Spring 2009 COCA Meeting Minutes

= December 09, 2008 =

Recorded By Leanna Pohevitz

Meeting Commenced: 7:03pm

Attendance: Leanna Pohevitz, Kalei Sabaratnum, Sam Light, Chris Love, Alex Vara

Reasons for the Meeting: Approve Minutes, Reportbacks, Orientation, January Preparations, Spring Jam, Filing Cabinet

First: Approvals of Old Minutes


 * December 02nd 2008 LP motioned to approve. KS seconded. Approved Unanimously

Second:Reportbacks (December 02nd Action Items Revisited)


 * Leanna e-mailed COCA listserve December 2nd minutes :*Leanna e-mailed Community Council listserve November 25th 2008 minutes. :*Leanna put something up on the intranet for pictures of Hamp Hall and past Spring Jams, and will again. :*Leanna went to Pam about dividers, a cabinet, human awareness tour, and an orientation meeting.

Third: COCA Orientation


 * Plan to set it up over Jan Term/ February – Leanna Pohevitz, Sam Light, and Chris Love

Alex explains that next semester she will not be on COCA but offers her help for January to set up the event for Spring 2009.

Fourth:January Preparations


 * Will plan COCA Orientation over Jan Term – ::*Collect Pictures of Hampshire Halloween and Spring Jam ::*Pick a date on the calendar ::*Get the date approved ::*Get FPH or other setting ::*Publicize ::*Especially, political majors, economics, people who filled out the survey, band members, how saf is being used etc. ::*Figure out what kind of food and drinks we are getting. :*January Budgeting with FiCom – Must be here by the 20th, they are the 23rd and 24th. :*Bylaws – ::*Will be written over Jan term to be introduced at the first meeting, and voted on by all standing members, Leanna Pohevitz, Sam Light, Chris Love and Kalei Sabaratnum. Leanna, Sam, and Chris will write them. They will go into affect as working as soon as the vote takes place, to be operational for Spring 2009

(Alex Vara announced that this is her last official meeting)


 * Motion By LP: At the beginning of Spring 2009, either the first meeting, or the last meeting of January, the four current members with voting rights, Leanna Pohevitz, Sam Light, Chris Love and Kalei Sabaratnum, must unanimously accept. Seconded by KS.

Fifth:Spring Jam


 * Discussion on doing Spring Jam for least money possible: ::*Want to include paint ball just like in Ten Things I Hate About You. Would only need bales of hay, water balloons, timer, and completely non toxic washable paint. – Soccer Fields? ::*Other ideas include huge slides (cheaper). ::*STUDENT GROUP INVOLVEMENT – E-mail them during Jan Term ::*Dunking booth again? ::*Fund raisers? ::*Barbeque- ::*COCD ::*Snack Table next to Beer Tent – Mixed Nuts, Local Foods Initiative ::*Beer Tent – R and P – Do it every year. ::*Two regular tents and one large tent. ::*Red Barn the night before (association would be really cool) – Music After the movie. ::*Less rides and jumpy things, cheaper. ::*Midnight movie – The Fields next to the Red Barn, large projection. 7:00pm to 9:00pm. Or instead of the music, as an alternative. ::*Sports Game run all day, basketball, soccer, football, baseball.

Sixth: Filing Cabinet –work order with Pam!

Action Items


 * Leanna will e-mail COCA listserve tonight’s minutes :*Leanna will e-mail Community Council listserve December 2nd 2008 approved minutes. :*Leanna will put something new up on the intranet for pictures of Hamp Hall and past Spring Jams.

Meeting Adjourned: 9:11pm

= February 02, 2009 - Joint Meeting FiCom =

Recorded By Leanna Pohevitz

Meeting Commenced: 5:06pm

Present From COCA: Leanna Pohevitz, Sam Light, Chris Love

Reasons for the Meeting Signer Seminar

First: Signer Seminar


 * Starts at noon. Brunch catered by Loan Wolf. 12:45pm everyone will move into the MLH for a brief welcome and then approximately 15 minutes of who’s who. Small breakout sessions for 45 minutes to an hour. Then everyone back into the Main Lecture Hall – Video for the “end of the day.” Collaboration with offices, rap-up and then people will get their sweatershirts.

Second:Registration


 * People who come to signer seminar are the ones to be held accountable. Registration process, lobby, computer contract. Last time there was only 4 computers for 300 people. Now there will be pre-registration as well as the computer part. Assist people in the process of registration. Bring our laptops. Get information from Community Council about who is willing to be involved.

Third: Small Sessions


 * Instead of the large lecture – Smaller more tailored to the groups needs. Power points for each of the FPH rooms to be run by each of us as well as other council members.

Programming: How to make an event successful. Financial: How, why, and when Transparency: Hampedia – Though they exist, they do not expose themselves. Must publish where you are meeting, when you meet, and what you are up to, so everyone can get involved in all the groups that have funding. Publicity: No longer just money for magic board and paper. Need more channels of communication. Tabletop tents. Of weekly magic board. Chalking. – Tell people the right place to put publicity. We will go back to the people who put the posters up in the wrong place. Timing of funding request – We can’t do month to month budgeting. ALL COCA requests should be submitted AS SOON AS THEY ARE DONE. ASAP. COCA is denying all requests for Spring Jam expenses. All events for Spring Jam will come directly out of COCA instead of from different groups. Creates centralized budgeting to avoid the scattering of the event. COCA needs control over the budgeting of the event. Stop the confusion about timing. SAF guidelines are still followed by COCA. Ask for money accordingly. Try to be thorough. Tuesdays 7:00pm to 9:00pm. COCA ORIENTATION – ANNOUNCEMENT Ask each group what was the worst part of their previous signer experience. System is based on trust. Be able to trust the system as well. Line between CLA and FiCom. Register in one place, funding in another place. Make a clear explanation. Change of signer forms- To make a paper trail. Need them all to have the contracts signed. The three people who come to seminar ARE the three signers. They are agreeing. After that Pam has to know so Josiah says the system can send both you and Brian new approvals of switches of signers.

Fourth:Liaison


 * Whoever gives the individual presentation becomes the liaison with that group they worked with. New e-mails will be created for each group of groups that will stay the same so that if signers change things still make sense.

