 * pended until a location for the money has been given

Meeting Food Requests


 * VIBE
 * please be sure your hampedia is up to date, the office seems to be closed at this time
 * approved for $292.00 for four weeks


 * Hampshire College Equestrian Team
 * approved for $200.00


 * Jewelry Collective
 * please reference the email FiCom is sending out. Summary: request the food as if you were ordering it for your own group and then each group should purchase the food weekly through normal means, through the same means as every other group, purchase orders and all that, for the meetings of Design Conspiracy. Purchase orders can be done a long period in advance
 * denied due to confusion over Design Conspiracy funding

Pending Requests

Misc Requests


 * Climbers Coalition
 * Climbing passes
 * approved for $1,100.00 for the rest of Feb and March.

Monday, February 18th
Attendance: Mitch, Connie, Kat, Wesley, Ethan, Nathan, Dina, Sam, Adrianna, Bea (Excused absence), Slayt (absent)

Climbers Coalition representative

HCEMS (EMTs) representative

EMTs Discussion


 * Zeke will come in at a later date to explain the need for the domain name
 * Their pinter broke and they need a new one, in addition they need one that faxes so they can communicate with health services
 * Food is for their boot camp program for new EMTS

Climbers Coalition


 * Gym Agrees to have Hampshire College hold the membership
 * Slots will be available for students who attend 4 times a week which is much more economical than current model
 * Slots will be checked out by Signers
 * There are rollover slots per month

Zoho

Misc. Requests


 * Red Scare
 * Approved $715 for additional money needed for Georgia Trip


 * Sports Co-Op
 * Request is over $5000 so needs to go to Interim Council
 * Pended for $6255.60 until Interim Council meets


 * Climbers Coalition
 * Pended, to discuss to the CLA. See above discussion

Equipment Requests


 * Jewelry Collective
 * Silver Wire, Rubber Earnuts, Soldering Picks, Silver Sheet Metal, Wax ring tube, silver Earnuts, copper wire, silver chaine
 * Pended for lack of information about shipping costs


 * Greenhouse Mod
 * Supplies for planting lettuce seeds
 * Declined request due to the request sounding like an event and possible violation of SAF gift rule


 * HCEMS
 * Fax Printer
 * Approved for $250 to student group account


 * HCEMS
 * Domain Name for EMT information sharing website
 * Pended until discussion with Zeke

Publication Requests


 * UMOJA
 * 50 Color posters for Black History Month printed on card stock to be displayed in the bridge
 * Approved for $20 to student group account


 * The Omen
 * Valentine's Day Issue to be distributed on 2/21/2013
 * 250 Copies at $1.20 each
 * Approved for $300 to student group account

Meeting Food


 * FiCom
 * FiCom has new membership needs more money for food
 * Approved for $220


 * Philosophy Circle
 * Approved for $240


 * Mixed Heritage
 * Approved for $500


 * Re-Rad
 * Re-Rad has an influx in membership needs more food money
 * Approved for $320

Special Semesterly Food


 * HCEMS
 * Approved for $274

Pending requests


 * COCA
 * Spring Jam Budget
 * Approved for $40550 to Spring Jam Account 777


 * Active Minds
 * Flyers
 * Approved for $10

Wednesday, February 13th
Attendance: Nathan, Mitch (absent), Connie, Bea, Wesley, Samantha, Dina, Kat, Slayt

Raices representative present

Climbers Coalition representative present

Alternative Sexuality Collective representative present

Raices discussion


 * The third signer will attend seminar tomorrow, but the funding request needs to go through before Friday or the prices will go up
 * will be approved today

Climbers Coalition discussion


 * discussion of rock climbing gym passes for climbers coalition
 * students register through signer Cameron
 * unfortunately, as this is a membership request using the names of specific students, we cannot fund them, but we can fund day passes to try and compensate for the difference.
 * Valhalla, New York request, vans unavailable so they are asking for funds to reimburse drivers and register more people

Alternative Sexuality Collective discussion


 * Fetish Flea convention
 * unexpected delays in hotel rental resulted in an increase of price for hotel rooms
 * driver reimbursement
 * cost of tolls
 * slightly over trip cap, but this group doesn’t spend much money, so it is reasonable.

