FiCom Meetings, Spring 2008 Minutes

Spring 2008
Note: Minutes are taken by the office manager: Mida McKenrick Questions? email me at [mailto:mcm06@hampshire.edu Mida McKenrick]

April 30, 2008

 * Visitors


 * Red Scare: checking account balance
 * Climbers Coalition: introducing a proposal for a outdoor climbing rock (approx. $30000)
 * Circus Folk Unite: questions about budget transfers

April 28, 2008

 * Visitors


 * Slam Collective: checking up on paperwork and business office relations
 * Equestrian Team: paperwork and clarification on RFPs
 * Mental Health Awareness: still do not have an account number and had questions about Hampedia and budget submission
 * Local Foods Initiative: straightening out how to pay back the SDCL for Food Not Bombs speaker
 * getting money transfered from New Leaf

April 23, 2008

 * Visitors


 * Sisters: getting a PO signed for event
 * Equestrian Team: paperwork
 * Omen: paperwork and clarification on the use of PO's for businesses instead of contracts


 * Discussion


 * Balance of SAF is approx. $8,000 with $26,000 in Contingency fund for emergency/backup
 * should we stop funding for semester today?
 * no- not respectful of student groups to arbitrarily cut funding early
 * yes- we want to have a responsible spending year
 * decision: funding will continue until previously decided date, April 28 7:00PM
 * Last day for paperwork submission is Wednesday, May 7, 2008

April 21, 2008

 * Visitors


 * Computer Animation: clarifying meeting food receipts
 * Connoisseurs Club: transferring $200 from Magic the Gathering
 * Mixed Nuts: questions on remaining balance


 * Motions


 * HUA: Building a New World Conference rejected
 * conference not during school year

April 16, 2008

 * Visitors


 * HUA: paperwork for Friday speaker, Gerald Levy
 * Slam Collective: inquiring about FiCom last meeting date: April 30
 * SJP: proposal and paperwork
 * Warf: paperwork and sweatshirt
 * Mental Health Awareness: requesting account number for RFPs
 * email sent to Stephen Pereira


 * Discussion


 * Tobin Porter-Brown: letter from last week
 * email Mark Spiro to set up meeting to discussion Student Group Funding Process
 * Computer Animation: asked to come in to talk about expenses


 * Motions


 * SJP: $640 National SJP Conference travel, lodging and registration fee
 * Community Garden: $143 soil sample Community Garden
 * LFI: Local Foods Feast with Spring Jam event forwarded to COCA
 * Yellow Bike: $200 eight bikes from Laughing Dog
 * Circus Folk Unite!: money for summer traveling circus
 * deferred until Friday meeting with Stephen Pereira to discuss summer funding and risk management

April 14, 2008

 * Visitors


 * Amnesty International
 * Jamie Freedman and Adam Zucker: funding for Darfur benefit concert and teach-in
 * funding through COCA


 * Discussion


 * Tobin Porter-Brown: letter asking for more accountability with the funding process for student groups
 * transition to collecting the SAF through Community Council as a 501c non-profit
 * need a strong proposal from a substantive committee

TABLE!

April 7, 2008

 * Visitors


 * SFT: organizing an event
 * advised to talk tp Sisters about conference
 * Hip Hop Collective: dropping off paperwork
 * New Leaf: dropping off paperwork
 * Capoeira: resubmitted a funding proposal for teacher
 * HUA: questions about paperwork for upcoming event
 * The Climax: questions about submitting PO's
 * GE House Interns: questions about getting student group funding
 * missed deadline for student group recognition
 * advised to talk directly with Stephen Perieria


 * Discussion


 * Meeting with Stephen Perieria about Student Group Recognition and institutionalized funding


 * Motions


 * Capoeira: $5200 for 26 sessions this semester

March 31, 2008

 * Visitors


 * various signers picking up sweatshirts
 * Slam Collective:finalizing payment details for trip to Albuquerque


 * Motions


 * SFT: $1284 Conference in California
 * Curling Club: $439.80 equipment such as sticks

April 2, 2008

 * Visitors:


 * Blacksmiths Collective: checking budget balance
 * suggested checking with the SDCL for up-to-date budgets
 * HIP: dropping off a proposal for additional funding
 * Sisters: concerned about getting payment after submitting RFPs
 * advised to talk directly with Stephen Perieria
 * HUA: requesting $3200 for play
 * advisted to talk to COCA tomorrow at 6:00 for additional funding
 * requesting $3000 for a speaker, Michael Albert


