FiCom Meetings, Spring 2012 Minutes

Monday, May 3rd
Attendance: Melanie, Nathan, Sarah, Connie, Sam, Ben, Dina Absent: Julianne, Erf, Bea  Zoho


 * Requested
 * Additional Food
 * Asian Media
 * Requesting $70 for meeting food
 * Funding deadline has passed
 * Denied: $70


 * Pending
 * Additional Food
 * Red Scare Ultimate Frisbee
 * Requested $150 for
 * Was pended because we wanted to know if they would be willing to change the date as we do not fund activities occurring after May 4
 * We did not receive any notification
 * Denied: $150


 * Fund Transfers
 * Shake and Bake
 * Requested $140 to be transferred to Merrill
 * They have been using the Merrill P-card for purchases and are requesting a transfer for all purchases made during this semester, but no request were made this semester
 * Student groups should not be using House P-cards
 * We just heard back from Merrill. This will be approved with the understanding that in the future, House Office P-cards cannot be used by other student groups
 * Approved: $140

Monday, April 30th
Attendance: Melanie, Nathan, Sarah, Connie, Sam, Ben, Dina, Bea, Absent: Julianne, Erf

Scott is here to discuss the Fencing Club's equipment request. The request is for equipment that undergoes the most wear and tear. Some equipment, such as foils, have a 1-2 year life span. This club has been expanding lately, and more equipment will help maintain that size so that everyone can participate. In addition, group members need backup supplies at tournaments in cases where something breaks.

Zoho


 * Requested
 * Equipment
 * Excalibur
 * Requesting $45 for sidewalk chalk
 * Only to be used in approved areas
 * Approved: $45


 * Crazy Pitches
 * Requesting $120 for event requiring media services, attendant, mikes and speakers
 * FiCom does not fund events, this request should be sent to COCA
 * Denied: $120


 * Community Garden
 * Requesting $55 for 5 pruners
 * Approved: $55


 * Publications
 * The Omen
 * Requesting $504 for last issue of The Omen
 * Approved: $504


 * Additional Food
 * Hampshire Confucius
 * Requesting $150 for final meeting
 * Approved: $150 Funds are going directly to SLO - mrj


 * Red Scare Ultimate Frisbee
 * Requesting $150 for food for last meeting
 * Scheduled for May 6th, which is after funding deadline
 * Would be willing to approve if date of meeting is changed
 * Pended: $150


 * Fund Transfers
 * Shake and Bake
 * Requesting $140 to reimburse Merrill House Office for supplies purchased through the course of the semester
 * No requests have been made this semester, so we need to find out exactly what the request is for
 * Pended: $140
 * Pending


 * Equipment
 * Hampshire College Fencing Club
 * Requested $813.75 for fencing supplies
 * Was pended because we wanted to talk about how often equipment should be replenished
 * Willing to approve with the understanding that this equipment should last for approximately two semesters
 * Approved: $814

Thursday, April 26th
Attendance: Melanie, Nathan, Dina, Sam, Ben, Sarah, Absent: Connie, Julianne, Erf, Bea

Gaines is here on behalf of ASFUC and Emily Rimmer. There are three requests: a $315 request for Vulva Cupcakes, a $300 meeting food request, and a $560 Feminist Garden Party request. The Feminist Garden Party request was written up at our last meeting. While the other two requests have been located on Zoho and are listed as Approved, the current request needs to be updated such that it is itemized and all of the expenses are account for.

Abigail is here to talk about the QCA fund transfer. Nathan suggested that all requests are combined and submitted as one fund transfer request. Abigail submitted a new request that is itemized and detailed with dates of events. We are working to ensure that in the future, funds are transferred directly to the appropriate office. Zoho


 * Requested
 * Hampshire College Fencing Club
 * Requesting $813.75 for blades, body cords, epees, sabres, gloves etc.
 * Much equipment was replaced the previous year but more is needed due to wear and tear
 * Needs to be a larger discussion about how often equipment is needed
 * Pended: $813.75


 * Equipment
 * Glass Collective
 * Requesting $130 for oxygen and propane
 * Was previously denied for being under Miscellaneous
 * Approved: $130


 * Publications
 * The Climax
 * Requesting $452 for latest issue of The Climax
 * 1200 copies at 37 cents per copy
 * Approved: $452


 * Additional Food
 * New Leaf
 * Requesting $100 for final meeting
 * Approved: $100


 * Additional Food
 * Hampshire Confucius
 * Requesting $170 for meeting food for 5/6 and 5/13
 * The two dates listed are after FiCom stops funding for the semester
 * Denied: $170


 * Additional Food
 * JSU
 * Requesting $0
 * NOT A REAL REQUEST, just want to teach new signers how to use Zoho!
 * Denied: $0


 * Fund Transfers
 * ASFUC
 * Requesting $ 576.63
 * No itemized list, do not know what the funds were used for
 * Gaines did come in and speak with us about this. We will need to resort these transfers by Monday
 * Denied: $576.63


 * Fund Transfers
 * HCEMS
 * Requesting $600 for bikes to be purchased through OPRA
 * Approved: $600 THIS IS NOT WRITTEN UP? EMAILED ASKING WHY IT IS NOT WRITTEN UP - MRJ I wrote this up and emailed all parties - mrj


 * Fund Transfers
 * PASA
 * Requesting $310 for PASA's final food and cooking party
 * Approved: $310


 * Fund Transfers
 * QCA
 * Requesting $4,230 for several events funded by COCA and some meeting food from FiCom
 * $775 for Queer Conference, $700 for Meeting food, $2,265 for Ben Atherton-Zeman's "Voices of Men", and $490 for Incarcerated Realities with Tranzmission Prison Project
 * Approved: $4,230 THIS $490.00 IS NOT IN QCA - IS IT IN ANOTHER GROUP - I'LL REWRITE UP THESE TWO TRANSFERS - CAN'T TRANSFER FUNDS FROM AN ACCOUNT THAT NEVER RECEIVED THE ORIGINAL FUNDING - PLEASE ALWAYS VERIFY BEFORE WRITING UP - SO VERY IMPORTANT - MRJ
 * Pending
 * Misc
 * SEARCH
 * Requested $155 for domain name, logo, template
 * Was pended because FiCom does not pay for academic projects
 * Group members are requesting from COCD
 * Denied: $155


 * Fund Transfers
 * QCA
 * Requested $1,475 for various events
 * New version of this request was approved
 * Denied: $1,475

Monday, April 23
Attendance: Melanie, Nathan, Connie, Dina, Sam Absent: Sarah, Julianne, Erf, Ben, Bea

Zoho


 * Requested
 * Misc
 * Glass Collective
 * Requesting $130 for liquid oxygen and propane tank refills that are needed for the rest of the semester
 * Needs to be submitted under equipment
 * Denied: $130


