COCA December 2nd, 2010 Minutes

MEETING 12/2/10

In Attendence: Kalei, Cierra, Josh, Cyree, Nina, Eliana, Nora, Brit, Ashley, Emily, Sam, Jessica, Martin, Jasmine, Sarah.

Kalei: As much as you possibly can, if you’re going to be on COCA next semester- the events we pended had e-mailed us back, and I forgot to review.

Josh will wait to approve minutes until next meeting; he sent to the wrong list-serv. Whoops!

EVENT REQUESTS: PENDING

1)	Hampshire Union of Activists- “Complicating Infanticide” - $1005. Pended, asked for budget breakdown- can’t use COCA to contribute to NGOs. They did not e-mail us, nor have they arrived at the meeting; let’s put it aside for now.

Charles of Magic Draft (cth09@hampshire.edu) enters

2)	Magic Draft- pended due to “is this FiCom?” question! FiCom sent him here initially! Eliana: $25 a head for outside people? Charles: Yes, the $25 a head for an initial 25 is for the first 25 hampshire students- to meet the requirement for the small business to bring their draft here. Charles explains to Emily that he expects 85 people; having it on campus will be a bigger draw than his last attempt. He assures her/us that any other money would come back in. Mailing list of 60 people; many interested, high enough profile and rare enough event (card shop coming to campus) for people to come. 25 is the guarantee. Eliana: Where? Charles: Came here to talk to you! Jeremy enters. Kalei: Date? Charles: 259th of January. Kalei explains that if it’s approved he’ll get paperwork to fill out a room request. Discussion follows of the logistics Charles thinks is appropriate. Josh: Total request? Charles: $625 as a minimum; any more would be free as well. Josh asks about free entrance logistics: Charles says the first 25 would have a “first come first serve” deal. Sarah and Nina ask about his plans to advertise. Charles is talking to staff and friends at other campuses- “nerdy community”- who would come. Didn’t intend to advertise on campus, believing him to know everyone. Cyree admonishes this; pushes him to not make it an elite event or group and appeal to campus, as a signer herself. Charles accepts this. Jeremy: Free cards? Charles: Yes! Cyree: Cards a gift from sponsers? Charles: Cost venture includes costs of cards. Motion comes to floor as Charles left. Sarah: Permanent equipment? Kalei: He went to FiCom. Josh explains draft system- not exactly permanent equipment. Kalei: It’s in January, so he has time to make this better- Tavern would work. People need to fill out location on Zoho, important to remember. Eliana: Are we allowed to fund gifts? Cyree: Josh explained it’s not really a gift, they get dispersed to the members. Kalei compares to crafts event; items go out to community. Nina: For the Div III present-giving thing, we would have approved it had it been filed right. Cyree: Price? Josh: $625.

Cyree motions to approve in full. Kalei seconds. Sarah blocks- to add advertising. Josh asks Cyree if she’d like to add $5 to her motion to appease the block. Cyree consents, motion is now for $630. Nina seconds. No blocks. Motion passes.

EVENT REQUESTS: SUBMITTED

1)	Climax – March 10th, 2011. Culture event, promote newspaper. Bring John Elliot and Sam Goldberg to perform. Cost: $700 performer, $65 security, $2 advertising. 35 est. attendance. a.	Josh notes that Kudler is now running the now defunct EMC out of the Climax now. He brought Sam last year with them. b.	 Discussion of attendance vs. cost- Cyree notes the low attendance for cost and low advertising request after Emily points out of the last thing we approved was only $100 cheaper. c.	Nina: Climax is a newspaper, right? Is Kudler shifting his groups’ financing around to get more? Josh notes that the EMC is now defunct, so this is not a shuffling. Cierra: Climax is well-organized organization- well respected on campus. d.	Sarah: I don’t think it’s fair to cast aspersions just because of his past involvements. Cyree: He brought Sam last year; hard to remove all connections. Nina: It feels strange to approve for that much money for that few people someone who’s already come here and who’s fan base is already established. e.	Josh notes that there are four months before the event, so there’s a lot of missing context for this kind of expenditure. f.	Jeremy: Despite any past connections, this is not a great event as it stands. We need to figure out our issues with the attendance versus cost, and so forth, so let’s not waste time on it and let him come in to talk about it. g.	Nina asks about Josh’s statement- Josh says he’s fine pending it. Nina: Wouldn’t it die in pending then? Josh: Didn’t we re-write the pending rules? Kalei: Just talked; didn’t do it.

Cyree motions to deny; as it stands- given end of semester- it is not a great event proposal and needs to be worked on. Sam seconds. No blocks. Motion passes- event denied.

Kristina enters.

EVENT TALK: COCA CAROLING

Cyree: Let’s do it! Candy or no! It’s fun! Kalei: Two teams! Two halves of campus! (To Cyree) We picked December 8th; don’t you turn your DIV III in that day? Cyree: I’m free after 7pm. Josh: Budget? Kalei: I want to get a purchase order for Atkins for yet-undetermined amount to purchase gifts for caroling. Josh: Prospective number? Kalei: $200-$400?

Cyree motions to approve $300. Jessica seconds. No blocks. Motions passes.

Kalei: Two groups, or one group? Cyree: Would be nice to be together! Jeremy: Play it by ear? Kalei: Nu-uh, that’s what happened with the Zombie Walk! 5 People came! Cyree: Depends on our strategy- do every mod, do areas, etc. Josh suggests 1 group, segments of campus- Dakin quad, etc. Cyree: Saga! Jeremy: I agree with Josh. A lil’ posses to round people up, then one big group to sing! Cierra: Library humming and gifts! SAGA food dump there was popular. Kalei seconds people on porches in mods, like Cyree’s plan- twice in Enfield, once in Prescott- like Jeremy’s idea, round people up then sing to sections. Kristina: Separate to knock on doors, sing in group. Nina: Anti-library plan, otherwise agrees. Kalei: Dress code. Seasonal. Cyree: Let’s not mandate that. Kalei is just serious about coordination. “Dress how you want, just know how I want you to dress.” Josh: Just dress the way you want Kalei to want you to dress. Kalei: We are meeting on Tuesday; end of semester discussion, Jan Term plan (remember gmail consensus plan)… Eliana: Song list? Cyree: Bring song, everyone. We’re not going to be able to agree. Kalei: We need to honor Cyree! Last COCA Meeting. Applause. Kalei: I have a big speech prepared for Wednesday- but who else wants to talk? You’ve been our Fac, and a guiding light. Cyree gives a moving speech- notes that she came here with a mission (Citing Drag Ball controversy), and feels she accomplished her goals, enjoyed her time here.

Josh, Kalei, Nina, Nora, others speak lovingly of our departing member.

Josh suggests that a fitting end to a bittersweet meeting would be to ceremonially deny some Hampshire activists.

Cyree makes her last motion:

Cyree motions to deny HUA request, as they did not arrive to talk about it. Josh and Cierra scream “SECOND!” No blocks. Motion passes.

Kalei remembers there is a last request, killing the emotional arc of the meeting. Date change required; they couldn’t get on the Zoho to change the date. Group not named in e-mail, signer is Dede Minter. Date was supposed to be the 8th; e-mail sent on the 23rd. We denied so they could change it. Movie screening, $40. International Socialist folks. Cyree: What’s the head count? Kalei: Doesn’t say. Nina: If we only denied due to date… Kalei: Initially it didn’t fall in the 14 day rules; moving it from the 6th to th 8th lets it fit in.

Cierra motions motions to approve for $40. Cyree seconds. No blocks. Motion passes.

Josh motions to adjourn meeting; Kalei seconds. Motion passes.