Hampshire Halloween 2012

= Getting Ready? =

Hampshire Halloween will be on Friday, October 26th, 2012.

The campus will officially close at 5pm. Anyone not on campus before 5pm must have EITHER a Hampshire College ID or a Hampshire Halloween ticket to enter campus. Non-Hampshire students on campus must exchange their ticket for a wristband by 5pm--they can be exchanged at the bus circle or at the Eric Carle Museum after 4:30pm.

It starts at 6:00pm, and ends with breakfast in the Dining Commons at 12:30am.

It is planned by the Committee on Community Activities.

questions? email coca@hampshire.edu = Letter from Dean of Students and COCA about Hampshire Halloween = October 22, 2012

Dear Students,

As Hampshire Halloween approaches we find ourselves in the midst of preparations for this campus-wide celebration that brings together students, staff, faculty, guests and friends from the Five Colleges. Hampshire Halloween provides an opportunity for our community to come together, socialize, and enjoy great music, food, and fireworks along with the myriad of activities planned that evening by COCA, house interns and Campus Leadership and Activities. As the excitement and anticipation builds in advance of this celebration we want to take this opportunity to reflect on our community values of wellness, safety and respect.

During this time we encourage you to be responsible and use sound judgment as you enjoy the Hampshire Halloween events and festivities. To ensure that we have a safe event we ask that you be supportive and take good care of each other.

As a reminder, Hampshire's Alcohol and Drug Policy is guided by three primary concerns: the health and safety of all community members; upholding state and federal laws; and promoting positive Hampshire values, such as awareness and respect for self and others, accountability, and informed decision making. In Massachusetts the drinking age is 21 and marijuana has been decriminalized, not legalized.

We have a number of support services available to you this evening including Campus Police, EMTs, our Super Heroes Programs, House Interns, House Directors, and Staff. Information about all of our support services will be available throughout the event.

We also ask that participants make thoughtful and mindful decisions as they are choosing and creating their Hampshire Halloween costumes. During this time, please ask yourselves the following questions:

Is your "funny" costume based on "making fun" of real individuals, cultures or human traits?

Is your "historical" costume intended to be historical or does it further misinformation, or historical or cultural inaccuracies?

Does your "cultural" costume reduce cultural differences to jokes or stereotypes?

Would someone take offense to your costume and why would they take offense?

Hampshire is a community that values expression as well as inclusivity. While we have this freedom of expression we hope that community members and guests would actively avoid those situations that would threaten our deep sense of community or disrespects members of the Hampshire College population based on race, age, color, national origin, religion, sex (including sex stereotyping), sexual orientation, gender identity and expression, disability, genetic information, transgender status, or military service. Hampshire is strongly committed to building and fostering an inclusive environment and we ask that you be respectful and supportive of each other.

Have a safe and enjoyable Hampshire Halloween! Sincerely, Diana Fernández Interim Dean of Students Committee on Community Activities = Important Ticket Information = NO TICKET = NO ENTRY (But current Hampshire students just need a wristband!)

Hampshire Students
All Hampshire students receive free admission to Hampshire Halloween 2012. Wristbands are placed in each student's mailbox the morning of the event. Bringing guests: Every student gets only one voucher-- we cannot replace lost vouchers. Every student may invite up to three guests. Vouchers must be filled out completely with each guest's name, e-mail, & phone number BEFORE YOU GET IN LINE TO PURCHASE or they will not be accepted. Tickets are $20 each, and can be charged in the bookstore with a student ID or paid in cash at the CLA office. These will be sold from October 16th-25th at 4:30. Guests must have a ticket in hand when they arrive. Every passenger in the car must have a ticket. You cannot meet your guests at the gates to hand them tickets!

Five-College Students
The Committee on Community Activities has released one-hundred and fifty (150) tickets to each campus. Sales are run through either the Student Activities Office or the Box Office from October 16th to 24th, or until tickets are sold out. Tickets are twenty dollars ($20). When tickets run out, you may only come to Hampshire Halloween 2012 as an invited guest of a current Hampshire student. Tickets will be sold at the following locations: Smith Office of Student Engagement Campus Center 106

Amherst Campus Center Room 114

UMass Student Union Room 208

MHC Student Programs Blanchard Campus Center Room 327

= MAP = = Getting to Hampshire Halloween 2012 =

PVTA
Taking PVTA is highly encouraged! And, it's better for the environment. Hop on the bus (38 or 39 will get you to Hampshire) with your ticket, and you will be let off at the Hampshire College bus circle. As you exit the bus, your ticket will be checked, and you will be given your wristband.

Here is the end-of-night bus schedule!

TO UMASS & AMHERST 11:55PM, 12:35AM, 1:15AM, 1:55AM, *2:35AM - LAST BUS*

TO MHC 11:55PM, 12:35AM, 1:15AM, *1:55AM - LAST BUS*

TO SMITH 10:15PM, 11:35PM, *1:40PM - LAST BUS

Driving
All cars MUST enter from the Bay Road entrance (Eric Carle Museum). Everyone in the car must have a ticket, or the car will be turned away. You will be directed to the proper parking areas. Cars will not be allowed to enter from the RT-116/West St. entrance.

