COCA March26, 2013 Minutes

CoCa Meeting Minutes CoCa

'march 26th

Attendance Ashley, Anna, Mandy, Lisa, Erin, Xavier, Carter, Frances, Yasmine, Kareema, Sal,Jessica, Brittany

Event Request 

Sexperts(7 Billion Sexual Orientations):

Date: 08-Apr-2013

Location: ASH

Event Break Down:

Lighting & Sound	$ 0.00 Performer Costs	$ 250.00 Security	$ 0.00 Food	$ 0.00 Advertising	$ 5.00 Other Costs	$ 0.00 Total Requested	255.00

Event Discussion:  Frances motions to approve for $505 dollars, total $500 for performer cost and $5 for advertising. Combing the Anit-sexist group request with the sexperts event request. Carter seconds. No blocks. Motion passes.

………………………………………..Approved for $505……………………………..

Excalibur(Deaf Fest):

Date: 06-Apr-2013

Location: FPH

Event Breakdown: Lighting & Sound	$ 0.00 Performer Costs	$ 0.00 Security	$ 0.00 Food	$ 800.00 Advertising	$ 10.00 Other Costs	$ 54.00 Please Explain	800 total pages of character sheets (doublesided) from Duplications = $24 at .03 cents per side of a page, plus $30 of one dollar prizes for players. Total Requested	864.00

Event Discussion: Lisa motions to approve for $62 other cost, $5 for advertising , $800 total $867. Carter seconds. No blocks. Motion passes.

…………………………………….Approved for $ 867………………………………

VIBE(VIBE show in the Red Barn):

Date: 04-Apr-2013

Location: Red Barn

Event Breakdown:

Lighting & Sound	$ 150.00 Performer Costs	$ 1,116.27 Security	$ 264.00 Food	$ 0.00 Advertising	$ 10.00 Other Costs	$ 0.00 Total Requested	1540.27

Event Discussion: Mandy motions to approve for $1541 rounding up the dollar amount. Ashley seconds. No blocks. Motion passes.

…………………………………….Approved for$1541……………………………..

Not-a-student group(Jonathan Lash Open Dialogue with SOURCE Community):

Date: 16-Apr-2013

Location: Cultural Center

Event Breakdown:

Lighting & Sound	$ 0.00 Performer Costs	$ 0.00 Security	$ 0.00 Food	$ 250.00 Advertising	$ 5.00 Other Costs	$ 0.00 Total Requested	255.00 funding wrote up directly to [[Cultural Center - mrj]]

Event Discussion: Anna motions to approve in full for $255. Ashley seconds. No blocks. Motion passes. Funds will be transferred to the cultural center :CC aacount number: 90020113 63045. (amended minutes)

……………………………..……..Approved for $255………………………….

Not-a-student group(SGA Scope Group Brainstorming):

Date: 06-Apr-2013

Location: FPH 108

Event Breakdown:

Lighting & Sound	$ 0.00 Performer Costs	$ 0.00 Security	$ 0.00 Food	$ 500.00 Advertising	$ 10.00 Other Costs	$ 0.00 Total Requested	510.00

Event Discussion: Frances motions to approve in full. Jessica seconds. No blocks. Motion passes.

…………………………………………..Approved for $510……………………………

Hampshire College Film Society(Sylvia Schedelbauer Screening and Presentation):

Date: 10-Apr-2013

Location: Jerome Liebling Center Bill Brand Screening Room

Event Breakdown:

Lighting & Sound	$ 0.00 Peformer Costs	$ 550.00 Security	$ 0.00 Food	$ 50.00 Advertising	$ 30.00 Other Costs	$ 500.00 Please Explain	The $500 will cover travel expenses to and from Washington DC and one night at a hotel in Hadley. Sylvia will not have a car so a central hotel is ideal for her. Roundtrip Flight: $200-$250 Roundtrip Valley Transporter (shuttle): $100 Hotel: $150 Total Requested	1130.00

Event Discussion: Frances motions to pend. We have a few questions about this event, valley transport, advertising. Etc. Carter seconds. No blocks. Motion passes.

…………………………………Event Sent to Pend…………………………….

COCD Committee on Community Development(Screen on the Green)

Date: 19-Apr-2013

Location: Library Lawn

Event Breakdown: Lighting & Sound	$ 150.00 Performer Costs	$ 0.00 Security	$ 0.00 Food	$ 0.00 Advertising	$ 10.00 Other Costs	$ 0.00 Total Requested	160.00

Event Discussion: Mandy motions to approve in full. Lisa seconds. No blocks. Motion passes. This event is a spring jam related event.The money will come out of CoCa's 777 account for this fund transfer.

………………………………….….Approved for $160………………………….….