Fall 2008 COCA Meeting Minutes

September 30, 2008
Present: Jay Cassano, Alex Vara, Joanna Price, Leanna Pohevitz, Niko Kern; Alex Torpey, Sam Light, Emil Ryan, representing Community Council

Proposals:


 * Hip Hop Collective


 * TBD Event(s)
 * $8655 Approved Total; -$3845 of requested amount due to budget constraints


 * Alternative Music Collective


 * Prison Reform Workshops and Concerts (co-sponsored with Hip Hop Collective and Building Awareness Across Bars)
 * $3000 Approved Total; as requested


 * Students for Justice in Palestine


 * Remi Kanazi poetry performance
 * $700 Approved Total; as requested

Halloween:


 * Sound: Alex Vara will contact Larry Berger from the Music and Dance Faculty
 * Staff Meeting: Alex Vara, Leanna Pohevitz, and Alex Torpey will be attending
 * Leanna will contact Mythos and Excalibur about setting up a haunted house in the RCC
 * Alex Vara will send out information to COCA members regarding band selection
 * No contractors can be contacted until having met with Public Safety

Internal COCA business':


 * Niko and Leanna's first meeting; will have voting privileges in two meetings
 * Jay cleared up confusion regarding band picking process

September 16, 2008
Present: Jay Cassano, Alex Vara, Joanna Price, Brian Van Slyke

Proposals:


 * Jewish Student Union


 * Weekly Shabbat Dinner
 * $1854 Approved Total; as requested; $100/week for food, $3/week for advertising, x18 weeks


 * Alternative Music Collective


 * Concert
 * $400 Approved Total; as requested


 * Counselor Advocates


 * Counselor Advocates Info Sessions
 * $105 Approved Total; as requested

Halloween:


 * We want many student groups involved this year. The hope is that there will be various activities organized by student groups, which will account for the bulk of the Halloween activities. Brian will draft an announcement and form letter to student groups.
 * Two tents on the library loan (one for DJs, one for bands)
 * Reserve Gallery Space as the "relaxed, take a break" area. Assigned to Jay
 * Reserve RCC as a subfree space for indoor student group activities. Assigned to Alex Vara and Jay.
 * Hayride activity will hopefully be organized by Local Foods Initiative and/or Greenhouse. Alex Vara will contact them.
 * Alex Vara is handling bands.
 * Joanna is inviting Public Safety to our next meeting.
 * Brian is going to contact the CAs about organizing the Halloween Superheroes.

September 9, 2008
Present: Jay Cassano, Alex Vara, Alex Reese, Joanna Price, Brian Van Slyke

Internal COCA Business:


 * Meeting time permanently moved to Tuesdays, 7:30-9:30pm

Proposals:


 * Re-Rad


 * Henry Giroux
 * Deferred, until more outside funding and sponsorship is acquired


 * Slam Collective


 * Simone Beaubien
 * $2000 Approved Total; as requested
 * Jean-Anne Verlee and Jon Sands
 * $1000 Approved Total; as requested
 * Spilljoy Janterm Workshop and Performance
 * Denied; will consider reapply later in semester, preferably with outside funding received


 * Alternative Music Collective


 * Concert
 * $600 Approved Total; as requested

September 2, 2008
Present: Jay Cassano, Alex Vara, Wes Ringel, Joanna Price, Brian Van Slyke

Internal COCA Business:


 * Alex Vara and Jay Cassano nominated and approved as co-chairs for Fall 2008 Semester.
 * Joanna Price will serve as the interim third signer and representative to Community Council.

Opening Semester Budgets:


 * Event proposals received for opening semester budgets reviewed and approved. Will be posted on Hampedia by Saturday September 6.

October 21, 2008
Recorded By Leanna Pohevitz

Meeting Commenced: 7:34pm

Present: Leanna Pohevitz, Alex Vara, Kalei, Sam Light.

Guests: Emily Ryan From the Greenhouse, Nathaniel Harnish, Noam Baha, James, Alehandra

Reasons for the Meeting: “Beyond Elections”, Halloween, Circus Fund Transfer

First: Money for a Halloween Afternoon At the Greenhouse


 * $320.00 Ice cream and pie. Keep in mind for next week

Second: “Beyond Elections” documentary on Venezuela. Two directors are doing a tour with the movie. Coming to Boston on the 29th. Sam – FICOM has no money to fund anything. $660.00 is the total payment needed and HUA is willing to give some money. $480.00 came from HUA. Total needed still is $180.00 We have requested that they go out and ask the President’s office and Student Activities for the other money. Since it’s the 29th, pretty urgent, the Wednesday before Halloween what do we do? –Same suggestions


 * Chris Love arrives at 7:44pm

Third: Status of Lighting and Sound


 * Sonics – $4700.00 CONFIRMED
 * Limelight - $5000.00 CONFIRMED
 * Schedule is confirmed, each band next Tuesday needs to come in. Will email all of them after meeting.