COCA Part of the Meeting Adjourned: 6:12pm

= February 03, 2009 =

Recorded By Leanna Pohevitz

Meeting Commenced: 7:06pm

Present at meeting with FiCom: Leanna Pohevitz, Sam Light, Chris Love, Kalei Sabaratnam, Bobby Farrell (rpf08@hampshire.edu), Will Delphia (wmd08@hampshire.edu), Sylvia Page, Bly Lauritann-Werner

Reasons for the Meeting: Approval of Minutes, Semester Goals, Orientation, Spring Jam – Theme hours etc., Signer Seminar!

First: Approval of Minutes


 * LP motions to approve February 2nd 2009 minutes CL Seconds. Approved Unanimously

Second: Semester Goals


 * Bylaws.
 * Meeting Sunday February 8th at 3:00pm at Sam Light’s house.

Third: Orienation


 * COCA Orientation – February 16th
 * Each member send me a list for what they want to include in the council packet. What each committee does. Etc.
 * Budgeting, RFPS, Dakin

Fourth: Spring Jam


 * Tabling, competition for the logo design
 * Budgeting - $55,000 – FiCom and COCA both take money out of the same account. We will ask FiCom for money if we need more money from 601.
 * Theme – Carnival, Bazaar
 * Hours – Friday Night then Saturday through the day.
 * De La Sol
 * Funnel Cakes
 * Obstacle Course
 * Cotton Candy
 * A LOT of other bands
 * Blankets on the library lawn – really chill
 * Rowdy event at night
 * Punk Ethic
 * Poetry – slam?
 * Friday before spring Jam outdoor movie

Fifth: Elections


 * Leanna J. Pohevitz unanimously elected Co. Chair of COCA / Secretary
 * Sam Light unanimously elected Co-Chair of COCA / Treasurer
 * Kalei Sabaratnam unanimously elected Event Director
 * Christopher Love unanimously elected FiCom Liaison

Sixth: G-mail information


 * POC collective, wants money to bring someone to and from New Orleans, New York - Katrina Denied because funding for personal events does not fall under SAF guidelines – Will email at the end of the meeting
 * Joseph Robotham – New Burlesque show in SAGA “Burlesque For All” No matter what body type you have you can join in the fun. One night in SAGA at 8:00pm. Seating for one hundred members. FPH lecture hall. Tryouts in early February.
 * $460.00 to $490.00.
 * SL motioned that we fund, LP seconded No blocks.
 * Have been approved.
 * All of their funding needs to come from our account so one representative must come once a month to COCA meeting to sign papers.


 * Need a press kit from the band Ray is questioning. Sam e-mailed.

Seventh: Human Rights Tour


 * Discussion at length – Idea is perfect but the execution seems not worth the money.
 * Sam will schedule meeting with Pam to discuss whether or not it can/should happen.


 * 8:01pm Natural Disaster Tour enters

Eighth: 5162275


 * We need a press kit for Centralia New York City.
 * Improv troop together for 15 years that do the festival circuit, they’ve done in Canada and Rhode Island, they have made movies, shorts, Cher and Jeremy Pevin.
 * They are pitching scripts to Will Ferrell etc.
 * Spontaneous Theater, coined by them
 * Worked closely with and teach at Second City Chicago based troop.
 * They came two years ago. Included in $1500.00 is their travel hotel etc. ALL inclusive
 * They will also be a closed workshop for Natural Disaster Tour and their will be an open show.
 * Art House Sluts funding account.
 * There is currently an account balance of $1200.00. $978.00 is already accounted for. The other money may be able to roll over even though it is a different group.
 * Performance would take place in FPH MLH, ELH. Technical?
 * Better in the black box theater? – Fortunately they are able to do pretty much anything. Willing to adapt to whatever is around. Would want to use the projector…
 * Kevin Scott – potatopix Matt Higgins hattmiggins. Funnyordie.com


 * Group leaves –
 * SL motions to approve the event and do the funding for the event, after looking at DATATEL and deleting the difference.
 * LP seconds.
 * Unanimously approved.
 * KS to tell Natural Disaster Club.


 * Will Delphia enters at 8:22pm as prospective members
 * Sylvia Page, Bly Lauritann-Werner enter at 8:30pm as prospective members
 * Sylvia and Bly leave at 8:47pm Ninth: Hip Hop Collective – Kamil enters
 * National:
 * Headliner – $7500, not including the Rider, coming from California
 * Rider – wants a solid deal, with a little up front. Up front cash, the policy is no, but he can get a signed contract up front.
 * Big, with a lot of followes but he is in between
 * De La Sol – $12,000 including everything else. Willing to cater to the crowd. Based out of NY, Chicago, and Cali. They would be touring. If $10,000 it seems feasible.
 * Local:
 * Fear Nothing, local dispersed over East Coast, funk rock, hard core, -
 * The Alchamestics
 * Ashur Roth:
 * Erratic Static:
 * Static Selecta: DJ who could do late night stuff
 * DJ Henry C:
 * Triga Radio: Want to host Sping Jam
 * Elixa Naima: Came with broadcast live, amazing poetists. Voices join in and out, back and forth.


 * Complete costs meeting with PubSafety, COCA, Kamil, Pam Tinto We have about two weeks for selection of bands


 * Mark Spiro – Merchandise sold on campus to reduce costs.

Action Items –


 * Leanna will mail out minutes to COCA listserve
 * Leanna will mail out approved minutes of Feb 2nd to everyone
 * Sam will get more numbers from Spring Jam
 * Sam will speak to Pam about meeting about HRT
 * COCA members will think about HeadlinerMeeting Commenced: 7:01pm vs. De La Sol
 * Letter to send to bands to get them to send us music.

Meeting Adjourned: 9:25pm

= February 17, 2009 =

Recorded By Leanna Pohevitz

Meeting Commenced: 7:06pm

Present From COCA: Leanna Pohevitz, Sam Light, Chris Love, Kalei Sabaratnam, Bobby Farrell (rpf08@hampshire.edu), Marian, Peter Modest, Amelia Anderson

Reasons for the Meeting Approval of Minutes, Event Proposals, Orientation, Spring Jam – Theme hours etc., Signer Seminar!

