Red Scare Budget Fall 2008

Meeting Information

 * Meeting Frequency: monthly
 * Number of Meeting: 3
 * Projected Attendance: 40

Meeting Expenses

 * Food per Person: $ 4.00
 * Total Food: $ 480.00
 * Advertising: $ 5.00
 * Magic Board: $ 0
 * Other: $ 0
 * TOTAL: $ 485.00

Events
Event Name: Red November


 * Description: Ultimate Frisbee tournament and community BBQ
 * Projected Attendance: 200
 * Date: 11/01/2008
 * Advertising Budget: $8
 * Magic Board Budget: $10
 * Food Budget: $500
 * Sound &amp; Light Budget: $0
 * Security Budget: $0; COCA is not awarding money for security for any event at the outset, due to changes in public safety policy. Please contact public safety to find out if your event will need funding for security and send us an email at coca@hampshire.edu if that is the case.
 * Honorarium(s): $0
 * Miscellaneous Budget (with explanation): $0
 * Total Event Budget: $518

Trip Information

 * Name: Woods Hole Get HO Ho Ho Tournament
 * Attendance: 29
 * Date: early December
 * Destination: Woods Hole, MA
 * Description: Tournament
 * Event Upon Return: meeting

Trip Expenses

 * Fee per Person: $ 300.00 / Group Tournament Fee
 * Gas: $ 648.00
 * Lodging: $ 0
 * Other: $ 0 no food during trips
 * Description of Other:
 * TOTAL: $ 948.00

Trip Information

 * Name: Bates College Tournament
 * Attendance: 18
 * Date: November
 * Destination: Bates College, Maine
 * Description: Tournament
 * Event Upon Return: meeting

Trip Expenses

 * Fee per Person: $ 200.00 / Group Tournament Fee
 * Gas: $ 576.00
 * Lodging: $ 0
 * Other: $ 0
 * Description of Other:
 * TOTAL: $ 776.00

Trip Information

 * Name: Wheaton Tournament
 * Attendance: 30
 * Date: October
 * Destination: Wheaton College
 * Description: Tournament
 * Event Upon Return: meeting

Trip Expenses

 * Fee per Person: $ 300.00 / Group Tournament Fee
 * Gas: $ 302.00
 * Lodging: $ 0
 * Other: $ 0
 * Description of Other:


 * TOTAL: $ 602.00

Trip Information

 * Name: Mixed Sectionals
 * Attendance: 20
 * Date: 9/20-21/08
 * Destination: Hanover, NH
 * Description: Sectional tournament
 * Event Upon Return: meeting

Trip Expenses

 * Fee per Person: $ 150.00 / Group Tournament Fee
 * Gas: $ 504.00
 * Lodging: $ 0
 * Other: $ 0
 * Description of Other:
 * TOTAL: $ 654.00

Trip Information

 * Name: Bishop's Tournament
 * Attendance: 28
 * Date: Mid October
 * Destination: Bishop's Universicy, Lennoxville, Quebec
 * Description: Frisbee Tournament
 * Event Upon Return: Team meeting

Trip Expenses

 * Fee per Person: $ 400.00 / Group Tournament Fee
 * Gas: $ 1080.00
 * Lodging: $ 0
 * Other: $ 0
 * Description of Other:
 * TOTAL: $ 1480.00

Trip Information

 * Name: RPI Tournament
 * Attendance: 20
 * Date: 10/18-19/08
 * Destination: Rochester, NY
 * Description: To play in the tournament
 * Event Upon Return: Team Meeting

Trip Expenses

 * Fee per Person: $ 200.00 / Group Tournament Fee
 * Gas: $ 603.00
 * Lodging: $ 0
 * Other: $ 20.00
 * Description of Other: tolls
 * TOTAL: $ 823.00

Trip Information

 * Name: Montreal Tournament
 * Attendance: 32
 * Date: 10/4-10/5/08
 * Destination: Montreal, Quebec
 * Description: To participate in the McGill University tournament. The tournament lasts two days, and the McGill team will house all Hampshire students.
 * Event Upon Return: Team meeting

Trip Expenses

 * Fee per Person: $ 550.00 / Group Tournament Fee
 * Gas: $ 1728.00
 * Lodging: $ 0
 * Other: $ 0
 * Description of Other:
 * TOTAL: $ 2278.00

Equipment Information

 * Name: Medical supplies
 * Description: medical supplies (ie band-aids, gauze, tape etc)
 * Purpose: To treat injury sustained during practice or game play
 * Storage Location: RCC

Equipment Expenses

 * TOTAL: $ 50.00

Equipment Information

 * Name: Practice T Shirts
 * Description: Customized printed T shirts
 * Purpose: To allow members of team to have matching shirts
 * Storage Location: RCC

Equipment Expenses

 * TOTAL: $ 500.00

Equipment Information

 * Name: Practice Discs
 * Description: 50 discounted frisbees
 * Purpose: To allow the team to use frisbees at practice
 * Storage Location: RCC open locker

Equipment Expenses

 * TOTAL: $ 250.00

Other Expenses

 * Description: contracted coach: ten week commitment for four hours each week at a rate of $15/hour.
 * TOTAL: $ 600.00

Other Expenses

 * Description: Food for tournaments. I forgot to include this in each individual event form, and couldn't figure out how to edit it. If there is a better way to apply for this let me know. We have about 15 students on a team and are sending 11 teams to tournaments throughout the semester. Two of the seven tournaments are two days long. All of the others are only one day. If each student is alloted $4 per day it would be $900.
 * TOTAL: $ 0