 * Additional Food
 * Mixed Nutes
 * Requesting $85 for one week of meeting food
 * Approved: $85


 * Fund Transfers
 * Sexperts
 * Requesting $135 for “ease of purchasing food”
 * Food money had been requested and was put in student group account, signers want to transfer that money to ‘’’Center for Feminisms’’’
 * Signers must indicate where the money is being transferred at the time of the request for all future requests
 * Approved: $135

Thursday, April 19
Attendance: Melanie, Dina, Connie, Nathan, Erf, Sam, Ben, Bea Absent: Sarah, Julianne Abigail is here from the QCA to talk about the pended fund transfer request. We reminded her that meeting food funds must be transferred to the appropriate office at the time of the request. There do not appear to be sufficient funds in the meeting food fund to process the request. We will e-mail Marie. Zoho


 * Requested
 * Equipment
 * Sexperts
 * Requesting $150 for 9 boxes of disposable gloves
 * Previously requested under miscellaneous, FiCom requested that it be resubmitted under equipment
 * Money to be transferred to Center for Feminisms
 * Approved: $150


 * Pending
 * SEARCH
 * Requested $155 for domain name/template/custom logo integration to support student initiatives on campus
 * Was pended because FiCom cannot fund academic projects, we need to know that it is initiated by a student group
 * Signers were unable to come to tonight’s meeting to explain request, but they plan to contact COCD
 * They will contact us if they are unable to get funding from COCD
 * Pended: $155


 * Trips
 * Gun Club
 * Requested $171 ( + $16 for gas reimbursement) for trip to go shooting
 * Was pended for risk assessment
 * Risk assessment has been completed for a similar trip, but waivers must be turned in to the CLA for all (new) members
 * Approved: $187


 * Fund Transfers
 * QCA
 * Requested $1,475 ($700 from food funding, $775 from Queer Conference)
 * Was pended due to concerns about food money being transferred long after requested
 * Money is not in account, so we’ll have to contact Marie to find out what happened
 * Pended: $1,475 $700.00 WRITTEN UP ON 04.26.2012d - MRJ


 * Fund Transfers
 * ASFUC
 * Requested $885 ($570, $315)
 * Was pended to track where the money came from
 * We still need to know when the $315 was originally requested and what it was for
 * Approved: $570 This was actually written up on 04.23.12 in the amount of $560.00 - mrj

Monday, April 16th
Attendance: Melanie, Connie, Sarah, Dina, Sam, Julianne, Ben, Bea Absent: Nathan, Erf

Climbers Coalition is here to talk about a trip request to be taken Saturday April 21. A non-signer heard about climbing competition, did not know funding was possible until last Friday. Five people are showing interest. There is a possibility of creating a climbing team. They requested $200 for the entire trip plus reimbursement for gas. Can use motorcar if vans are not available.

Zoho


 * Requested


 * Trips
 * Amnesty International
 * Requesting $50 for gas reimbursement
 * Signers will be reimbursement for all gas as long as receipts are turned in, do not need to request additional funds
 * Denied:
 * Red Scare Ultimate Frisbee
 * Requesting $546, for gas ($132 per car for three cars) and bid fee of $150
 * Approved with understanding that future requests must be submitted two weeks in advance
 * Approved: $546
 * Gun Club
 * Requesting $221 for trip to go shooting
 * Encouraged to advertise to community about trips
 * Approved: $221
 * Climbers Coalition
 * Requesting $200 for climbing competition
 * Will reimburse for gas if motorcars are used
 * Approved: $200
 * Additional Food
 * COCA
 * Requesting $180 for last three weeks of meeting food ($60 per meeting)
 * Approved: $180
 * COCD
 * Requesting $180 for last three weeks of meeting food ($60 per meeting)
 * Approved: $180
 * HCEMS
 * Requesting $75 for last meeting, which is under $5 per person
 * Approved: $75
 * Fund Transfers
 * QCA
 * Requesting $1,475 to be transferred from QCA to QCA center
 * Retroactively requesting to have funds transferred causes problems for business office. Funds should have been transferred at the time of request
 * Pended: $1,475
 * Fund Transfers
 * ASFUC
 * Requesting $885
 * We need to look into what happened with the two fund transfers before approving this request
 * Pended: $885
 * Pending
 * Equipment
 * Climbers Coalition
 * Requested $753 for outdoor equipment
 * Was pended because we wanted to know what was needed for this semester
 * Signers noted that passes to climbing gym were not necessary for this semester
 * Approved: $503

Thursday, April 12th
Attendance: Melanie, Nathan, Connie, Sarah, Dina, Sam, Ben Erf Absent: Julianne,  Zoho


 * Requested
 * Misc
 * SEARCH
 * Requesting $155 to support a project by students to make a homepage that combines various hampshire-related webservices (hampedia, moodle, webmail, theHub)
 * Specific Costs:
 * Domain name: $20
 * Template: $67
 * Custom logo: $68
 * Pended as we'd like to discuss this with the signers. We have some concerns about this coming out of an academic class.
 * Sexperts
 * Requesting $150 for 9 boxes of disposable gloves (50 pairs)
 * Denied as, while this request looks good, it's equipment and we need it to be

resubmitted as such.


 * Equipment
 * Climbers Coalition
 * Requesting $752 for ropes, bags and gym passes.
 * Pended as we'd like to know what they really need to make it through the end of the semester, as this seems like a lot.
 * Additional Food
 * Re-Rad
 * Requesting $220 for their last 4 meetings.
 * Approved: $220
 * Sexperts
 * Requesting $180 for their last 4 meetings.
 * The last meeting they are requesting funding for is past the May 4th deadline we've set out (may 8th)
 * Approved: $135 (this will last 3 meetings)
 * Climbers Coalition
 * Requesting $108 for their last meetings of the semester.
 * This will last them for 3 meetings.
 * Approved: $108
 * JSU
 * Requesting $500 for 5 more Shabbats.
 * 2 of the meetings they're requesting are past the May 4th deadline that we've set (May 11th, May 18th)
 * Approved: $300 which will last them for 3 meetings, as this coming one is an event.
 * Fund Transfers
 * Chameleon Club
 * Requesting $900 to be transferred to the GE account for the Young at Heart event.
 * Denied: as we can't find these funds being approved anywhere.
 * Pending
 * Trips
 * Red Scare Ultimate Frisbee
 * Requested $150 for a tournament in Amherst.
 * Was pended for risk assessment, which is now completed.
 * Approved: $150
 * Equipment
 * Jewelry Collective
 * Requested $669 for ring-making supplies.
 * Was pended because this is a lot to request toward the end of the semester.
 * The signer would like to teach the group how to make rings and have these materials available.
 * Approved: $669 as long as these supplies don't need to be replenished until next Spring. $689.00 written up - mrj

Monday, April 9th
Attendance: Melanie, Nathan, Connie, Sarah, Dina, Sam, Ben Absent: Julianne, Erf  Gun Club has come in. Gun club has a mailing list of 30 people and have been advertising their potential trips to the people on that list. They haven't advertised because they want to make sure that going to the gun range is a plausible thing. We aren't going to be able to fund a trip every week, and it's getting late in the semester, so they'll need to figure out which dates they'd like to go. The first trip is cleared for risk assessment, though, so that should be good.

Bea is here for Comics Collective/Blacksmithing. She had requested a nice ledger to keep track of receipts and inventory for both clubs.

We need to figure out a policy for ledgers Zoho


 * Requested


 * Trips
 * Gun Club
 * Requesting $171 for a trip to the gun range.
 * Approved: $171
 * Gun Club
 * Requesting funds for a trip to the gun range.
 * Pended for risk assessment.
 * Contra Dance Collective
 * Requesting $240 for 4 more people to go to NEFFA. (This was done through 2 requests, we're compressing it into one request)
 * Approved: $240
 * Contra Dance Collective
 * There was a second request for someone to go to NEFFA. As it's the same trip we approved it as a part of the previous request.
 * Denied
 * Equipment
 * Jewelry Collective
 * Requesting $689 for metalsmithing supplies.
 * Pended as we have serious concerns about requesting this much equipment this late in the year.
 * Publications
 * The Climax
 * Requesting $452 to print The Climax
 * Approved: $452
 * Additional Food
 * The Climax
 * Requesting $220 for the rest of the year's food.
 * Approved: $220
 * Excalibur
 * Requesting $900 for the rest of the year's food.
 * Approved: $900
 * The Urban Word
 * Requesting $180 for the rest of the year's food.
 * Approved: $180
 * FiCom
 * Requesting $200 for the rest of the year's food.
 * Approved: $200
 * Pending
 * Equipment
 * Community Garden
 * Requested funds for mushroom spores.
 * Was pended because we were unsure if they would be requesting anything else for the rest of the semester. While it was in pending, Pam from the CLA told us that there was a risk management decision that disallows growing mushrooms.
 * Denied
 * Community Garden
 * Requested funds for trees and bushes.
 * Was pended because we were unsure if they would be requesting anything else for the rest of the semester.
 * Denied as at this point we want to talk to the signer.
 * Comics Collective
 * Requested $15 for a ledger.
 * Was pended because we wanted clarification on why digital alternatives can't be used.
 * Denied at request of signer.

Thursday, April 5th
Attendance: Melanie, Nathan, Connie, Sarah, Dina, Sam, Erf Absent: Julianne (excused) Ben (excused)  Zoho


 * Requested
 * Trips
 * International Socialist Organization
 * Requesting funds to go on a trip over the summer to a Socialism Conference.
 * We funded this last year, but since then we've implemented a deadline for submitting summer trips. (End of February)
 * Denied as the deadline has passed.
 * Equipment
 * Comics Collective
 * Requesting $20 for crayons and coloring books.
 * Approved: $20 -- please let us know where you will store these.
 * Comics Collective
 * Requesting $15 for an account ledger.
 * Pended as we want to check with the signer and see if they could use online resources for this.
 * Blacksmiths' Guild
 * Requesting $20 for an account ledger.
 * Approved: $20 While this is the same item as requested above, we recognize that keeping track of the use of materials in lemelson could be useful and lemelson may not be the best place to be breaking out laptops.
 * Pending
 * Misc
 * Amnesty International
 * Requested $100 for an art installation involving toothpick flags.
 * Was pended because we were unsure about the use of space.
 * Denied
 * Trips
 * Fencing Club
 * Requested $327 for 11 people to go to fencing nationals in Hartford.
 * Was pended for risk assessment. Now complete.
 * Approved: $327

Monday, April 2nd
Attendance: Melanie, Nathan, Connie, Sarah, Dina, Sam, Ben Absent: Julianne, Erf  Zoho


 * Requested
 * Misc
 * Comics Collective
 * Requesting $20 for coloring books and crayons.
 * Denied this looks good, but please resubmit under equipment.
 * Trips
 * Gun Club (x5)
 * Requesting funds for a trip to the gun range
 * Denied
 * Equipment
 * Blacksmiths' Guild
 * Requesting $80 for metal stock to be transferred to Lemelson.
 * Approved: $80
 * Community Garden
 * Requesting $215 for equipment for the rest of the year.
 * Approved: $215
 * Greenhouse
 * Requesting $80 for seedlings, soil and pots.
 * Approved: $80
 * Additional Food
 * Philosophy Circle
 * Requesting $300 for the month's meeting food. (They requested "more than usual" but we're not sure how to quantify that and are just approving the base amount.)
 * Approved: $300
 * UMOJA
 * Requesting $200 for the month's meeting food.
 * Approved: $200
 * COCA
 * Requesting $240 for meeting food.
 * Approved: $240
 * Hampshire College Democrats
 * Requesting $80 for the month's food.
 * Approved: $80
 * Re-Rad
 * Requesting $240 for the month's food.
 * Approved: $240
 * Pending


 * Gun Club
 * Requested funds for a trip to the shooting range (earlier version of the earlier request)
 * Was pended due to questions.
 * Denied because at this point, we're waiting to meet with the signers before we approve any of these requests.

Thursday, March 29th
Attendance: Melanie, Nathan, Connie, Dina, Sam, Ben

Absent: Julianne, Erf Sarah,  Zoho


 * Requested
 * Misc
 * Amnesty International
 * Requesting $100 for materials to make flags to represent the people who have been killed in Syria.
 * Pended to make sure that Amnesty International is responsible for the clean up and that the use of the space is allowed.
 * Contra Dance Collective
 * Requesting $300 for the rest of their semester's trips
 * Approved: $300
 * Trips
 * Gun Club
 * Requesting funds to go to a gun range.
 * Pended as we're not sure which vehicles they're taking and if they need gas reimbursement.
 * Hampshire Confucius
 * Requesting $350 to attend an experiential education conference on April 14th (7 people)
 * Approved: $350
 * Red Scare Ultimate Frisbee
 * Requesting funds to go to the South New England Sectionals tournament in Amherst.
 * Pended for risk assessment.
 * Equipment
 * Climbers Coalition
 * Requesting $250 for climbing passes.
 * Pended as we're requesting they submit all of these requests and anything else they expect to need in a single request.
 * Climbers Coalition
 * Requesting $40 for climbing chalk.
 * Pended/Denied/Approved: $
 * Climbers Coalition
 * Requesting $463 for ropes.
 * Pended/Denied/Approved: $
 * Circus Folk Unite
 * Requesting $ for assorted circus performance equipment (yoyos, rolla bollas, spinning plates, diabolos)
 * Approved: $207 $210.00 written up on Fund Transfer Form - mrj
 * Community Garden
 * Requesting $576 for fruit trees and bushes.
 * Pended and we're not sure if this is all the group will need for the semester, as we've asked for a list of this before.
 * Additional Food
 * SJP
 * Requesting $192 for the month's food.
 * Approved: $192
 * Fund Transfers
 * COCA
 * Requesting $1,375 for an event to be transferred to HACU
 * Approved: $1,375 to HACU
 * COCA
 * Requesting $1,375 for the same event to be transferred to HACU (duplicate)
 * Denied
 * Mad Science Club
 * Requesting $20 for red LEDs purchased from lemelson to be transferred to Lemelson
 * Approved: $20
 * Local Foods Initiative
 * Requesting $500 left over from Fall Feast to be put towards an event they'd like to support to be transferred to CSI.
 * Denied: $500 as it's not permitted to reallocate leftover funds.
 * Growing Farmers Collective
 * Requesting $105 to be transferred to CSI for the same event. to be transferred to CSI
 * Approved: $105 because while it's the same event as above, this group has been approved.
 * Local Foods Initiative
 * Requesting $500 (duplicate request)
 * Denied
 * Pending
 * Trips
 * Hampshire Confucius
 * Requested funds for their experiential conference.
 * Was pended because we needed a budget number.
 * Denied as we approved a resubmitted version of this request.
 * Equipment
 * Circus Folk Unite
 * Requested funds for yoyos
 * Was pended because we wanted to make sure these requests were all they needed for the semester.
 * Denied as we approved a combined budget.
 * Circus Folk Unite
 * Requested $ for spinning plates
 * Was pended because we wanted to make sure these requests were all they needed for the semester.
 * Denied as we approved a combined budget.
 * Circus Folk Unite
 * Requested $ for a rollabolla
 * Was pended because we wanted to make sure these requests were all they needed for the semester.
 * Denied as we approved a combined budget.

Monday, March 26th
Attendance: Melanie, Nathan, Connie, Sarah, Dina, Sam, Ben Julianne, Absent: Erf  Officer Elections


 * Director
 * Financial Director
 * Secretary
 * Community Liason

Director


 * Connie volunteers.
 * Sarah motions to make Connie director
 * Dina seconds.
 * No blocks. Connie will be director next year..

Financial Director


 * Nathan volunteers.
 * Sarah motions to make Nathan financial director.
 * Dina seconds.
 * No blocks. Nathan will be financial director next year.

Secretary


 * Melanie volunteers.
 * Connie moves to make Melanie secretary.
 * Sarah seconds.
 * No blocks. Melanie will be secretary next year.

Community Liason


 * Dina volunteers.
 * Sarah motions to make Dina Community Liason.
 * Julianne seconds.
 * No blocks. Dina will be community liason next year.

Zoho


 * Requested
 * Misc
 * Hampshire Confucius
 * Requesting $350 for admission to an experiential education conference.
 * Denied as this is a trip request. Please resubmit and provide reasoning this fits under the club's mission statement.
 * Trips
 * Hampshire College Fencing Club
 * Requesting funds for the fencing tournament.
 * Pended for risk assessment.
 * Equipment
 * Blacksmiths' Guild
 * Requesting $200 for propane (to be transferred to Lemelson)
 * Approved: $200
 * Circus Folk Unite x3
 * Requesting funds for various equipment.
 * Pended (all 3) because we've been getting requests in consistently and would like to hear how much they're asking for for the rest of the semester so we can consider everything at once.
 * Additional Food
 * Anti-Sexists and Feminists United Collective
 * Requesting $300 for the month's food.
 * Pended/Denied/Approved: $300
 * Hampshire Confucius
 * Requesting $300 for the month's food (to be sent to spiritual life)
 * Approved: $300 (to spiritual life)
 * The Omen
 * Requesting $160 for the month's food.
 * Approved: $160
 * Blacksmiths' Guild
 * Requesting funds for design conspiracy.
 * Denied as we're unclear about this request. Usually it's just initial funds send to design conspiracy.
 * Pending
 * Trips
 * Gun Club
 * Requested funds for a trip to a gun range.
 * Was pended because of risk assessment.
 * Denied as the date has passed.

Thursday, March 15th
Attendance: Melanie, Nathan, Connie, Sarah, Dina, Sam, Ben, Erf Absent: Julianne  Zoho


 * Requested
 * Fund Transfers
 * QCA (student group)
 * Requesting $5,000 to be transferred to the QCA (center' for an event.
 * Approved: $5000
 * Pending
 * Hampshire Christian Fellowship
 * Requested $144 for a trip to Joseph and the Amazing Technicolor Dreamcoat.
 * Was pended for risk assessment.
 * Approved: $144 (If more people are interested after advertising, we'd be happy to fund more to go.)
 * Equipment
 * Alternative Sexuality Collective
 * Requested $399 for a violet wand.
 * Was pended because we had health and safety concerns and wanted the CLA's input.
 * Denied. For details, please contact the CLA.
 * Publications
 * The Reader
 * Requested $5200 for
 * Was pended because the request is over $5200.
 * Approved: $5200
 * Fund Transfers
 * Yiddish Language Club
 * Requested $1,255 for
 * Was pended because we weren't sure what
 * Approved: $1,255

Monday, March 12th
Attendance: Melanie, Nathan, Connie, Sarah, Dina, Sam, Ben Julianne Absent: Erf  COCA has submitted what they expect to be the last request for Spring Jam. They'd been given an incorrect quote last year for the tents, and the budget this year was based on that. They're also hoping to get a bounce house and other rental games, as well as a DART/COCA student art installation. The tenting is most important, the inflatable things are less important but have precedent and the DART project would be nice but is less important.

Based on this, we're approving the rental games and bounce houses and the tenting, and waiting to hear back on the art Zoho


 * Requested
 * Misc
 * Hampshire Christian Fellowship
 * Requesting $130 to see Joseph and the Amazing Technicolor Dreamcoat.
 * Denied at the request of the signer
 * COCA
 * Requesting $1500 (see above discussion)
 * Approved: $1000
 * Trips
 * Hampshire Christian Fellowship
 * Requesting funds to see Joseph and the Amazing Technicolor Dreamcoat. (Same as above)
 * Pended for risk assessment and advertising.
 * Equipment
 * Guerrilla Arts Brigade
 * Requesting $165 for art supplies.
 * Approved: $165 with the understanding that they will be sure to paint and chalk in approved places.
 * HCEMS
 * Requesting $969 for 2 bikes and medical equipment. (the listed amount on zoho doesn't take into account the cost of bikes.)
 * Approved: $969
 * Additional Food
 * Blacksmiths' Guild
 * Requested funds for Design Conspiracy food to go to Lemelson
 * Denied as we actually had processed this before. We had some internal miscommunication and are sorry for the confusion.
 * Fund Transfers
 * Yiddish Language Club
 * Requesting $1255 to be transferred to the Posen Foundation Account.
 * We're not clear on this request and are requesting some clarification.
 * Pended