Zoho

Misc. Requests


 * Climbers Coalition
 * denied as per discussion

Trip Requests


 * Climbers Coalition
 * Valhalla climbing trip
 * approved for $370.00


 * Alternative Sexuality Collective
 * money freed up for hotel rooms
 * approved for $863.00 for the Fetish Flea market

Pending


 * Raices
 * New England Latino Student Leadership Conference
 * approved for $770.00


 * SPICI
 * J Street U Student Summit 2013
 * approved for $750.00

Monday, February 11
Attendance: Attendance: Nathan, Mitch, Connie, Bea, Wesley (absent), Samantha, Dina, Kat, Slayt, Ana (first meeting)

COCA representative present Red Scare Representative present

Signer Seminar Makeup Session on Thursday, the 14th, from 8-9 in FPH 106 and Friday, the 15th, from 2-3 in FPH 106

FiCom has decided to not approve summer trips unless they are the end of a culmination of work that has been done throughout the year that is the purpose of the student group.

Zoho

Misc. Requests


 * International Socialist Organization
 * funding the difference between what was funded and the price of the plane tickets due to latency between pricing and funding


 * COCA
 * spring jam budget
 * will be addressed monday

Trip Requests


 * Raices
 * New England Latino Student Leadership Conference
 * You only have two signers registered as having attended signer seminar or a makeup session
 * hampedia is not up to date
 * pended until these are solved

Equipment Requests


 * JSU
 * Kitchen supplies for the kosher kitchen
 * approved for $110.00 to be transferred to Spiritual Life


 * Climbers Coalition
 * Red River Gorge Guidebook, volumes 1 and 2 to be stored in the OPRA library
 * approved for $57.00 to the student group account


 * Circus Folk Unite!
 * misc equipment, such as fire staves, torches, juggling balls, slackline, DVD
 * approved for $284.00

Pending Requests

Misc Requests


 * COCA
 * the spring semester budget
 * approved for $80,000

Trip Requests


 * Red Scare
 * Funding for the vans down to Georgia for the tournament
 * approved for $4200.00

Wednesday, February 6
Attendance: Nathan, Mitch, Connie, Bea, Wesley, Samantha, Dina, Kat, Slayt (absent)

Zoho

Trip Rquests


 * Red Scare Ultimate Frisbee
 * Georgia High Tide Spring Break Tournament
 * paying for gas themselves
 * pended until SGA can meet


 * Asian Media
 * Anime Boston, summer trip
 * pended until there is a discussion on summer trips


 * Hampshire College Fencing Club
 * New England Club Championships
 * approved for $501.00


 * SPICI
 * J street U student summit 2013
 * pended until risk assessment has been done, as well as increased community outreach


 * New Leaf
 * Tar Sands Action rally in D.C. for 45 people
 * have fun! Thanks for working so well with us about this
 * approved for $4057.00

Equipment Requests


 * Circus Folk Unite
 * Kwik Tek Airhead Air Pump Canister
 * to blow up the human hampster ball
 * approved for $29.00 Not Approved by Pam - removed - mrj

Meeting Food Requests


 * James Baldwin Scholars
 * approved for $280.00 for four weeks

Pended Requests

Trip Requests


 * New Leaf
 * denied as this was approved in an updated version

Discussion on Summer Trips


 * Will not approve of summer trips unless there is a discussion with FiCom
 * typically in cases of a culmination throughout the year

Monday, February 4
Attendance: Nathan, Mitch, Connie, Bea, Wesley, Samantha, Dina, Kat, Slayt


 * Hampshire College Fencing Club representative present
 * New Leaf representative
 * COCD representative present


 * COCD
 * Committee on Community Development is looking to fund a screen for an outdoor projector for outdoor movie screenings
 * would be kept in media services
 * estimate is approximately $15,000
 * split between the three subcommittees
 * asking FiCom for $5,000


 * Hampshire College Fencing Club
 * Hotel room for Regionals
 * shorter time period-12 days from now
 * reminded not to do this in the future
 * they will submit a trip request and do risk assessment


 * New Leaf
 * confusion over how duplications processes work
 * what was the total amount?
 * they are approximately $169.00 in debt to duplications
 * FiCom will balance out the account, but New Leaf will be asked to fundraise the money to be put back into the SAF


