COCA March14, 2013 Minutes

CoCa Meeting Minutes CoCa March 14th 2013

Attendance

Ashley, Jasmine, Avi, Erin, Sal, Mandy, Anna, Xavier, Frances, Carter, Kareema

Guest Eric

Event Request

Not-a-student group(2nd Town Meeting):

Date: 03-Apr-2013

Location: RCC

Event Breakdown: Lighting & Sound	$ 0.00 Peformer Costs	$ 0.00 Security	$ 0.00 Food	$ 736.00 Advertising	$ 40.00 Other Costs	$ 0.00 Please Explain	Here is our food & Advertising Request: Advertising: $ 40 for 75 posters at .3 per copy and 60 Mailers (4 per page) at .3 per copy. For the first town meeting we only got $29 dollars in advertising, and had to use additional funds in order to print enough mailers. Therefore I respectfully request a full $ 40 for advertising - it is very, very important that students are aware of the new student government - their vehicle for controlling their student life experience.

As far as food goes, here is our request, which should feed about 150 people: 10 Orders Tacos(2): Plain ($4 per order) = $40 20 Orders Taco s(2): Chicken ($5 per order) = $100 10 Orders Taco s(2): Potatoes & Carrots ($5 per order) = $50 10 Orders Taco s(2): Sirloin Strips w/ Onions & Cilantro ($6 per order) = $60 20 Orders Quesadillas(3): Plain ($5 per order) = $100 10 Orders Quesadillas (3): Chicken ($7 per order) = $70 10 Orders Quesadillas (3): Beef ($7 per order) = $70 4 Orders Tamales(12): Black Bean ($22 per order ) = $88 Platanos Fritos (feed ~50) = less than $60

food: ~$638 +tax: ~$38.28 +tip: $60 TOTAL FOOD: $736

Total Request: $776 (736 for food and 40 for advertising) Total Requested	776.00

Last Meetings Discussion: Lisa motions to pend. Frances seconds. No blocks. Motion passes.

Event Discussion: Lisa motions to approve for $801. With an added $25 for lighting and sound. Sal seconds, No blocks. Motion passes. ……………………………………….Approved for$801 I had FD write up to DOS office as per ZoHo request on 04.16.13  -  mrj

Decolonize Media Collective(The House I Live In: Walking in Between Bars):

Date: 26-Mar-2013

Location: MLH

Event Breakdown:

Lighting & Sound	$ 150.00 Performer Costs	$ 300.00 Security	$ 0.00 Food	$ 500.00 Advertising	$ 10.00 Other Costs	$ 85.00 Please Explain	We are purchasing the film through iTunes in order to be able to screen it. The cost is $12.99, we added a few dollars more in case of any tax that may be added. Our panelist Akil Gibbons representing the director of the film is traveling from NYC by Peter Pan bus. A round trip cost about $60.00 including tax.

Lighting and Sound: We will need someone to screen the film, control the sound and secure the mics for the panel after the screening. I honestly, do not know the prices to each of these, and so I have requested $150.00 to be on the safe side. Thank you! Total Requested	1045.00

Last Meeting’s Discussion: Jessica motions to pend this event. Multiple things need to be addressed with this event. Where is the performer cost going. Carter seconds. No Blocks. Motion passes Event Discussion:   Xavier motions to approve for $350 for food, $13 itunes movie, $5 for advertising, $150 lighting and sound ,$300 performer, total $818. Anna seconds. No blocks. Motion passes.

……………………………………..Approved for $818………………………………

Anti-Sexists and Feminists United Collective(The Politics of Feminist Curiosity: “Considering how dangerous everything is, nothing is really very frightening.”):

Date: 28-Mar-2013

Location: CFF

Event Breakdown:

Lighting & Sound	$ 0.00 Peformer Costs	$ 200.00 Security	$ 0.00 Food	$ 0.00 Advertising	$ 0.00 Other Costs	$ 0.00 Total Requested	200.00

Last Meetings Discussion: Mandy motions to pend, we cannot transfer the money to this account. Anna seconds. No blocks. Motion passes.

Event Discussion: Mandy motions to deny. Carter seconds. No blocks. Motion passes ………………………………….…….Event Denied……………………………..

Local Foods Initiative(Spring Jam):

Date: 20-Apr-2013

Location: Hampshire College

Event Breakdown:

Lighting & Sound	$ 0.00 Performer Costs	$ 0.00 Security	$ 0.00 Food	$ 1,200.00 Advertising	$ 0.00 Other Costs	$ 0.00 Total Requested	1200.00

Last Meetings Discussion: Carter motions to pend this event. We need a breakdown of the food for this event. Ashley seconds. No blocks. Motion passes.

Event Discussion: Ashley motions to deny. Frances seconds. No blocks. Motion passes ………………………………………..Event Denied…………………………………..

