Knowing The Community Council Agenda

The agenda states what buisness will be discussed at each meeting. It is important that members receive a copy of the agenda well before the date of the meeting as them meed to look into matters or add to the agenda. They also may wish to discuss pending motions. In order to do this, the Secretary of Community Council will set a day by which all items for the coming meeting must be submitted and make sure that all members are aware of said date. During Community Council's Executive Cabinet meeting teh agenda will be closed so that it can be prepared, approved, and distributed to the entire membership (of voting and non voting members) prior to the meeting.

Members who submit motions for the agenda should, if possible, provide a printed and electronic copt to the Secretary so that the motions may be distributed with teh agenda and online, and can be updated if the motion is adopted.

Motions or topics of discussion which are not taken up at the meeting for they have been slated are forwarded tot he agenda of the next regular meeting as old buisness.

Typically the Agenda and in fact any informal document is headed with the name of either the Council or Standing Committee (ex. COCA, COCD, FiCom, SafeCom). Next is the type of document ("Agenda"). The type of meeting follows. The date, the full time of the meetings, and where the meeting will be held.

First on the agenda must be the approval of the previous meetings minutes.

Next, typically for Council and its Standing Committees what follows is a section entitled Reportbacks. For Council reportbacks includes the Standing Commitees as well as any task forces that should have met since the last Community Council Meeting.

After Reportbacks is the Old Buisness Section. Typically last is the New Buisness Section.

Both are exactly what they sound like.

The agenda, while typically laid out in this format is completely subject to change.

= Sample Agenda: =

     COMMUNITY COUNCIL 

                           Agenda

                    Regular Meeting 

               Tuesday, 7 April 2009

                  3:30pm - 5:00pm

             Community Council Office

Approval of Minutes

Reportbacks

COCA

FiCom

COCD

SafeCom

Bylaws Task Force

Elections Task Force

Old Buisness

Greenhouse for the Greenhouse Mod?

New Buisness

Hampshire College Housing Lottery.