Safecom Meeting Agenda

Monday, March 22nd 2010

 * Event:

::*Pamphlet (Usha) ::*Parking Registration (Maya) ::*Intranet (Maya) ::*Stuffing – set up time (Leanna, Amy, and Dylan) ::*Powerpoint (Leanna, after pamphlet is created!) ::*Statistics? – On race, gender, age, orientation??? ::*ERF (Leanna and Amy) ::*Visit to Special Programs (Any takers??)


 * Old Minutes Still?
 * EMTs – Report-backs? – Any Movement?
 * We got the rest of the money for the semester that it says in the bylaws – SOOOO…one more event?
 * Earl is back! Woot!
 * Lighting walk?
 * Contacting Ella about the fund for leverage – extension of Leanna’s stipend in a random bank account plan…


 * Also… !~!~!~LEANNA QUIT COCA~!~!~!

Monday, March 1st, 2010

 * VISIT FROM CAMERON AND MUGS – we/Leanna &lt;3 EMTs
 * Debrief from event – can someone get the minutes online?
 * Hampedia page back up to running condition – can we get those old minutes together… I will put them up I just only have them from the 8th! – Chris’ minutes from the first event need to go up.
 * March 22nd vs. April 7th (Monday vs. Wednesday)
 * From Noon to 3:00pm
 * Who is available each day
 * Email response
 * Two tables and four chairs from special programs
 * Lawn Reserved?
 * Internet Access
 * Sign up students to volunteer an hour of time to table the day of the drive (get enough students for all tables all hours - about 12 people?
 * Intranet – Starting now and every other day up till the event
 * Make Fliers
 * Order from Dups
 * Print and post
 * Power Point on accurate information about Organ Donations
 * Nate One Card Event Check-In
 * Maya needs to go to that signer thing with FiCom for Council Members and signers of standing committees (Leanna and Usha have already)
 * Setting up advertisements for our next meeting! – Intranet - POSTERS

Monday, February 22nd, 2010

 * Maya Report-bank
 * Open Forum on OneCard
 * Bylaws Change?
 * Event
 * Sodexo Thank You
 * Organ Donation
 * Blood - Every 56 days
 * 6:30 pm - FiCom

Monday, February 8th, 2010

 * Tonight’s event – Run by Chris Thomas

If we get to the below tonight cool, if not this is how we will start next week:


 * Approval of February 1st 2010 Minutes
 * Maya starts back on CC tomorrow! As our “Council Director”
 * OFFICIAL EVENT INFO:
 * February 24th
 * 6:30pm – 9:00pm
 * WLH – Reserved from 5:00pm onward.
 * We have money for Sodexo and Sibies, the former has been notified.
 * Posters are made, same as last time with the bong one as the smaller one. They will be ready for pickup Friday!
 * BYLAWS
 * Dylan’s Mission Statement:

'The Public Health &amp; Safety Committee – generally referred to as SafeCom – is a standing committee of Community Council tasked with facilitating and improving the safety and well-being of all members of the Hampshire College Community. SafeCom meets weekly and hosts events throughout the year. While staffed principally by students, there is typically at least one permanent staff member on SafeCom (usually from the Department of Public Safety) as well as guest staff members at events and staff meetings. All SafeCom meetings are open to the public, unless highly sensitive or confidential information is being presented. SafeCom’s mandate is broad, but manifests itself primarily in the following ways:


 * 1.Providing student input to the Department of Public Safety, and facilitating the relationship between them and the student body;
 * 2. Working with the EMTs in matters of funding and larger structural planning;
 * 3. Ensuring that all students have maximum possible access to physical and mental health care, and working with Health Services to achieve this goal;
 * 4. Soliciting the student body for input on issues on health and safety and working with the administration to implement these ideas
 * 5. Providing information and advice to Community Council on issues of health and safety

SafeCom will regularly host public events and meetings designed to improve understanding of these issues and facilitate meetings between all involved.


 * FICOM – They want to meet with us…Some things we need:
 * Money for Advertisements (I made an itemized thing I just have to type it up)
 * The EMT/CA at events proposal – how to correctly go about that
 * SafeCom potentially beginning each semester with $500.00 like COCD does
 * Organ donor register drive at Hampshire? http://www.lifechoiceopo.org/ It will allow students to officially sign up as donors of each or all organs with or without a license. It also won’t require to much from us, except maybe an arrangement of cookies.

Monday, February 1st, 2010
Recorded, E-mailed Out, and Posted to Website by Leanna Pohevitz


 * Approval of January 28th 2010 Minutes
 * Make sure elections were alright for the members who were not there to vote and did not submit a proxy
 * Solidify date and time of Event – Ray can’t come on the 25th
 * Check in on how we each did on the jobs for the event. And other outside of event jobs (Chris – FiCom funding for advertising and printing this semester).
 * Finish delegating jobs. Order posters with new date.
 * Finding Out What’s up With the Purchasing Card – When, Where, How, Who etc.
 * SEMESTER GOALS!!!!
 * Binder Handout
 * Bylaw Discussion? What is to be included
 * Officers
 * Officer Duties
 * Voting Procedures – For officers et all. – Proxy?
 * A mission statement
 * Absences?
 * Events
 * Agendas and Minutes Procedure? – closing the minutes?
 * Setting up advertisements for our next meeting!

Thursday, January 28th, 2010
Recorded, E-mailed Out, and Posted to Website by Leanna Pohevitz


 * Discussion of Necessary Officer Positions (potentially co-chairs, secretary, and council rep?)
 * Elections for Spring 2010
 * Selection of Official Signers for Spring 2010
 * Selection of Date for S’10 “Know Your Rights” Event (Feb 24th or 25th)
 * Discussions and Delegations of Jobs for Upcoming Event:
 * Informing Public Safety – Solidifying Date
 * Advertisements –
 * Creating,
 * Ordering,
 * Picking up,
 * Distributing in Mailboxes,
 * Postering
 * Emailing Doug – For Coffee etc.
 * Starting PO process for both Sodexo and Sibies
 * Setting up the Sibies order (can be the same as the last event?)
 * Apply for event funding through COCA
 * Apply for Advertising Funding for General Meetings Through FiCom
 * Finding Out What’s up With the Purchasing Card – When, Where, How, Who etc.
 * SEMESTER GOALS!!!!
 * And oh yeah! – Binder handout! FINALLY!!!! – Discussion about if we want to keep minutes and agendas only in co-chair and office binders etc.?

Monday - October 19th, 2009
Recorded, Mailed Out To All Members, and Posted by Leanna Pohevitz


 * Officers
 * Formal announcement of the officers.
 * Officer Bi-weekly meetings.
 * The FiCom Liason, perhaps as a co-chair of our committee
 * Application for funding (the same food and advertising funding as last year?)
 * Getting a pcard
 * Stipends
 * Formal Stipend Request for the officer meeting
 * Report Backs
 * Chris
 * Usha
 * Alex
 * Leanna
 * Elizabeth Kahn and Ray, contact them together - Elizabeth's contact with Leanna
 * List of Student Grievances to be made.
 * Meeting With EMTS!!!
 * Advertising for next meeeting
 * Intranet
 * Posters
 * Safecom E-mail. password.
 * Safecom - lists administration.
 * Updating Hampedia
 * Binders
 * Apply for funding through FiCom
 * Order through Marie
 * One for each member
 * To include bylaws
 * Each Meetings Minutes and Agenda