FiCom Meetings, Fall 2012 Minutes

Wednesday, December 5
Attendance: Nathan, Mitch, Connie, Bea, Slayt, Wesley, Samantha, Dina, Kat

Jan term FiCom hours are going to be Monday, Wednesday, 7-8 in the FiCom office

Spring term FiCom hours are tentatively Monday, Wednesday 6-7 in the FiCom office

Signer Seminar is Sunday, February 3rd

Zoho

Equipment Requests
 * Blacksmiths Guild
 * funding for forge replacement, floor, side armor, burner connection kit and shipping
 * funding for new sander belts
 * funding for stock
 * approved for $324.00

Pending Requests

Equipment Requests
 * Blacksmiths Guild
 * funding for forge replacement, floor, side armor, burner connection kit and shipping
 * denied to resubmit

Monday, December 3
Attendance: Nathan, Mitch, Connie, Bea, Slayt (absent), Wesley, Samantha, Dina, Kat

Rachel’s design won the hoodie competition! Congratulations. This year’s hoodies will be organic and fair trade printed by a Hampshire College Alum!

Frisbee is fundraising for their trip, totals are:
 * $1200 right now
 * $1400 spring from similar things
 * $200-400 in selling frisbees by the end of the semester

the bid needs to be in by january

Zoho

Misc Requests


 * JSU
 * the FiCom encouraged reimbursement for gas for the zipcar
 * approved for $40.00

Trip Requests


 * Circus Folk Unite!
 * The final submission for the Turbo Fest 2013 trip to Canada
 * approved for $1,286.00

Equipment Requests


 * Jewish Student Union
 * Taboo, Jewish Edition
 * approved for 40.00 FiCom wrote this fund transfer up for $34.00 - mrj


 * Mad Science Club
 * Thermal Sensors
 * pended for risk assessment


 * Mad Science Club
 * thermal sensors
 * denied as it was a repeat and risk assessment needed

Publication Requests


 * The Omen
 * the new edition of the Omen!
 * your appreciation of our fiscal betterment is heartwarming
 * approved for $480.00

Meeting food Requests


 * LibrePlanet+Students for Free Culture
 * approved for $80.00 for four weeks
 * please try to broaden your student group, your listserv might be broken if you only have four members

Special Semesterly Meeting Food Requests


 * Hampshire College Democrats
 * last meeting of the semester
 * approved for $80.00

Pending Requests

Misc Requests


 * Red Scare Ultimate Frisbee
 * the bid for the tournament in Georgia
 * approved for 1,000

Wednesday, November 28
Attendance: Nathan, Mitch, Connie, Bea, Slayt (absent), Wesley, Samantha, Dina, Kat

JSU representatives present
 * confusion over reimbursement from zipcars used on previous trip
 * miscommunications between FiCom and CLA on where the funding/reimbursement would come from
 * Recommended to talk to Marie when she comes back from her vacation
 * Shabbat funding still disputed, we think that it would be less confusing to go through FiCom
 * recommended, for gas reimbursement, to submit request to FiCom for gas

COCA representative present
 * discussion of purview
 * anything with a contract should be sent through COCA to prevent misdirection in the CLA

Zoho

Misc. Requests


 * Red Scare Ultimate Frisbee
 * 1,000 for Georgia tournament bid
 * pended until there is more certainty about deadlines
 * Aliz
 * pack of 100 dreidles for gifts for the winter holiday bonanza
 * denied to be resubmitted under equipment


 * JSU
 * reimbursement for gas
 * approved for $47.00

Trip Requests


 * Red Scare Ultimate Frisbee
 * requesting funding for the annual Georgia trip
 * over $5,000, needs to be passed through the interim group meeting
 * pended, need to come in and talk to us about deadlines/necessary components

Equipment Requests


 * Aliz
 * dreidels for winter holiday gifts
 * approved for $19.00

Meeting Food Requests


 * Yoga Collective
 * approved for $200.00


 * JSU
 * approved for $600.00
 * transferred to Spiritual Life

Special Semesterly Food Requests


 * Red Scare Ultimate Frisbee
 * end of term special meeting
 * approved foro $240.00

Pending Requests

Trip Requests


 * COCA
 * Interskate trip with laser tag
 * approved for $375.00


 * Circus Folk Unite!
 * January juggling trip in Canada
 * looks good, please resubmit with the correct numbers in Zoho


 * Anti-Sexists and Feminist United Collective
 * Creating Change 2013
 * denied at request of signer

Monday, November 26
Attendance: Nathan, Mitch, Connie, Bea, Slayt, Wesley (absent), Samantha, Dina, Kat (third meeting)


 * New Leaf representatives present
 * already purchased bandannas and buttons, purchased by first years
 * planned in a very short period of time
 * need an itemized receipt, packing slip from package
 * This is a retroactive funding request
 * event is happening this Saturday at 2pm at the Amherst commons
 * THIS IS A WARNING FOR PROBATION
 * Though we are probably going to approve this retroactive purchase by a non-signer, if this happens again, we will place this group into a probationary period.
 * please be aware that this is highly unusual and we really hope it does not occur again
 * need to submit this as an equipment request with details

Zoho

Misc. Requests


 * New Leaf
 * didn’t realize security would be an expense, i.e. police officer due to an event over 75 people
 * only one officer needed
 * five college event, but Hampshire students doing all of the work and we are funding it entirely because of that
 * is hiring the officer a contract?
 * limited options: contracts take 10 business days to go through, not really a purchase order. Personal check and reimbursement?
 * transferring money to student group, please talk to Pam, we are emailing Carolyn about the contract
 * $207.00

Trip Requests
 * COCA
 * Interskate trip on December 9
 * pended for risk assessment

Meeting Food Requests


 * Future Media Collective
 * approved for $180.00
 * please update your Hampedia


 * COCA
 * approved for $200.00 because of the $5/person food cap


 * Men Of Color Alliance
 * approved for $600.00


 * Excalibur
 * approved for $760.00


 * Asian Media
 * approved for $$280.00 Fund Transfer written up and processed for $360.00 - mrj