First: Approval of Minutes


 * LP Motions to approve minutes for February 3rd 2009
 * SL Seconds
 * No Blocks

Second: Committee for the Justice for Jason


 * Pesha Wasserstrom and Emily Conyngham enter.
 * Hampshire Branch is not a recognized student group. Last semester groups planned to use other student group budgets. National campaign started at UMASS for Jason Vasella, by white males. Want to hold an event, letter writing party to DA and attorney :*General, screening of movie about the Jena 6, food and drinks dinner, music, stencils and buttons to make shirts for Jason.
 * WARF - $150.00 for the letter writing party. – Don’t want it to be affiliated with an identity based group. Want to transfer. – :*Use HUA – or COCA can sign your paperwork.
 * Two speakers from National board - $1000.00 (two five hundred dollar honorariums)
 * 50 people – Dinner $5.00 a head, stencil, buttons – fund for permanent equipment.
 * March 7th 2009, Biggest day of action – 3000 people for a rally in NorthHampton.
 * Motion for dismissal tomorrow
 * Friday the 27th – ERF already in.


 * Approval - There is a button maker already… only one speaker.
 * SL Move to fund $850.00 – LP adds: pending no-dismissal of the case tomorrow.
 * KS seconds
 * No Blocks

Third: Bands for Spring Jam


 * March 2nd 2009 - . Press Kits are all due, for Spring Jam
 * There will be no payment for Hampshire bands.

Fourth: Requests on Google


 * Student Groups – COCA doesn’t have money for events.
 * $35,000 for Spring Jam
 * Money for anything else – must be separate and needs


 * Need to e-mail Kamil – about the budget readjustment.


 * Spicy EPZ – Movie Night Budget Request
 * Tal
 * Joanna Price
 * Went through e-mails


 * JSU – Joanna Price ::*Pam Tinto – Aly HRAT ::*Zach Phillips ::*Robin Huntley ::*Glenna Alderson ::*Rey Ortiz ::*Jericha

Fifth: Additional Funding Requests on Hampedia


 * CA 616 – Active Listening Skills Workshop – Entire Hampshire Community – Dinner, small groups or pairs.
 * Attendance 25 - $215.00 – Too much money
 * SL Motions to deny the request because they already have money in their account. RF seconds. No Blocks


 * HALA 694 – March Madness – Animal Liberation Barrage with Peter Young. – Vegan Straightedge.
 * SL motions to deny the request. LP Seconds. No Blocks.


 * Vegan Potluck


 * SL Motions to deny the request because it is tomorrow. CL seconds, No Blocks


 * Hampshire Christian Fellowship 743 – Speaker on Orthodox Christianity. – Priest
 * 115 – Feb 26th - $122.00 15 is projected attendance.
 * LP motioned to approve. SL seconds. No blocks

Sixth: Kamil Enters


 * Told our budget was cut –
 * Aerosol – 25 ft by 30 ft – Christmas lights etc. Still shooting for $3000.00
 * What about the side of a building? – Overspray? – Powers that be might want it in the graffiti area anyway.
 * De La Sol fell through.
 * Headliner – Does not fly, wants in for $7500 and $1500 for travel, cross country. Willing to work with only the $1500 to seal the deal. Kamil is willing to pay out of pocket and get reimbursed.
 * What to do about money?
 * Headliner Will be paying you $9000.00 – Needs a contract
 * Lets get other schools interested. If the other groups want to come, can they also throw in some money? Outsource a little for money?
 * FiCom 6:00pm – 7:00pm
 * Kamil will stop by at 6:30pm


 * PM is willing to help contact people. Took Kamil’s e-mail – On behalf of the hip hop collective.

Action Items –


 * Leanna will mail out minutes to COCA listserve

Meeting Adjourned: 8:40pm

= February 24th, 2009 =

Recorded By Leanna Pohevitz

Meeting Commenced: 7:01pm 'Present at Meeting: Leanna Pohevitz, Sam Light, Chris Love, Kalei Sabaratnam, Bobby Farrell (rpf08@hampshire.edu), Marian, Peter Modest, Amelia Anderson, Will Reasons for the Meeting: Approval of Minutes, Semester Goals, Orientation, Spring Jam – Theme hours etc., Signer Seminar!

First: Approval of Minutes February 17th 2009 – LP Motions to Approve Minutes SL Seconds the approval of Minutes No Blocs

Second: New Members Peter Modest and Amelia Anderson motioned in by LP – No blocks

2:00pm Main Street above Sam’s Pizza – March 7th 2009

Third: Event Requests Status (for FiCom or COCA use): • Decision: Approved • Date of Decision: 2/24/09 Group and Contact Information • Name: Latin American/Latin@ Studies Club • Account No: 724 • Contact Name: Amelia Andersen • Email:aka06@hampshire.edu Event Information • Name: La Lucha Sigue: Struggles for Indigenous Territory and Reproductive Rights in Mexico since 2006. • Performer: Greg Berger is a Mexico based filmmaker, lecturer, and revolutionary tourist. He is the producer of several award-winning documentary films on grassroots social movements in Mexico and the Americas. His recent work includes a series of short experimental narratives exploring the complexities of U.S./Mexico relations. Greg also coordinates the ongoing “Dispatches From Rebel Mexico” video and lecture tour, which brings social justice documentary films from Latin America to universities and community centers across the United States, during which “virtual town meetings” are moderated between audience members in the United States and social activists in Mexico and Bolivia. His work has been screened on six continents and in Museums around the world, including the Museum of Modern Art and Guggenheim Museum in New York City. In 2004 his humorous short film “Gringotón” (Gringo-thon) received the Latin American Studies Association Award for Merit in Film. • Description: Award winning documentary filmmaker Greg Berger (Gringoyo Productions) and Otomi-Nahuati doctor and activist Estela Kempis (who performs clandestine illegal abortions in Cuernavaca) will be in NYC in early March. With the help of Margaret Cerullo we want to bring them to Hampshire to hold screenings of Greg’s films and to talk about their work. We would like to also hold a dinner with the students interested in attending and getting to know the speakers before the event. Many of the staff in the SS department are excited about the prospect of this event because of its intersections between Latin American studies, social movements, media, and reproductive rights. • Attendance: 50 • Date: Early March Event Expenses • Projected Attendance: 50 • Advertising $: 0 • Magic Board Budget $: • Food $: 200 • Sound and Light $: • Security: $ • Honorarium $: 700 • Miscellaneous : $ 100 • TOTAL: $1000 Additional Event Funding Request Status (for FiCom or COCA use): • Decision: Approved • Date of Decision: 2/24/09 Group and Contact Information • Name: Greenhouse • Account No: 623 • Contact Name: Tobin Porter-Brown • Email: tp05@hampshire.edu Event Information • Name: Design Meetings • Performer: • Description: These are design meetings to get the Enfield Greenhouse rebuilt. Our meeting food budget covers the food but we need funding for some materials for the meeting and to print out a few large maps of campus. There are two main design meetings, one on Feb 27 and one on March 27th. • Attendance: 15 • Date: Feb 27th and March 27th Event Expenses • Projected Attendance: 15 • Advertising $: -0- • Magic Board Budget $: -0- • Food $: -0- • Sound and Light $: -0- • Security: $ -0- • Honorarium $: -0- • Miscellaneous : $ 60.00 Large format color prints and collaborative design materials such as newsprint, pens, markers, and such. • TOTAL: $60.00 Additional Event Funding Request Status (for FiCom or COCA use): • Decision: Denied • Date of Decision: 2/24/09 Group and Contact Information • Name: Enfield Greenhouse • Account No: 623 • Contact Name: Tobin Porter-Brown • Email: tp05@hampshire.edu Event Information • Name: Pruning Workshop • Performer: Pruning specialist: probably John Berryhill from the Smith College Arboretum • Description: A workshop to teach people how to prune apple trees and to prune the apple trees to the south of enfield. • Attendance: 20 • Date: March 6th Event Expenses • Projected Attendance:20 • Advertising $: 10.00 • Magic Board Budget $: 5.00 • Food $: 50.00 • Sound and Light $: -0- • Security: $ -0- • Honorarium $: 200.00 • Miscellaneous : $ -0- • TOTAL: $265.00 Retrieved from "https://hampedia.org/wiki/COCA_Semester_Additional_Event_Funding_Requests_February_2009_-_Week_of_23rd_to_28th"

QCA – Motioned for $4570 – 810 Attendance - Account 549

Fourth: Internal Housekeeping Sunday March 8th will also be bylaws. 2:00pm at Sam Light’s house. Approval of bands will be done at the same time.

Fifth: Additional Event Requests Jesk05@hampshire.edu - QUPOC Slam Collective 703 – Buddy Wakefield – 2 hour event: Attendance 50 - $1100 honorarium. No food, no advertising, no budget. – Discussion, if we took down a speaker for JFJ. – When did they put up the request? – Monday the 16th 2009 – We received the e-mail the 17th. We need to send an e-mail to Signers about events. – It must be approved by COCA – Slam Collective, Hampshire College Writers Circle- Poetry workshop every Sunday for the rest of the semester - $700.00 – Can’t come out of SC budget because they are very intense with the budget. They only ask for honorariums. – Write it today after the EMT letter. SL motions to approve, Seconded by BF. Will asks why we do motions without bylaws – Response is because we still operate

SS Student members 664 – Calico lecture – index of the disappeared – February 25th 2009 – Motion to deny request by SL – Seconded by LP – They requested money only one day before the event.

Hampshire College Space Program March 28th 2009 – Land party – Model Rockets, ASH lab, food etc. Josiah Erikson, Excalibur, - 65 people – Advertising $5.00, Food $500.00, $150.00 - Cut food to $325.00 - 65 people x $5.00 per person SL motions to approve $480.00, LP Seconds

Latin American Studies 724 – 2006 Film maker – Activist – Legal and clandestine abortions – Dinner, speakers etc. SS staff wants it to happen. Advertising $0 Transportation $100 Honorarium $700 Food $200 – Early March $1000 total ''LP Motions to approve $1000. SL seconds. No Blocs''

Pam Tinto Request – Amelia Wilson – ASL lunches, ASL didn’t get approved this semester. Since 2005 they have been approved for lunches each school year. Off campus and not on the meal plan are approx – 5 each time. Wednesdays - 10 people per meeting approx 5 are not the meal plan $290.00 ''Motioned to approve by SL – KS Seconds. No Blocs''

Tobin Porter Brown – Greenhouse Map, Two meetings February 27th, March 27th $65.00 – pens, paper, color prints. – Open event. CL – Why is it coming from us? ''BF Motions to approve. SL seconds. No blocs.''

Tobin – Pruning workshop – South of Enfield – $265.00 $10.00 – Advertising $50.00 – Food $200.00 – Honorarium $5.00 – Magic Board Who can come to do it without getting paid? Motion to Deny by SL – Seconded by CL – No blocs with the stipulation that they can reapply if they can get it lowered considerably.

W – Procedural questions about pre- semester budgeting meeting. – Anything they didn’t request in the original allocation they can ask for later in the year. Everyone over budgets by a little bit.

Sixth: JSU at 7:30pm Gideon Bass – Request for $2400.00 – At the beginning of the semester they misread the monthly basis thing. Under the impression they were only supposed to request for February. Two Jewish holidays in March and April and movie collaborating with the rabbi’s discretionary fund. E-mailed. Purim – March 9th and 10th – Costumes, themed arts and crafts, kosher food in Merrill $125.00 Food, $75.00 Arts and Crafts – Subtract $30.00 from Awards

Trembling Before God – April 2nd 2009 – $500.00 plus travel $350.00 movie rights Want 650.00 from us

Passover – Dietary restrictions – Sader - $750.00 60 RSVP – Kosher catering is around $10.00 $300.00 to stock the Kosher kitchen – new pots, pans etc. 3 to 5 students to make frequent use.

Purim - $170.00 $650.00 $1550.00 Total - $ Will be e-mailed tonight by midnight. $2370.00

''LP motions to approve all but the speaker – due to the current situation, with the stipulation that we will appeal to SODEXO to take care of this food in the future. $2070.00. SL seconds – No blocs.''

Seventh: Kamil Enters Headliner is in! Ready, date is in the calendar, contract needs to be done, leg work – Friends in business office. Mickey, head of the pursor’s office, says we can pay an artist up front half. RFP signed, now, this much at this time and the rest at the event. Brought to Brian. When he gets the contract, it is brought to Mickey, held there until the date after Headliner signs it. This is perfect for Headliner. Give them what they want, it will seal the deal much more professionally. Contract request form needed – Kamil has one. $1500.00 given from FiCom – If we give them the $4500.00 – Need legal address, social security number etc. OR TIN. Is there a way to get this done this week? We can’t fill out or sign a blank contract. SL – are we paying him or a group? Business aspect Should we do a transfer? – Get you and signer to sign it. We are taking the $1500.00 back from Kamil for the travel expenses of headliner. Aerosol – Back drop – What are we putting into the account for it? – Want $3000.00 Time wise and expenses – The things he needs to buy need to be done now, more money than normal on materials. – What can you guys do? $ on it. We want it to not have the theme so it can be used all the time. Need as many specifics as they can get from us. – We need a budget proposal though. Act on that just like you did with headliner. – We can go through and actually get a number. – Music, Hampshire logo, SPRING JAM, presented by COCA, flowers, Hampshire tree, graduating people. Year is over.

