FiCom Funding Policies

Warning: Accuracy This is not necessarily an exhaustive list and powerpoints from seminar may be more up to date. FiCom and COCA Funding Policies also exists but its event information in particular could be very out of date, so this was extracted and updated Last updated  --Ceh10 (talk) 19:06, 9 September 2012 (EDT)

Fund Transfers

 * Student groups may not transfer their meeting food funds to offices
 * Students must be registered with offices in order to transfer any funds to offices
 * No funds may be transferred to house offices

Trips and Trip Funding

 * For any trip requests outside of 250 miles, signers will have to submit a funding request and meet with FiCom at least one month in advance. They will also have to meet with Pam in order to do a risk assessment, and meet with Marie in order to purchase the tickets.
 * As of Fall 2011 and Spring 2012, FiCom is funding trips up to $150 per person per trip, including any admissions prices.
 * FiCom does not fund food during trips.
 * Summer trips must be submitted by the end of February

Gifts

 * The purchase of giveaways exceeding one dollar in cost, raffles, or personal gifts is not allowed.

Meetings

 * Meetings must happen in public spaces, not in mods or dorms.
 * The meeting food cap is (as of Fall 2012) $5 per person per meeting (food is only provided for a maximum of one meeting per week)
 * There is a special category (for Fall 2012) for one meeting per semester with a food cap of $8/person.

Gasoline

 * Reimbursements for gas are done at $0.555 per mile, this changes regularly as it is tied to a government number.

Wal-Mart

 * FiCom will not reimburse Wal-Mart purchases. (See [[Media:Hampshire_vs_Wal-Mart.pdf|Letter from Community Council, Spring 2005]])

Theatrics (Vendor)

 * FiCom and COCA will not fund the vendor Theatrics. It was repeatedly unreliable and overpriced in the past.

Printing

 * The SAF will fund no color printing without special permission from the funding body (FiCom/COCA), because costs .40 per page versus .03 per page for B&amp;W.
 * There is an exception (Fall 2012) for one color issue for each student publication (not for advertising, for publications such as The Climax and The Omen) per semester.

Budget Changes

 * Major changes (i.e. over $50.00) need to be approved by FiCom. Student groups may move up to $50 from one FiCom-approved purchase to another FiCom-approved purchase. Students may not spend any money on purchases that are not approved by FiCom.
 * For events, major changes (i.e. over $50.00) need to be approved by COCA. Student groups may move up to $50 from one COCA-approved purchase to another COCA-approved purchase. Students may not spend any money on purchases that are not approved by COCA.