Special Semesterly Food Requests


 * Hampshire Confucius
 * special food for the final meeting, drinks, and pizza and donuts
 * approved for $130.00


 * Excalibur
 * Milk and Cookies night
 * approved for $360.00


 * Hampshire College Francophones
 * last meeting of the semester
 * approved for $80.00

Pending Requests


 * UMOJA
 * Annual Hot Chocolate run and walk in downtown Northampton
 * approved for 0.00, you don’t need to go through us, but it’s a fantastic opportunity


 * UMOJA
 * Annual Black Solidarity Conference at Yale University
 * approved for $1,580.00

LAST DAY FOR FUNDING REQUESTS IS DECEMBER 5th

FiCom will be meeting over Jan Term

Dina motions to make Kat a voting member of FiCom, Bea seconds. motion passes

Monday, November 19
Attendance: Nathan, Mitch, Connie, Bea, Slayt (absent), Wesley (absent), Samantha, Dina, Kat (second meeting)

Zoho

Trip Requests


 * James Baldwin Scholars
 * Annual James Baldwin scholars bowling trip in Northampton
 * approved for $345.00, have fun!


 * Circus Folk Unite!
 * Requesting additional funding for more attendants of the juggling festival Turbo Fest in Canada
 * the numbers don’t add up, please clarify with FiCom, see email sent to signers
 * pended until clarified


 * UMOJA
 * Trip to the annual Black Solidarity Conference at Yale
 * This trip is approximately $8 over the trip cap per person, please be careful of this in the future, but otherwise it looks good and we plan on approving it
 * pended for risk assessment


 * UMOJA
 * This is just asking for the Hampshire van money, awaiting risk assessment
 * Just so you’re aware, you don’t need to go through FiCom in order to ask for a van
 * pended for risk assessment

Equipment Requests


 * Blacksmiths Guild
 * funding for metal stock, sanding belts, and forge parts
 * pended for clarification on what parts are needed and the breakdown of costs


 * Growing Farmers Collective
 * Requesting a 10’ step ladder to work in the moveable greenhouse and market garden
 * approved for $250.00, and today we learned that ladders are expensive

Meeting Food Requests


 * FiCom
 * approved for $180.00 for 4 weeks


 * Hampshire College Francophones
 * approved for $200.00'


 * Silicon Frogs Game Development
 * approved for $240.00 for four weeks, please request more if your attendance increases drastically


 * Gun Club
 * approved for $200.00, the cap for weekly meeting food is $5 per person, not $6


 * Childhood, Youth, and Learning
 * approved for $75.00 because of the food cap

Pending Requests

Misc. Requests


 * Silicon Frogs Game Development
 * Gamefly request denied for now, please come talk to us before you resubmit

Trip Requests


 * COCA
 * Laser tag and roller skating
 * pended due to concerns about it being a closed event
 * asking COCA to resubmit for their intended changes, otherwise it looks good and will be approved after risk assessment! :D

Wednesday November 14
Nathan, Mitch, Connie, Bea, Slayt, Wesley, Samantha, Dina, Kat (first meeting)

Hampshire College Fencing Club representative present

Zoho

Requests

Trip Requests


 * COCA
 * Laser tag and roller skating at interskate 91 at Hampshire Mall
 * this is controversial as it is not a part of the mission of the club, especially prior to the changing governmental processes next year, also, this seems to not be open to the community.
 * pended for the above reasons

Publication Requests


 * The Omen
 * The Omen’s color issue that has caused trembling and anticipation in the Omen office
 * printed at Hadley Printing and delivered on November 23
 * approved for $1158.00

Meeting Food Requests


 * Hampshire College Equestrian Team
 * approved for $300.00 for four weeks


 * SJP
 * approved for $200.00 for four weeks

Fund Transfer Requests


 * Hampshire Confucius
 * Transfer from the student group account after having an event request approved by COCA, a dinner for the monks
 * Transferred $355.00 to the Spiritual Life Office Event details as follows: Event Name:  Eastern Culture Night in the Cultural Center, Event Date:  11.10.12, Costs: $350.00 event food & $5.00 advertising - mrj

Pending Requests

Equipment Requests


 * Hampshire College Fencing Club
 * representative is covering the use and durability of the mask cords, bib lames, size 50 fencing jacket, epee shim, sabre masks, sabre lames, blade tape, French grip electric epee, pistol grip electric epee, electric foil blades, glue
 * approved for $654.00 not written up?? mrj


 * UMOJA
 * requesting funding for Caribbean Flags for the Caribbean Celebration to decorate saga for the night
 * approved for $120.00

discussion of hoodie, looking into purchasing organic and fair trade hoodies

'Hoodie design contest has begun! Ends Dec. 1'

Monday, November 12th
Attendance:Nathan, Mitch, Connie, Bea (absent - excused), Slayt, Wesley, Samantha, Dina

Zoho
 * Requested
 * Misc
 * QIPOC
 * Requesting $100 to support for an internal staff training on disability justice being offered by CLPP.
 * While this seems really valuable, this is not a student-initiated activity and at best would have to be sent to COCA, at which point it would be retroactive, we're denying this.
 * Denied
 * Trips
 * Circus Folk Unite!
 * Requesting $1411 for a Juggling Festival Jan. 3rd for 12 people.
 * This is an event circus has been super enthusiastic about, apparently a rare opportunity, and under the trip cap..
 * Approved: $1411
 * Gun Club
 * Requesting $583 for a trip to the gun range December 1st for 12 people
 * this includes gas reimbursement
 * Approved: $583


 * Gun Club
 * Requesting $583 for a trip to the gun range on November 17th for 12 people
 * this includes gas reimbursement
 * Approved: $583