 * Motions


 * Greenhouse: $1300 T-Shirts for "Save the Greenhouse"
 * HIP: $3000 additional funding for projects
 * conditional on a end of the semester accounting of spending

March 26, 2008

 * Visitors


 * Omen: reallocating money for 10 year reunion
 * Slam Collective: trying to get plane tickets for

March 24, 2008

 * Visitors


 * Slam Collective: paperwork
 * turned down by Presidents Office for funding
 * Feminist United Collective: requesting budget
 * Stephen Pereira: discussion on incoming Staff person
 * define roll throughout the semester
 * temporary position with long-term approval
 * Springfield School Volunteers: paperwork
 * SJP: Matan Cohen going on trips to Turkey and Palestine this summer and looking for SAF support
 * preliminarily approved conference fee and hostel stay during conference


 * Motions


 * Omen: $2550 publication costs
 * TSA: $3200 Culture Shock and Open Mic Night
 * HCEMS: $250 Bootcamp food
 * Slam Collective: $2125 College Unions Poetry Slam Invitational Cup trip to Albuquerque, NM

March 10, 2008

 * Visitors


 * Fencing Club: paperwork
 * Cheese Connoisseurs Club: paperwork
 * Equestrian Team: questions


 * Discussion


 * Is it appropriate for FiCom to fund HC offices?
 * CLPP asking COCA to finance some parts of Reproductive Rights Conference
 * FiCom operating procedures aren't codified, so when are exceptions made?
 * Activists accrue $$ from other groups to fund events. Will a motion to not fund offices inhibit event planning?
 * Student asked FiCOm to match $300 to bring speaker on race and class. Notified the student to submit the request through a student group.
 * HUA: additional funding for NCOR trip


 * Motions


 * FiCom will not fund offices on campus, providied that events or activities co-sponsored by student groups will be excempt from this motion
 * Financing office expenditures clearly violates the student activity fee guidelines
 * Connoisseur's Club: kept account number of Chocolate Connosisseurs but must reapply to FiCom for funding under FiCom's new student group budg et constraint
 * Red Scare: $975 of gas money for vans to Spring Break trip


 * Absent


 * Mida McKenrick

March 5, 2008

 * Visitors


 * Slam Collective: paperwork
 * HUA: White Privilege Conference in Springfield
 * Hip Hop Collective:
 * Working to bring DEAD PREZ to Hampshire (April 26: blackout date)


 * Discussion


 * New Group cap $500
 * show that group is active
 * main goal is that fiscally responsible
 * activism comes in waves
 * Student Activities Fee is for activities not necessities
 * Reassess the new group cap and ARCs budget


 * Motions


 * Gin and Tonics: $450 sound equipment for concerts
 * JSU: $1210 starting budget
 * $500 movie/sedar: more details requested
 * HUA: $2136 White Privilege Conference in Springfield


 * Absent


 * Alex Reese

March 3, 2008

 * Visitors


 * Greenhouse: dropping off proposal for event funding
 * Brunchio, Symposium and Plant Sale
 * New Leaf: Liberation Ecology Workshop
 * questions about requesting additional funding
 * Slam Collective: paperwork
 * Contra Dance Collective: dropping off a proposal
 * Local Foods Initiative: question on how to reimburse a vendor


 * Motions


 * Connoisseur's Club: $116 trip to Jacquse Torres Chocolate Factory
 * Contra Dance Collective: $600 transfer to Local Foods Initiative to pay for Fall Feast 2007


 * Absent


 * KC Phillips

February 27, 2008

 * Visitors


 * Magic Draft: confirmation on budget expense
 * Mixed Nuts: treasurer report and new refrigerator proposal
 * Cultural Center: checking on starting budget
 * Curling Club: clarifying opening budget, $150 for meetings
 * can access up to $500 this semester
 * Capoeira: questions about additional funding for meetings
 * PUC: clarifying starting budget
 * COCA: transfer for approved COCA events


 * Motion


 * Magic Draft: $500 Magic cards
 * Mixed Nuts: $5016 two new refrigerators
 * Red Scare: $2567 three vans to drive to Georgia during spring break
 * Hampedia Project: $4800 bring Hampedia on campus, buying a server
 * HUA: $1000 National Conference on Organized Resistance
 * HALA: $418 National Conference on Organized Resistance
 * HALA: $121 Peter Young talk at the Palladium
 * Barts Arm: $260 nude models
 * Barts Arm: $330 communal art supplies