35 people paid for food, including COCA


 * Vegetarian, a salad, a starch, a meal, at 5:00pm – 6:00pm

Snacks for all bands including the Hampshire bands - Hot Water, Tea, Coffee, Lemonade etc. Small foodstuffs. – COCA staffed with a floater, ten by ten tent for staging area and snacks. Five minute transitions maximum. Levels will be set already. Sonics will have 3 people on at all times, and one rotating on and off. Lighting is up on Thursday, Sonics is up on Friday by 1:00pm

Fourth: Extra semantics


 * Water: tent 1, tent 2, FPH
 * Orange Wristbands go to anyone who is allowed to be here.
 * Performer Vendors get green wristbands
 * COCA gets both
 * One more color wristband needed for actual performers

Fifth: Who is working when?


 * Where will we need people: Tent 1, Tent 2, Gallery, Snacks, Floater


 * Niko and Joanna arrive at 8:03pm

Sixth: Money from Circus? JP – how can we ask for money from a student group to pay for COCAs event, isn’t that going backwards? SL – we don’t have money, and there is NO MORE MONEY What are the events they want to put on? We need to figure out the money exactly and then recycle money to them after the event.


 * Can everyone help clean up? Yes. Leanna, Alex, Sam L, Chris Love, Kalei, Joanna, Niko


 * Joanna and Niko leave at 8:17pm
 * Circus (James and Alehandra) enters at 8:17pm

Seventh: $4453 in the Circus account 792


 * James says some money has been reallocated already. FICOM has been frozen. We need Circus to contribute $2000.00 to this event which is less than half the money. We are asking for a short term emergency loan. Money will be channeled back to Circus. Things will not happen until it starts a slow trickle out of FICOM after the moratorium is raised. Explanation of how the money works – about the negative 601 account etc.

Meeting Adjourned: 9:11pm

October 28, 2008
Recorded By Leanna Pohevitz

COCA Pre-meeting – Meeting with the bands discussing main aspects of the night. Time Slots, Responsibility (intoxication issues), Sound Check (beginning at 3:00pm), Wrist bands (Purple, given to Hampshire bands at the Sound Check), Staging Time (MUST be there at least 15 minutes early unless stipulations are otherwise in place).

Meeting Commenced: 7:45pm

Present: Leanna Pohevitz, Alex Vara, Kalei, Sam Light, Joanna Price, Chris Love

Reasons for the Meeting: Halloween, Bylaws

First: Soul Live Rider


 * Sam Light – Motions that we are not responsible for the rider because we do not have the time. We will sign the RFPs and give them the money but not Seconded by Chris Love Alex Vara and Leanna block temporarily. COCA will provide assistance but we are not going shopping. No time in order to do this

Second: Wristbands


 * Meet Friday 10:00 am to stuff mailboxes. Meeting at Pam’s office at 9:55am, CL and A. Going with a box of programs and wristbands. Duplications will be open at 8:00am to pick up the programs. Purple wristbands will be going out at sound check. Green wristbands off campus performer vendors, for the upper RCC. Sound check, is at 3:00pm, so anyone coming must be here by then.


 * 1650 tickets projected. 1300 in bookstore and 350 from Pam’s office. Scheduled a meeting for 7:30pm to 9:30pm

Third: Officer Stipends


 * Past Stipend was $700.00 for each co-chair. Sam Light proposed 3 officer positions. With a even split of the equivalent amount of money, $460.00 per person. Stipends will be forwarded to the council Discussing the other positions, secretary, treasurer, etc.? Chris Love is emailing everyone the updated schedule, Sam emails the updated program.

Fourth: Bylaws for Discussion for Next Week


 * Want to make it semi one stop shopping, Mondays get FICOM funding stipulations, and numbers, Tuesday proposed to COCA, Wednesday COCA reports back decisions.
 * Signature of COCA to create an event? We will propose ways to make it cheaper. List of all events at all times. No one knows how to network.
 * Discussion about creating our own website.
 * SL – Give each student group a different sign in. Resources. Similar to a “hub” for the student group.
 * Want to be present for January budgeting, allocation. January 8th is suggested date currently.

Fifth: Logistics for Halloween


 * Where do guests go once they get on campus? Get wristband from Pam. After 5:00pm must give ticket to bay road entrance to get wristband.

Sixth: Transparency


 * Leanna – We NEED more transparency. Less doing things without everyone else. Basically it was brought up that this makes sense in this situation because of the time hindrance.

Seventh: COCA Redefinition.


 * COCA needs to redefine itself because of overriding activities with COCD. We can in fact redefine it through our bylaws. We want to include activities beyond Hampshire Halloween and Spring Jam. We need to get more community involved. Spring Jam discussions – Moon Bounce, real bands, close campus, money for tickets, open to five college at night.

Meeting Adjourned: 8:29pm

October 30, 2008
Recorded By Leanna Pohevitz

COCA Pre-meeting – Meeting with the bands discussing main aspects of the night. Time Slots, Responsibility (intoxication issues), Sound Check (beginning at 3:00pm), Wrist bands (Purple, given to Hampshire bands at the Sound Check), Staging Time (MUST be there at least 15 minutes early unless stipulations are otherwise in place).

