User:Ky10/COCD

= Name =


 * The Committee on Community Development is a sub-committee of Community Council.

= Mission =

The Committee on Community Development (COCD), is a sub-committee of Community Council dedicated to improving and maintaining the grounds and physical communal spaces at Hampshire College. In addition, COCD is interested in helping to create a more cohesive community. The Committee on Community Development addresses issues of community space, resources, and services at Hampshire.

= Membership =

A. The Committee on Community Development shall be comprised of


 * I. The two Co-Chair
 * II. The Secretary
 * III. Voting Members
 * IV. Non voting members, number at the discretion of current members of the Committee.

B. The Committee on Community Development shall have no less than three(3) members


 * I. Any Community members who attends three (3) consecutive meetings of the Committee on Community Development is granted a voting position.

= Elections =

A. The Committee on Community Development holds elections as needed


 * I. Every semester, all current voting members of the Committee on Community Development vote for Officers to replace any vacant Officer Positions.

B. Election Procedures


 * I. Elections are done in the following order (Co-chair, Co-chair, Communications Officer, Secretary)
 * II. Nominations are written down and handed to a facilitator. A facilitator will take nominations and read any names that were nominated.
 * III. Only Committee on Community Development members can be nominated for an Officer Position
 * IV. Those members nominated to an officer position can either accept or turn down a nomination.
 * V. The Committee on Community Development then has the right to ask questions to potential officer candidates.
 * VI. Vote on nominees by secret ballot. These votes are counted by the Communications Officer

= Responsibilities of the Officers &amp; Members =

A. The Co-Chairs


 * I. Direct the Committee on Community Development and ensures that it follows its mission statement.
 * II. Set the agenda for all meetings of the Committee on Community Development.
 * III. Facilitate meetings of the Committee on Community Development, and may motion for special elections to be held.
 * IV. Keep a record of all money spent, as it is spent.
 * V. Works closely with other officers to maintain the financial integrity of the Committee on Community Development.
 * VI. Attends all Committee on Community Development Meetings
 * VII. Represent Committee on Community Development in an official capacity.
 * VIII. Must have had at least two semesters of previous experience on the Committee for Community Development
 * IX. Are eligible for stipends.
 * X. May be signers for the Committee on Community Development.

B. The Communications Officer


 * I. Is the Committee on Community Development representative to Community Council
 * II. Maintains the Committee on Community Development website/Hampedia.
 * III. Provides members with copies of any documentation needed
 * IV. Stores and organises all Committee on Community Development documents both current and historical.
 * V. Works closely with other officers to maintain the financial integrity of the Committee on Community Development.
 * VI. Publicises all Committee on Community Development sponsored events and activities.
 * VII. Facilitates in the absence of the Co-Chairs
 * VIII. Is eligible for a stipend.
 * IX. May be a signer for the Committee on Community Development.

C. The Secretary


 * I. Takes minutes of each meeting of the Committee on Community Development.
 * II. Minutes should be e-mailed to the Committee on Community Development listserv, all officers and members of the Committee on Community Developments, any guests per meeting, and Community Council.
 * III. Minutes will be corrected and approved by the next official meeting of the Committee on Community Developments.
 * IV. Minutes will be uploaded to Hampedia promptly.
 * V. Minutes will be printed and filed in the Committee on Community Development filing cabinet in the Community Council office.
 * VI. Maintains a membership roster and keeps attendance records.
 * VII. Writes all paperwork for large-scale events.
 * VIII. Is eligible for a stipend.
 * IX. May be a signer for the Committee on Community Development.

D. Members


 * I. Attend all meetings of the Committee on Community Development.
 * II. Assist in event planning and event management.
 * III. Work with all officers to ensure that the Committee on Community Development follows its mission statement.
 * IV. Volunteer for and carry out tasks that are decided within a meeting.

E. Attendance and/or Dismissal of Officers or Members


 * I. Any officer or member may be dismissed by the Committee on Community Development by a ¾ of the current voting membership.
 * II. All members of Committee on Community Development are expected to attend regular schedule meetings.
 * III. Any member found missing three (3) consecutive meetings will lose their voting privileges. Said member will be held in non-voting status.
 * IV. Non voting members can regain voting rights after attendance of 2 consecutive meetings.
 * V. Reinstatement of voting privilege (upon request) must be done by simple majority of voting members of Committee on Community Development at the end of the second (2nd) consecutive meeting.

= Meetings =


 * A. The Committee on Community Development shall meet once per week.
 * B. All possible effort will be taken to find a time that does not conflict with classes or faculty meetings, so that all members may attend.
 * C. The Committee on Community Development only meets when Hampshire College is open and in session.
 * D. Meetings of the Committee on Community Development are open to the community.
 * E. All proposals must be approved by a simple majority (50% of voting membership).
 * F. Any Officer has the right to call for a vote on any issue they consider appropriate and relevant. It is appropriate to allow discussion to continue at the discretion of the Co-Chairs. Attempts must always be made to reach a consensus.
 * G. On any given vote, simple majority of voting members in attendance will carry the decision, except in the following cases:
 * I. Changes to the bylaws which will require the approval of the Co-Chair and a two thirds majority of the voting members.


 * H. At the end of the semester, the Committee on Community Activities will perform a self-assessment looking at efficiency transparency, and financial policies.