COCA September 9th, 2010 Minutes

Agenda - 9/9 Members Nora Nalle, Cyree Johnson, Nina Glasov, Emily Waters, Jorge Cruz, Kalei Sabaratnam Guests, Jeremy Cone, Paul Yao, Jessica Doanes (jd10@hampshire) 1. Welcome back! 2. Meeting times & officer positions a. coca rep to council 3. Signer Seminar - sunday 4. Hampfest - under new management 5. coca rep to 6. Semester planning --> facillitation a. rotating reading b. facilitator c. 7. Semester budgeting 8. Event Requests 9. Hampshire Halloween kalei: go around, name year favorite kind of candy josh: 3rd year, secretary, butterfingers cyree: 2nd semester div 3, member, the foil thingies (in gold) nora: 3rd year, member, smarties nina: 2nd yr, member, haribo strawberries/cream -> apple-os kalei: co chair, 4th yr, sour belts (green) emily: 2nd year, member, green/blacks - orange dark chocolate paul: prospective member, 2nd year, whoppers jorge: 2nd year, life savers (hard), financial director jeremy: 3rd year, hoping to be a member, whatchamacallit jessica: 1st year, prospective member, snickers kalei: okay! great! informal day- no money. coca: funds on campus events via student groups on zoho, plan hh/sj, 3 consecutive meetings, work events, please join! cierra cannot come to thurs. night meetings. suggestions? new chair, day/night division of duties, change meeting times to MW- unlikely. cyree: she can come tuesdays? kalei- yes emily- work times? kalei- 3-10, 10-12 meetings? general: NO nina- no tuesdays kalei: brit can’t do thursdays. ideas? josh: role important; new chair? nora: i could/have time cyree: continuity important; need consistent leadership. emily: weekend meetings? general: no nina: keep cierra, work with that cyree: nods kalei: yes discussion: can cierra change her obligations? no; div 3 work emily: feelings on being only co-chair on thursday? kalei: don’t mind, but consistency, need people learning to do her job (katie + georgie enter) nina: 930-11:30? cyree: NO slam collective reps declare arrival, are asked to wait kalei: election mid semester? general: no kalei: officers- office hours- cierra could make up absence via more office hours general consent voting: kalei motions to keep cierra as co, expand office hours to 4-6 hours a week to recompense absence (plus officer meetings maintained) nina seconds cyree blocks (to have our first vote) motion passes unanimously nina discusses possibility of nora/nina only being present one day a week- voting issue. review of rules: lose voting only after 3 consec. meetings so she wouldn’t lose rights as a member. it’s all kosher. thurs: 5-7? emily: basketball practice at 6pm jessica: class from 5-6 jeremy: fine with current times jorge wants 5-7 kalei: 7-9 good? cyree: yes. nina: vote? cyree: motion to keep meetings 7-9 tues/thurs kalei 2nds nina: block! this is how i block right? general: yes clarification called: nora, how many more would miss 7-9 vs. 5-7? return to motion called by kalei; confusion sets in 5 agree, 2 abstentions motion passes, meetings remain 7-9. josh has to urinate (at some point)- cyree agrees to take over typing bring in slam? no money until after signer’s seminar; cyree explains to jessica (signer’s sem. student group leaders attend meeting on financial responsibilities of role) kalei discusses helping at signers sem josh suggests importance of attendance cyree notes presence of signers in coca, suggests to new members they go to understand signers’ plight slam enters!!! katie: hi! georgie: hi! katie: funding request submitted: this tuesday, open mic; brian ellis as feature. put it on radar, of the requests this is one we want to hear about ASAP kalei: no $ until after signer’s sem, first meeting is on that night katie: work something out- everyone attend signer’s sem in slam? kalei: no groups get money until after signer’s, not even coca- met with pam about contra with jorge, might be able to look at early funding cyree: time of event? katie: 8, local artist (boston). second book being published, might be book release show, want to publicize event- lack of funding makes this suspect cyree: it would be immediately retroactive (which we don’t do) katie: getting him just before tour; good opening to semester cyree: seems impossible, overlapping times. katie: