Special Programs & Events

The Special Programs and Events Office is responsible for the scheduling of most campus meeting rooms and event spaces, assisting with logistical support for campus events, and operating summer programs. The Special Programs and Events Office is open Monday-Friday, 8:30 A.M.-4:30 P.M., during the academic year.

Spaces That Can Be Reserved
The Dining commons, Red Barn, main, west, and east lecture halls in FPH, most academic, and other campus spaces may be reserved through the Office of Special Programs and Events. Exceptions are the library gallery and music and dance recital hall, which may be reserved through the gallery coordinator, x 5622; the Writing Center, through the Greenwich-Enfield House office, x5383; Merrill living room, through the Merrill House Office, x5453; and the Dakin living room, through the Dakin House Office, x5584.

How To Reserve a Space
Hampshire College students must complete an Event Request Form (ERF) and submit it to the Office of Student Development and Community Leadership a minimum of ten business days before the planned event. Prior to filling out an ERF, make a tentative reservation for the location of your event with the Special Programs and Events Office. Your ERF will confirm this reservation. Any reservations of space for student events made with the Special Programs and Events Office will be considered tentative until the ERF is received. Tentative bookings will be cancelled ten days prior to an event without notice. Food and beverages are allowed only in certain spaces; when making reservations, refreshments must be noted. Sensitivity to neighboring classes, offices, meetings, and functions should be exercised. All campus events have a 10:30 P.M. sanction, Sunday through Thursday; and a 1:30 A.M. sanction on Fridays and Saturdays.

The Special Programs and Events Office staff will help you handle and decisions about specific setups, catering, media services, and public safety needs. Ten business days notice is required in order to guarantee any specific requests. The requestor of the event is responsible for any and all fees incurred by the event. Any external vendor orders (rentals, linen, etc.) arranged through the Office of Special Programs and Events requires a purchase order prior to delivery. Orders will be canceled if purchase orders are not received.