Idea of other artists? – Not Hampshire bands all day and then Headliner – Most variety possible.

Eighth: HALA at 8:00pm erb08@hampshire.edu Emily Brinkerhoff and David Beyer Denied Request in past – HALA 694 – March madness – Peter Young, species, animal liberation activist vegan straightedge. Earth crisis merchandise. Peter Young – 2004 and released and conspired to release a bunch of mink from fur farms. No violence to humans. Above ground activists. Lectures. Came two years ago, was pretty well received. 60 projected attendance. $40.00 – Advertising. $40.00 – Food $10.00 – Magic Board $600.00 – Travel Costs $76.00 – For Travel $766.00 – Total They were under the impression that it was never reviewed. SL asked about pub safety costs – Jerry Vlasik was the issue then because he advocates violence against humans. NOT a conference, would only be the one event.

Where can we make cuts? – Advertising done, Magic Board off – Gas reimbursement to Boston? – SL motions to approve $716.00 – LP seconds – No blocs KS – We keep consistently approving, what happens when there is no money?

Candelight vigil – Free Tibet – Friday 27th 2009 – Snacks and drinks – Five College – Its not here, its at UMASS – LP motions to deny, it is in Five Colleges, and it is only two days from now KS – Seconds

HCEMS – Funding from FiCom – 8th annual five college festival – Ride, festival, events etc. – Goals to raise money for charity. Feb 28th 2009, Camp Mackadream – Children affected by Cancer – $4000.00 – We cannot donate from the SAF – SL motions to deny – KS seconds – No blocs WE ALREADY GAVE CLIMBERS COALITION THE $1000.00 for it

Cardboard design coalition – Chris Love and Bobby Leave – March 6th and 7th – 40 Approx attendance – EDH two day event – $25.00 Advertising $100.00 Food $400.00 Cardboard Total - $ 525.00 Cut Advertising – SL motions to approve $500.00. LP Seconds. No blocs.

Jess – QCA – Queer Boot Camp – 659 White heteronormativity gyms – Workout will provide safe space for Queer community. $5500.00 – can get it down to less than $3000.00. Taking care of bodies beyond the workout – Daily Grind – Projected attendance is 20. Nature of the event is a closed event – $20.00 Advertising $250.00 Food $10.00 Magic Board $5000.00 Honorarium – Two sessions $300.00 other costs equipment Had denied Hadn’t moved because of our financial status. Is the utility worth any money. You can get this free. Value to the community? AA – Has an ability to insulate a community. KS – Would deny it but QCA doesn’t come to us with a lot? – I want this to happen CL – Yes they do. – Drag ball huge amount of money that a lot of people come to. They also get a lot money from FiCom SL – We can’t reward how we don’t get accepted. – Very insulated in the QCA QCA – Doesn’t include bisexuality or gay men to the degree they would have to. If it was to make relations with community it would be an approvable event. – Too closed off to do that. If we approve this what does that mean. – Don’t reward for exclusive events. KS – Because of my personal conversations, then we can make it an open event. March 6th 2009 – In the RCC – Personal Trainer – Discussion in conjunction with this before. PM – if this is approved will it be the entire amount they are putting in. KS – Calls Jess

Still requesting - $5000.00 and $250.00 and $250.00 Travel costs. No more magic board, no more miscellaneous. Total - $5500.00. We are working on a budget of $8,000.00 – KS we cannot fund the event. – SL Drag ball $2800.00 request.

Ninth: Spring Jam Headliner – formally approve? $7500 from us. Plus $1500 from COCA Coming out of the COCA budget SL motions to approve $7500.00 – KS seconds – Unanimously. SL will make posters for tomorrow – Give them till Sunday to get press kits. Etc. March 2nd to us. – What do we need in the press kit – poster is only for Hampshire bands. – Two flyers – one for on campus one for paid bands. Hadoken and Exit Ghosts both unofficially approved. Need to figure out how long Headliner will play – What will be after? – Need to talk to Pam Ray about quiet hours etc. private college.

LP suggests – Movie on the front lawn – popcorn and tents their a day early – popcorn and movies. Vote on the movie – put out application.

Will leaves CD – Five bands with personal contacts to try to get them involved. Harry and the Potters. Etc. (would need travel expenses). Letters to house offices. – Small time class bands.

Tenth: Split up Sodexo Email Pam and Ray about 2:00am EMTS E-mail to signers


 * Total spent - $6, We have $8196.00

''LP Motions to hold $1000.00 in escrow until March 03rd 2009. SL Seconds. No Blocks. Unanimous.''

Action Items – Leanna will mail out minutes to COCA listserve

Meeting Adjourned: 8:40pm

= March 3rd 2009 =

Recorded By Leanna Pohevitz

Meeting Commenced: 7:01pm

Attendance: Leanna Pohevitz, Sam Light, Chris Love, Kalei Sabaratnam, Bobby Farrell (rpf08@hampshire.edu), Marian, Peter Modest, Amelia Anderson, Will

Reasons for the Meeting: Approval of Minutes, New Members!!!, Spring Jam - April 18th, Event Requests

First: Approvals of Minutes February 24th 2009 – ''LP Motions to Approve Minutes. SL Seconds the approval of Minutes. Unanimous. Motion Passes.''

Second: New Members


 * Peter Modest and Amelia Anderson -

''LP Motions to Approve their acceptance as members. CL Seconds. Unanimous. Motion Passes''


 * 2:00pm Main Street above Sam’s Pizza – March 7th 2009

Third: Event Requests


 * QCA – Motioned for $4570 – 810 Attendance - Account 549
 * AA – How did the number of people go from 20 to 810?
 * Advertising: $20.00
 * Food: $250.00
 * Honorarium:$4000.00
 * Miscellaneous: $300.00
 * Discussion about it.

''CL motions to deny. SL seconded. No blocks. Unanimous. Motion Passes.''