tinto plan? kalei: deciding that; will e-mail in regards to funding after meeting. katie: submitteded many requests; looking forwards to hearing back. thanks for answers! cyree: thanks for coming in! reminder to e-mail: kef08@hampshire.edu emily: slam asking for 1700 kalei: 8 requests not yet on zoho; from ficom clearing the zoho (summer requests to be resubmitted). talk to pam: no $; pam says we can approve events but not write it up yet. contra event on the 16th, next thurs. her advice: say, “will have money, but not now.” sticky situation: shady deal vs. good to have events. nina: where’s all that money? kalei: not much in the first week jorge: what about surplus of $40,000? what are they doing with that? kalei: ficom located $40,000 despite claiming broke from uncleared student accounts. ficom deciding what to do: contingency to gain interest. contingency supposed to be at zero; spend moeny when it needs to be spent, surpluses make no sense. cyree: lack of e-mailing on community council/sub-committees is really bad. only got coca e- mails, one from ficom, none from community council, one from Rob. to not hear about this is bad. kalei: ficom only told Pam; told COCA Wednesday. forward ficom e-mails to call of coca? general: YES cyree: heard about upcoming community council meeting, had no idea what it is about (example of bad communication) kalei: suggestions for present requests on zoho? jorge: about 14 requests. nina: when do we have $? kalei: must list equipment on hampedia (says ficom) for funding (our walkie talkies, mangos)- board games ($100) for halloween disappeared. kalei: can’t give money yet, can pormise though cyree: how much money are we going to get? kalei: do not know cyree: we shouldn’t promise unspecified amounts, especially in the context of surplus nina: could have funded so much more. kalei: what we pared down... cyree: triggering change could have been fully funded. nora: we don’t know any new groups, shouldn’t start with making promises to slam w/no budget josh: i’m sure we’ll find time to fund slam general agreement kalei: to e-mail: equipment, etc. ACTION ITEM: kalei e-mails slam, not funding event requests until $$$$ question: e-mail all groups? answer: YES, save us time later on kalei: ficom + spiro, friday @11:30- 1- sodexo (right to first refusal), EMS, etc. who can attend? mark is financial head of hampshire. cyree: ben stein! kalei: skinny santa. jeremy: location? kalei: office. jeremy expresses interest in attending. potentially. nora: i will go to it! kalei: HAMPFEST. this coming weds. the 15th, 8-10 in the RCC. big carnival of student groups, most attractive members present virtures of student groups. who can go? 3 from 8-10? nora, cyree, emily 9-10? nina, josh cierra/kalei there the whole time LET’S DRESS UP!!! YAY!!!! cyree: free bread. nina: SO MUCH FREE FOOD. kalei distributes draft of fall 2010 budget- JORGE! jorge: we used the zoho info to see total amount requested, approved; 11.7% of 77,000 approved in september, for example. kalei: what are we looking at here? i’m getting bored and i made this. (laughter) nina: request percentage: precent of our budget requested? kalei: no, 11.7% of the year’s budget was in september. drafts to be e-mailed out to hampedia, ficom, council (response to cyree request). kalei notes- A2 lounge lizard requests removed from averages as they were jokes. cyree: i’d like to see the % of events approved in full- see the likelyhood of groups approved in full, transparency, a rebuff to various groups feeling shafted (so to speak) kalei: sam invented the week by week- prior to last year, groups introduce semester budgets. it was decided this was ineffective- late budgets close off funding to groups. now events funded based on week by week events- allows us to be consistent, move dates around. jorge/i used spring averages for this year’s projections. y’all will send changes in, additions, etc., add to budget for final copy. approve tuesday, council approve following tuesday. ACTION ITEM: get budget approved by COCA tuesday cyree: footnote question; resolved. kalei: immediate changes? (we just did this 2 hours ago, please edit/recrunch to make very accurate) josh questions health nature of mangos- distribute at hampfest, nina