COCA March 3rd, 2011 Minutes

MEETING MINUTES 3/3/11

In attendance: Emily, Nina, Josh, Sarah, Subhanu, Jeremy, Peter, Cierra, Sam, Nora, Ashley.

Visitor: Sana Asif (ssa10)

Sana is visiting our meeting from Community Council, she is the Merril House Rep.

PENDING EVENT REQUESTS

VIBE - Acoustic Showcase - March 4th. $85 for event monitor. Pended to ensue VIBE members had all attended SS. They have.

Jeremy motions to approve. Cierra seconds. No blocks. Motion passes, event approved for $85.

Declan enters, 7:08pm.

Bart's Arm - March 19th. Pended due to violation of two week policy; was initially for two events, so now it's been resubmitted to just the second event. $25.

Kalei motions to approve. Josh seconds. Declan blocks and then rescinds to have a brief clarification about our policy for funding during breaks. The motion passes, $25 to Bart's Arm.

Dre Woodbury (adw07) and Nia Rahman-Khan Arana (nar09) enter, 7:11

Dre and Nia are coming in to ask us about collaborating with Hip Hop Collective and COCA as openers for Afrika Bambaataa this upcoming Spring Jam. Josh notes that this reflects PT's suggestion to have a DJ open for AB so that they could coordinate a good intro to the icon's set. The DJ they have in mind also did stuff during Triggering Change. He previously charged upwards of $1500. A discussion of DJs follows.

7:18pm: Pizza enters. HHC exits.

Kalei mentions talk of student groups interested in sports tournaments and such for Spring Jam- Basketball, football, rock climbing.

Contradance Collective - Red Barn Dance - March 10th. Pended due to concerns over paying current students. They did not respond to our questions.

Jeremy motions to deny. Kalei seconds. Cierra blocks; give them the weekend to respond. In favor: Nina, Emily, Kalei, Sam, Peter, Jeremy, Subhanu, Sarah, Declan, Nora, Ashley, Jasmine. Opposed: Cierra. Abstaining: Josh. The motion passes, the event it denied.

Kalei motions to keep TSA event discussion until the end of the meeting. Jeremy seconds. No blocks. Motion passes.

New Leaf - Screening/Talk - Pended to ensure they all went to SS; they did. $605.

Cierra motions to approve. Nora seconds. Kalei blocks and rescinds block to ensure we are all on the same page. Motion passes, event approved.

7:31pm - Chris Clark (crc10) enters to talk about an incorrectly submitted request- to FiCom, not COCA- and is here to preface his request's violation of the two-week rule. It is for SJP. Kalei clarifies that the two-week rule is for the benefit of the CLA office, not the performer.

SUBMITTED EVENT REQUESTS

QCA - Dumbledore's Coming Out Party - March 9th - $200

Emily motions to deny because it violates the two week rule. Jeremy seconds. Kalei blocks and observes that it is below the limit and needs no contract. Emily rescinds her motion.

7:39pm - Nelson enters.

Josh motions to approve. Nora seconds. No blocks. Motion passes, $200 to QCA.

Councilor Advocates - "Saying No" Workshop - $70.

Sarah recluses herself as she is a Council Advocate.

Cierra motions to approve. Jeremy seconds. No blocks. Motion passes, $70 to CAs.

Red Scare Ultimate Frisbee - April 30th - Playing fields, frisbee tournament the day of Spring Jam. Food - $300, adverts - $5, est. attendance - 100. $305.

Kalei suggests that we raise their budget, ask them to make the lunch, and have it be a part of Spring Jam. Nina suggests that we incorporate it to SJ as well; Josh echoes that.

Kalei motions to deny the request so that we can articulate our ideas to Red Scare Ultimate Frisbee. Josh seconds. Sarah blocks to clarify the motion- the event is being incorporated into Spring Jam, not moved or denied. She rescinds her block upon clarification. No blocks. Motion passes.

Necrocinema - Proud Flesh screening - April 5th - est. attendance 85 - $480 total, including $400 for food, $75 for l/s, $5 adverts. (EDIT: This was reported to the secretary wrong- the $400 is for a filmmaker to speach about her work.)

Josh motions to approve for $335, changing the food cost to $3 a head. No second, the motion fails.

Discussion ensues about the nature of the event. Kalei feels they are repetitive. Josh feels like they are doing exactly what a film collective does and COCA shouldn't dictate that. Nina realizes Kalei mis-read the event request; it is not for food, it is for a speaker to talk about her movie.

ANYWAYS.

Nina re-reads the event request.

Kalei motions to approve. Jeremy seconds. No blocks. Motion passes, $480 to Necrocinema.

TSA request for Tavern Concert- April 15th. $1900 for 4 bands. They did not come to the meeting or respond to our e-mails.

Cierra motions to deny. Jeremy seconds. No blocks. Motion passes, event denied.

Kalei reports that our Band Selection meeting is Sunday at 1pm in the Faculty Lounge.

7:58pm - Brit and Jessica enter.

Kalei discusses a bylaw introduced by Community Council - adding a week onto the two-week limit for $5000+ events. Nina voices unhappiness with the idea of Council dictating our bylaws based on an unofficial conversation with a Council member. Kalei explains the Governance Taskforce and their move to re-write the Council bylaws/structure next semester. Emily suggests we make it more than three weeks- why not four? Jeremy sees the validity of the bylaw. Peter doesn't want to hamstring signers. Brit argues that student groups should follow Slam's model and give us a semester budget. Cierra seconds this. Nina agrees with Peter. Jeremy doesn't feel like we can require semester budget from everyone, and that it might hurt the flexibility of event planning.

Jeremy motions to change our two-week policy to a three-week policy for events over $5000. Kalei seconds. Peter blocks, feels that it would hamstring event planning. We should downgrade it to a recommendation for signers. In Favor: Josh, Emily, Jeremy, Cierra, Brit, Sam, Jessica, Ashley, Jasmine, Nora, Declan, Sarah, Kalei. Opposed: Peter. Abstaining: Nina. The motion passes.

Kalei provides a background on past COCA budget policies, particularly about why COCA left the semester-to-semester plan (unspent money floundering in accounts).

Nina mentions an offer from COCD to collaborate with COCA on Spring Jam financially. Peter asks: COCD gets $20,000 every year.

Kalei motions to adjourn. Josh seconds. No blocks. Motion passes.