Hampshire Halloween 2011

= Getting Ready? =

The campus will officially close at 4:30pm. Anyone not on campus before 5pm must have EITHER a Hampshire College ID or a Hampshire Halloween ticket to enter campus. Non-Hampshire students on campus must exchange their ticket for a wristband by 4:30pm--they can be exchanged at the CLA office before 4:30pm, or at the Eric Carle Museum after 4:30pm.

It starts at 6:00pm, and ends with breakfast in SAGA at 12:30am.

It is planned by the Committee on Community Activities.

= Official Hampshire Halloween Schedule =


 * Fireworks will be launched at 8pm and will last roughly until 8:30

'''SHOCK! '''(HARD / ELECTRONIC TENT @ the Library Lawn) 6:00-6:40 Odd Logic 6:45-7:15 K'fal (Hampshire) 7:20-8:00 Indra Tulku 8:10-8:50 Expensive Looks 9:00-9:45 Jonwayne 10:00-11:00 Ninjasonik 11:15-12:15 Mono/Poly 12:20-1:00 DJ King Cone (Hampshire)

'''TERROR! (LIVE / BAND TENT @ the back of the RCC) 6:00-6:30 - Kids Choice (Hampshire) 6:45-7:15 - Magik Markers (Hampshire Alum) 7:30-8:00 Iganic Sound 8:15-9:00 Audio Perm 9:15-10:00 Das Stimulus Package (Hampshire) 10:15-11:00 Young Magic 11:15-12:00 Gull 12:15-1:00 Kn'urse and Foto with DJ Dru Nyce (Hampshire) '''

LIVING ARTS PAVILLION 4:20-5:00 Gin and Tonics 5:00-5:40 Circus Folks Unite! 5:45-6:15 Burlesque

House Office Activities (sub free)  Dakin House - Haunted Prom

In addition to lots of diabolical dance music, we will be serving "horrors d'oeuvres," scary snacks, and bubbling beverages. The event will take place in the Dakin Living Room and Kitchen, and will be facilitated by insidious interns in costume. Also a photobooth to capture Halloween memories!

Merril House - Casper's 7th Birthday Party A Halloween-Themed, Ghost Child's Birthday Celebration featuring: fort-building, (not actually) scary children's movies, arts, crafts &amp; pumpkin carving in the pavilion, (maybe actually) scary ghost stories, a fake fire in the fireplace, food, snacks, and mulled cider!

Prescott House - 90's Scary movie night Plenty of scary movies that terrified you as a young child. We'll have pumpkin carving there as well in the earlier stages. Food and drinks will be there the whole time.

Greenwich/Enfield House - Preschool duck duck goose, nap time, play pretend, coloring books, snack time, and so much more.

'''Fireworks! Hayrides! Midnight Breakfast'''!

= Band Selection/Submission Info =

'''The Committee on Community Activities uses a specific process by which we select bands. The text is pasted below, alternatively you can follow this link to get a pdf. '''


 * 1) For all large scale events, the Committee on Community Activities accepts submissions for at least 10 calendar days. This process is publicized for at least 7 calendar days before it opens, and advertising continues during the entire process.
 * 2) All submissions must be submitted to the Committee on Community Activities in one of two ways.


 * a. The first way is by sending the Committee on Community Activities a digital file or electronic press kit. The audio file must be in the .mp3, .flac, or .ogg format.


 * b. The second way is to drop off or mail a physical CD to the Committee on Community Activities mailbox in the Campus Leadership and Activities office.


 * 3. All submissions must include the name of the individual submitting, the name of the artist, contact information for both the submitter and the artist, and if applicable, pricing information. Any additional information about the artist is welcome and may help the chances of the artist being selected.


 * 4. Submissions may contain an unlimited amount of audio files, but only 3 will be listen to during the “first pass.”


 * 5. It is absolutely necessary to submit contact information. Selections that do not contain this information will not be reviewed.

'''The Committee on Community Activities uses a “multi-pass” system to select artists for large scale events. These “passes” are described below.'''

In the first pass, all members of the Committee on Community Activities listen to 3 audio files from each artist. For DJs submitting mixes, the Committee on Community Activities will listen to at least 7 minutes of the mix (in total), focusing on music selection and song transitions. The Committee on Community Activities seeks out not only quality but also originality when selecting artists. After all of the submissions have been evaluated, the Committee on Community Activities votes to remove some of the artists from the submission process.

The second pass then begins; the members of the Committee on Community Activities re-listen to all of the artists that are still eligible. In this stage, the Committee on Community Activities will review all of the audio files that have been submitted, but may not listen to the entirety of each audio file. Also during this stage, the Committee on Community Activities begins to develop the event schedule and attempts to place artists in tentative spots in the lineup. The Committee on Community Activities can vote to accept a artist or deny an artist during the second pass. Some artists that the Committee on Community Activities wishes to bring based on their quality may not be selected if they cannot fit into the cohesive event schedule.

During the final pass, the Committee on Community Activities listens all of the remaining artists in the potential order they would be performing, and votes on the entire line up.

At least one artist is selected as a backup in the event of a scheduling conflict.

After the lineup has been approved, notice is sent to all who have submitted informing them of their status.

= LIVE Halloween Budget =

Tents- Creedon &amp; Company: $6,897.20

Bands/DJ's - Off Campus: $8,290.80

Lighting - Zasco: $8,400

Sound - Klondike: $6,000

Public Safety (Green Mountain): $7000 

Water &amp; Food: $1469

Ambulance - Amherst Fire- $2400

Fire Detail: $800

Fire Permit: $85

Superhero Program

Advertising: $150

Fireworks: $5,000

EMS: $3,150

Student Group Events: $400

Glowsticks (Online)- $350

Bulk Candy (BJs) - $350

COCA Halloween Surprises - $520

Total: $50,803.96

= Ticket Information =

Tickets will go on sale in the Hampshire College Bookstore and in the Campus Leadership &amp; Activities office starting Wednesday, October 19. Students will receive a voucher in their mailboxes to purchase three tickets at the cost of $20.00 a ticket. Students can use their charge cards in the Bookstore and Cash ONLY in the CLA office. Tickets will be on sale until October 26th at 4:30pm.

questions? email: coca@hampshire.edu

= Information for Five College Students =

Five College students will be able to purchase tickets from their student activities offices starting on Friday, October 21. 150 tickets will be released to each of the five colleges.

Amherst:

Smith:

Mt. Holyoke:

UMASS: