Purchasing Office

The Purchasing Office assists with all items or services purchased for the college. Signers for student groups should use it as a resource when purchasing food or other items for their organizations. The Purchasing Office has established relationships with many vendors in the area and can advise where the best prices and customer service can be found. It can also give advice regarding the fire-safety guidelines set by the Town of Amherst for the purchasing of furnishings, window treatments, and rugs bought for the campus. The director of purchasing and business services oversees the purchasing department as well as the president's residence, duplication center, and campus post office. The Purchasing Office is located on the second floor of Blair Hall and can be reached at x5405.

= Procedures for Obtaining Purchase Orders =

A purchase requisition must be completed and submitted to the purchasing office via Datatel.

Student/Agency Groups
Purchase requisitions for student groups are available through the Community Council office and must be submitted in paper form to the student activities coordinator for review. All purchase requisitions must be completed in their entirety. Student groups must include on the paper form a complete mailing address with zip code and a 13-digit budget account number along with all proper signatures. Specific information pertaining to the priduct or service being purchased must be referenced. The purchasing office can provide information regarding products or services. The purchase order authorizes the expenditure to the vendor. An invoice or statement should be sent to the accounts payable office and must reference the purchase order number.

Vending Machine, Washer/Dryer, and Copy Machine Reimbursements
The bookstore gives refunds for coins lost in campus vending machines. The purchasing office will arrange for refunds for washers and dryers. the circulation desk at the library will arrange for money lost in all copy machines.

= Staff =

Nancy Dobosz, Director of Purchasing and Business services

Marge Dunehew, Purchasing Assistant