Meeting Commenced: 7:36pm

Present: Leanna Pohevitz, Alex Vara, Kalei, Sam Light, Joanna Price, Chris Love

Reasons for the Meeting: Greenhouse Halloween Proposal, Halloween Schedule, Moratorium Spending Discussion

First: Greenhouse Halloween Proposal


 * The Greenhouse mod proposal entails hosting an event from 3 to 6 pm for Hampshire Halloween. The event includes the following:
 * Pumpkin carving,
 * Bobbing for apples,
 * Eating pie,
 * Eating ice cream,
 * Live music,
 * Hay bale toss, and
 * Pressing apples.
 * Budget proposal=
 * Pumpkins, 40 x $3 = $120.00
 * Pie Ingredients = $40.00
 * Ice Cream, 4 tubs x 2.5 gal x $40 each = $160.00
 * $100.00 Honorarium proposed

''Motion by SL to fund only $320 total, as the honorarium is not necessary because the band is Hampshire band. ''Seconded by LP

Second: Semantics about Halloween Schedule

Exchange of everyone’s cell phone numbers. Tentative Schedule of the Work of COCA members leading up to the tent schedule to be created later:


 * 9:00 am At CLA office.
 * 9:00 am to 10:30am Stuff Wristbands
 * 10:00am Limelight
 * 2:00pm Sonix
 * 3:00pm Soundcheck
 * 5:00pm Dinner

Third: Moratorium on Spending


 * Moratorium on Spending is up November 1st 2008
 * Basically we can’t meet with any student groups until we here from FICOM exactly how much we have.
 * Email FICOM from COCA account to make a meeting ~ To meet together at FICOM on Monday November 3rd 2008. Email will be sent after the meeting by LP from g-mail account.

Fourth: Map


 * Map to be created tonight outside of meeting includes, tents, gallery (three music venues) water tables, where health collaborative tables are, the four houses, FPH, and emergency services.

Fifth: Reflection For This Year


 * Plan to work on next year based on reflections from this year. Looking at ticket sales vs. who shows up. Perhaps put out a survey after the fact to show how good or bad each aspect of the night was. Advertising, safe

Sixth: COCA Stipend Approvals


 * To be written up for next Tuesday meeting.

Seventh: Emergency Plans


 * Every band must be at sound check. If a band/performer, is not there promptly, at 3:00pm (unless they are going to the clinic, in which case they can arrive at 3:30pm). Off campus band members lists will be with pub safety to ensure their entrance onto the campus.
 * If a band does not come our back up DJ, Max Pearl or Sam Light will fill in the time.

Eighth: Emails Sent from G-Mail Account.


 * All bands – sound check is at 3:00pm, unless you are at the Eric Krasno clinic, you MUST email us if you ware going there and then you can arrive at 330pm. EVERY band member must be present unless of course you contact us prior to (by1:00pm) and we give you other instructions.
 * Pam – cc pubsafety COCA has approved greenhouse mod proposal, event from 3 to 6 pm at there mod - authorized with funding $320.
 * Off campus bands – Hadoken, Ukelale Loki, primate fiasco, exit ghosts etc. – band list
 * Health collaborative – maps issue, get a phone number?
 * Email the girls who said they would help
 * House offices – with the event guide
 * Email Niko about Pattern Diver and Austin

Meeting Adjourned: 8:59pm

November 4, 2008
Recorded By Leanna Pohevitz

Meeting Commenced: 7:40pm

Present: Leanna Pohevitz, Sam Light

Guests: Kamil Ksp06@hampshire.edu, Evan from Circus

Reasons for the Meeting: After Halloween Discussion, and Spring Jam

First: Spring Jam Prospects


 * KRS1 – Needs a date.
 * $5000.00 needed.
 * Hip Hop Collective can pay for it in full.
 * Needs to know soon.
 * Planning to work around the date we set.
 * (Date won’t allow us to set a date until February. Always in April. Will most likely be the 18th Want to bring in projections. ATC audio, we need a huge projection screen.)
 * Joanna Price and Niko enter at 7:41pm
 * Chris Love enters at 7:42pm
 * Kamil gives explanation about all of KRS1.
 * Elix and Iima as well.
 * Spring Jam, starts at 11:00am till 1:00am, so a lot a lot of time. Slam Collective – Sean Conlin, slam poetry during the day. ::*DJs, all different types of music, etc.
 * Kaleigh enters at 7:43pm
 * Leanna asks for press kits and demos, in order to have things planned really well. We will get the date to him as soon as we could possibly. We will ask for the date as soon as possible. Kamil will say tentatively the 18th to start the ball rolling.

Second: Hampshire Halloween Complaints


 * No water
 * Circus has scheduling issues, they are coming in tonight to have a discussion.
 * All of our bills need payment by the end of the week. We don’t yet have a figure for 611. We need the checks cut, and will not have a figure in there until after 6 to 10 business days.


 * Evan Ratzen arrives at 7:55pm

Third: Circus


 * Evan enters as a guest for Circus Intermediary, for the bands who were visitors, especially visitor performers.
 * Overbooking in general
 * Everyone assumed everything would just get pushed back, but our reputation is in jepordy by last Halloween, due to treatment of bands, sound checks, time allotted, where they would stay.
 * Representing, Ukilalye Loki, Circus, Primate Fiasco, and Bubonic Souls.
 * There should be a stage built, and they should not be denied sound checks.
 * When, how long, and where they were going to be performing.
 * Not knowing where and when makes it really hectic to corroborate.
 * Needs to be a lot better organized.
 * Scheduling.