Thursday, March 8th
Attendance: Melanie, Nathan, Connie, Sarah, Dina, Sam, Ben Absent: Julianne, Erf   Zoho


 * Requested
 * Trips
 * Contra Dance Collective
 * Requesting $300 to attend the NEFFA Dance Festival.
 * Approved: $300
 * Contra Dance Collective
 * Requesting funds for the rest of their dances this year.
 * Denied as we need more details and for this to be moved to Misc.
 * Equipment
 * The Urban Word
 * Requesting $10 for tapes to record an open mic event.
 * Approved: $10 (Please keep them in a public space.) on 03.09.12 per student Jorrell Watkins, from The Urban Word, he paid for these tapes himself and he doesn't want reimbursement as he doesn't want to keep these tapes in a public space - this approved transfer deleted and ZoHo and these FiCom minutes are updated with this new information - mrj
 * QCA
 * Requesting $165 for a banner for their upcoming conference to be sent to the Center for Feminisms.
 * Approved: $165 to Center for Feminisms
 * Alternative Sexuality Collective
 * Requesting $399 for a violet wand.
 * Pended for risk assessment, as this could be a health/safety concern.
 * Publications
 * The Climax
 * Requesting $452 to print The Climax.
 * Approved: $452
 * Additional Food
 * Future Music Collective
 * Requesting $180 for the month's food.
 * Approved: $180
 * QCA
 * Requesting $300 for the month's food.
 * Approved: $300
 * Blacksmiths' Guild
 * Making a meeting food request. The amount wasn't listed.
 * Denied as we don't know what they're requesting.
 * Fund Transfers
 * Blacksmiths' Guild
 * Requesting $75 to go to Lemelson for design conspiracy.
 * Denied as, because of paperwork issues, it's difficult to transfer food funding to an office. We're asking them to resubmit as a food request.
 * Aliz
 * Requesting $298 for an event that GE is taking them shopping for.
 * Approved: $298
 * Pending
 * Trips
 * Amnesty International
 * Requested $1350 for a trip to a public health conference.
 * Was pended because we wanted to know more information.
 * Approved: $1350

Monday, March 5th
Attendance: Melanie, Nathan, Connie, Sarah, Dina, Sam, Julianne, Ben Absent: Erf  COCA &amp; Spring Jam COCA has been back and forth with the manager of the artist Lil B. This would be one of the biggest headliners Spring Jam has had. The trouble is, while they're getting a heavily discounted price, this takes them over their budget by $2500. Additionally, Gauntlet Hair is offering a great deal that would require another $1,100. If they can only have one or the other, they'd prefer Lil B. They've been trying to build a tradition of having hip hop at Spring Jam. It hasn't been finally decided what to do with the extra money from the UMass fine arts center, but one idea that was floated was spending more money on performances. There is some concern that COCA is going above their budget which is higher than last year, as well. It's possible for them to take care of this by cutting other performers. It's possible that the money we might use on this could be used on better things, and it's a fairly common opinion

Sarah motions to approve the funding, Julianne seconds. No blocks. The motion passes.

Zoho


 * Requested
 * Misc
 * COCA
 * Requesting $3600 in additional funding for spring jam to bring two more expensive artists to Spring Jam.
 * See above discussion.
 * Approved: $3600
 * Trips
 * Gun Club
 * Requesting funds for a trip to a gun range.
 * This is a resubmitted version of a trip that was going to take place more recently
 * Pended for risk assessment.
 * Equipment
 * Community Garden
 * Requesting $119 for mushroom plugs to begin growing mushrooms.
 * Pended to figure out if they plan to request more this semester, as we've just approved a large sum recently.
 * Community Garden
 * Requesting $35 for vegetables and jars for a preserving workshop.
 * Approved: $35
 * HCEMS
 * Requesting $135 for medical supplies.
 * Approved:$135
 * Publications
 * The Reader
 * Requesting $5200 to print The Reader.
 * Pended because it's over $5000 and needs to go to council.
 * Additional Food
 * Hampshire College Francophones
 * Requesting $200
 * Approved: $200
 * Hampshire Confucius
 * Requesting $210 for the month's food (3 Sundays excluding spring break) to be transferred to Spiritual Life
 * Approved: $210 03.07.12 ZoHo shows these funds for East and West movies and not for the month's food? mrj
 * Fund Transfers
 * Hampshire Confucius
 * Requesting $75 to be transferred to Spiritual life from their food funding account, as they've been using that p-card.
 * Pended/Denied/Approved: $75 03.07.12 This actually is NOT a fund transfer from HC into SLC - Nathan wrote up to come directly from SAF #601 - I wrote this note on ZoHO and now here in the minutes to have all three match - mrj
 * Pending
 * Misc
 * The Reader
 * Requested funds to use the magic board.
 * Was pended because the deadline for submissions had passed.
 * Denied at the request of signers. (The CLA pays for student groups to use the magic board)

Thursday, March 1st
Attendance: Melanie, Nathan, Connie, Sarah, Dina, Sam, Ben Kilbride (Third meeting)

Absent: Julianne (excused), Erf

A signer from glass collective is here. They requested a large amount of glass recently, and we asked for an explanation as to why it's more than usual. This should last through the end of Fall semester.

Sarah motions to make Ben a voting member. Sam seconds.

Sarah motions to amend the bylaws to cap the number of voting members at 9 and nonvoting members at 2. Melanie seconds. No blocks.

Zoho


 * Requested
 * Misc
 * The Reader
 * Requesting $20 to advertise for The Reader on the magic board.
 * Pended as the deadline is tomorrow, so this would be somewhat useless. We're willing to fund this and more advertising if they extend their deadline.
 * Trips
 * Gun Club
 * Requesting funds for a trip to a gun range.
 * This is in past the deadline. Unfortunately this is especially important right now because Pam is going to be out of the office this week and can't complete risk assessment, and this trip would have some safety concerns.
 * Denied
 * Amnesty International
 * Requesting funds to go to a conference about global health.
 * Pended for risk assessment.


 * Equipment
 * Community Garden
 * Requesting $328 for seeds.
 * Approved: $328
 * Circus Folk Unite
 * Requesting $39 for jump ropes.
 * Approved $39
 * Alternative Sexuality Collective
 * Requesting $399 for a sex toy for a demonstration.
 * Denied as we don't fund equipment that will only be used briefly for a demonstration.
 * Additional Food
 * Hampshire College Roosevelt Institute
 * Requesting $160 for the month's food.
 * Approved: $160
 * FiCom
 * Requesting $180 for the month's food.
 * Approved: $180
 * Fund Transfers
 * Sexperts
 * Requesting $401 for event supplies to be transferred to Emily Rimmer.
 * Approved: $401
 * Pending
 * Trips
 * JSU
 * Requested funds for Alternative Spring Break.
 * Was pended because of risk assessment and with noted concerns about the deadline.
 * Denied the one month deadline had passed, we had concerns about it being student-initiated and with the fact that the trip is now closed for new members.
 * Equipment
 * Glass Collective
 * Requested $1375 for glass
 * Was pended because it was a lot of money. (see above discussion)
 * Approved: $1375

Monday, February 27th
Attendance: Melanie, Connie, Sarah, Dina, Sam, Julianne, Ben (2nd meeting)

Absent: Nathan, Erf

Kwaku is here for GLUG and International Film Collective. He and some other signers for his group didn't attend all of signer seminar, and were not listed as registered for seminar. We're asking them to complete a make up session.

The people behind the Reader are here. The Reader publishes student work at the end of the year. They're here to make sure that there's money set aside for their publishing. They don't have an official quote yet, but they expect the funds to be ready by the first week of April. It could run into trouble if things get held up in council, so it should be discussed there as soon as possible. Zoho


 * Requested
 * Equipment
 * Glass Collective
 * Requesting $180 for a refill of their liquid oxygen tank and two propane tank refills. ($150 for oxygen, $17x2 propane) to be transferred to Lemelson
 * Approved: $180
 * Glass Collective
 * Requesting $1,375 for glass. to be transferred to Lemelson
 * This is a lot of money, more than previous requests.
 * Pended: until we hear back from them about why this is more than usual.
 * Glass Collective
 * Requesting $49 for their propane tank to be re-certified and refilled. to be transferred to lemelson
 * Approved: $49
 * Publications
 * The Omen
 * Requesting $210 to print The Omen.
 * Approved: $210
 * Additional Food
 * Excalibur
 * Requesting $880 for the month's food
 * Approved: $880
 * Alternative Sexuality Collective
 * Requesting $320 for the month's food
 * Approved: $320
 * Glass Collective
 * Requesting $80 for the month's food to be sent to Lemelson for design conspiracy.
 * This goes to design conspiracy, a weekly meeting of Lemelson groups where food is served. We worked with the signers to reach an understanding on design conspiracy last semester.
 * Approved: $80
 * Asian Media
 * Requesting $160 for the month's food.
 * Approved: $160
 * Jewish Student Union (JSU)
 * Requesting $500 for March's food to be sent to spiritual life
 * There are 5 Fridays in March, so they're requesting 5 meetings worth.
 * One of these is during spring break, so we need to figure out at some point if that's a time we want to be funding.
 * Approved: $500
 * Pending
 * Equipment
 * Hampshire Anarchist Network
 * Requested $160 for art supplies.
 * Was pended because we were unsure about their third signers.
 * Approved: $160 - 03.07.12 deleted this Hampshire Anarchist Network - transfer off the Ficom fund transfer sheet due to student group name and student group account number don't match - no response from Adam - had to cross off due to BO holding up entire sheet for posting and I have groups needing PO's and per FiCom don't have three signers - this group can re-apply at another time for these funds - mrj

Thursday, February 23rd
Attendance: Melanie, Connie, Sarah, Dina, Sam, Erf, Ben (First meeting) Absent: Julianne (excused) Nathan (excused)  Zoho


 * Requested
 * Misc
 * Hampshire College Film Society
 * Requesting $200 to rent a rare print of a film for a screening.
 * Denied as renting a film sounds like an event and we don't fund media rentals in the first place.
 * Chameleon Club
 * Requesting funds for Alternative Spring Break.
 * Denied because it's not a trip.
 * JSU
 * Requesting $900 to keep the kosher kitchen open to anyone in Merrill.
 * Approved $900 to spiritual life.
 * Red Scare
 * Requesting $640 for USA ultimate memberships which they need to compete in tournaments.
 * Approved: $640
 * Glass Collective
 * Requesting funds for a liquid oxygen tank.
 * Denied as this is equipment. Please resubmit under equipment.
 * Glass Collective
 * Requesting funds for meeting food.
 * Denied as this belongs under meeting food.
 * Glass Collective
 * Requesting funds for glass.
 * Denied as this belongs under equipment.
 * Trips
 * Hampshire College Equestrian Team
 * Requesting $1290 for the MHC horse show.
 * Approved: $1290
 * JSU
 * Requesting funds for Alternative Spring Break
 * Pended for risk assessment, this is also past the deadline for trips of this distance, which could cause trouble later on.
 * Pended for risk assessment, this is also past the deadline for trips of this distance, which could cause trouble later on.


 * Equipment
 * Hampshire Anarchist Network
 * Requesting paint to make signs and banners.
 * Pended because we have them as having only 2 authorized signers. Email sent.
 * COCA
 * Requesting $732 for a projector and mount.
 * Approved: $732
 * Amnesty International
 * Requesting $53 for stamps
 * Approved: $53
 * Excalibur
 * Requesting $60 for dice
 * Approved: $60
 * Publications
 * Comics Collective
 * Requesting $5 for posters.
 * Approved: $5
 * Additional Food
 * SJP
 * Requesting $180 for the next month's food.
 * Approved: $180
 * Philosophy Circle
 * Requesting $240 for the next month's food.
 * Approved: $240
 * Amnesty International
 * Requesting $120 for the next month's food
 * Approved: $120
 * Comics Collective
 * Requesting $160 for the next month's food.
 * Approved: $160
 * Comics Collective
 * A duplicate of the above.
 * Denied as it's a duplicate.
 * Pending
 * Trips
 * Hampshire College Democrats
 * Requested $220 for a trip to a College Democrats convention
 * Was pended for risk assessment, which has been completed.
 * Approved: $220

Thursday, February 16th
Attendance: Melanie, Nathan, Connie, Sarah, Dina, Sam, Julianne

Absent: Erf

Zoho


 * Requested
 * Trips
 * Hampshire College Democrats
 * Requesting funds for a campus democrats convention.
 * Pended for risk assessment.
 * Equipment
 * Climbers Coalition
 * Requesting $198 for climbing-related magazine subscription
 * Approved: $198
 * Publications
 * The Climax
 * Requesting $452 to print The Climax.
 * Approved: $452
 * Additional Food
 * The Omen
 * Requesting $60 for the month's worth of meeting food.
 * Approved: $60
 * Hampshire College Democrats
 * Requesting $100 for the month's worth of food.
 * Approved: $100
 * QCA
 * Requesting $400 for the month's worth of food.
 * Approved: $400
 * Philosophy Circle
 * Requesting $240 for the month's worth of food.
 * Approved: $240
 * Pending
 * Trips
 * Contra Dance Collective
 * Requested $240 for two people to go to a dance.
 * Was pended for risk assessment, questions about attendance.
 * Approved: $240

Monday, February 13th
Attendance: Melanie, Nathan, Connie, Sarah, Dina, Sam, Julianne, Erf  The Zoho Comment Section We received a comment a while back that was just a string of swastikas. We've been in communication with campus police and they're recommending we remove the comment section. Melanie is drafting an email to the community, but we need to decide how we should move forward in regards to the comment section and community feedback.