 * Excalibur
 * Deathfest
 * March 7th
 * Food funding has already gone in
 * Attendance 150
 * Magic Board: $10.00
 * Sound and Lighting: $ 30.00
 * Security: $50.00
 * Miscellaneous: $75.00 – dice –
 * Total: $165.00

''LP motions to approve $155.00 (Getting rid of the magic board cost) – SL seconds. Unanimous. Motion Passes.''


 * C/A – 616
 * Cookies with the C/As
 * Magnets and cookies
 * Attendance 50
 * $ for Cookies - $60.00


 * KS – the magnets are already everywhere. –
 * MS – Lets lower it but still approve it.
 * AA – Why is this not part of their semester budget?
 * LP - $60.00 is high but douable. They also always come through with their requests.– The extension on the cookies

''CL Motions to Approve. LP Seconds. Unanimous. Motion Passes.''


 * QUPOC - 379

Fourth: BYLAWS AND SPRING JAM!!!!


 * Sunday March 8th will also be bylaws.
 * 2:00pm at Sam Light’s house.
 * Approval of bands will be done at the same time.

Fifth: Event Requests


 * Jesk05@hampshire.edu - QUPOC
 * Slam Collective 703
 * Buddy Wakefield
 * 2 hour event
 * Attendance 50
 * $1100 honorarium.
 * No food, no advertising, no budget.
 * Discussion, if we took down a speaker for JFJ. –
 * When did they put up the request?
 * Monday the 16th 2009
 * We received the e-mail the 17th.

LP - We need to send an e-mail to Signers about events.


 * It must be approved by COCA –
 * Slam Collective, Hampshire College Writers Circle- Poetry workshop every Sunday for the rest of the semester
 * $700.00
 * Can’t come out of SC budget because they are very intense with the budget.
 * They only ask for honorariums.
 * Write it today after the EMT letter.

''SL motions to approve, Seconded by BF. Unanimous. Motion Passes.''


 * Will asks why we do motions without bylaws – Response is because we still operate under the bylaws of Community Council until ours are approved.


 * SS Student members

664


 * Calico lecture – index of the disappeared –
 * February 25th 2009 –

''SL motions to deny. LP Seconds – They requested money only one day before the event. No Blocks. Unanimous. Motion Passes''


 * Hampshire College Space Program
 * March 28th 2009
 * Land party
 * Model Rockets, ASH lab, food etc.
 * Josiah Erikson, Excalibur, etc.
 * 65 people
 * Advertising $5.00,
 * Food $500.00
 * Cut food to $325.00 - 65 people x $5.00 per person

''SL motions to approve $480.00, CL Seconds. Unanimous. Motion Passes.''


 * Latin American Studies
 * 724
 * 2006 Film maker
 * Activist – Legal and clandestine abortions
 * Dinner, speakers etc.
 * SS staff wants it to happen.
 * Advertising $0
 * Transportation $100
 * Honorarium $700
 * Food $200
 * Early March
 * $1000 total

''LP Motions to approve $1000. SL seconds. Unanimous. Motion Passes.''


 * Pam Tinto Request
 * Amelia Wilson
 * ASL lunches
 * ASL didn’t get approved this semester.
 * Since 2005 they have been approved for lunches each school year.
 * Off campus and not on the meal plan are approx – 5 each time.
 * Wednesdays - 10 people per meeting approx 5 are not the meal plan
 * $290.00

''Motioned to approve by SL – KS Seconds. Unanimous. Motion Passes.''


 * Tobin Porter Brown – Greenhouse Map,
 * Two meetings
 * February 27th
 * March 27th
 * $65.00
 * pens, paper, color prints.
 * Open event.
 * CL – Why is it coming from us?

''BF Motions to approve. SL seconds. No blocs. Unanimous. Motion Passes.''


 * Tobin
 * Pruning workshop
 * South of Enfield
 * $265.00
 * $10.00 – Advertising
 * $50.00 – Food
 * $200.00 – Honorarium
 * $5.00 – Magic Board
 * Who can come to do it without getting paid?

''Motion to Deny by SL – Seconded by CL. No blocs with the stipulation that they can reapply if they can get it lowered. Unanimous. Motion passes.''


 * W – Procedural questions about pre- semester budgeting meeting.
 * Anything they didn’t request in the original allocation they can ask for later in the year.
 * Everyone over budgets by a little bit.


 * Value to the community?
 * AA – Has an ability to insulate a community.
 * KS – Would deny it but QCA doesn’t come to us with a lot? – I want this to happen
 * CL – Yes they do. – Drag ball huge amount of money that a lot of people come to. They also get a lot money from FiCom
 * SL – We can’t reward how we don’t get accepted. – Very insulated in the QCA
 * QCA – Doesn’t include bisexuality or gay men to the degree they would have to.

If it was to make relations with community it would be an approvable event. – Too closed off to do that. If we approve this what does that mean. – Don’t reward for exclusive events.


 * KS – Because of my personal conversations, then we can make it an open event.
 * March 6th 2009 – In the RCC – Personal Trainer – Discussion in conjunction with this before.
 * PM – if this is approved will it be the entire amount they are putting in.
 * KS – Calls Jess


 * Still requesting - $5000.00 and $250.00 and $250.00 Travel costs. No more magic board, no more miscellaneous. Total - $5500.00.
 * We are working on a budget of $8,000.00 – KS we cannot fund the event. – SL Drag ball $2800.00 request.

Action Items –

Leanna will put approved minutes on Hampedia

Meeting Adjourned: 8:40pm

= March 9th, 2009 - Meeting with FiCom =

Recorded By Leanna Pohevitz

Meeting Commenced

Present at Meeting

Reasons for the Meeting: Spring Semester Budgeting, Spring Jam Budgeting

First: Going Over the Packet Of Spending P4 Financial Indicators for fall 2008 What happened last semester? PJ Purchase Journal = anything we spend JE General Journal = anything we give to student groups PG Purchasing Card = anything bought on Maria

P5 Is broken down 144 requested total of $62,154.00 $26,882.00 Approved $35,272.00 Denied Only 8% was denied completely – weren’t open events so they weren’t fundable Conservative with event food and budgeting on advertising. Holistic approach on food Almost $6,000 on advertising. FiCom now decided that the 12$ per person doesn’t apply always so people can come back and apply for more

Mida - So how does COCA decide about food. Precedence, past events

P6 Feb 2006 allocations – Total Requested = $30,580 47 Event Requests Approved $15,578.00 Denied $15,0002 Reduced $7424.00

Second: Comparisons and Explanations

Halloween Costs Fall 2007 - $32,738.00 Costs Fall 2008 - $47,320.00 Differences caused by lighting and sound increase, increase in the cost of tents, and addition of wizard security.

