COCA April9, 2013 Minutes

CoCa Meeting Minutes CoCa

April 9th 2013

Attendance Carter, Ashley, Mandy, Frances, Lisa, Erin, Avi, Yasmine, Xavier, Jessica, Brittany, Kareema

Guest Sal

Event Request

Local Foods Initiative (Spring Jam):

Date: 20-Apr-2013

Location: Library Lawn

Event Breakdown:

Lighting & Sound	$ 0.00 Performer Costs	$ 0.00 Security	$ 0.00 Food	$ 1,600.00 Advertising	$ 0.00 Other Costs	$ 0.00 Total Requested	1600.00

Event Discussion: Frances motions to approve in full. Mandy seconds No blocks. Motion passes. For this event they are not only buying soda and ice cream this money will also purchase the meat, etc.

………………………………………..Approved for $1,600………………………..

Hampshire Anarchist Network(Where Should the Birds Fly? film screening with Gazan filmmaker Fida Qishta)

Date :27-Apr-2013

Location: WLH

Event Breakdown:

Lighting & Sound	$ 0.00 Performer Costs	$ 500.00 Security	$ 0.00 Food	$ 80.00 Advertising	$ 5.00 Other Costs	$ 0.00 Total Requested	585.00

Event Discussion : Mandy motions to a pend this event, we need to clearly who the $80.00 for food feeding. Carter seconds. No blocks. Motion passes.

……………………………………....Event Sent to Pend………………………..

South Asian Arts & Culture(South Asian Masala):

Date:26-Apr-2013

Location: Dinning Commons

Event Breakdown:

Lighting & Sound	$ 200.00 Peformer Costs	$ 0.00 Security	$ 280.00 Food	$ 500.00 Advertising	$ 50.00 Other Costs	$ 50.00 Please Explain	Decoration Total Requested	1080.00

Event Discussion: Event Discussion: Frances motions to pend this event, there are things that are still unclear in regards to the cost. Mandy seconds. No blocks. Motion passes.

…………………………………………Event Sent To Pend………………………………

FISH Forum for International Students at Hampshire(Holi):

Date: 26-Apr-2013

Location: Lawn

Event Breakdown: Lighting & Sound	$ 150.00 Performer Costs	$ 0.00 Security	$ 0.00 Food	$ 500.00 Advertising	$ 50.00 Other Costs	$ 400.00 Please Explain	Colors and decorations Total Requested	1100.00

Event Discussion: Frances motions to pend this event. We need a detailed breakdown of the other cost. Mandy seconds. No blocks. Motion passes.

……………………………………….Event Sent to Pend………………………………..

Quick Brown Fox, The(Quick Brown Fox 2013 Release Party):

Date: 26-Apr-2013

Location: Centrum Gallery

Event Breakdown:

Lighting & Sound	$ 0.00 Performer Costs	$ 0.00 Security	$ 0.00 Food	$ 300.00 Advertising	$ 10.00 Other Costs	$ 0.00 Total Requested	310.00

Event Discussion: Frances motions to approve this event for $305 taking $5 off advertising. Sal seconds. No blocks. Motion passes.

……………………………………….Approved for $305…………………………….

UMOJA(Ringing of the Bells):

Date: 10-May-2013

Location: CC

Event Breakdown:

Lighting & Sound	$ 0.00 Performer Costs	$ 0.00 Security	$ 0.00 Food	$ 0.00 Advertising	$ 0.00 Other Costs	$ 160.00 Please Explain	See attached

The price listed covers merchandise + shipping/ handling and taxes. Total Requested	160.00

Event Discussion: Xavier motions to approve in full. Frances seconds. No blocks. Motion passes.

…………………………………..Approved for $ 160.00………………………………

FISH Forum for International Students at Hampshire (Ringing of the Bells):

Date:10-May-2013

Location: CC

Event Breakdown:

Lighting & Sound	$ 0.00 Performer Costs	$ 0.00 Security	$ 0.00 Food	$ 250.00 Advertising	$ 0.00 Other Costs	$ 0.00 Please Explain	We will buy the following from Stop & Shop or BJs (which ever is cheaper): hamburgers (turkey, veggie, vegan) hot dogs (regular & tofu) chips fruit salad drinks (juice and soda) buns (for hot dogs and hamburgers) Total Requested	250.00 Event Discussion: Mandy motions to approve in full. Sal seconds. No blocks. Motion passes.

……………………………..……….Approved for $250…………………………..