 * COCA had no contractual obligation to bring Loki or Fiasco here. Circus had an egregious error of saying to Loki that they would pay for the 2210


 * Example of Pattern Diver. Verbal agreements, circus was under the impression that COCA would legally. So you allotted a two hour slot to three different acts? NO primate fiasco and circus plus loki and circus Basically we gave them a 2 hour slot for the two bands and circus. Just circus got cut. The 18 performance was cut to 2 minutes. Circus thinks that the time blocks change. All that did change. Saying that the space that was


 * Gross misrepresentation – about the stage.


 * Who organized other off campus bands? Us Why then were you responsible for the off-campus bands?
 * Explination of old verbal agreements. So primate fiasco Uk signed it the day of. J- In terms of feeding and housing these bands, everything was up to circus. One of the bands didn’t have a place to stay, stage, sound check, food was not set up. Slept on couch’s of living rooms didn’t have a ride back from the airport. Yeah its hard to do last minute.
 * Not the responsibility of Circus. JP- So many ways? SL – Asked for food that’s it. Didn’t ask for a place to stay. Sarah organized the entire project. It is not her responsibility.
 * People kicked them off the stage.
 * Empathize with what you are talking about. "I am not going to be out there talking to the other bands."
 * Bands did not get the full set time.
 * Rubs them the long way.
 * Makes us look bad.
 * On campus bands are pissed out about similar things.


 * Bubonic Souls not receiving sound checks.
 * Sonix said they did not need one.
 * If bands thought it was necessary they could have one.
 * If not they could forfeit.
 * FICOM freeze explained.
 * COCA had no more money to spend because it was all


 * Overscheduled,
 * overpriced,
 * expensive,
 * difficult to deal with.
 * Might be useful to explain that to all the groups.
 * All people not performing had a lot of fun but all the artistic talents left unhappy.


 * COCA will issue a statement.
 * Only talk to performers directly.
 * Uk pissed off night of.
 * We pushed them off to get Bubonic Souls on stage again.
 * Circus issue.
 * Circus politics got involved.
 * Leanna will write the statement.


 * Intranet Survey: 1 – 5 One being least satisfied 5 being most satisfied


 * 1. Ticket Presale
 * 2. Variety of Music
 * 3. Were you well informed about the event.
 * 4. How safe did you feel.
 * 5. Overall Satisfaction with the event
 * 6. Additional comments such as additional events that could be going on at the same time.


 * Discussion of what to say at the Follow-up Talk about the Wizard safety –
 * About how effective they were,
 * no outfits,
 * under influence etc.
 * Water!!
 * Housing Representatives at all the COCA meetings from the beginning.
 * Making a theme running throughout.
 * Make the housing offices be an offshoot of our bigger event.
 * Need to contact student groups way earlier.
 * Sodexo food change upstairs in the RCC.


 * Close Future of COCA Meeting with FICOM to work on how we will give out money to student groups between now and Spring Jam :*Bylaws Changing meeting times?

Meeting Adjourned: 8:49pm

November 11, 2008
Recorded By Leanna Pohevitz

Meeting Commenced: 7:32pm

Present: Leanna Pohevitz, Alex Vara, Kalei Sabaratnam, Sam Light

Guests: Jay Cassano, Matan Cohen Mc07@hampshire.edu

Reasons for the Meeting: Stipends, Halloween Survey, Bylaws, Naomi Klein, Pam’s email about Gallery, Meeting with FiCom, Statement, Motions by LP and SL

First: Halloween Survey


 * Results for the Halloween Survey. Accessed at meeting.
 * KS – We should resend it.
 * AV – Through Facebook
 * 40 responses out of 1350 people in the school. Roughly 3% of Hampshire. On a scale of 1 to 5. With 5 being the best.
 * Satisfaction for ticket presales: 3.23
 * How well informed: 3.44
 * Variety of Music: 3.48
 * Safety: 4.41
 * Overall Satisfation: 3.41

Second: SJP Proposal


 * Naomi Klein – One of the most famous contemporary political journalists. Works for the Nationalist. Writes Bestsellers. Group of Student groups who want to bring her here:
 * SJP,
 * SFU, and
 * Radical Philosophy
 * Co sponsorship with the Presidents office.
 * Want about $3000.00 from COCA to put towards the overall $5000.00.
 * Want some form of commitment from COCA to pre-pre approve this because as of right now we can


 * Official letter to her agent with the amount we are willing to pay. Work toward showing her the available offer and honorarium offer. Try to show the maximum that we can pay. All of it would be tentative, try to look elsewhere for money. HACU, SS, Dean of Faculty, offices of faculty gave their support. President’s office said if COCA gave $3000.00 then the four offices together would meet the total. SL suggests letter from Diana to us, to be forwarded along with anything we decide as a body to give.


 * SL – Why cant we run the whole thing through one student group?
 * JC – Transfer it all to one account, saying that there are that many groups willing
 * Have president’s office transfer it all to us.