suggests. cyree suggests a hunt for them. we have 6 boxes. kalei: MEETING FACILITATION! josh: devil’s advocate jorge: rotating facilitator for meetings nina: role? jorge: director, control meetings cyree: they keep meeting civil, on time, organized. need a consistent facilitatory, non-officer- council rules? nina: CYREE!! josh: seconded kalei: block: can they vote on council? cyree: yes! kalei retracts vote cyree blocks unanimous josh: notion of a rotating devil’s advocate: role need to be voted on? nina: how about mindset, not new role? cyree: affirmative/negative points reviewed issue by issue, conversation (not new role) nina: conversations drawn out usually cyree: talkative lesbians! kalei: i’m trying to catch up! nina: coca is usually good about keeping up chatter/debate josh: to avoid retroactive discussion of how we’re not wrong; move that conversation to before decisions kalei: how meetings are run- tweet all approvals/denials. rotating role? nora: who follows us? kalei: no one yet; if we’re consistent people will see that. cyree: secretarial role? josh: thats a lot! kalei: emily! emily accepts nomination nominated seconded blocked by nina unanimous vote “yay” kalei: videos later for tumblr. hampedia tutor? nina: i’ll help you! kalei: Hampshire Halloween! will explode from excitement. calendar made, on twitter link. nora: 3 followers! (nora, kalei, former member julia. agreed this is not a real readership.) jessica: facebook presence? kalei: not yet; need one. some offices facebooks awkward. cyree: halloween! kalei: look at calendar. important date- october 2nd meeting, only time we can do it. all day. 60- 80 submissions. (cyree discusses FAC role- stack and such) kalei: flow of set; publish submissions guide to be transparent. nina: MUST FOLLOW, unlike SPRING JAM. nora: chaos. Kalei: BAND SELECTION MEETING OCTOBER SECOND. i will abduct you. jeremy: when is this? kalei: it’s a saturday. glow sticks and candy and suggestion meetings: today-thursday. internet poll for candy/glow sticks. nina: glow sticks unpopular? kalei: accrued controversy. josh: did not like them. nina: they’re fun. josh: not arguing that. kalei: who can do that? post to intranet. advertising for community forum for halloween- hampedia, zoho, internet poll, etc.: comments/suggestions ahead of the game. nina: put meeting times on internet poll? kalei: meeting times: let’s discuss. when? cyree/kalei agree to table saga for publicizing that. kalei: how should we approach community feedback? emily: digest, mailboxes... nina: meetings- focus on many suggestion boxes to be more effective than them. nora: hampfest suggestions at hampfest table? cyree: main lecture hall meetings for band selection and suggestions- transparency. emily: general suggestions meetings: more than 1 excessive? open meetings to comment as well, nonsensical to have many poorly attended meetings. kalei: band selection outlines must be advertised 10 days prior to meeting. must start postering next week. one formal night meeting for band selection suggestions next week, then encourage people to come to office hours. josh: that sounds good. nina: question- more $/difficult to do lots of flyering vs. magic board/fph/saga? strategic locations. look bad for us dominating those spaces? cyree: b/w mural postering a la urban word- lots of space, very visible. steps of library- creative flyering. jessica: with my hall- little posters on doors effective nina: big outreach to first years josh: huge class, good idea cyree: whole school to appeal to- pro-first year outreach, must reach out to unhappy upperclassmen- equal priority. nina: i meant for hampshire halloween. cyree: attract older schools back to the fold. nora: invasion of privacy to do doors? negative message? cyree: it can be small. nina: bathrooms? cyree: NO HALF-ASSED STUFF. let’s all stack. kalei: bathrooms are the best place to poster. lil’ cocas, josh! josh: ? kalei: subcommittees! josh: right! josh describes officer meetings in spring about task forces within coca- specified coca teams to do small jobs jessica: hall meeting at 8:30 (departs) josh: as opposed to last year’s “SOMEONE GO DO THIS” approach at spring jam, specific delegation to specific tasks. nina: spring jam, getting bands on