COCA March28, 2013 Minutes

CoCa Meeting Minutes CoCa

March 28th 2013

Attendance

Ashley, Mandy, Frances, Anna, Avi, Jessica, Jasmne, Sal, Xavier, Erin,

Event Request

Hampshire College Film Society(Sylvia Schedelbauer Screening and Presentation):

Date: 10-Apr-2013

Location: Jerome Liebling Center Bill Brand Screening Room

Event Breakdown:

Lighting & Sound	$ 0.00 Performer Costs	$ 550.00 Security	$ 0.00 Food	$ 50.00 Advertising	$ 30.00 Other Costs	$ 500.00 Please Explain	The $500 will cover travel expenses to and from Washington DC and one night at a hotel in Hadley. Sylvia will not have a car so a central hotel is ideal for her. Roundtrip Flight: $200-$250 Roundtrip Valley Transporter (shuttle): $100 Hotel: $150 Total Requested	1130.00

Last meetings Discussion: Frances motions to pend. We have a few questions about this event, valley transport, advertising. Etc. Carter seconds. No blocks. Motion passes.

Event Discussion:  Carter motions to approve in full $200 for food $10 for advertising, valley transport$500, performer $550 total $1260. Mandy seconds. No blocks. Motion passes.

……………………..……………..Approved for $1260………………………………

Guerrilla Arts Brigade (GAB)( Sustained Voices):

Date: 04-Apr-2013

Location: Middle of Donut 3 Greenwhich 

Event Breakdown :

Lighting & Sound	$ 0.00 Performer Costs	$ 0.00 Security	$ 0.00 Food	$ 125.00 Advertising	$ 5.00 Other Costs	$ 0.00 Total Requested	130.00

Event Discussion : Frances motions to approve in full. Sal seconds. No blocks. Motion passes.

…………………………….……….Approved for $130………….……………….

Contra Dance Collective(Red Barn Techno Contra Dance):

Date: 07-May-2013

Location: Red Barn

Event Breakdown: 

Lighting & Sound	$ 150.00 Performer Costs	$ 900.00 Security	$ 160.00 Food	$ 0.00 Advertising	$ 0.00 Other Costs	$ 0.00 Total Requested	1210.00

Event Discussion:  Anna motions to approve for $200 for security, $900 performer cost, $150 lighting    total $1250. Sal seconds. No blocks. Motion passes.

……………………………………..Approved for $1250……………………………….

'Glass Collective(Glass Collective Skillshare Workshop): 

Date:' 10-Apr-2013

Location:  Lemelson

Event Breakdown:

Lighting & Sound	$ 0.00 Performer Costs	$ 230.00 Security	$ 0.00 Food	$ 0.00 Advertising	$ 5.00 Other Costs	$ 0.00 Total Requested	235.00

Event Discussion: Mandy motions to approve for $ 235. Carter seconds. No blocks. Motion passes.

……………………………………….Approved for $235…………………………..

Glass Collective(Glass Collective Skillshare Workshop): 

Date: 18-Apr-2013

Location: Lemelson

Event Breakdown:'

Lighting & Sound	$ 0.00 Performer Costs	$ 230.00 Security	$ 0.00 Food	$ 0.00 Advertising	$ 5.00 Other Costs	$ 0.00 Total Requested	235.00

Event Discussion: Anna motions to approve in full. Mandy seconds. No blocks. Motion passes

…………………………..…………..Approved for $235………………………..

Men of Color Alliance (MOCA)( MOCA (Men of Color Alliance) Takeover Dance Party):

Date: 27-Apr-2013

Location: Red Barn

Event Breakdown :

Lighting & Sound	$ 25.00 Performer Costs	$ 0.00 Security	$ 184.00 Food	$ 0.00 Advertising	$ 10.00 Other Costs	$ 0.00 Total Requested	219.00

Event Discussion:' Carter motions to approve in full. Mandy seconds. No blocks motion passes.

VIBE(Red Barn End-of-Year Concert)

Date:04-May-2013

Location: Red Barn

Event Breakdown: 

Lighting & Sound	$ 150.00 Peformer Costs	$ 1,931.00 Security	$ 160.00 Food	$ 0.00 Advertising	$ 24.00 Other Costs	$ 0.00 Total Requested	2265.00 Event Discussion : Mandy Motions to approve for $200 security $0 advertising, $1931.00 for performer total $2281. Carter seconds. No blocks. Motion passes.

………………………………..…..Approved for $ 2281………………………….

VIBE(Red Barn dance music showcase

Date: 26-Apr-2013

Location:' Red Barn

Event Breakdown:

Lighting & Sound	$ 150.00 Performer Costs	$ 2,643.00 Security	$ 160.00 Food	$ 0.00 Advertising	$ 5.00 Other Costs	$ 0.00 Total Requested	2958.00

Event Discussion: Mandy motions to approve for security $200 advertising $10 total $3003. Carter seconds. No blocks. Motion passes.

…………………………………..….Approved for $3003…………………………….