COCA March 24th, 2011 Minutes

MEETING MINUTES 3/24/11

In Attendance: Jeremy, Sam, Peter, Declan, Kalei, Emily, Sarah, Cierra, Ashley, Josh, Sana. (as of 7:00pm)

PENDED EVENT REQUESTS

The Wall That Binds Us (Julio Vargas) - Pended until we had more money - May 10th - $919

Emily motions to approve. Josh seconds. Cierra blocks. In Favor: Josh, Declan, Sam, Jeremy, Nora, Emily, Sana, Sarah, Kalei, Ashley, Peter. Opposed: None. Abstaining: Subhanu, Cierra. The motion passes, the event is approved.

Meredith Lackey from Necrocinema is here to discuss a series in April. There was a date change after the group received funding for an event, and now they need an additional $200 for transportation for Jenny Graf Shepard. We approved $400. They have submitted a request to the President's Office as well that is yet pending as well as additional request on the Zoho to COCA.

Samba & Capoeira - BBQ - $205 - Pending regarding a date change - April 3rd

(Jasmine enters at 7:18pm)

Josh motions to approve the event. Jeremy seconds. Peter blocks. In Favor: Josh, Declan, Sam, Ashley, Jeremy, Nora, Emily, Sana, Subhanu, Sarah, Kalei. Opposed: Peter. Abstaining: Jasmine, Cierra.

SEARCH - Ennis Carter Talk - $700 - Pended due to date change: They can change the date to the 4th, 5th, 6th, 26th, and 27th. The latter two are cheaper weeks.

Jeremy motions to approve for $660 on April 27th. Josh seconds. No blocks. The motion passes, SEARCH is given $660.

(Jeremy exits at 7:24pm)

SUBMITTED EVENT REQUESTS

VIBE - Showcase 2 - $120 - April 3rd

Josh motions to approve for $125, adding $5 for advertising. Kalei seconds. No blocks. Motion passes, VIBE is given $125.

Necrocinema - Matt Newman Long - April 5th - $200

Cierra motions to deny. Kalei seconds. Emily blocks. In Favor: Cierra. Opposed: Jasmine, Josh, Subhanu, Declan, Sam, Jeremy, Nora, Emily. Sarah, Kalei. Abstaining: Sana, Ashley. The motion fails.

Emily motions to approve. Sarah seconds. No blocks. The motion passes, Necrocinema gets $200.

Necrocinema - Jenny Graf-Sheppard - additional $200 - APril 14th

Declan motioned to approve. Kalei seconds. Cierra blocks. In Favor: Peter, Josh, Declan, Sam, Jeremy, Nora, Jasmine, Ashley, Emily, Sana, Sarah, Kalei, Subhanu. Opposed: Cierra. Abstaining: None. The motion passes, $200 to Necrocinema.

SPRING JAM

We separate into our Lil' Cocas to develop and present motions to the committee at large.

(Faustino enters at 7:44pm, and reports that RAICES will do facepainting with supplied paints.)

(Brit enters at 7:53pm.)

Food Group - Three options! 1) House Office cotton candy/popcorn machine, run by COCA members; local ice cream truck. 2) JND Amusements, twenty or so options (funnel cake, candy apples, etc.), $2-3 a serving (around 500 servings). 3) Local kettle corn, unlimited for 5 hours for $500, as well as local ice creams (gourmet, vegan options). Cierra has contacted Polar, Red Bull, and Naked.

We consolidate the vote into options 2 and 3.

JND votes - Faustino, Ashely, Brit, Sana. Local Kettle Corn/Ice Cream Truck - Everyone else.

Josh motions to approve the use of the House Office popcorn/cotton candy machine for movie night, and approve spending on the local kettle corn and ice cream truck. Sam seconds. No blocks. The motions pass.

Julio Vargas enters to discuss his event; realizes we've already approved it (8:05pm).

Movie Group suggests we construct our own screen using canvas, turn it into a mural the next day. Peter has made his own screen as well; both options. They have made a survey. Kalei suggests we keep movies to under two hours. Peter suggests we ask Necrocinema to screen an hour of shorts prior to screening.

We will vote between creating a canvas and using Peter's screen.

The Committee decides to construct a canvas screen/mural.

Josh motions to allocate $50 to the construction of a canvas screen. Brit seconds. No blocks. Motion passes, $50 to build a screen.

Field Game Group: potato sack race, dart throwing, tin cans, ring toss, three legged race, balloon toss, double dutch, basketball toss. All kinds of fun baubles for rewards! Ashley developed this budget, and it comes to $250. Giant slip and slide is $329. Mechanical Bull is $999. Obstacle course, $600.

Josh motions to approve $250 for the field games. Brit seconds. No blocks. Motion passes.

Cierra motions to approve $329 for the slip and slide. Sarah seconds. No blocks. Motion passes.

Sarah motions to approve $999 for a mechanical bull. Ashley seconds. Brit blocks. In Favor: Jasmine, Sana, Peter, Ashely, Subhanu, Declan, Nora, Emily, Faustino, Sarah. Opposed: Josh, Sam, Kalei, Brit. Abstaining: Jeremy. Motion passes.

Josh motions to deny the obstacle course ($600). Brit seconds. Kalei blocks. In Favor: Josh, Brit, Peter, Sana, Ashley, Declan, Sam, Emily, Sarah, Kalei. Opposed: None. Abstaining: Jasmine, Subhanu, Faustino, Cierra, Jeremy, Nora. The motion passes.

Kalei notes that no one responded to the likes/dislikes COCA survey; she is re-submitting the form to our e-mails, let's get it done by Tuesday.