and off cyree: delegation to take in mind abilities of each member josh: delegate members to specific bands kalei: lower/upper RCC duty at spring jam- would appeal to cyree’s needs nina: seconding josh’s band delegation notion; spring jam weather- to be pushed back!! avoid bad weather! emily: how can we work on this josh: review of last year’s spring jam date debacle; this year, already have discussed this with pam at the end of last semetster (admissions vs. coca date) kalei: pam said to write a letter; she would approve and send to admissions. emily: i’ll help! nina: kalei has understanding kalei: i too will help; we’ll start this weekend. admissions is already planning for accepted students day. e-mailing: ficom messages, friday/saturday meetings for ficom/mark, hampfest poster, attend signer’s sem, office hours for officers cyree: side note: no longer a signer (a new feeling for cyree), but planning queertillion. want help with queertillion; black lesbian rappers, totally babe act, local acts. if anyone wants to help (successful event) josh/cyree wax rhapsodic about jd sampson/le tigre kalei: to think about- the tavern is no longer available for dance (WHAT??) kalei: concerts, but furniture cannot move- gallery space. now concerts specifics to gallery. it’s booked to october. only saga, red barn. saga costs $300 for the floor. (people unhappy) Nina: lower rcc? kalei: pricey cyree: huge josh: terrible acoustics nina: why? kalei: internet poll closed tavern nina: we’re missing common space; small private spaces, no big communal places. cyree: already 3 galleries. now a fourth. mixed nuts into student center- accessible space for QCA (right now it is the only inaccessible center). pam didn’t even put it on the poll. nina: work out the tavern thing. it’s messed up, will bite us in the butt because we’ll have one less venue. kalei: unite with student body. kalei: COCA dance. brit (who can’t do coca this semester; intern) wants to participate. Pam has already booked red bard for sept. 24th- formal dance. dakin interns + coca formal dance. dre would dj. cyree: YES, good call on dj. nora: hula hoop guy! (discussion of hula hoop guy’s creepiness) cyree: circus people- maybe a theme party? they work well. discussion of theme... kalei moves discussion to tuesday. this is our first dance we’ve created from within. cyree: discussion with wide selection of student groups. or they will be in “our butthole” (collective, figuratibe). discussion of prevalence of ass comments on coca nina: COMMUNITY dance? kalei: yes! coca + interns. cyree: five themes. Space! kalei: outer space? cyree: yes! josh: mad max! cyree: POST APOCALYPTIC! kalei: daria! nina: zombies! kalei: dried mango ball! emily: geriatric theme. discussion of paul’s sweatshirt cover. cyree: jorge? jorge: terrified of zombies. cyree: underwater kalei: sylvia paige themed! library themed! underwater library! cyree: nancy drew! (lengthy conversation of children’s/young adult themes) nina: i like jeremy’s idea- children’s foods. fairy tales! nora: john hughes movies? general: no toga party already done at amherst cyree’s review of ideas: daria, mad max, underwater, space, zombies emily: biblical! cyree: what is most unpopular? underwater nix’ed josh: explains mad max general: post apocalyptic, steam//cyber punk, fetish-y black leather jackets kalei: dresses and bows! nina seconds. kalei: brit spears! general: NOOOO. discussion: post-apocalyptic theme. cyree argues for diverse array of costumes. move to center on theme. kalei reviews brit’s message: dre’s “slow and upbeat” music josh reviews meeting: nina specifies- we get money tuesday kalei: what are we all doing? nina: internet polls for hampshire halloween- set a date for suggestion meeting? to include in poll (glow sticks, candy, further suggestions) kalei: 13-17, 20-24th = upcoming weeks. band meeting is oct. 2nd. monday the 20th? time? 4pm? general: we’ll figure it out when schedules in place. kalei: busy 7-9. nina: better later in the day. kalei: next tuesday. cyree: 5:30-7? nina: 6-7? kalei: 6-730. josh: meeting tomorrow? jeremy? nora? discussion of leader of pack/tzar title discussion of russia themed party kalei: 1pm saturday- ficom meeting? cyree, nina, emily, kalei, josh will try