Officer Descriptions

= Chair =


 * Leads Community Council in determining and implementing its objectives
 * Supports other officers and all members of Council in ensuring that they are able to fulfill their responsibilities
 * Serves as Community Council’s primary liaison with members of the Hampshire College administration - including meeting with them as often as necessary
 * Participates as a member of the Five College Student Coordinating Board, including any additional responsibilities resulting from said participation
 * Responsible for scheduling weekly officer meetings and weekly (public) agenda-setting meetings
 * Serves as a public voice for Community Council
 * Checks the e-mail accounts regularly
 * Keeps a hard copy of council membership
 * Keeps a hard copy of all council passwords
 * Attends as many campus-wide events as possible as well as events at the other five colleges and any FCSCB events
 * Breakfast with the President as often as possible (get replacement from officers each week can't go)
 * Pizza with President as often as possible
 * Maintains contact with CLA and the Dean of Students Office
 * Maintains the Community Council Office
 * Orders supplies for Community Council and Office
 * Possible Signer for Council
 * Approves e-mails to the listserv

= Vice Chair/Facilitator =


 * Facilitates, or delegates facilitation for, all Community Council meetings, including weekly meetings and semi-regular all-student meetings
 * Assures meetings are conducted efficiently by keeping debate on topic, managing time, and maintain order of comments
 * Is familiar with Robert’s Rules of Order and facilitates meetings accordingly.
 * Performs the duties of the Chair in the absence of the Chair
 * Supports members of Council in ensuring that they are able to fulfill their responsibilities
 * Serves as Community Council’s primary liaison with its subcommittees, and is responsible for ensuring regular group meetings between the Council officers, the chairs of Council subcommittees, and the Dean of Students representative
 * Checks subcommittee minutes to ensure that Community Council members maintain proper attendance within their subcommittees - and that no bylaws are breached.
 * Checks the Council email regularly
 * Setting up All Officers Meetings Sub-Committee+Council Officer Meetings
 * Pizza with the President as often as possible (get replacement from officers each week)
 * Breakfast with the President as often as possible.
 * Maintains contact with the sub-committees, specifically making sure reps are coming to meetings and are sharing the information with each of the committees
 * Possible Signer for Council
 * Attends as many campus-wide events as possible as well as events at the other five colleges

= Secretary/Treasurer =


 * Takes minutes of all Community Council meetings, including officer meetings and all-student meetings, and works with the Communications Officer to ensure the distribution of said minutes
 * Receives training in minute-taking
 * Maintains a membership roster and keeps attendance records of Council members
 * Manages expenditures and accounting for Community Council’s office budget, compiles and maintains Community Council’s financial documents
 * Acts as Community Council’s primary liaison to the Business Office and to the Financial Director of FiCom
 * Works with the Communications Officer to keep accurate and updated records of the policies and bylaws of Community Council and to ensure that changes are publicly announced
 * Updates the listserv as often as necessary
 * Keeps a paper and electronic record of the minutes of each meeting, including all decisions and votes
 * E-mails this out to the listserv weekly
 * Uploading minutes, once approved to the intranet each week
 * Keeps a paper and electronic copy of all passwords
 * Provides members with copies of any documentation needed
 * Breakfast or Pizza with the President as often as possible
 * Maintains Council storage cabinet
 * Possible Signer for Council
 * Attends as many campus-wide events as possible as well as events at the other five colleges
 * Office Assistant to the chair.

= Communications Officer =


 * Maintains Community Council’s electronic presence on campus, including managing Council’s website at hampshire.edu and pages on hampedia.org, and ensuring regular publications in campus print media - this includes uploading agendas and meeting minutes to both weekly.
 * Ensures that all meeting dates, times, and locations are posted publicly at least 48 hours in advance of the meetings
 * Informs the community of decisions made within Community Council by making information readily available, including meeting minutes, information about impending elections, election results, all-student meetings, and all-student votes
 * Maintains a working relationship with the College’s Information Technology staff and receives relevant training to operate the College’s web content management system (CMS) and other relevant tools
 * Acts as Community Council’s publicist to the larger community, ensuring Council’s continual presence in print and electronic media
 * Oversees and advises Council’s advertising
 * Advises and assists the election committee
 * Serves in the absence of the Vice Chair to facilitate meetings; serves in the absence of the Secretary to take meeting minutes
 * Maintain the Community Council Facebook and blog.
 * Serves as secretary if secretary is not present.
 * Helps publicize sub-committees in all mediums (hampedia, hampshire.edu, blog, intranet, posters, Facebook)
 * Breakfast or Pizza with the President as often as possible
 * Possible Signer for Council
 * Attends as many campus-wide events as possible as well as events at the other five colleges and any FCSCB events