 * Equipment
 * Circus Folk Unite!
 * Requesting $61 for a Kevlar Fire Blanket.
 * This is used to extinguish things that are on fire and is important safety equipment.
 * Approved: $61
 * UMOJA
 * Requesting $120 for flags to decorate an event and then the cultural center.
 * Pended as the total requested was more than the supplied total.
 * Shake and Bake
 * Requesting $36 for kitchen items and a lock.
 * Approved


 * Additional Food
 * FISH
 * Requesting $300 for 3 more weeks of food for the semester.
 * Approved: $300
 * QIPOC
 * Requesting $280 for the next 4 weeks of food.
 * Approved: $ 280
 * The Omen
 * Requesting $160 for the next 4 weeks of food.
 * Approved: $160
 * Asian Media
 * Requesting $240 for the next 4 weeks of food.
 * Approved: $240


 * Pending
 * Trips
 * Circus Folk
 * Requested $250 for 25 people to go to a performance at UMass.
 * Was pended because we needed a final list of people.
 * Approved: $250 date:  Feb. 26th, 2012 - mrj

Wednesday, November 7
Attendance:Nathan, Mitch, Connie, Bea, Slayt, Wesley (absent), Samantha, Dina

Zoho

Trip Requests


 * Circus Folk Unite!
 * Traces by French circus group, 7 fingers, at the UMass fine arts center
 * pended for risk assessment and a more accurate list of names for the trip

Equipment Requests


 * Climbers Coalition
 * Chalk for climbing
 * approved for $16.00


 * Climbers Coalition
 * brushes to keep the climbing wall clean
 * approved for $17.00

Meeting Food Requests


 * Society for Hampshire History
 * approved for $300.00


 * PASA
 * approved for $80.00

Pended Requests


 * Mad Science Club
 * funds for balance bot denied at request of signer

Fund Transfer


 * HCEMS
 * transferring $13.00 to the Health Center to purchase saline

Monday, November 5th
Attendance:Nathan, Mitch, Connie, Bea, Slayt (absent), Wesley (absent), Samantha, Dina

Zoho

Misc Requests


 * JSU
 * Requesting funding for reimbursement for ZipCar use to the Matisyahu concert
 * pending for a meeting with FiCom

Equipment Requests


 * Mixed Nuts
 * cleaning supplies: Mop, mob bucket, all purpose cleaner, window cleaner, paper towels
 * approved for $62.00


 * Hampshire College Fencing Club
 * Fencing equipment for upkeep and repair
 * pended for a meeting with FiCom

Publication Requests


 * The Climax
 * funding for the issue to be published 11/8/2012
 * approved for $452.00

Meeting Food Requests


 * COCA
 * approved for $340.00


 * MOCA
 * approved for $600.00


 * Blacksmiths Guild
 * Funding requested for Design Conspiracy
 * approved for $160.00


 * Red Scare
 * denied as it is retroactive funding


 * Silicon Frogs Game Development
 * denied as the last food request was approved on 10/22.2012

Fund Transfer


 * HCEMS
 * Pended as this is the wrong account number.

Wednesday, October 31
Attendance:Nathan (excused), Mitch, Connie, Bea, Slayt, Wesley, Samantha, Dina

Zoho

Misc Requests


 * Silicon Frogs Game Development
 * requesting meeting food for the month of November
 * denied as this request needs to be resubmitted under Meeting Food requests


 * Silicon Frogs Game Development
 * requesting funding for a two-month subscription to Gamefly.com
 * pended for meeting with FiCom to discuss


 * Blacksmiths' Guild
 * requesting funding for hiring a professional blacksmith to teach a class
 * denied as it needs to be resubmitted under events


 * HCEMS
 * requesting funding for three scholarships to pay for the EMT training course at Mt. Holyoke
 * $750 each
 * In accordance with previous years, the EMT's provide a service that greatly improves the community as a whole and will benefit the students for years to come.
 * approved for $2,250.00

Trip Requests


 * Red Scare
 * Reimbursement for gas for Montreal trip on October 5th, 2012
 * this was due to a miscalculation in our tallying up the funding for this trip, and thus we are obligated to approve this request.
 * approved for $1604.00 as per the gas cap

Equipment Requests


 * Dandelion Den
 * requesting funding for restocking the herbs in the Dandelion Den
 * approved for $178.00, needs to be transferred to the Wellness Center  ZoHo request does NOT state this - please advise why going to Office? - nothing written anywhere? please advise asap 11.05.11 - mrj • This was officially incorrect, for anyone looking at this point. It is to be sent to the student group account - Connie


 * Glass Collective
 * requesting funding for more glass
 * They have a total order of $445.87 that was split between this order ($300) and a previous one ($145.87)
 * approved for $300.00, needs to be transferred to the student account.

Publication Requests
 * The Omen
 * requesting funding for the newest issue of The Omen, to be published on 11/1/2012
 * approved for $560.00


 * The Quick Brown Fox
 * requesting funding for flyers
 * approved for $15.03


 * Hampshire College Democrats
 * requesting funding for “Stop Fuckin' Around and Vote” flyers
 * approved for $8.00

Meeting Food Requests


 * COCD
 * approved for $240.00


 * UMOJA
 * approved for $320.00


 * Hampshire Confucius
 * approved for $400.00

Fund Transfer Requests


 * Hampshire Confucius
 * requesting transfer of funds for a semesterly event with the Spiritual Life Office and PASA
 * Denied because this is an event and food funding is in a separate account and cannot be transferred for events like this.
 * it is also not advisable to save up food funding for events, please spend food money on food and request event funding for an event.
 * please resubmit as an event under the COCA tab.

