COCA April23, 2013 Minutes

CoCa Meeting Minutes CoCa

Attendance

Mandy, Carter, Frances, Adrianna, Ashley, Sal, Erin,

Event Breakdown:

PASA (Pan Asian Student Association)( PASA Goodbye food potluck and food party):

Date: 09-May-2013

Location; The CC

Event Breakdown:

Lighting & Sound	$ 0.00 Performer Costs	$ 0.00 Security	$ 0.00 Food	$ 350.00 Advertising	$ 0.00 Other Costs	$ 0.00 Total Requested	350.00

Event Discussion: Frances motions to approve for $180, $175 for food and $5 for advertising. Mandy seconds. No blocks. Motion passes.

………………………………….…..Approved for $180………………………………….

Rehamping( 3rd Town Meeting):

Date: 30-Apr-2013

Location: FPH

Event Breakdown:

Lighting & Sound	$ 0.00 Performer Costs	$ 0.00 Security	$ 0.00 Food	$ 240.00 Advertising	$ 0.00 Other Costs	$ 0.00 Total Requested	240.00

Event Discussion: Mandy motions to approve for $245 with an added $5 for advertising. Sal seconds. No blocks. Motion passes.

………………………………………..Approved for $245…………………………..

Not-a-student group(3rd Town Meeting):

Date: 30-Apr-2013

Location: FPH MLH

Event Breakdown:

Lighting & Sound	$ 0.00 Performer Costs	$ 0.00 Security	$ 0.00 Food	$ 249.45 Advertising	$ 0.00 Other Costs	$ 0.00 Total Requested	249.45

Event Discussion: Mandy motions to deny this event. This request is an attempt to get around the $250 rule. Frances seconds. No blocks.

……………………………………………Event Denied ……………………………………

Hampshire College Equestrian Team(Game Night with the Equestrian Team!):

Date:26-Apr-2013

Location: CFF

Breakdown:

Lighting & Sound	$ 0.00 Performer Costs	$ 0.00 Security	$ 0.00 Food	$ 75.00 Advertising	$ 0.00 Other Costs	$ 0.00 Total Requested	75.00

Event Discussion: Mandy motions to approve for $80, $75 for food and $5 for advertising. Frances seconds. No blocks. Motion passes.

…………………………………………Approved for $80………………………………

The Reader(The Reader Release Party):

Date: 03-May-2013

Location: Tavern

Event Breakdown:

Lighting & Sound	$ 0.00 Performer Costs	$ 0.00 Security	$ 0.00 Food	$ 175.00 Advertising	$ 0.00 Other Costs	$ 0.00 Total Requested	175.00

Event Discussion: Frances motions to pend this event. A signer needs to submit a request for their student group. Adrianna seconds. No blocks. Motion passes.

…………………………………………Event Sent to Pend……………………………….

VIBE(VIBE show in the DC!):

Date: 10-May-2013

Location: Dinning Commons

Event Breakdown:

Lighting & Sound	$ 150.00 Performer Costs	$ 1,582.24 Security	$ 240.00 Food	$ 0.00 Advertising	$ 5.00 Other Costs	$ 0.00 Total Requested	1977.24

Event Discussion: Xavier motions to approve in full. Sal seconds. No blocks. Motion passes

………………………………Approved for $1977.24…………………………….

Sexperts(Your Backdoor: Anal Sex for the Curious, Hesitant, and Shy):

Date: 09-May-2013

Location: ?

Event Breakdown:

Lighting & Sound	$ 0.00 Performer Costs	$ 300.00 Security	$ 0.00 Food	$ 90.00 Advertising	$ 5.00 Other Costs	$ 50.00 Please Explain	lube samples, gloves, cotton balls, condoms, dental dams.

This is so participants are prepared with safer sex supplies to use after learning practices during the workshop. Total Requested	445.00

Event Discussion: Mandy motions to pend this event. Xavier seconds. No blocks. Motion passes

……………………………………..Event Sent To Pend…………………………….