Sexperts(Sexperts Screening: Shortbus):

Date: 25-Mar-2013

Location: FPH

Event Breakdown: Lighting & Sound	$ 0.00 Peformer Costs	$ 0.00 Security	$ 0.00 Food	$ 125.00 Advertising	$ 0.00 Other Costs	$ 0.00 Total Requested	125.00

Last Meetings Discussion: Frances motions to pend on the grounds that this event does not have an exact location. Xavier seconds. No blocks. Motion passes.

Event Discussion: Sal motions to approve for $130 with an added $5 for advertising. Xavier seconds. No blocks. Motion passes. …………………………………………Approved for$130…………………………………..

Not-a-student group(Genderf**k):

Date: 27-Apr-2013

Location: Dinning Commons

Event Breakdown:

Lighting & Sound	$ 150.00 Performer Costs	$ 0.00 Security	$ 250.00 Food	$ 40.00 Advertising	$ 5.00 Other Costs	$ 80.00 Please Explain	Other Costs: The $80.00 requested here is for student event monitors, of which Event Services stipulated I would need 2. Student Event Monitors are paid $8.00 per hour, the event is 5 hours long (including set up and clean up time), so each will be paid $40.00. Total for paying the Student Event Monitors: $80.00.") Hannah Howard at CLA/Event Services said I needed Student Event Monitors, and told me the total dollar amount they should receive for the night. Total Requested	525.00

Event Discussion: Lisa motions to approve for $445, we are not paying for other cost its included in the security. Sal seconds. No blocks. Motion passes. ……………………………….….Approved for $445………………………………….

QIPOC (QIPOC Block Party Featuring Queer Rebels):

Date: 05-Apr-2013

Location: Red Barn

Event Breakdown:

Lighting & Sound	$ 150.00 Peformer Costs	$ 2,500.00 Security	$ 250.00 Food	$ 50.00 Advertising	$ 10.00 Other Costs	$ 40.00 Please Explain	"Other" costs will be spent on decorations for the red barn Total Requested	3000.00

Event Discussion: Mandy motions to pend, they do not have a location for this event, the red barn is booked for this date. Carter seconds. No blocks. Motion passes.

………………………….……..Event Sent to Pend……………………………………..

Jewish Student Union (JSU)( The Night Truck Grand Opening):

Date: 30-Mar-2013

Location: The Tavern

Event Breakdown:

Lighting & Sound	$ 0.00 Peformer Costs	$ 0.00 Security	$ 0.00 Food	$ 6,650.00 Advertising	$ 50.00 Other Costs	$ 50.00

Please Explain	There are two additional costs beyond the food that we are going to hit so I put some money into advertising and some money into other costs. One cost is the advertising itself. We are planning on getting 100+ posters to have all over campus. The other cost is the printing of the coupons themselves. We are hoping to get "golden tickets" yellow paper for the coupon to be printed on, the paper probably similar to the Hampshire Halloween ticket, and have them maybe placed into bright purple envelopes. It would be wonderful if we could get funding for all of this, but I would understand if you guys could only help for a little and we would cover the rest. Total Requested	6750.00

Event Discussion: $6,650 for food, $5 for advertising, $5 for other cost. We spoke about this event during coca, We are changing the student group from JSU to Not –a-student-group, since this event is a not-a-student-group event. We are only approving $6660, but we are only doing a funding transfer of $10, we will transfer the rest of the funds after we get the stubs back from the event. We will count how many students attended this event and fund only that number. Xavier motions to approve in $6660. Mandy motions. No blocks. Motion passes

…………………………………..APPROVED FOR $6660………………………………….

SJP (Students for Justice in Palestine)( Where Should the Birds Fly? screening with Gazan filmmaker Fida Qishta):

Date: 27-Apr-2013

Location: FPH

Event Breakdown:

Lighting & Sound	$ 0.00 Performer Costs	$ 500.00 Security	$ 0.00 Food	$ 80.00 Advertising	$ 10.00 Other Costs	$ 160.00 Please Explain	$100 One night stay at Amherst Inn at 599 Main St Amherst $60 Peter Pan bus ticket from NYC Total Requested	750.00

Event Discussion:  Carter motions to approve for $745 taking off $5 for the advertising cost. Mandy seconds. No blocks. Motion passes …………………………………………Approved for $745……………………….

VIBE(Experimental Music in the Red Barn)

Date: 29-Mar-2013

Location :Dinning Commons

Event Breakdown:

Lighting & Sound	$ 150.00 Performer Costs	$ 500.00 Security	$ 240.00 Food	$ 0.00 Advertising	$ 5.00 Other Costs	$ 0.00 Total Requested	895.00

Event Discussion:    Ashley  motions to approve in full $895 under the stipulation that the performer cost is only going non Hampshire faulty, students, yet. Carter seconds. No blocks. Motion passes. …………………………………………..Approved for $895………………………….