Pending Requests

Trip Requests


 * SJP
 * in pending to observe the fundraising efforts for this trip
 * plane ticket prices changing due to time between pending and raising the money
 * approved for the difference between money needed and money raised $430.00

Equipment Requests


 * Glass Collective
 * colored glass for working
 * approved for $168.00, transferred to student group account


 * [[Glass Collective}}
 * clear glass for working
 * approved for $51.00, transferred to student group account

Wedesday, October 24
Attendance:Nathan, Mitch, Connie, Bea, Slayt, Wesley, Samantha, Dina

Sexperts representative present

The Climax representative present

Zoho

Misc. Requests


 * Hampshire College Fencing Club
 * entry fee for the USACFC
 * approved for $525.00


 * Dandelion Den
 * requesting money to restock their herb supply
 * Pended to resubmit under equipment

Trip Requests


 * Gun Club
 * trip to a shooting range at Original Bob's Shooting Range in Salisbury, MA
 * approved for $619.00

Equipment requests


 * Sexperts
 * Safer sex supplies
 * Approved for $810.00

Meeting food requests


 * Hampshire College Democrats
 * Approved for $200.00


 * FiCom
 * approved for $160.00

Special Semesterly food
 * FiCom
 * approved for $64.00

Pending Requests

Trip Requests


 * Hampshire College Fencing Club
 * NEIFC fall invitational at Smith College
 * approved for $300.00

Publications Requests


 * The Climax
 * for the latest issue of The Climax (date - 10.18.12 - mrj)
 * approved for $452.00

Monday, October 22
Attendance:Nathan, Mitch, Connie, Bea, Slayt (absent), Wesley, Samantha, Dina

Hampshire College Fencing Club representative present
 * discussing the funding for the Nationals entry fees

Zoho

Misc. Requests


 * Hampshire College Fencing Club
 * Denied, needs to be resubmitted in trips

Trip Requests


 * Hampshire Confucius
 * Trip to NYC’s Columbia University for the Columbia China Prospects Conference
 * Approved for $605.00 -  (funds put into SLC Office - mrj)

Equipment Requests


 * Glass Collective
 * Glass for general use
 * pended for clarity on funding location


 * Glass Collective
 * propane refill for the semester
 * approved for $80.00 (funds put into Lemelson Office - mrj)


 * Glass Collective
 * Glass for general use
 * pended for clarity on funding location (lemelson vs. student group account)

Publication Requests (Publications, at the request of the business office, need to have a date of printing accompanying it)


 * The Omen
 * denied at request of signer


 * The Climax
 * pended for discussion with FiCom

Meeting Food Requests
 * The Omen
 * The next copy of the Omen
 * approved for $336.00 (date of printing 10.23.12 - mrj)


 * Shake and Bake
 * approved for $160.00


 * Asian Media
 * approved for $240.00


 * Re-Rad
 * approved for $200.00


 * Gin & Tonics
 * approved for $360.00


 * Silicon Frogs Game Development
 * approved for $72.00 11.05.12 still not written up - emailed - no response - have no choice but to process out of SAF

Pending Requests

Trip Requests


 * Future Media Collective
 * FMC’s Electronic Adventure to Boston
 * approved for $626.00

Meeting Food Requests


 * The Quick Brown Fox
 * approved for $160.00 11.05.12 still not written up - emailed - no response - have no choice but to process out of SAF


 * Hampshire College Francophones
 * removed as it was a duplicate

Discussion:

Copy of trips pended for risk assessment sent to Pam Tinto

Concerns for JSU funding Shabbat

Meeting to discuss SAF guidelines in the upcoming weeks

Wendesday October 17
Attendance:Nathan, Mitch (excused), Connie, Bea, Slayt (excused), Wesley, Samantha (excused), Dina

Sarah Gordon will no longer be a voting member in FiCom at her request, as scheduling conflicts prevent her regular attendance at meetings.

Melanie has left FiCom under similar circumstances

Equestrian Team representatives present
 * check was printed, funds still pending
 * waiting on risk assessment, has been completed for the semester

Zoho

Misc. Requests


 * Hampshire College Film Society
 * requesting funding for an honorarium for a visiting filmmaker
 * please resubmit this under event requests
 * there aren’t three signers associated with this group, please rectify this

Trip Requests


 * HCEMS
 * requesting a final part of the money required for the EMS conference in Springfield, one more person attending both days at the conference
 * approved for $140.00


 * ASFUC
 * Attending Creating Change 2013
 * pended for risk assessment, please come talk to FiCom, this trip is over the $150.00 trip cap


 * Hampshire College Equestrian Team
 * Amherst IHSA show
 * approved for $1,000.00


 * Hampshire College Equestrian Team
 * Mount Holyoke Show
 * approved for $1060.00


 * FMC
 * Electronic Adventure to Boston
 * pended for risk assessment

Equipment Requests


 * Mad Science Club
 * pended to talk to Pam Tinto


 * FiCom
 * Money for a keyboard
 * approved for $13.00


 * Circus Folk Unite!
 * asking for grippy socks for safety and warmth’s sake
 * approved for $40.00


 * Circus Folk Unite!
 * LED string lights for night performances
 * approved for $37.00

Publications Requests


 * Active Minds
 * Materials for Mental Health Awareness Week, postcards
 * denied, as we don’t fund retroactive funding


 * The Omen
 * requesting funding to print the Omen
 * denied, please resubmit with the approximate date of printing


 * The Climax
 * requesting funding to print the Climax
 * denied, please resubmit with the approximate date of printing

Meeting Food Requests


 * Mixed Nuts
 * approved for $400.00


 * Hampshire College Francophones
 * approved for $300.00


 * Hampshire College Democrats
 * approved for $160.00


 * Hampshire Anarchist Network
 * approved for $240.00


 * Hampshire College Francophones
 * denied as it was a duplicate request


 * Mixed Heritage
 * approved for $120.00


 * Greenhouse
 * approved for $400.00


 * New Leaf
 * approved for $80.00
 * please come in and talk to us if you are confused!


