Excaliber Budget Fall 2008

Meeting Information

 * Meeting Frequency: weekly
 * Number of Meeting: 18
 * Projected Attendance: 45

Meeting Expenses

 * Food per Person: $ 4.00
 * Total Food: $ 3240.00
 * Advertising: $ 5.00
 * Magic Board: $ 0
 * Other: $ 0 use proper form
 * TOTAL: $ 3245.00

Events
Event Name: Games Night


 * Description: Games night is a monthly event Excalibur runs to let people gather together and play various games. Such games include Dungeons and Dragons and Magic: The Gathering. We also provide cider and cider doughnuts for the players. Deathfest is October's Games Night.
 * Projected Attendance: 40
 * Date: September 13th/September 20th, 2008
 * Advertising Budget: $5
 * Magic Board Budget: $0
 * Food Budget: $30
 * Sound &amp; Light Budget: $0
 * Security Budget: $0
 * Honorarium(s): $0
 * Miscellaneous Budget (with explanation): $0
 * Total Event Budget: $35

Event Name: Deathfest


 * Description:
 * Projected Attendance: 100
 * Date: 10/18/2008
 * Advertising Budget: $10
 * Magic Board Budget: $0
 * Food Budget: $400
 * Sound &amp; Light Budget: $0
 * Security Budget: $0
 * Honorarium(s): $0
 * Miscellaneous Budget (with explanation): $315
 * Total Event Budget: $725

Event Name: Games Night


 * Description: Games night is a monthly event Excalibur runs to let people gather together and play various games. Such games include Dungeons and Dragons and Magic: The Gathering. We also provide cider and cider doughnuts for the players. Deathfest is October's Games Night.
 * Projected Attendance: 40
 * Date: 11/15/2008
 * Advertising Budget: $5
 * Magic Board Budget: $0
 * Food Budget: $30
 * Sound &amp; Light Budget: $0
 * Security Budget: $0
 * Honorarium(s): $0
 * Miscellaneous Budget (with explanation): $0
 * Total Event Budget: $35

Event Name: Cookies and Milk!


 * Description: 45
 * Projected Attendance: We get together to watch cartoons and have cookies and milk. We order hot cookies and cold milk from the Sugar Jones Cookies bakery in Amherst. We buy their Jurassic Jones cookie package for groups, which is 128 cookies for $120. Also, we buy 2 gallons of milk for 5.50 each, there is tax which should come out to about $5, and there is a delivery fee for Hampshire deliviries, which is also $5. Thus, we are asking for $141 for Event Food.
 * Date: Late November/Early December
 * Advertising Budget: $5
 * Magic Board Budget: $0
 * Food Budget: $141
 * Sound &amp; Light Budget: $0
 * Security Budget: $0
 * Honorarium(s): $0
 * Miscellaneous Budget (with explanation): $0
 * Total Event Budget: $146

Trip Information

 * Name: Arisia Science Fiction Convention
 * Attendance: 30
 * Date: January 16-19, 2009
 * Destination: Cambridge, MA
 * Description: A fun and educational trip to a Science-Fiction convention where the attendees can enjoy Sci-Fi/Fantasy movies, gaming, events, panels, and craft shops. Additionally they are encouraged to volunteer their free time to helping the convention run smoothly in such ways as running the coast-check and helping set up for events.
 * Event Upon Return: An educational meeting outlining our experience at the convention and a discussion of conventions, how they operate, how they unite Sci-Fi/Fantasy/Gaming communities, and how one can get involved.

Trip Expenses

 * Fee per Person: $ 13.00 we will pay for 1/2 the fee
 * Gas: $ 34.00
 * Lodging: $ 30.00
 * Other: $ 0
 * Description of Other:
 * TOTAL: $ 454.00

Screening Information

 * Title: see description
 * Location: FPH - ELH
 * Description: Our screenings take the place of traditional meetings. We meet every Saturday to screen a sci-fi or fantasy movie for anyone on campus interested, along with an episode of a television series of the same genre.


 * Projected Attendance: 45

Screening Expenses

 * Food: $ 0
 * Rental: $5.00
 * Advertising: $2.00
 * Other: $ 0
 * TOTAL: $7.00