Spring Jam Costs For Spring 2008 (EST) - $24,397.15 Estimated Costs Spring 2009 - $41,250.00

Huge jumps are due to lighting and sound, tents, and headlining acts.

Variable Cost – around 8000 to 10000 for day of programming, to end loss of funds to spring jam events. We don’t have to worry about alcohol costs because the students pay for it. Deathfest had a beer garden on Saturday – Who did it?

Ananda – What caused the increase from when we put the $35,000 cap? SL – In binder discusses Ananda – Can we get a stronger budget breakdown? LP – We can give you the larger products for a while but can not give you a full breakdown until two weeks before the event due to variable costs. DD – What is with the difference between Halloween and Spring Jam? SL – Extra tents and shorter Halloween. We also have to pay for food. Spring Jam is longer with more overhead and unexpected costs. CL – Fixed costs that wont change if it goes any longer, so we want to try to go to 2:00am, at least 1:30am

P8 – This is not COCA speaking this is me (SL) speaking. M – We don’t really know what it looks like right now. SL – I ran the numbers and I ran the figures, if we continue to deny and reduce at the rate we are. This assumes a slight dip in March but a slight increase in the end of April. But these are the projections. SL – This is my analysis – so many student groups. Willz – So what do you have left SL – Around $6,000.00. At the beginning of the semester you guys gave us $15,000. We have run all the math through and this is what we come up with. The goal is to use all the money.

LP – We need to be aware of the availability of funds, fiscal policy enacted by FiCom etc. SL – The nature of what we fund does not follow a formulaic sense. AN – We don’t do it Subcommittees need to work together, we aren’t fiscally responsible to each other, we are all fiscally responsible to council. A- But FiCom is responsible for the Student Activities Fee Willz - We have been having an issue because you report to council they aren’t qualified to take this information. You have less information than we do about the budget. Create an avenue – a liaison is great CL – What you said is different than what Ananda said, CC needs to have a little more awareness. There needs to be more communication with CC and everyone else. SL – They don’t know what we meant in 10 years – Clear and direct is imperative. COCA and FiCom are both very efficient and we don’t want to get it stopped up. CL – Ideally this is what everyone wants Ananda - FiCom is the check and the balance SL – That isn’t check and balance because we don’t have a check so there is no balance. Willz – Community Council is the check on us. SL – 5 years ago FiCom and Council double-dipped COCA – doesn’t fund events from 601. Mid – We do have some say over your finances because you are speaking to us now. I don’t think we should be able to give you a cap. SL – That’s why we have a liason. Officer is responsible for being in the meetings if necessary. If you are budgeting with an inaccurate picture of your pot we can’t budget Our job is to work with you guys. To really use the technology to make sure everything is up online. FiCom – How do you decide which groups get money? SL- First question is it open to the community. Does it follow the SAF? Will it work on this campus? Next thing is cost. We have a macro sense understanding of costs so we try very hard to reduce whenever is possible. How much they have spent in the past? We also pull funds back. $3000.00 to SJP for Naomi Klein – If the event didn’t happen we will pull the money back. They aren’t embezzling they are wasting it. M- How do you look at the past? How does it affect? Sl – for example Slam Collective – spends all the money we give them in the way they say they are going to. M - What about the opposite? SL – We develop working relationships by inviting them in CL – Ultimately for the nature of the event M – Discounting because of past signers is not ok. SL – We instead ask for an additional request. We don’t discount because of the past. The past can only help them. If we are anxious we just simply ask them for more information. M – If it becomes more difficult to do one way or the other, we need a more unified front. DD – How do you check up on events and what determines something as successful? DD – Signer seminar needs to more in depth on event planning. A list of the vendors should be up on Hampedia (SL – we can do that no problem) SL – Our question from you is a timeline. Our invoices start tomorrow. 9 out of the 10 vendors will not. SL – What is the status of money in 719? A – We will follow up later tonight – when we get the money for liquidity. 10,000 did go through, I checked in with Pam What about when the events are not A – We need a better break down for the $41,000. And we also need to have the same groups. Weekly summaries give out everything. SL – That is not the same as this packet is. We need a similar packet from you. Willz – Would those projections actually increase each year. We are going at an unstable trajectory. Part of the reason why we are having this trajectory. The point of this money is to be spent but we cannot sink too much money into one thing. The events in order to reflect the huge amount of money spent on it. $75,000 plus the $15,000 that would be about half of the SAF. SL – That means we need the money to go out. M – Ask the student body about headliners etc? Because that is another major increase from a few years ago. SL – We compete with the other 4 colleges. Willz – Definite distinction between COCA spending and student group spending. We can’t approve this until we have a break down.

6:25 FiCom Leaves Report back to FiCom

= March 10th 2009 =

Recorded By Leanna Pohevitz

Meeting Commenced: 7:00pm

Attendance: Leanna Pohevitz, Sam Light, Chris Love, Kalei Sabaratnam, Bobby Farrell, Marian, Peter Modest, Amelia Anderson, Will

Reasons for the Meeting: Approval of Minutes, Spring Jam - April 18th, Event Requests

First: Approvals of Minutes


 * March 9th 2009 – LP Motions to Approve Minutes
 * SL Seconds the approval of minutes
 * No Blocs
 * Unanimous
 * March 3rd 2009 – LP Motions to Approve Minutes
 * SL Seconds the approval of minutes
 * No Blocs
 * Unanimous

Second: Guests


 * Climax
 * Barbeque – Sunday April 26th
 * Henry Parr
 * Celia Kitchel
 * Publicize newspaper, what the climax is how people could become involved in it. How it could be used as a resource. Build a newspaper community. Make it more of a social group. Nice weather, spring people like barbeques.
 * $710.00 For Costco food
 * $700.00 for the event
 * $10.00
 * Projected Attendance: 150
 * Held on the Greenwich lawn. Want some sort of music, so try to move it to the library lawn area.
 * Greenwich lawn may be difficult to set up, really long extension cables and what not.
 * 2:00pm to 4:00pm or 5:00pm
 * AA - Lowest just Sodexo would give was $1000.00. Celia did a lot of budget shopping. She got Special Programs to give her the grills for free.
 * SL - The issue is that Sodexo is always the first notice.
 * SL – If special programs gave her the grills it should be ok.