 * The Quick Brown Fox
 * pended for concerns about meeting place


 * Active Minds
 * approved for $80.00

Pending Requests

Trip Requests


 * Gun Club
 * Trip to Original Bob’s Public Shooting Range
 * approved for $407.00


 * Hampshire College Equestrian Team
 * Umass Horse show
 * approved for $970.00


 * Hampshire College Equestrian Team
 * October 13, 2012 Mt. Holyoke horse show previously approved on rush but slipped past approval
 * approved for $880.00


 * JSU
 * Matisyahu in New Haven
 * approved for $630.00


 * TSA
 * Trip to Queer Yo’ Mind International
 * denied as they received funding elsewhere

Wednesday, October 10
Attendance: Melanie (absent), Nathan, Sarah, Mitch, Connie, Bea, Slayt, Wesley, Samantha, Dina

Zoho

Trip Requests


 * Contra Dance Collective
 * Trips to weekly Amherst contra dances
 * Requesting funding for the last two weeks in October for 20 students
 * approved for $320.00


 * HCEMS
 * requesting additional money to the $550 approved last week for the conference, the final numbers came in for attendance and they are requesting the difference
 * approvd for $130.00

Meeting Food Requests


 * Gun Club
 * approved for $300.00


 * Hampshire College Francophones
 * pended until there is a clear number of attendees


 * PASA Pan Asian Student Association
 * approved for $400.00


 * Society for Hampshire History
 * approved for $280.00


 * Excalibur
 * approved for $880.00

Special Semesterly Food Requests


 * Gin & Tonics
 * for nicer food for this “hardworking group”
 * approved for $128.00

Pending Requests

Meeting Food Requests


 * Hampshire College Equestrian Team
 * approved for $300.00


 * Raíces
 * approved for $120.00

Discussions:

SAF Guidelines
 * review them and procure opinion over the totality of them and present it to the interim group.

Gun Club representatives present
 * Discussing pended trip requests
 * the Mass. Firearms school is cancelled at the request of signer
 * how many trips for the rest of the semester?
 * every other week planned, with maximum attendance, projected to cost about $450.00
 * have a waitlist for trips, new people each time, shuffled to ensure that everyone gets a turn
 * need to make sure they’re being on point about submitting trip requests
 * need to talk to Pam about risk assessment for a batch of trips
 * pended due to risk assessment, but looks well organized, good job!

Transferring $1,958.00 to the CLA Add'l funding to bring the CLA up to their 3.5% of SAF income - mrj

Monday, October 8th
Attendance: Nathan, Wesley, Sam, Connie, Sarah

Submitted Trips
 * Trips
 * Red Scare
 * Requesting $150 to go to New York for a tournament.
 * Approved:$150
 * Gun Club
 * Requesting funds for another trip to go shooting
 * 'Pended due to risk assessment and in order to discuss plans for the semester.
 * Hampshire College Democrats
 * Approved $0 This was all that was asked for, zip car still needs to go through the CLA.
 * Equipment Requests
 * Climbers Coalition
 * Approved $250
 * Shake and Bake
 * Requesting kitchen supplies (mixing bowl set, knives, apron, cutting boards, etc. See Zoho for full list.)
 * Approved $55 Although any more equipment should involve further conversation.
 * Chess Club
 * Approved $168
 * Meeting Food
 * Hampshire College Equestrian Team
 * Denied as we're unclear where they're meeting.
 * Raices
 * Requesting meeting food
 * Pended to confirm who the signers are -- hampedia does not match our records
 * Raices
 * Requesting meeting food
 * Denied as it's a duplicate request
 * Special Semesterly Food Requests
 * HCEMS
 * Requesting for boot camp.
 * Approved $280

Pending
 * Miscellaneous
 * Sports Co-op
 * Requesting $8780 for their semesterly budget. See zoho for details.
 * Approved $8780 - funding going directly into OPRA account - mrj
 * '''Sports Co-op
 * Requesting $8780 for their semesterly budget. See zoho for details.
 * Denied as this is a duplicate.
 * HCEMS
 * Requesting $550 to go to an EMS conference. Had been pended for risk assessment.
 * Approved $550

Discussions
 * The CLA hasn't had its budget updated to reflect the increased size of the SAF (their budget is based on a percent of the SAF) so we're going to give them money

Wednesday, October 3
Attendance: Melanie (absent), Nathan, Sarah (excused), Mitch (absent), Connie, Bea, Slayt (excused), Wesley, Samantha, Dina

Salsa Rueda representative present

SJP representative present

Equestrian Team representative present

Salsa Rueda
 * meet with CLA to discuss semester contract initiation with Daniel Trenner for weekly dance sessions
 * tentatively approved for $1,400, pending finalization until contract is finalized

SJP
 * trip to the international SJP conference, above the $150 trip cap
 * suggested looking for other sources of funding/fundraising
 * looking into the CSI department/president’s office
 * need to talk to Pam for risk assessment
 * need to bring in a budget by Wednesday

Equestrian Team
 * post-meeting with Pam
 * Pam asked for preliminary budget for shows
 * risk assessment approved
 * already committed to show on Saturday, will be funding, need to learn from this mistake
 * FiCom is requesting a semesterly budget, emailed to inbox
 * need to look into institutional funding – problem that riders are paying most of their fees out of pocket
 * 55% on practices and uniforms (students funding themselves)
 * 45% on shows (FiCom)
 * budget is approved, risk assessment approved for the trips requested
 * placed on probation for the semester, but FiCom will be available as a resource to keep the equestrian team a viable team.
 * approved for funding for the next two shows

Zoho

Misc Requests


 * Hampshire College Fencing Club
 * funding for the United States Association of Collegiate Fencing Clubs (USACFC) and the membership dues and entry fees for the championships
 * partially approved for the membership fee, need to come in to talk to FiCom about the possibility of committing to a trip with the National Championships funding.
 * approved and written up $100.00 for membership fee for USACFC - mrj

Equipment Requests
 * Jewelry Collective
 * fundung for shipping and handling for the previous order
 * approved for $22.00
 * please remember to include this in future orders

Meeting Food Requests


 * FiCom
 * approved for $200.00


 * Alternative Sexuality Collective
 * approved for $400.00
 * advised to come back and talk to FiCom if more money is needed