 * SL – Requests a press kit.
 * We will send you an e-mail about what we plan to do.


 * Joanna Price arrives at 7:59pm


 * Jay Cassano and Matan Cohen leave.


 * Discussion on how much we will probably be allotted.
 * We will presumably get $50,000. Approximately $40,000 will go to spring jam because it will be 1:00pm to 1:00am.


 * LP – We have learned our lesson from Circus/Loki/Primate Fiasco regarding verbal agreements

LP Motion: Each group of all the aforementioned by Jay and Matan must submit a written proposal by 7:30 pm on Tuesday November 18th 2008. This proposal must include anything and everything their group is willing to offer to the event, whether they are willing to be part of the advertising, clean up, or funding etc. We will e-mail Diana as COCA tonight (Nov 13th) and Sam Light will speak to her tomorrow (Nov 14th) to get a statement from the Presidents office (unless the forwarded email from Matan is received and can suffice). The group statements as well as the forwarded email must be attached. If and only if, these two sets of statements are received by Nov 18th then COCA will issue a statement to cover the $3000.00. Seconded by AV Unanimous


 * This is being done because of past precedent of COCA’s verbal agreements. The stipulations may seem superfluous, but they are necessary because of the high cost of the event. This will allow for Jay and Matan to be able to contact Naomi’s agent after the next COCA meeting.
 * An email regarding the aforementioned information will be sent to both Jay and Matan tonight by LP.

Third: Changes to COCA LP Motion: LP suggests that starting this meeting all meeting minutes should need to be approved. Seconded by JP Unanimous

LP Motion: All the meeting minutes so far to be e-mailed out to be approved next COCA meeting. Approved copies to be printed out and stamped, and put in the new COCA cabinet. Seconded by AV Unanimous

LP Motion: Whoever is taking notes must include a Action Items at the end. That action Items section will become the Report Backs at the beginning of next meeting. Seconded by AV Unanimous

SL Motion: Try to sign all informal e-mails the Committee of Council Activities Loves You to keep some form of personability. Seconded by KS Unanimous

Fourth: Official Membership


 * Niko and Bryan are both no longer in COCA. Niko told Joanna, Bryan told Alex V.

Fifth: Stipends


 * Down to two people of $400.00 each.


 * Kalei Sabaratnam leaves the room at 8:33pm – Reenters at 8:48pm
 * Joanna Price leaves at 8:43pm

LP - Write a statement to Council and the Stipend Task Force.


 * Basically looking at what the Stipend Task Force did because it was arbitrarily discussed.
 * First thing we do is take out the Operating Procedures, Bylaws, and Constitution


 * Rough draft of the statement to be edited by each COCA member after receiving it via e-mail on Nov 11th, 2008.

“The Committee on Community Activities, after learning of The Community Council’s decision regarding its officer stipends, is officially recommending a re-assessment of not just our officer positions and stipends, but that of all the sub-committees.

The Community Council has thus far attempted to mask an arbitrary decision with official seeming policies, procedures, percentages. The simple fact is, the five thousand ‘lump sum’ is an arbitrary dollar amount. The percentages listed for officers are in no way reflective of the ‘added burdens such responsibilities place on the lives of members.’ (CC Bylaws 2:h:i)

Regardless of discussions on future ‘position making abilities’ amongst subcommittees, the Committee On Community Activities has already voted to have a third officer position. There is nothing against this adding of a position in the Bylaws or Operating Procedures. The events that COCA is completely in charge of require an amount of work that is too much for two individuals. Meetings, phone calls, emails, text messages, instant messages, to Hampshire Bands, Off Campus Bands, Sodexho, Pam Tinto, Steven, Media Services, Student Services, Limelight, Sonix, Phys Plant, Council Members, COCA members, Other Sub-committee members, Belly Dance Collective, Circus, Gin and Tonics, the list goes on and on. The bylaws of the body that COCA is a sub-committee of, the Community Council, says that the stipends are “Economic Compensation for time committed.

Halloween, was run extremely smoothly. Quoted from EMTs and Pub Safety it was the safest and had the least ambulance calls ever, which was a credit to COCA. People said literally that they did not feel the need to engage in alternative illegal activities because they were kept entertained throughout the night. A survey that went out via the intranet said that Hampshire Students overall felt a safety rating of 4.41 out of 5 on that night. Without the three official officers this safety would never have been achieved.

Furthermore, without the stipend compensation for the work that was clearly done, the members of COCA, who have in fact committed HOURS of time to the Halloween event, will not be quick to join and help, when the next event begins to fall apart as it was prior to Leanna Pohevitz and Sam Lights entrance to the committee.

COCA COMPLETELY agrees that for the next semester two officers is appropriate. With that being said, for the first Semester, there were three officers who all dealt with the “burden” and thus three officers who must be compensated.

Because last years stipends were $1400 the total this year should be equivalent, as this year was better than last year in every way possible. This means that $460.00 per officer would be appropriate as was originally deemed. In relation to the other sub committees this seems reasonable for the amount of time committed.”