 * The bus may have non-hampshire students, but they will be purchasing tickets through the CLA
 * number of people committed still unknown, will be having a solidification session soon

Zoho

Misc. Requests


 * COCD
 * Semesterly funding
 * approved for $20,000.00

Trip Requests


 * Red Scare Ultimate Frisbee
 * Georgia High Tide Spring Break tournament
 * pended until the SGA can meet


 * Asian Media
 * Anime Boston
 * pended until discussion about summer trips can happen

Publications Requests


 * The Omen
 * Valentine’s day submission forms
 * denied as we can’t transfer anything under $10.00
 * will be adding an extra dollar to the other The Omen request


 * Re-Rad
 * posters and mail fliers
 * approved for $17.00


 * The Omen
 * The next issue of the omen
 * printed on 2/7/2013
 * added a dollar to compensate for the previous request
 * approved for $271.00


 * Hampshire College Francophones
 * Flyers to advertise group
 * denied until the third signer attends a makeup session


 * QCA
 * Weekly QCA meeting flyer
 * approved for $10.00 for publications


 * Active Minds
 * informative flyer for the group
 * pended until all of the signers attend a makeup session

Meeting Food


 * Hampshire Game Collective
 * approved for $320.00 for four weeks


 * QCA
 * approved for $300.00


 * Animation Society
 * pended until a more accurate number, please use initial food funding to tide you over


 * Shake and Bake
 * approved for $160.00


 * The Omen
 * duplicate request denied
 * approved for $160.00


 * Excalibur
 * issue with signers’ registration on zoho, unsure why
 * approved for $760.00


 * Active Minds
 * first meeting of the semester
 * approved for $160.00, however, you will be unable to file an RFP until your last signer has attended the meeting so please be aware of that

Pended Requests

Trip Requests


 * New Leaf
 * trip to tar sands protest cancelled at request of signer, to be resubmitted

Meeting Food Requests


 * EPEC
 * approved for $200.00


 * American Sign Language ASL Collective
 * approved for $400.00

Publications Requests


 * New Leaf
 * overdrawn for publications for rally last semester
 * FiCom will balance out the account, but New Leaf will be asked to fundraise the money to be put back into the SAF

Wednesday, January 30
Attendance: Nathan, Mitch, Connie, Bea, Wesley, Samantha, Dina, Kat, Slayt

SIGNER SEMINAR STARTS THIS SUNDAY AT 12!


 * please pre-register

Zoho

Trip Requests


 * Climbers Coalition
 * Climb Competition at The Cliffs at Valhalla in Valhalla, NY
 * because the Hampshire van can be fueled for free before you leave, we will give you $50 for gas, ask if you need more
 * approved for $530

Equipment Requests


 * Hampshire College Fencing Club
 * Replacement and upkeep of equipment, Foil wires, bayonet plugs, mask cords, electric bibs, sabre grips, etc…
 * approved for $122.00

Meeting Food Requests


 * Gun Club
 * approved for $300.00 for four weeks

Pending Requests

Trip Requests


 * Alternative Sexuality Collective
 * Trip to Fetish Fleamarket in RI
 * approved for $1950.00


 * ISO
 * ISO Convention in Chicago
 * funded to the trip cap
 * approved for $450.00

Monday, January 28
Attendance: Nathan, Mitch, Connie, Bea, Wesley, Samantha, Dina, Kat, Slayt

Hampshire Game Collective representative present

Signer Seminar THIS SUNDAY at NOON in FPH discussion of makeup session times, TBA

Zoho

Misc Requests


 * Contra Dance Collective
 * Seems like an event
 * requesting money for a caller and a band for a contra dance
 * denied as this is an event and should be brought to COCA


 * ISO
 * Requesting transportation funding for the ISO Chicago trip
 * This request was confusing, will be contacting ISO
 * denied until clarification
 * will be funding the trip cap for the trip request attached

Equipment Requests


 * JSU
 * Purim Dress-up costumes
 * approved for $60.00 to the student group account


 * Blacksmiths Guild
 * need more metal stock
 * approved for $175.00 to be transferred to Lemelson’s account