 * SJP
 * approved for $200.00


 * Asian Media
 * approved for $240.00


 * Hampshire Confucius
 * approved for $400.00
 * placed in student group account


 * QCA
 * approved for $300.00
 * placed in student group account


 * Hampshire College Equestrian Team
 * not allowed to meet in private mod
 * denied, resubmit when there is a public meeting space

Fund Transfers


 * Jewelry Collective
 * requesting funding for Design Conspiracy
 * needs to be resubmitted from a single student account requesting funding for the month and in the request, asking for it to be transferred to the Lemelson account
 * denied

Pending Requests

Misc. Requests


 * Sports Co-op
 * remain in pending until meeting with interim group


 * Hampshire College Equestrian Team
 * approved for $775.00
 * put on probation for spending $1,285.00 without initial approval (second portion in trip requests), any additional spending will result in loss of identity as a student group


 * Sports Co-op
 * remain in pending until interim group meeting

Trip Requests


 * Gun Club
 * remain pended for risk assessmnt


 * HCEMS
 * remain in pending for risk assessment


 * Hampshire College Equestrian team
 * approved for $510.00, see note in Misc.


 * JSU
 * pending until better advertisement is put in place


 * TSA
 * pending until budget is found

Equipment Requests


 * EPEC
 * approved for $205.00

Sarah motions to make Mitch a voting member, Dina seconds. Motion passes

Monday, October 1
Attendance: Melanie, Nathan, Sarah (excused), Mitch (absent), Connie, Sam (left FiCom), Bea, Slayton Marx (absent), Wesley, Samantha, Dina

MoCA representative present

Hampshire College Equestrian Team representatives present
 * questions regarding risk assessment, need to meet with Pam Tinto tomorrow or early Wednesday
 * only 4 riders will be present on the October 6th show instead of the original 15 due to confusion involving number of people involved in riding.
 * projected 5 shows this semester
 * team is committed for the year to go to as many shows as possible due to obligations to regional teams
 * verbal contract with the barn
 * priority shows?
 * required to get numbers for next show by Wednesday

Zoho

Misc Requests


 * Chess Club
 * requesting funding for 10 chess sets
 * denied, need to submit under equipment


 * Sports Co-op
 * requesting $8,780.00 for the semester
 * pending, meeting with interim group on Friday morning 9am in the community council office


 * QCA
 * needs to be submitted to CoCD

Trip Requests


 * Hampshire College Equestrian Team
 * Mt. Holyoke college show
 * pended for risk assessment


 * UMass show
 * pended for risk assessment


 * Students for Justice in Palestine
 * travel to national SJP conference
 * pended for conversation with FiCom


 * HCEMS
 * 2012 EMS conference to keep EMT’s certified
 * pended for risk assessment


 * Gun Club
 * Trip to Mass Firearms School
 * pended for risk assessment

Equipment Requests


 * HCEMS
 * funding for epipens
 * transferred to health services
 * approved for $250.00 - put directly into OPRA's budget per ZoHo request - mrj


 * Alternative Sexuality Collective
 * misc. objects for pervertables workshop
 * pended to talk with Pam Tinto


 * HCEMS
 * funding for bike accessories, lights and bike locks
 * approved for $203.00


 * Jewelry Collective
 * funding for misc. jewelry making supplies
 * approved for $279.00


 * HCEMS
 * funding for Glucose strips that were accidentally left off the original request
 * approved for $92.00


 * Sexperts
 * funding for Halloween safe sex supplies
 * denied, request needs to be sent through Alternative Sexuality Collective, submitted through CoCA

Publication Requests


 * The Climax
 * funding request for the first publication of the year
 * approved for $452.00
 * need to be more clear about number of copies vs. number of pages


 * The Omen
 * funding for first publication of the year
 * approved for $336.00

Meeting Food Requests


 * Committee on Community Activities
 * approved for $340.00 for the month


 * Forum for International Students at Hampshire (FISH)
 * approved for $180.00


 * Wool People
 * approved for $160.00


 * QCA
 * denied as the funding cannot be sent to the Center for Feminisms


 * Hampshire College Equestrian Team
 * denying at the request of signers


 * Climber’s Coalition
 * approved for $500.00


 * Men Of Color Alliance (MOCA)
 * previously approved for a month’s worth of food at a previous meeting, please be aware of the funding in your account.


 * COCD
 * approved for $120.00

Monday, September 24
Attendance: Melanie, Nathan, Sarah, Mitch (absent), Connie, Sam, Bea, Slayton Marx, Wesley, Samantha, Dina

Contra dance collective representatives attending meeting to discuss denied trip funding, requesting funding for trips to dances. Three times a week with approximately 12 students at $5-8 per person.
 * compromise reached with CDC, they need to meet with Pam Tinto to solidify plan

Review of SAF guidelines and FiCom protocol

TSA representatives attending meeting to discuss pended trip proposal.
 * met with Pam Tinto
 * planning on asking president’s office and office of diversity
 * know they are getting funding from various places, though the specific amounts are unknown
 * asked them to revisit the funding and come back when there is a clearer idea to help compensate for any funding discrepancies
 * need to update hampedia page
 * can reduce the registration funding potentially
 * transportation: finding defensive driver to drive students to and from Boston Logan airport

Zoho

Misc Requests


 * Hampshire College Democrats
 * funding for posters and advertisement, retroactive funding. Should request more advertising funding in the equipment section.
 * denied, as FiCom does not fund retroactive requests


 * Hampshire College Equestrian Team
 * request for retroactive funding to reimburse riders for show
 * and request for funding of training sessions
 * pended for conversation with FiCom

Trip Requests


 * JSU
 * Matisyahu in New Haven, CT
 * pended for risk assessment and advertisement

Equipmnt requests


 * Spinning EPEC
 * pended as Hampedia still needs to be fixed
 * please clarify funding sources from institution, as there is