 * Sent to SL through G-mail.
 * Edited at the meeting.
 * Will be reedited by each member who wishes to as soon as possible, so it can be submitted to Community Council and the Stipend Task Force before their next meetings.

Bylaws:


 * Article 2 Section H Part i. “Economic Compensation for time committed shall be afforded to officers of Community Council and to sub-committee heads, due to the added burdens such a responsibilities places on the lives of members.”

Sixth: Pam’s Email About Gallery


 * Discussed E-mail’s passed back and forth as follows.
 * LP - The issue has passed, it was a miscommunication regarding the phys plant worker found outside. When he said it was all cleaned up LP, CL, and KS believed that when they said it was cleaned up meant that everything was, not simply that the garbage was picked up.
 * The issue was easily resolved through discussion, as more care will be taken next time.

Seventh: Meeting with FICOM


 * Need to meet with FICOM Monday from 6:00pm to 7:00pm
 * SL sends FICOM through G-mail to say we will be coming to next Mondays meeting.

Eighth: Chris Love - Title


 * Chris Love is officially the FICOM liaison being on both COCA and FICOM.

Ninth: Statement


 * Instead of a statement, invite them here for clarification. Invite them here for reassessment to the November 18th 2008 meeting, at 8:00pm. (This way all the previous meetings minutes can in fact be approved before any one comes in).


 * Email all the bands from Hampshire Halloween, Thank you’s, problems, concerns, questions, or recommendations for the Best Spring Jam Ever.


 * Kalei Sabaratnam leaves at 9:21pm

Action Items:


 * Leanna will e-mail all the Hampshire Bands.
 * Leanna will e-mail Jay and Matan.
 * Leanna will e-mail all the COCA members the meeting minutes from October 21st to November 11th.
 * Leanna will find out if minutes were taken for the dates currently not on Hampedia between September and October 21st.
 * Leanna will type up any of those minutes if they are found.
 * Leanna will print a copy of each set of minutes and hole punch them and put them in a binder.
 * Sam will e-mail FiCom to discuss a meeting time.
 * Leanna will e-mail COCA with what time was approved by FiCom, as soon as it is approved.
 * Sam will edit the community Council/Stipend Task Force Statement.
 * Sam will print edited version on Hampshire letterhead.
 * Each signer will sign edited version.
 * Sam will scan the edited version and e-mail it to all Community Council Members.

Meeting Adjourned: 9:49pm

November 17, 2008 ~ Joint Meeting With FiCom
Recorded By Leanna Pohevitz

Meeting Commenced: 5:58pm

Present From COCA: Leanna Pohevitz, Alex Vara, Kalei Sabaratnum, Sam Light, Chris Love, Joanna Price

Reasons for the Meeting: What will COCA do for the Spring Semester 2009, how will we fit in with FiCom planning?

First: Should COCA members be present at the January Meetings?


 * Joe: Yes you should be there for January
 * Objective is to have all the numbers ready by at the latest, Friday January 23rd, you [COCA members] can arrange yourselves in whatever shape or form you want

Second:Changes for next semester.


 * Meeting food thing doesn’t matter for us.
 * FiCom will now fund month by month.
 * COCA should only fund events for the first month.
 * Hip Hop and Slam Collective etc, will be for the entire semester.
 * Two different applications.
 * Exceptions for contracts.

Third:Approvals


 * Will be on the 22nd 23rd and 24th
 * Everyone must be here for the 20th though.

Fourth:How should we allocate moneys during the semester, 601, 611, etc?


 * Joseph-"You'll report your decisions to us and we will take it directly out of 601."
 * We go $5000 by $5000. You have $5000 to start allocations with.
 * [COCA]Will have a considerable more amount of money, so we could even move it by $10,000s if necessary

Fifth:How will we budget for Spring Jam?


 * Need a ball park number by the end of this semester.
 * Will have that budget by the end of the week.
 * How will COCA apply for that?
 * Use the forms everyone else uses. (FiCom also uses those forms.)
 * So COCA will submit an additional funding request form for whatever we need?
 * Use the miscellaneous form with a chunk of money we need.
 * J- Why so much money?
 * It is an ALL day event: Friday night, for hampshire bands to showcase, and then Saturday all day event. Real community event. Inviting Alums, also new students day. Showcases hampshire perfectly.

J – Wants everything by the end of the semester. SL - "What do we do with any event proposals we get between now and the end of the semester?" J - Go onto FiCom page weekly reports. Tell the people to use their student group money first.

Sixth: Extra Semantics


 * Halloween bills outstanding ~ Eric Krasno band (waiting for the check from the five colleges).
 * Payment also needed for a table and fireworks.

 COCA Part of the Meeting Adjourned: 6:15pm

November 18, 2008
Recorded By Leanna Pohevitz

Meeting Commenced: 7:32pm

Present From COCA: Leanna Pohevitz, Alex Vara, Kalei Sabaratnum, Sam Light, Chris Love, Joanna Price

Guests: Caitlyn Wind (1st Year)

Reasons for the Meeting: Approve Minutes, Reportbacks, Actuals, Press Kit from Atrina, Human Rights Tour, Stipends, Jay and Matan, and Bylaws.

