FiCom and COCA Funding Policies

The following policies apply to all student groups receiving funding from FiCom and/ or COCA.

Trips and Trip Funding

 * For any trip requests outside of 250 miles, signers will have to submit a funding request and meet with FiCom at least one month in advance. They will also have to meet with Pam in order to do a risk assessment, and meet with Marie in order to purchase the tickets.
 * As of Fall 2011 and Spring 2012, FiCom is funding trips up to $150 per person per trip, including any admissions prices.
 * FiCom does not fund food during trips.

Gifts

 * The purchase of giveaways exceeding one dollar in cost, raffles, or personal gifts is not allowed.

Meetings and Events

 * Meetings as well as events must happen in public spaces, not in mods or dorms.
 * The meeting food cap is (as of Fall 2011 and Spring 2012) $5 per person per meeting (food is only provided for a maximum of one meeting per week)

Gasoline

 * Reimbursements for gas are done at $0.555 per mile, this changes regularly as it is tied to a government number.

Wal-Mart

 * FiCom and COCA will not reimburse Wal-Mart purchases. (See [[Media:Hampshire_vs_Wal-Mart.pdf|Letter from Community Council, Spring 2005]])

Theatrics (Vendor)

 * FiCom and COCA will not fund the vendor Theatrics. It was repeatedly unreliable and overpriced in the past.

Printing

 * The SAF will fund no color printing without special permission from the funding body (FiCom/COCA), because costs .40 per page versus .03 per page for B&amp;W.

Budget Changes

 * Major changes (i.e. over $50.00) need to be approved by FiCom. Student groups may move up to $50 from one FiCom-approved purchase to another FiCom-approved purchase. Students may not spend any money on purchases that are not approved by FiCom.
 * For events, major changes (i.e. over $50.00) need to be approved by COCA. Student groups may move up to $50 from one COCA-approved purchase to another COCA-approved purchase. Students may not spend any money on purchases that are not approved by COCA.