Auditing We're splitting up student groups to check their financial situation and signer status. Each member is taking a few groups and will be reviewing the minutes and their signers' status and reporting back to Sarah.

Hampshire Confucius Signer Visit

Zilong from Hampshire Confucius is here. We'd asked him to join us because of confusion over the Chinese New Year event. He says that they requested foods for it through additional food first, as food was the only cost involved and when we denied that request and said that Chinese New Year would be considered an event, he went to COCA. According to zoho the two requests were sent within the same hour, and this is somewhat concerning to us. His memory is unclear but he believes that he meant to economize time in case one was denied. Spiritual life covered some of the advertising, they used their printer. They also used money left over in the spiritual life account that was there because of underspending for previous accounts. The food cost was $700 total.

Post-visit Discussion We're going to follow up with Liza Neal how the budget actually looked for this event as we have several different numbers from different sources, as a part of the larger auditing process. We need to figure out how best to get this information, and we're not sure how they organize their budget, so this could take some time.

Zoho


 * Requested
 * Equipment
 * Circus Folk Unite!
 * Requesting $62 for juggling balls and chalk
 * Approved: $62
 * Publications
 * Re-Rad
 * Requesting $15 for flyers and posters.
 * Approved: $15
 * The Omen
 * Requesting $798 for the Omen.
 * Approved: $798

Thursday, February 9th
Attendance: Melanie, Nathan, Connie, Sarah, Dina, Sam (3rd meeting, now a member), Erf

Absent: Julianne (excused)  A member of the ISO who was going on their conference trip isn't going to be able to attend after all. An emergency popped up after the tickets had been purchased and it's not possible to get a refund. The CLA is requesting that this is fundraised back. We're asking that they figure out how much it's reasonable for them to fundraise Members of SISTERS want to go to the Black Solidarity Conference next week (the 16th. They spoke with Pam Tinto and she said it was likely that FiCom would fund it, so they got an office to front the money as the registration deadline passed. We want to have a meetings with signers and Pam to figure out

Sarah motions to make Sam a member of FiCom, Melanie seconds.

Zoho


 * Requested
 * Trips
 * Hampshire College Equestrian Team
 * Requesting $1170 for their first competition.
 * Approved: $1170
 * SISTERS
 * Requesting $1300 for 10 people to go to the Black Solidarity Conference in New Haven.
 * Approved: $1300
 * James Baldwin
 * Requesting additional funds for their bowling trip.
 * Denied as they have no recognized signers.


 * Equipment
 * Mad Science Club
 * Requesting $68 for materials to build an ecosystem in an old refrigerator.
 * Approved: $68
 * ASL Collective
 * Requesting $50 for 2 DVDs.
 * Approved: $50
 * Additional Food
 * EMTs
 * Requesting $300 for EMT bootcamp.
 * Approved: $300

Monday, February 6th
Attendance: Melanie, Nathan, Connie, Sarah, Dina, Julianne, Sam (2nd meeting) Absent:Erf, GE Budget


 * They are $1000 in the red for food replaced after snowpocalypse.
 * It might make sense to put them on probation and ask them to submit a monthly budget.
 * Melanie is meeting with Pam about this and we will send an email letting them know what's happening after that's decided.

Zoho


 * Requested
 * Misc
 * COCD
 * Requesting $20,000 for their semesterly budget.
 * FiCom actually doesn't have any oversight on this, we just process the fund transfer.
 * Approved: $20,000
 * Publications
 * The Omen
 * Requesting $168 to print The Omen.
 * Approved: $168
 * The Omen
 * Requesting $14 for Omen valentines.
 * Denied because this is retroactive.
 * The Omen
 * Requesting $168 to print the Omen (duplicate request)
 * Denied at the request of signer, as it's a duplicate.
 * The Climax
 * Requesting $452 to print the Climax.
 * Approved: $452
 * Additional Food
 * QCA
 * Requesting $600 in meeting food for the next 2 months, if possible, to be transferred to the Center for Feminisms.
 * They only have had 2 signers go to seminar.
 * Denied. Please resubmit once all signers have attended seminar.
 * Pending
 * Trips
 * Asian Media
 * Requested funds for a trip to Anime Boston
 * Was pended for risk assessment.
 * Approved: $3900 (the trip cap)


 * The Urban Word transfer $200.00 into New Student Programs Office - for Occupy Word Street event on March 8th - approved last meeting - written up this meeting - mrj
 * COCA - Non Student Group transfer into New Student Programs Office - for Occupy Word Street event on March 8th - approved last meeting - written up this meeting - mrj

Thursday, February 2nd
Attendance: Sarah, Dina, Melanie, Nathan, Connie, Sam (first meeting) Absent: Erf, Julianne, Nelson, Discussions and Motions Connie moves to remove Nelson as a member, Nathan seconds. The motion passes. Nathan moves to make Sarah community liason. Melanie seconds. The motion passes. Zoho


 * Requested
 * Misc
 * COCA
 * Requesting $25 for office supplies.
 * Approved: $25
 * Trips
 * ISO
 * Requesting an additional $382 for their trip to Chicago.
 * We're willing to pay for this now, but we want them to fundraise this back.
 * Approved: $382
 * Red Scare
 * Requesting an additional $5900 for their spring break trip.
 * We have some concerns about this trip but we think that's best left to the SGA next year, and it's been approved by council.
 * Approved: $5900
 * Equipment
 * Red Scare
 * Requesting $57 for frisbees.
 * Approved: $57
 * Additional Food
 * Red Scare
 * Requesting food funds.
 * Denied because they're meeting in a mod which isn't allowed.
 * Climbers' Coalition
 * Requesting $144 for the next month's food.
 * Approved: $144
 * COCA
 * Requesting $200 for Meeting food - written on fund transfer - mrj
 * Approved: $200


 * Fund Transfers
 * JSU
 * Requesting $60 to be transferred to spiritual life for food and advertising for their event.
 * This is a sort of sneakily complicated request. There is a lot of paperwork involved in fund transfers and food and publication funding come from different accounts.
 * Denied
 * The Urban Word
 * Requesting $200 for an event. Some funds got lost along the way and need to be sent to Josiah's account. (The office of new student programs)
 * Approved: $200 Not written up due to wrong acct.
 * COCA For non-student group
 * Requesting $300 for the same reason as above.
 * Approved: $200 Not written up due to wrong acct.
 * Pending
 * Trips
 * James Baldwin Scholars
 * Requested $1600 for a trip to a museum.
 * Pended because we weren't sure where the cost was coming from.
 * They're renting out a bus, which is where the cost comes in. If they don't get enough people, though, they could end up above the trip cap, and would have to I looked up on ZoHo to finish your notes - have to fund raise - mrj
 * Approved: $1600 to the James Baldwin Scholars program office
 * Red Scare
 * Requested funds for the spring break trip earlier
 * Pended for approval from community council.
 * Denied as we approved the other
 * Additional Food
 * Mixed Nuts
 * Requested $280 for the month's food.
 * Pended because it said it was a closed meeting.
 * Approved: $280

Monday, January 30th
Attendance: Melanie, Nathan, Connie, Julianne, Sarah Absent: Dina, Erf, Nelson  Excalibur Milk &amp; Cookies Night

Zach came in. Apparently this event/meeting hybrid has only ever gone through COCA once, and it didn't get funded as much as they do for normal meetings, and it wasn't enough for two cookies each. They usually use it to even out their balance. This time they had also used leftover event food. It's treated as an event, but not in a funding sense.

If this costs similar to a normal meeting, we don't see a major problem with this. As long as there wasn't extra money being requested for this purpose, it's not a huge issue. It's hard to figure out the amount of people at any given meeting, and we understand that. Signer Seminar Signer Seminar is very soon and we need to get everything in order. We expect to be ready to give run-throughs of our presentations at the next meeting. Zoho


 * Requested
 * Misc
 * Community Garden
 * Requesting $56 for gardening materials.
 * Approved: $56
 * Rehamping
 * Requesting $41 for materials to make a presentation to the president's office.
 * Approved: $41
 * Trips
 * Contra Dance Collective
 * Requesting funds for a trip to a dance festival in NY.
 * The only 2 people listed as going are signers, so we're a little concerned with the trip's openness.
 * Pended for risk assessment and questions.
 * Publications
 * Re-Rad
 * Requesting $15 for flyers and posters for the SGA workshops and Re-Rad.
 * Approved: $15
 * Meeting Food
 * Mixed Nuts
 * Requesting funds for a closed meeting for staff members.
 * Pended because we need to figure out what they mean by a "closed meeting for staff members."
 * FiCom
 * Requesting $140 for this month's food.
 * Approved: $140
 * Mad Science
 * Requesting $200 for this month's food.
 * Approved: $200
 * Hampshire Confucius
 * Requesting $280 for this month's food to be transferred to spiritual life.
 * Approved: $280 to spiritual life
 * Pending
 * Excalibur
 * Requested $880 for the next month's food.
 * Pended until we could meet with a signer. We did today.
 * Approved: $880

Thursday, January 26th
Attendance: Melanie, Nathan, Connie, Julianne, Sarah, Dina

Absent: Erf, Nelson

Discussions GE House Interns are over budget this year, too. They're over $1000 over budget. They bought more food after snowpocalypse spoiled some that they'd expected to last. We need to schedule a meeting with the CLA and their director about this at some point soon.

Signer seminar is coming up, and we need to figure out break out sessions. We want to push for community involvement/public relations, but may let go of financing. Zoho


 * Requested
 * Trips
 * Asian Media
 * Requesting funds for a convention (this is the same as in pending, but with a much lower price tag because they found a better deal.)
 * They're slightly over the trip cap but will be working on fundraising.
 * We're not sure the car to hampshire van ratio, and risk assessment isn't completed.
 * Pended for risk assessment and questions.
 * ISO
 * Requesting $865 for a trip to a conference.
 * This comes to $173 per person.
 * This has been cut down a lot, so we're willing to go over the trip cap.
 * Approved: $865
 * Equipment
 * Pre-Law Society
 * Requesting $20 to make up the difference in buying law textbooks locally.
 * Approved: $20
 * Fund Transfers
 * Trans Student Alliance
 * Requesting $1184 for a conference to be transferred to the QCA.
 * Approved: $1184
 * JSU
 * Requesting $1200 to be transferred to spiritual life for mysterious extra meeting food.
 * We transferred this already.
 * Denied: $1200
 * QCA
 * Requesting $952 to be transferred to the QCA center (from the student group) for a conference-related charge they put on their p-card
 * Approved: $952
 * COCD
 * Requesting $600 for lockers in EDH to be transferred to the HACU office.
 * Approved: $600
 * Pending
 * Trips
 * ISO
 * Requested funds for their conference.
 * Was pended for risk assessment.
 * Denied as we approved the other.
 * Asian Media
 * Requested funds for their conference.
 * Was pended for risk assessment.
 * Denied as an updated request has been submitted.

Monday, January 23rd
Attendance: Melanie, Nathan, Connie, Julianne, Sarah, Dina (3rd meeting, now a member!) Absent:

Erf, Nelson  Membership

Julianne moves to make Dina a member of FiCom. Melanie seconds. No blocks. The motion passes.

New meeting times

6:00-7:30 Monday 4:30-5:30 Thursday (we plan to order food on Thursdays) Signer Seminar

We have a preliminary plan for signer seminar (February 5th) Zoho


 * Requested
 * Equipment
 * Blacksmiths' Guild
 * Requesting $220 for a storage unit and wax to go to Lemelson.
 * They need the storage unit to hold propane, which they've been using a lot more of recently.
 * Wax keeps things from rusting.
 * Approved: $220
 * Additional Food
 * EPEC
 * Requesting $50 for one open meeting.
 * They don't usually request food, and didn't opt for initial funding but feel that this doesn't qualify as an event.
 * Approved: $50 as this seems like a pretty standard meeting, and it's not a lot of money to spend on food.
 * Excalibur
 * Requesting $880 for this month's worth of food.
 * We've told the signers we need to have a meeting with them because of their milk &amp; cookies event, which has been discussed in previous minutes. They spent extra food money and we had previously thought that they had used it to supplement funding for an event. We recently found out that they did not actually request any funds from COCA this year, and the request Marie had seen was from last year's milk and cookies event. They held the event entirely with extra food funds.
 * Pended until a signer comes in to talk to us about this.
 * ASL Collective
 * Requesting $400 for their spring semester's lunches.
 * ASL Collective meets in saga, so they are typically funded all at once.
 * Approved: $400
 * Hampshire Confucius
 * Requesting $300 for a Chinese and Tibetan New Year dinner celebration with the spiritual life office.
 * Denied as FiCom considers this an event.
 * Fund Transfers
 * JSU
 * We're sending $800 to go from their account to Spiritual Life.
 * This is based on their email to us about extra funds in their account (discussed below)
 * Approved: $800 to Spiritual life
 * Pending
 * Misc
 * Hampshire College Fencing Club
 * Requested $500 for a tournament entry fee
 * Pended because we weren't sure why this wasn't a trip request.
 * It turns out that the fee is required much earlier than the trip, so they requested it separately.
 * Approved: $500
 * Additional Food
 * JSU
 * Requested $400 for the month of food (to go to spiritual life)
 * Pended because they had extra money in their account.
 * We found that the extra money was mistakenly not sent to Spiritual Life's account.
 * Approved: $400 to Spiritual Life.