 * Glass Collective
 * Requesting Oxygen tank refill
 * approved for $430.00 and transferred to Center for Desgin


 * HCEMS
 * funding for medical equipment
 * approved for $525.00, portions will be transferred to the Wellness Center to purchase Epi pens


 * Blacksmiths' Guild
 * requesting for forge repair equipment
 * possible COCD, signer asked to email COCD about specific funding
 * approved for $500.00 transferred to Center for Design

Fund Transfer


 * Blacksmiths' Guild
 * Transfer 547.00 from Student account to Center for Design due to confusion on part of signer

Pending Requests

Misc Requests


 * Salsa Rueda
 * leaving in pending until further information is received


 * Sports Co-op
 * pending until meeting on Tuesday, September 24 for meeting with OPRA

Request for another Signer seminar makeup meeting
 * evening session
 * solely CLA representation and thy are responsible for decision of date and time

Connie meeting with head of spiritual life to discuss confusion with JSU

Discussion of COCA’s funding compared to FiCom’s funding jurisdiction

Discussion of Hampshire Confucius

There will be no meeting wednesday on account of the high holiday Yom Kippur

Wednesday, September 19
Attendance: Melanie (absent), Nathan, Sarah, Mitch (excused), Connie, Sam, Bea, Slayton Marx, Wesley, Samantha, Dina

Red Scare Ultimate Frisbee Representative at meeting
 * Representative to clarify trip schedule for the year

Zoho

Misc Requests


 * EPEC (Experimental Programs in Education and Community)
 * requested $160 for wool for the hand spinning class and new bobbins for spinning wheels
 * denied because of lack of signers, lack of information on Hampedia regarding the student group itself, and inappropriate placement of fund request. Should be under equipment.


 * Hampedia Project
 * Funding for various monitoring and analysis tools
 * denied due to lack of information on Hampedia, update signer information. Clarification required by FiCom about funding sources for Hampedia

Trip Requests


 * Red Scare Ultimate Frisbee
 * Trip to Green Mountain for tournament
 * Approved for $150


 * Wool People
 * NY Sheep and Wool Festival
 * Approved for $53 for admission and request that if there are more students interested, they come back and re-submit.
 * caveat being that there needs to be a better advertisement for events like this in the future.


 * TSA
 * Queer Yo’ Mind International in San Francisco, CA
 * Pended for meeting about their alternate funding sources and how much is requested from FiCom
 * please increase advertisement for these events

Equipment Requests
 * Amnesty International
 * spray paint and cloth for Do It Yourself Art Fest for Amnesty propaganda
 * Approved for $30


 * Re-Rad (The Radicalization of Hampshire College)
 * flyers
 * denied due to the presence of initial funding in student accounts $10 total
 * request pointed out the lack of advertisement of duplication’s change in price, it is now $0.4 per page
 * FiCom cannot transfer funds under $10

Meeting Food Requests


 * COCA
 * attendance 15
 * denied due to confusion with request
 * FiCom can only fund one meeting a week, a long meeting like the band meeting would be seen as an event rather than a meeting


 * Men of Color Alliance
 * attendance 30
 * approved for $600


 * Philosophy Circle
 * attendance 30
 * approved for $280


 * Shake and Bake
 * attendance 12
 * approved for $172


 * Re-Rad (The Radicalization of Hampshire College)
 * attendance 15
 * approved for $300

Pending Requests

Trips
 * Contra Dance Collective
 * Youth Dance Weekend
 * pended due to confirmation of risk assessment
 * approved for $390


 * Red Scare
 * Unleashed and Untrained
 * pended for schedule
 * approved for $1000

Meeting Food
 * The Climax
 * pended for updating Hampedia
 * approved for $500

Discussion of concerns about funding through offices and the problems therein, lack of JSU presence at FiCom’s meeting tonight. Concerns about non-signers using meeting food money to purchase food while being paid for work through an office.

Exceptions to funding protocols will not be given unless there is a compelling reason based in absolute need. We, as a general rule, are not considering this type of request.

Apparently the fund transfer to JSU did not get processed, resubmitting and needs to be processed as soon as possible. Due to a lack of awareness of the denial of the Shabbat funds, FiCom as a whole was not aware of the cancellation in the account and would like to request that any communications involving funding should be sent to the FiCom inbox as a whole along with the individual member so that one person is not held accountable for a funding slip.

This request needs to be posted to the JSU student group account ASAP to pay for this week’s Shabbat Met with SGA interim group about COCA Halloween budget, approved

$4,000 in reserve for initial funding for the SGA

Email from Hampshire Confucius regarding an exception to the new funding protocol regarding office affiliation and p-card use for student groups who are well behaved.
 * This is not consistent with the protocol of FiCom, therefore this is not something we can do.

Sports Co-op meeting planning, institutional funding vs. SAF funding for sports teams

Asking CODC about Hampedia

Monday, September 17th
Attendance: Melanie (excused), Nathan, Sarah, Mitch, Connie, Sam (excused), Bea, Slayton Marx (third meeting), Wesley, Samantha (Excused), Dina,

Meetings on Monday will now extend from 7:00-8:30 instead of 8:00


 * COCA: Discussion of Hampshire Halloween funding by COCA representative
 * Motion to pass tonight’s proposed budget
 * Approved for $52,135.00

Zoho:
 * Sports Co-op representative present to request funding

Misc


 * COCA submitted the semesterly budget
 * Approved for $66,711.00 subtracting the initial $4,000 spent previously


 * Salsa Rueda and Tango Club request for $14,000
 * pending for discussion of logistics with CLA
 * Signers need to come in for meeting with FiCom


 * Sports Co-op
 * pending for meeting to discuss funding with OPRA representative, Bob, Troy Hill

Trip requests


 * Contra Dance Collective (CDC)
 * request for trip funding for whole year
 * this is impossible to fund in a general lumped fund, need to request each trip individually due to protocol beyond FiCom control
 * Signers need to come meet with FiCom
 * Request denied, details sent to signers
 * second request by the CDC
 * Youth Dance Weekend request pended for Risk Assessment

Equipment


 * Blacksmiths' Guild
 * stock and propane
 * approved for $800.00


 * Mad Science Club
 * arduino board
 * approved for $75.00


 * Shake and Bake
 * cookware
 * approved for $55.00


 * Excalibur
 * HDMI cable
 * approved for $18.00


 * Blacksmiths' Guild
 * anvil
 * approved for $547.00

Publications


 * The Omen
 * $1.44 per copy at 36 pages and 350 copies
 * approved for $504

Meeting food


 * The Climax
 * pended until Hampedia page is updated


 * UMOJA
 * food funding for the month of October
 * approved for $225.00


 * Blacksmiths' Guild
 * pended at request of signer

Pending Requests


 * Red Scare
 * Still needs to come in and talk with FiCom about scheduling

Discussion of new funding policy in regards to food purchasing through offices and discussion of meeting with JSU on Wednesday,

JSU has four signers on Hampedia, needs to be fixed

Discussion of makeup session


 * Tuesday the 18th 12-1 WLH Connie and Samantha
 * Tuesday the 18th 6-7 pm west lecture hall of FPH - Bea and Dina
 * Wednesday the 19th 6-7 WLH Dina and Sarah
 * Friday the 21st 10-11 WLH Connie and Nathan
 * The session Friday the 21st at 6 has been cancelled due to lack of CLA representative

Sarah motions to make Slayton a voting member, Bea seconds. The motion passes

Wednesday, September 12th
Attendance: Melanie, Nathan, Sarah, Connie, Sam, Bea, Slayte (late, second meeting), Krisna (late, second meeting), Wesley (third meeting), Samantha (third meeting), Dina, Absent: Ben (no longer interested in being a member of FiCom)

Membership:

This is Slate and Krisna’s second consecutive meeting. This is Samantha and Wesley’s third consectutive meeting. In addition, Bea was never officially voted in despite attending many meetings.

Ben was accidentally voted out of FiCom. Ben actually doesn’t want to be in FiCom so its okay.

Melanie would like to step down as secretary. Sarah motions to make Bea a voting member, Sam seconds. The motion passes. Connie motions to make Samantha a voting member. Dina seconds. The motion passes. Bea motions to make Wesley a voting member. Samantha seconds. The motion passes.

Secretary position. Melanie has decided to resign as secretary of FiCom. Sarah motions to make Bea secretary. Wesley seconds. The motion passes.

Zoho

Requests

Miscellaneous
 * COCD - $19,354
 * Requested because $626 was requested for another project, but it was only requested as a fund transfer request. COCD’s request does not require interim group to approve it.


 * Approved for $20,000

Fund Transfer Request
 * COCD - $626 for hazardous waste disposal
 * Denied as it is not a fund transfer

Pending requests

Trips


 * Circus Folk Unite! trip to UMass FAC for Cirque Chinois
 * Approved for $250.00


 * Red Scare Ultimate Frisbee
 * Unleashed and Untrained
 * Remain pended because we need the tournament schedule because we need a better idea of how much funding will be required over time.

Meeting food


 * JSU
 * Two requests in the same name for different amounts
 * Signer clarified that $100 is the correct amount per meeting
 * Need to meet with the signer to discuss our new policy
 * We cannot have staff members purchasing the food; signers need to know how to use our funding system etc.
 * Approved $300 (3 meetings), but not being transferred to an office due to our policy

COCD did not request initial $75, already spent it. Need to contact Marie Johnson in CLA and let her know it was an error.

-Melanie left on EMT duties, Bea took over minutes at this point.-

Makeup sessions: the email didn’t get sent out in time, interim group could only meet during one of the sessions.


 * Tentative/pending makeup session times:
 * Monday Sep. 17 5-6 Dina and Sam
 * Tuesday Sep. 18 12-1 Nathan and Samantha
 * Friday Sep. 21 10-11 Connie and Nathan
 * Friday Sep. 21 6-7 Connie and Bea

Note: the powerpoints are all on Hampedia

Next week, the meetings will be at regular times

Interim meeting with SGA, Connie, Wesley attending
 * 10:30-11:30, in the community council office

Monday, September 10th
These minutes are incomplete as they are pending the approval of our secretary Agenda: Attendance:
 * Discussions:
 * How FiCom meetings work
 * Sports co-op meeting
 * Housing budget manager meeting
 * Make up sessions
 * Minutes while Melanie is away
 * Funding requests
 * Misc.
 * Hampshire College Equestrian Team
 * approved and written up $250.00 registration fees for IHSA league
 * COCA
 * approved and written up $4000.00 initial funding budget - balance to be approved by SGA
 * Trips
 * Red Scare Ultimate Frisbee
 * approved and written up $350.00 for trip to Northwest Coed League championships in Fort Devens on 09.15.12 & 19.16.12
 * Meeting Food
 * American Sign Language ASL Collective
 * approved and written up $350.00
 * COCA
 * approved and written up $150.00
 * Excalibur
 * approved and written up $555.00

Attendance:

Wednesday, September 5th
Attendance: Melanie, Nathan, Sarah, Connie, Sam, Ben, Bea, Wesley (first meeting), Samantha (first meeting) Absent: Dina (excused)

No zoho today We will not be reviewing funding requests until after Signer Seminar. After September 9th, groups in which all three signers attended Signer Seminar will be eligible to receive funding. Discussions
 * Signer Seminar
 * There are some last minute ideas regarding attendance and the timing of break out sessions we discussed and emailed the CLA about.
 * We will be having a runthrough of our seminar Saturday at 10:00. Voting members need to attend, regardless of their participation in seminar.
 * It's very soon, we need to figure out participation from other subcommittees.
 * New Members
 * Quick review of FiCom, this is an unusual meeting structure, but FiCom links were sent out!
 * Meeting times
 * We decided on our new meeting times!