First: Approvals of Old Minutes


 * October 21st 2008 LP motioned to approve. AV seconded. Approved Unanimously
 * October 28th 2008 LP motioned to approve. KS seconded. Approved Unanimously
 * October 30th 2008 LP motioned to approve. AV seconded. Approved Unanimously
 * November 4th 2008 LP motioned to approve. KS seconded. Approved Unanimously
 * November 11th 2008 LP motioned to approve. AV seconded. Approved Unanimously
 * November 17th 2008 LP motioned to approve. KS seconded. Approved Unanimously

Second:Reportbacks (November 11th Action Items Revisited)


 * Leanna e-mailed all the Hampshire Bands.
 * Leanna e-mailed Jay and Matan.
 * Leanna e-mailed all the COCA members the meeting minutes from October 21st to November 11th.
 * Leanna searched for minutes taken for the dates between September and October 21st. None were found, thus none were typed up.
 * Leanna printed a copy of each set of minutes Oct 21st to present, and put them in the COCA binder.
 * Sam edited the community Council/Stipend Task Force Statement
 * Sam will printed the edited version on Hampshire letterhead.
 * Each signer signed the edited version.
 * Sam scanned the edited version and sent it to all Community Council Members.

Third:Actuals


 * COCA-Greenhouse, Halloween - $320.00
 * Sonix - $4795.00
 * Limelight Productions - $5000.00
 * AlexTorpey - $25.16 (For towels for Eric Krasno)
 * Bookstore Departmental Charge - $10.68 – (MONEY SPENT ILLGITEMATELY IN SCHOOL STORE, Looking into it) – ICE CREAM IN THE SCHOOL STORE. Will be charged to the student who spent it!
 * Wizard Security - $3,670
 * Aaron Johnson - $4,829.37
 * Michael S. Burakoff - $500.00
 * Creedon and Co., In. - $5,520.00
 * Pamela J. Tinto - $85.00
 * October Duplication - $00.72
 * Community Health Superhero Sash - $400.00
 * Bookstore Departmental CREDIT - $6,775.00
 * Amherst Fire Department - $2000.00
 * Guitarcenter.com - $445.36
 * COCA- STU/JUST/PALE - $700.00
 * COCA- HIP HOP - $8,655.00
 * COCA-AMC - $3000.00
 * Grand Total - $33,202.13

Fourth:Press Kit from Atrina


 * “Music that is equal parts minimalist melodicism, counterpunctual cacophony, and decibel-pushing dissonance. Angular, but accessible. Complex, yet catchy. Eclectic, and electrifying makes ear ring, hearts pound, and toes tap.”

Listened to immediately. Potential to bring her back. Angry feminist music. Hampshire Alum.

Fifth:Human Awareness Tour

Read email from Pam and Aly out loud. Realize how perfect it will be for the Hampshire Community. SL: Motion to further investigate. AV seconded it Voted unanimous.

J – Wants everything by the end of the semester. SL - "What do we do with any event proposals we get between now and the end of the semester?" J - Go onto FiCom page weekly reports. Tell the people to use their student group money first.

Sixth: Stipends


 * First discuss FiCom’s official opinion. COCA and FiCom both issued opinions. FiCom doesn’t want stipends any more. COCA as a body, discuss our relationships.
 * CL: Does support them for this semester but not for any semester after this. There is the issue of people who are willing to trade their time for the stipend.
 * AV: Thinks that it will put people who will actually care in office.
 * SL: We aren’t talking about a lot of money. Total stipend package for the semester will be about $1000.00. What I think needs to happen in a practical sense is that this issue will go away.
 * CL: The discussions should be separated but both discussed now.
 * SL: Its not just going to be easily resolved.
 * LP: I feel it is imperative that people be given the stipends for this semester, but can be reevaluated for next semester.
 * SL: This isn’t COCAs job. Our job is to focus on COCA. We have a huge voting block on Council. No need for stipend approval task force. Each committee should vote, then council can vote. Send it back to us if there is a problem. Hate us because we are inefficient.
 * CL: And because we aren’t transparent. Vote on removal of stipends for next semester in Council . Long term solution needs to be discussed.
 * JP: All about politics, decisions about how they feel about other people, personal political impressions. So inconsistent and so wrong to stop when they didn’t see the motivations in the past. Movement in general to do this is based on something that’s not real.
 * SL: It leaves a bad taste in the mouth the way FiCom was worded.
 * JP:There is a better way to solve this problems. Its really fishy.
 * SL: It’s a very sensitive matter
 * CL:Personally I feel like it is of critical importance that this issue be resolved. Everyone is afraid to make a decision.
 * JP:Could COCA recommend to council, if committees can show that this is equivalent to jobs?
 * SL: We can’t it will get stuck up on abstainces.
 * CL: Deal with next semester later but get the task force to say that people need to get paid this year.
 * SL:Everything gets lost in up down votes. There needs to be voting blocks. They make things happen.
 * JP: Chris, when you go back to FiCom,in addition to thinking that it’s the wrong recommendation. Discuss reasons that FiCom members are upset.