 * EPEC
 * fiber for yarn spinning and maintenance kit
 * approved for $185.00


 * Hampshire College Francophones
 * paper plates and cups and things
 * approved for $0.00, authorization

Publication Requests


 * New Leaf
 * this is a retroactive request for a rally that happened and fliers were printed and distributed
 * this is the same rally that caused this group to get a severe warning in the first place
 * New Leaf needs to come in and meet with FiCom next Monday or Wednesday
 * 'Due to the violation of the SAF Guidelines this group will be placed under probation until further notice
 * Pended until further notice

Meeting Food


 * Yoga Collective
 * approved for $200.00 for four weeks


 * Epec
 * pended until communication with FiCom happens
 * need to email to clarify This was written up and you pended it? - mrj 01.31.13 Nathan had me delete this - please f/u - Thanks! mrj


 * Hampshire College Francophones
 * approved for $0.00 at request of signer


 * UMOJA
 * approved for $225.00 for three meetings


 * Mixed Nuts
 * approved for $340.00 for four meetings


 * Re-Rad
 * approved for $200.00 for four meetings


 * ASL
 * pended until we can confirm the account number


 * JSU
 * approved for $600.00 for four meetings to be transferred to the Spiritual Life Center

Pending Requests


 * Hampshire Game Collective
 * discussion of frequency of game purchase
 * students previously buying games in order to do weekly game showings
 * These games will be purchased through a CLA-approved Steam account
 * approved for $30.00 Approved but never written up in a transfer? - mrj 01.31.13 Nathan had me write this up - mrj

Wednesday, January 23
Attendance: Nathan, Mitch, Connie, Bea, Wesley, Samantha, Dina (excused), Kat (absent), Slayt

ISO representative present

CoCA representatives present to discuss the budget for the spring

Zoho

Misc Requests


 * Salsa Rueda and Tango Club
 * requesting $1,680.00 for paying for the salary of the tango instructor Daniel Tranner for weekly lessons
 * $70 / hour requested salary
 * denied because this involves a contract, and as such, should go through CoCA


 * CoCA
 * Spring budget
 * Due to the lack of student group events last semester, there is an expected overflow of student events this semester in order for groups to maintain their status as a recognized student group.
 * requesting 100,000.00 with $20,000.00 roll over from the fall
 * This is also the season of conferences that will be funded by CoCA
 * last spring’s budget was $60,000.00, and $30,000.00 for Spring Jam
 * due to the large increase in budget requested, we will fund this partially with the allowance for requesting more money if needed
 * discussion of cap for student groups funding requests
 * pended for $80,000.00 to go through the SGA

Trip Requests


 * ISO
 * requesting funds for the ISO convention in Chicago from Feb 15-18th
 * we will fund up to the trip cap, students will be expected to fundraise the difference
 * pended for risk assessment


 * Aliz
 * Nehirim Queer Jewish Students Retreat at Boston University
 * March 1-3rd
 * Requesting funding for one more person to register
 * approved for $129.00


 * New Leaf
 * DC Tar Sands Protest
 * Feb 16-17th
 * pended until there is a more definite list of attendees and attempt to reduce the potential costs by economizing hotel space


 * Alternative Sexuality Collective
 * Trip to Fetish Fleamarket #40 in Providence, RI
 * pended for risk assessment, but looks good otherwise!

Equipment Requests


 * HCEMS
 * sleeves for aural thermometer
 * approved for $10.00


 * Blacksmiths Guild
 * funding for propane for the semester
 * approved for $600.00 to be transferred to Lemelson


 * Silicon Frogs Game Development
 * ”Dungeonland” four-pack on steam
 * pended to discuss frequency of game purchases


 * FiCom
 * additional funding for signer hoodies
 * approved for $12.00

Publication Requests


 * The Omen
 * requesting funding for the next issue of the omen to be published January 31st
 * approved for $210.00

Meeting Food Requests


 * COCD
 * approved for $160.00 for four weeks


 * HCEMS
 * approved for $400.00 for four weeks


 * COCA
 * approved for $220.00 for four weeks

Fund Transfers


 * Blacksmiths Guild
 * Transfer $324.00 from the student account to Lemelson’s account
 * second request denied at signer’s request