February 25, 2008

 * Visitors


 * Anti-Racism Collective: applying for additional funding/starting budget
 * capped as a new group at $500
 * ARC suggesting an exception to "new group" if all signers are existing
 * suggested to come back and apply for additional funding if necessary
 * Feminist United Collective: submitting starting budget and questions about additional funding
 * Slam Collective: paperwork and additional funding request
 * Seedling Productions: clarification on donations requested for T-shirt fund raiser
 * Hip Hop Collective: submitting budget
 * sent events to COCA


 * Discussion


 * Can new groups apply for more than $500
 * loop-holes exist: established groups can co-sponsor events/projects
 * discussion tabled
 * Save the Greenhouse fund raising
 * FiCom supports the matching of funds up to $25,000 from the Student Endowment
 * Proposal is being sent to Community Council


 * Motions


 * Outing Club: rejected their proposal for financial aid for OPRA groups
 * Red Scare: $189.98 Greenfield tournament
 * Amnesty International: $600 starting budget
 * Slam Collective: $125 featured poet hotel room
 * Anti-Racism Collective: $500 starting budget

February 20, 2008

 * Visitors


 * Greenhouse: discussing fund raising matching with Student Endowment


 * Discussion


 * Hampedia Project: bringing Hampedia on-campus would require about $4000-$6000 and provide computer-to-computer services


 * Motions


 * Daniel Scheer is a voting member of FiCom
 * STAZ: $412 starting budget
 * Capoeira:$1410 starting budget
 * HALA: $153 printing costs and cellphone for primate testing at UMASS
 * HALA: $35 tape and duplications for advertising

February 18, 2008

 * Visitors


 * Outing Club: paperwork, asking about financial aid for OPRA spring break trips
 * SOURCE: dropping off funding proposals for semester
 * Mental Health Awareness:questions about submitting a budget
 * Contra Dance Collective: paperwork
 * COCD: paperwork
 * Social Dancing Club: paperwork
 * Greenhouse: proposing events and fund raising for the semesters
 * QCA: teach-in events leading up to Drag Ball


 * Motions


 * Project Abolition: $496 starting budget
 * Raices: $1200 starting budget
 * Tabula Rasa: $250 starting budget
 * Sisters: $1073 starting budget- including $408 FISH budget
 * Mixed Heritage: $2920- including $1000 for PASA budget
 * Greenhouse: $381.81 for gardening supplies
 * UMOJA: $2420 starting budget- including $500 for James Baldwin Scholars budget

February 13, 2008

 * Visitors


 * Greenhouse: discussing fund raising options for Greenhouse renovation
 * Slam Collective: asking for additional event funding
 * suggested propositioning other offices on campus


 * Discussion


 * Compiled new folders for paperwork

February 11, 2008

 * Visitors


 * Anti-Racism Collective: Honorarium
 * Figure 8: Questions about event funding- sent to COCA
 * COCA: Hampshire Halloween details
 * Contra Dance Collective: Asking for additional funding for a trip
 * Slam Collective: Clarifying previously approved funds
 * HALA: Additional funding for information request from UMASS primate testing
 * sending an email request for additional funding
 * Epicures of Hampshire College: Resubmitting a budget that meets the $500 cap for new groups
 * Curling Club: Questions about pending Student Group Recognition


 * Discussion


 * Registration fees: will cover $50 of registration
 * If cost exceeds $50, it will be evaluated on a case to case basis


 * Motions


 * Contra Dance Collective: $555 for a trip
 * Climbers Coalition: $200
 * SFU: $400 for Anti-Racism Collective Anti-racism training
 * QCA $2,457.00 for meeting food

February 4, 2007

 * Visitors


 * Skateboarding Club: were unable to fill out Student Group Recognition form although they met with Stephen
 * will get funding through the Sports Co-op: $730 approved
 * Dandelion Den: attempting to get a P.O. after struggling with it last semester


 * Motions


 * Sports Co-op: $730 skateboarding equipment

January 30, 2007

 * Visitors


 * Anti-Racism Collective: applying for extra funding for anti-racism training
 * transferring $400 to SFU account to sponser training
 * COCA: allocated event funding 1/29
 * answered questions about budgeting


 * Discussion


 * FiCom Staff Member: four applications already
 * hopefully will be working by the end of February
 * Online Paperwork: delayed because there needs to be paper records and signatures


 * Motions


 * SFU: $400 for antiracism training for ARC