Hampshire Halloween 2010



= Program =


 * Events during the week before Halloween: Halloweek

= Getting Ready? =

The campus will officially close at 4:30pm. Anyone not on campus before 5pm must have EITHER a Hampshire College ID or a Hampshire Halloween ticket to enter campus. Non-Hampshire students on campus must exchange their ticket for a wristband by 4:30pm--they can be exchanged at the CLA office before 4:30pm, or at the Eric Carle Museum after 4:30pm.

It starts at 6:00pm, and ends with breakfast in SAGA at 12:30am.

It is planned by the Committee on Community Activities.

= Official Hampshire Halloween Schedule =

Tent behind the RCC: 6-630 - Whirl 645-715 - Gas Station 730-8 Max Miller 8-830 FIREWORKS (IN THE SKY) 830-930 Death &amp; the Senator 945-1045 Stimulus Package 11-1230 Math the Band

Tent on the Main Library Lawn 6-7 indra tulku &amp; Circus Show 7-8 - Bearodactyl

8-830 FIREWORKS (IN THE SKY) 830-915 - Starscream 930-1030 - Shunda K Yo Majesty 1030-1130 - E-603 1130-1215 - Blanche Devereaux 1215-1 - The Cut Up Kid

Gallery in the Library Building STIMULUS OVERLOAD - ALL NIGHT Crazy Pitches - TBA Gin &amp; Tonics - 6:30PM

"Chiiiiiiiiill Space" hosted by Safecom - Spiritual Life Center

We will have food and drink, board and card games, and a quiet and friendly atmosphere. Swing by for a short while if you want a breather, or spend the whole night!

Dakin House - 2012 Zombie Apocalypse.

We will have baking, cooking, a limbo contest, a costume contest, a donut-on-a-string game, and a competitive round of Twister

Merril House - TBA

Prescott House -The Emerald City

Head over the rainbow and follow the Yellow Brick Road all the way to The Emerald City, where all your sub-free dreams will come true! Frolic in the poppy fields while you snack on all manner of delicious treats and immerse yourself in the strange and beautiful Land of Oz!

Greenwich/Enfield House - TBA

= Feedback =

We posted a survey on the intranet for about two weeks and got 185 responses. You can download the PDF of the survey comments.

Question 1: Do you want Glowsticks at Hampshire Halloween this year? (They were approximately 500 dollars last year)

Question 2: Do you want candy at Hampshire Halloween this year? (The cost last year was approximately 400 dollars)



= Band Selection/Submission Info =

'''The Committee on Community Activities uses a specific process by which we select bands. The text is pasted below, alternatively you can follow this link to get a pdf. '''


 * 1) For all large scale events, the Committee on Community Activities accepts submissions for at least 10 calendar days. This process is publicized for at least 7 calendar days before it opens, and advertising continues during the entire process.
 * 2) All submissions must be submitted to the Committee on Community Activities in one of two ways.


 * a. The first way is by sending the Committee on Community Activities a digital file or electronic press kit. The audio file must be in the .mp3, .flac, or .ogg format.


 * b. The second way is to drop off or mail a physical CD to the Committee on Community Activities mailbox in the Campus Leadership and Activities office.


 * 3. All submissions must include the name of the individual submitting, the name of the artist, contact information for both the submitter and the artist, and if applicable, pricing information. Any additional information about the artist is welcome and may help the chances of the artist being selected.


 * 4. Submissions may contain an unlimited amount of audio files, but only 3 will be listen to during the “first pass.”


 * 5. It is absolutely necessary to submit contact information. Selections that do not contain this information will not be reviewed.

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'''The Committee on Community Activities uses a “multi-pass” system to select artists for large scale events. These “passes” are described below.'''

In the first pass, all members of the Committee on Community Activities listen to 3 audio files from each artist. For DJs submitting mixes, the Committee on Community Activities will listen to at least 7 minutes of the mix (in total), focusing on music selection and song transitions. The Committee on Community Activities seeks out not only quality but also originality when selecting artists. After all of the submissions have been evaluated, the Committee on Community Activities votes to remove some of the artists from the submission process.

The second pass then begins; the members of the Committee on Community Activities re-listen to all of the artists that are still eligible. In this stage, the Committee on Community Activities will review all of the audio files that have been submitted, but may not listen to the entirety of each audio file. Also during this stage, the Committee on Community Activities begins to develop the event schedule and attempts to place artists in tentative spots in the lineup. The Committee on Community Activities can vote to accept a artist or deny an artist during the second pass. Some artists that the Committee on Community Activities wishes to bring based on their quality may not be selected if they cannot fit into the cohesive event schedule.

During the final pass, the Committee on Community Activities listens all of the remaining artists in the potential order they would be performing, and votes on the entire line up.

At least one artist is selected as a backup in the event of a scheduling conflict.

After the lineup has been approved, notice is sent to all who have submitted informing them of their status.



= Hampshire Halloween Events =

= LIVE Halloween Budget =

Tents- Creedon &amp; Company: 6,543.40

Lighting:

Bands/DJ's - Off Campus: $1,000; $2,000, $1500, $450, $350

Lighting - Limeligh: $7,000

Sound - Sonix Pro-Audio: $5,535

Public Safety (&amp;Wizzard Security): (7,000-10,000) 

Water &amp; Food: $1500

Ambulance - Amherst Fire- $2400

Fire Detail: $800

Fire Permit: $100

Superhero Program

Advertising: $58

Fireworks: $5,000

EMS: ($1500-$3000) 

Student Group Events: $400

Glowsticks (Online - Amazon) - $150

Bulk Candy (Bulk Candy Online) - $200

Total: $45, 963.00

= Ticket Information =

Tickets will go on sale in the Hampshire College Bookstore and in the Campus Leadership &amp; Activities office starting Wednesday, October 20. Students will receive a voucher in their mailboxes to purchase three tickets at the cost of $20.00 a ticket. Students can use their charge cards in the Bookstore and Cash ONLY in the CLA office. Tickets will be on sale until October 27th at 4:30pm.

questions? email: coca@hampshire.edu

= Information for Five College Students =

Five College students will be able to purchase tickets from their student activities offices starting on Thursday, October 21. 150 tickets will be released to each of the five colleges.

Amherst:

Smith:

Mt. Holyoke:

UMASS: