COCA April25, 2013 Minutes

CoCa Meeting Minutes CoCa'

April 25th 2013

Attendance:  Xavier, Ashley, Carter, Frances, Mandy, Jessica, Kareema, Erin, Aridanna, Sal, Avi, Jasmine

Event Breakdown:

The Reader(The Reader Release Party):

Date: 03-May-2013

Location: Tavern

Event Breakdown:

Lighting & Sound	$ 0.00 Performer Costs	$ 0.00 Security	$ 0.00 Food	$ 175.00 Advertising	$ 0.00 Other Costs	$ 0.00 Total Requested	175.00

Last meetings Event Discussion: Frances motions to pend this event. A signer needs to submit a request for their student group. Adrianna seconds. No blocks. Motion passes.

Event Discussion: Mandy motions to approve for $180 with an added $5 for advertising. Xavier seconds. No blocks. Motion passes.

………………………………………..Approved for $180…………………………………

Sexperts(Your Backdoor: Anal Sex for the Curious, Hesitant, and Shy):

Date: 09-May-2013

Location: ?

Event Breakdown:

Lighting & Sound	$ 0.00 Performer Costs	$ 300.00 Security	$ 0.00 Food	$ 90.00 Advertising	$ 5.00 Other Costs	$ 50.00 Please Explain	lube samples, gloves, cotton balls, condoms, dental dams.

This is so participants are prepared with safer sex supplies to use after learning practices during the workshop. Total Requested	445.00 Last meetings Event Discussion: Mandy motions to pend this event. Xavier seconds. No blocks. Motion

Event Discussion: Mandy motions to approve for $145 dollars, $90 for food, $5 for advertising, and $50 for other cost. Xavier seconds. No blocks. Motion passes.

……………………………………….Approved for $145……………………………….

Not-a-student group(Info Session: Tour to Thailand (January 2014)):

Date: 06-May-2013

Location: FPH 108

Event Breakdown:

Lighting & Sound	$ 0.00 Performer Costs	$ 0.00 Security	$ 0.00 Food	$ 130.00 Advertising	$ 0.00 Other Costs	$ 0.00 Total Requested	130.00 Event Discussion: Mandy motions to deny, this does not seem like a student event, money should be asked for from the GEO office. Adrianna seconds. No blocks. Motion Passes.

……………………………………….Event Denied…………………………

QIPOC(Ringing of the Bells):

Date:10-May-2013

Location: CC

Event Breakdown:

Lighting & Sound	$ 0.00 Performer Costs	$ 0.00 Security	$ 0.00 Food	$ 400.00 Advertising	$ 0.00 Other Costs	$ 0.00 Total Requested	400.00

Event Discussion: Aridanna motions to approve for $405 with an added $5 for advertising. Sal seconds. No blocks. Motion passes. This approved amount will be transferred to the CC account.

………………………………………..Approved for$400………………………………..

HCEMS (Hampshire College Emergency Medical Service)( Meet the EMTs!):

Date: 09-May-2013

Location: Library Lawn

Event Breakdown:

Lighting & Sound	$ 0.00 Performer Costs	$ 0.00 Security	$ 0.00 Food	$ 500.00 Advertising	$ 40.00 Other Costs	$ 60.00 Please Explain	We would like to purchase band aids and candy to give away at our event. Since we are the EMTs we want to encourage health and safety with band aids, especially considering we are unable to give away our own supplies barring medical emergencies which we are called to respond to. We also would like to purchase some face paints to use at the event. Total Requested	600.00

Event discussion: Xavier motions to approve for $500 for food, $5 for advertising, and $60 for other cost. Total $565 under the stipulation that they understand that this is not like the event we approved for the night truck grand opening. We are only approving $500 for food no more no less. Sal seconds. No blocks. Motion passes.

……………………………………..Approved $ 565…………………………………..

Society for Hampshire History(Celebrating the Div III Showcase:)

Date: 14-May-2013

Location: 1st Floor Library

Event Breakdown:

Lighting & Sound	$ 0.00 Performer Costs	$ 0.00 Security	$ 0.00 Food	$ 150.00 Advertising	$ 5.00 Other Costs	$ 0.00 Total Requested	155.00

Event Discussion: Mandy motions to approve in full. Sal seconds. No blocks. Motion passes

…………………………………………Approved for $155………………………..

VIBE(VIBE End of Year Celebration):

Date: 06-May-2013

Location: Pavilion

Event Breakdown: Lighting & Sound	$ 0.00 Performer Costs	$ 500.00 Security	$ 0.00 Food	$ 250.00 Advertising	$ 5.00 Other Costs	$ 0.00 Total Requested	755.00

Event Discussion: Xavier motions to approve for $755, $250 for food, $500 for performer and $5 for advertising. No blocks. Motion passes.

…………………………………………Approved for $755………………………….