 * $1400.00 total stipend package requested, e-mail COCA list after Stipend Approval

Seventh:Jay and Matan


 * Statement: SJP, SFU, Radical Philosophy,
 * $3000.00 to SJP from COCA
 * See attached under documents

Eighth: Bylaws


 * Each COCA member will begin working on bylaws to be mailed to the entire group as soon as they are done.

Ninth: Band Concerns


 * Read out the band e-mails, from all those who had concerns. Will be further discussed at the next meeting.

Tenth: Action Items


 * Leanna will e-mail Aly for more information.
 * Leanna will e-mail Pam with information about contacting Aly, COCA’s excitement about the Human Rights Tour, and about obtaining dividers.
 * Leanna will create something for Diana, taking into account the information proposal about Naomi Klein received from Matan and Jay.
 * Leanna will get a copy to them, email a copy to the COCA listserve and will print a copy for the binder.
 * Leanna will e-mail COCA listserve tonight’s minutes

 COCA Part of the Meeting Adjourned: 9:14pm=

= November 25, 2008 =

Recorded By Leanna Pohevitz

Meeting Commenced: 5:12pm

Present From COCA: Leanna Pohevitz, Kalei Sabaratnum, Sam Light, Chris Love,

Reasons for the Meeting: Approve Minutes, Reportbacks, Press Kit from MystafineBoomBlast, Highah Seekah, Reggae Vision, Human Rights Tour, Stipends, Bylaws.

First: Approvals of Old Minutes


 * November 18th 2008 LP motioned to approve. CL seconded. Approved Unanimously

Second:Reportbacks (November 18th Action Items Revisited)


 * Leanna e-mailed Aly for more information.
 * Leanna e-mailed Pam with information about contacting Aly,
 * COCA’s excitement about the Human Rights Tour, and about obtaining dividers.
 * Leanna created something for Diana, taking into account the information proposal about Naomi Klein received from Matan and Jay.
 * Leanna emailed a copy to the COCA listserve, printed a copy for the binder, and printed a copy for Jay and Matan, but never got it to them in hard copy (although she did email it to each of them).
 * Leanna e-mailed COCA listserve November 18th’s minutes

Third:Press Kit from MystafineBoom Blast


 * Listened to the CD. Reggae. All information will be kept for future analysis.

Fourth:Press Kit from Highah Seekah


 * Have performed here before, listened to the CD. Reggae. All information will be kept for future analysis.

Fifth:Press Kit from Reggae Vision


 * Played music from myspace.com/reggaevision, as prompted. All information will be kept for future analysis.

Sixth: Action Items


 * Leanna will e-mail COCA listserve tonight’s minutes

 COCA Part of the Meeting Adjourned: 5:51pm

= December 02, 2008 =

Recorded By Leanna Pohevitz

Meeting Commenced: 7:12pm

Present From COCA: Leanna Pohevitz, Kalei Sabaratnum, Sam Light, Chris Love,

Reasons for the Meeting: Approve Minutes, COCA Orientation, Human Rights Tour, Stipends, and Bylaws, both COCA and CC.

First: Approvals of Old Minutes


 * November 25th 2008 LP motioned to approve. SL seconded. Approved Unanimously

Second:Reportbacks (November 25th Action Items Revisited)


 * Leanna e-mailed COCA listserve November 25th’s minutes
 * E-mailed the approved minutes for November 18th to Community Council listserve

Third: COCA Orientation


 * Leanna proposes an orientation for next semester. Show slide show of Hampshire Halloween, and old spring jam minutes. FPH whole big thing.
 * Leanna will get pictures from Intranet for Hampshire Halloween.
 * Plan to have all the members of COCA present at a meeting in FPH whenever we can get it free. We will have the powerpoint of the pictures going, perhaps a little show. We will then discuss everything we do, all the positions open. We will talk about the responsibilities, and the options of getting to help plan things. How much weight each of us gets to have in choosing bands etc!
 * The idea is to help plump up COCA, getting it ready for serious help in planning Spring Jam and for next year, if either COCA co-chair runs for office of Community Council, to open the positions up to the qualified people.
 * SAGA – Tabling, both for the groups day and for the days leading up to the event.

Alex explains that next semester she will not be on COCA but offers her help for January to set up the event for Spring 2009.

Fourth:Actuals Paid Back


 * All money was paid back for Amherst Fire Department, Eric P. Krasno, Atlas Pyro Vision Productions, and Sodexho.

Fifth:Bylaws


 * LP will start writing bylaws. Each individual will be emailed the information as it is written up. Eventually it will be emailed out to the Community Council listserve.

Sixth: Stipends


 * For the Fall 2008 Semester two stipends were awarded $700.00 each. Discuss with Pam if three checks can be issued instead or if Alex Vara and Leanna Pohevitz will self adjust the money to insure that Sam Light also gets a stipend.

Action Items


 * Leanna will e-mail COCA listserve tonight’s minutes
 * Leanna will e-mail Community Council listserve November 25th 2008 minutes.
 * Leanna will put something up on the intranet for pictures of Hamp Hall and past Spring Jams.
 * Leanna will see Pam about dividers, a cabinet, human awareness tour, and an orientation meeting.

 COCA Part of the Meeting Adjourned: 5:51pm