COCA January29, 2013 Minutes

CoCa Meeting Minutes CoCa January 29th 2013 Attendance: Ashley, Jessica, Jasmine, Mandy, Avi, Carter, Reiann, Frances Event Request: Queer Community Alliance (QCA)( Transnatural: holistic support for trans* bodies and spirit): Date: 07-Feb-2013 Location: FPH 101 Event Break Down

Lighting & Sound	$ 0.00 Peformer Costs	$ 400.00 Security	$ 0.00 Food	$ 80.00 Advertising	$ 5.00 Other Costs	$ 0.00 Total Requested	485.00

Last Meeitngs Event Discussion: Mandy motions to pend, the capacity for this room in 30 and they have an estimated attendance of 40. Jorrell seconds. No blocks. Motion passes.

Event Discussion: Mandy motions to deny, they did not respond to our email about the capacity of the room. They are still over it by ten people. Jessica Seconds. No blocks. Motion passes. ……………………………………….EVENT DENIED …………………………….

Hampshire Anarchist Network(The Totality of Crisis: The Social Struggle in Greece): Date: 25-Feb-2013 Location: FPH:MLH Event Break Down : Lighting & Sound	$ 0.00 Peformer Costs	$ 3,500.00 Security	$ 0.00 Food	$ 0.00 Advertising	$ 20.00 Other Costs	$ 0.00 Event Discussion: Ashley motions to pend and ask this group for a breakdown of performer cost. Reiann seconds. No blocks. Event sent to pend. …………………………..EVENT SENT TO PEND………………………………………..

Contra Dance Collective(Red Barn Techno Contra Dance): Date: 13-Mar-2013 Location: Red barn Event Breakdown: Lighting & Sound	$ 100.00 Peformer Costs	$ 700.00 Security	$ 0.00 Food	$ 0.00 Advertising	$ 0.00 Other Costs	$ 165.00 Total Requested	965.00

Event Discussion:  Jasmine motions to approve for $1015 adding  $50 lighting and sounds$ 5 for advertising  and  changing the amount for event monitor form $45 to $40. Jessica seconds. No blocks. Motion passes. ……………………………………..….APPORVED FOR $1015……………………….. Circus Folk Unite(Staff and Poi workshop): Date: 16-Feb-2013 Location :Upper RCC Event Breakdown: Lighting & Sound	$ 0.00 Peformer Costs	$ 750.00 Security	$ 0.00 Food	$ 8.00 Advertising Other Costs	$ 0.00 Event Discussion: Avi motions to approve for $755.00 with an added 5 for advertising. Carter seconds. No blocks. Motion passes. …………………………………………APPROVED FOR $755……………………………..

VIBE(Funk Nite in the Red Barn): Date: 22-Feb-2013 Location: Red Barn Event Breakdown: Lighting & Sound	$ 150.00 Peformer Costs	$ 800.00 Security	$ 264.00 Food	$ 60.00 Advertising	$ 10.00 Other Costs	$ 0.00 Total Requested	1284.00 Event Discussion: Reiann motions to approve for $1279 for this event taking off $5 from advertising. Carter seconds. No blocks. Motion passes …………………………………APPROVED FOR $1279……………………………

Sexperts(Sexperts Open House): Date: 18-Feb-2013 Location: TBA Event Breakdown: Lighting & Sound	$ 0.00 Peformer Costs	$ 0.00 Security	$ 0.00 Food	$ 250.00 Advertising	$ 0.00 Other Costs	$ 0.00 Total Requested	250.00 Event Discussion: Ashley motions to pend because this event needs a location. They also need to email us so that we can see how this event is different from a meeting, they did not ask for advertising. Jessica seconds. No blocks. ………………………………………EVENT SENT TO PEND……………………………….

Childhood, Youth and Learning (CYL) Student Group(2 Million Minutes Screening): Date: 13-Feb-2013 Location: FPH Event Breakdown: Lighting & Sound	$ 0.00 Peformer Costs	$ 0.00 Security	$ 0.00 Food	$ 150.00 Advertising	$ 0.00 Other Costs	$ 0.00 Total Requested	150.00

Event Discussion: Jessica motions to pend. There is no set location for this event. We would like more detail about the event. This event also needs advertising. Carter seconds. No blocks. Motion passes. ……………………………………..EVENT SENT TO PEND………………………….

Not-a-student group(Bryan Eubanks, Jason Lescalleet, Hong Chulki): Date: 13-Feb-2013 Location: Recital Hall Event Breakdown: Lighting & Sound	$ 0.00 Peformer Costs	$ 0.00 Security	$ 0.00 Food	$ 0.00 Advertising	$ 0.00 Other Costs	$ 150.00 Total Requested	150.00 Event Discussion: Carter motions to approve in full. Ashley seconds. No blocks. Motion passes. ……………………………….APPROVED FOR $150………………………….

VIBE(Walter Strauss/J. Stevens concert): Date: 18-Feb-2013 Location: Music and Dance recital Hall Event Breakdown: Lighting & Sound	$ 0.00 Peformer Costs	$ 500.00 Security	$ 0.00 Food	$ 0.00 Advertising	$ 0.00 Other Costs	$ 0.00 Total Requested	500.00 Event Discussion: Mandy motions to approve in full. Carter seconds. No blocks. Motion passes. ……………………………………...APPROVED FOR $500………………………………..