= Hampshire Halloween 2012 Official Lineup = BAND TENT// BEHIND THE RCC: 6-645: Huckleberry Binge 7-745: Swift Taylor 8-845: Whippoorwhill 9-945: F.I.G. and the Power Rangers 10-1045: Kids Choice 11-12: Zongo Junction--- http://www.youtube.com/watch?v=0FdwpUdDENE&feature=related

DJ&HIPHOP TENT// LIBRARY LAWN 6-645: DJ ConArtist-- http://www.youtube.com/watch?v=vxLyi0i3BeM

7-745: Ralph Martinez-- http://www.youtube.com/watch?v=NLHT-XnCFNo

8-845: DJ Ness--- http://soundcloud.com/Eliotmelo

9-945: Ducky--- http://www.youtube.com/watch?v=MZd3C465Bgw

10-11: Big Dipper--- http://www.youtube.com/watch?v=5zYllEeGPQQ

11-12: DJ Mother Goose

12-1: DJ Dre

FIREWORKS AT 8 MIDNIGHT BREAKFAST IN THE DINING COMMONS AT 1230 HAYRIDES! SUB-FREE ACTIVITIES: Prescott House Office: Planet Prescott (from 9PM-1AM) with alien food and other-worldly activities Greenwich/Enfield House Office: CREEPY CARNIVAL We will go BUMP in the night, but instead of dubstep, we'll feature all your favorite ghouls and goblins. Come fill your pumpkin shaped trick or treat bag with candy apples...but careful you don't get too scared, shaking and shivering in the haunted house. Dakin House Office: Willy Wonka and the Chocolate Factory Merrill House Office: Squash is the New Pumpkin: Merrill's Haunted Harvest Festival fall harvest-themed foods like soup and hot mulled cider, movie screenings, balloons, and a scavenger hunt at 9pm

= Hampshire Halloween 2012 Preliminary Budget = Tents: $7200 Off-campus music: $8000 Lighting:$8000 Sound: $6500 Campus Police: $8000 Water and Food: $1500 Ambulance:$2400 Fire Detail: $800 Fire Permit: $85 Fireworks: $5000 Advertising: $150 EMTs: $3150 Student Group Activities: $500 Permanent Equipment: $300 Candy:$300 Glowsticks: $250 Total Cost: $52,135

= Hampshire Halloween Suggestion Meetings = All community members are welcome to drop by the CoCA office (back of the Airport Lounge) between 4 and 5 PM on 9/10-9/13 (Monday through Thursday) to give any suggestions for Hampshire Halloween 2012. This can include musical artists, specific events, safety, etc.

= Band Selection/Submission Info =

'''The Committee on Community Activities uses a specific process by which we select bands. The text is pasted below, alternatively you can follow this link to get a pdf. '''


 * 1) For all large scale events, the Committee on Community Activities accepts submissions for at least 10 calendar days. This process is publicized for at least 7 calendar days before it opens, and advertising continues during the entire process.
 * 2) All submissions must be submitted to the Committee on Community Activities in one of two ways.


 * a. The first way is by sending the Committee on Community Activities a digital file or electronic press kit. The audio file must be in the .mp3, .flac, or .ogg format.


 * b. The second way is to drop off or mail a physical CD to the Committee on Community Activities mailbox in the Campus Leadership and Activities office.


 * 3. All submissions must include the name of the individual submitting, the name of the artist, contact information for both the submitter and the artist, and if applicable, pricing information. Any additional information about the artist is welcome and may help the chances of the artist being selected.


 * 4. Submissions may contain an unlimited amount of audio files, but only 3 will be listen to during the “first pass.”


 * 5. It is absolutely necessary to submit contact information. Selections that do not contain this information will not be reviewed.

'''The Committee on Community Activities uses a “multi-pass” system to select artists for large scale events. These “passes” are described below.'''

In the first pass, all members of the Committee on Community Activities listen to 3 audio files from each artist. For DJs submitting mixes, the Committee on Community Activities will listen to at least 7 minutes of the mix (in total), focusing on music selection and song transitions. The Committee on Community Activities seeks out not only quality but also originality when selecting artists. After all of the submissions have been evaluated, the Committee on Community Activities votes to remove some of the artists from the submission process.

The second pass then begins; the members of the Committee on Community Activities re-listen to all of the artists that are still eligible. In this stage, the Committee on Community Activities will review all of the audio files that have been submitted, but may not listen to the entirety of each audio file. Also during this stage, the Committee on Community Activities begins to develop the event schedule and attempts to place artists in tentative spots in the lineup. The Committee on Community Activities can vote to accept a artist or deny an artist during the second pass. Some artists that the Committee on Community Activities wishes to bring based on their quality may not be selected if they cannot fit into the cohesive event schedule.

During the final pass, the Committee on Community Activities listens all of the remaining artists in the potential order they would be performing, and votes on the entire line up.

At least one artist is selected as a backup in the event of a scheduling conflict.

After the lineup has been approved, notice is sent to all who have submitted informing them of their status.

ALL BAND SUBMISSIONS ARE DUE ON SEPTEMBER 21ST