''KS Motions to approve the entire cost of the event. LP Seconds.''

Chris Love Enters


 * SJP
 * Mahtan Cohen and Cori Cochrine,
 * SJP Hip Hop event
 * $ 50 Advertising
 * $ 50 Magic Board
 * $150 Sound and Lighting
 * Dam Performance Fee $1500
 * DJ Oja Fee $300
 * Slingshot Hip Hop screening fee: $500
 * Transportation: $600
 * Miscellaneous: 200-300 Lodging
 * Total: $3150 – 3450
 * Hosting both in the same day,
 * Will draw a very big turnout – SJP people know organizers of the tour. Minimum will usually be between $500 to $1500
 * Lodging is pending because they may be accommodating themselves.
 * We have connections so it is a good deal for us.
 * Projected attendance – 260 Seats in the MLH
 * Performance attendance if it was outside would be 600 to 2000
 * SL – How will you do it all without a tent?
 * CC – A lot of this is depending on our budget.
 * We are thinking of an indoor backup
 * SL – My question is about of sound.
 * We are looking for Co-sponsors of other groups – we haven’t worked out the kinks yet but we have reserved the MLH and the dawn
 * We have also been talking to Hip Hop Collective.
 * We need to see how much this will be before we figure out security.
 * We haven’t
 * LP – Must it be an all or nothing event?
 * CC – Yes

First, cut off magic board $ SL – They don’t understand that if we approve that it is going to be another $7000 event. They need to figure out all the technicalities before they do submit this to get funded. SL – Motion to deny request with an e-mail (as suggested by CL) about all the places they need to go to address all the issues, pubsafety, lights, tents, etc. Creedon cannot do that that quick.


 * QCA Drag Ball
 * Jova Vargas and Cyree Johnson

We need a lot of money $3564.00 Most of the money is for decorations and for performer stuff. One of the biggest events on campus and also an honor tradition Date: between April 24th and the 10th. Tenth seems to be a better date. MC = Subject to change. Small Disco Ball = Subject to change. Performer stuff = Subject to change. Photographer: $2805.00 already in the account. Can subtract that from $3564.00. DJS and performers we want are not Hampshire students. Money needs to be for supplies not a stipend. We can get materials that can be used year to year. Colors that don’t show. We want to change the space of drag ball. We need more than MS – We want it in the RCC Jove, Has been speaking to Bob We cant use event monitors. Is there somewhere we can rent the dividers in the RCC – We have 8, 8 by 20 risers. That does cost money. Theatrix is no longer used as a vender any more for lighting. Speak to Andrew Hart in media services. Marie Johnson next door or Pam Tinto for the PO. Sponsoring groups – are all under the umbrella of QCA except for QUIPOC which is under source. Sexperts also want a safer sex tent. – Outdoors all night if still in Saga. Or indoors if not. If in the RCC safe sex tent would be in the front row. Meeting tomorrow at 9:00pm in the Prescott House Office for planning.


 * SL – My issue is with the DJ costs. KS – $200 for duplications? COCA as a body is happy to fund more money for Drag Ball but not for these things. We need to know who we will be paying. What DJ? What performer cost? Etc. There needs to be a very blatant response. There are serious questions with the proposed budget.

''SL – Motions to deny funding pending additional for more information. PM seconds. No Blocks. Unanimous ''


 * SPICI
 * 690 Jewish Film Festival with Aaron Burman (Dean)
 * $180.00 for the film rights. Citizen Nawi.
 * About a gay Israeli.
 * 0 Projected attendance.
 * March 24

''LP Motions to approve. PM seconds No Blocks. Unanimous. Motion Passes''


 * Third Wave
 * 629 Beats and Rhymes
 * March 27th 2009
 * DJ from Hamp community or Hip Hop Collective Men, women, sexuality, and media in the world.
 * Attendance 60
 * Advertising: 10.00
 * Magic Board: $5.00
 * Food: $200.00
 * Monitor: $25.00
 * Total: $240.00

SL motions to deny on account of more information but we need to e-mail it with explicit information that she needs to answer


 * Third Wave
 * 629 Sexual Violence Speak out
 * FPH faculty lounge
 * Close queer identified sexual violence speak out – 30
 * 73 people projected attendance
 * WE CAN ONLY FUND THE OPEN ONE We should only approve the open event if anything. AA- We need clarification as to if this is open or closed event. We can’t vote at all until we know.

''SL motions to deny request. LP Seconds. No Blocks. Unanimous. Motion Passes''


 * Third Wave -
 * 629 Feminist Meet and Greet
 * March 23rd 2009 Third Request from the same group.
 * Connects feminists individuals together Motion to wait till she talks about all three.


 * Hampshire Mural Collective.
 * Rubin
 * They are doing the mural for Spring Jam Joyce Lee and Aidan Greese – Want to make two murals on canvas linking the themes of SJP and the Source groups and Justice For Jason. They want a mural project that will culimate around the second week of April. You have two Tuesdays after break so there is time to fill out the funding request form on Hampedia. Security, projected attendance etc. Will need to be more specific, and will guide you along. Feel free to know we will be talking about it
 * March 24th.
 * Rubin – When would you decide? You would receive the acceptance or denial by Midnight of that night.
 * Money for canvas and paints etc.
 * Might ask for an amount of equipment larger
 * What is the event - community painting session.
 * KS – we can only fund events!
 * SL – Explains how to fill out the form.

Third: EMT Letters


 * Read out loud.
 * Edit wording in minor places.

''LP Motion to print and send out on COCA letterhead as soon as possible. AA seconded. No Blocks. Unanimous. Motion Passes.''

Fourth: Bylaws


 * Read over.
 * Minor Edits

''SL motions to approve. LP seconds. No Blocks. Unanimously approved.''

Fifth: FiCom Meeting LP motions to make a more in-depth budget, including EVERY cost we are aware of and what we have no idea of but what we want. CL seconds motion. No Blocks. Unanimous.

Sixth: Event Requests March 5th 2009 event Jack Callahan – Experimental Band $50.00 per person SL motions to deny it because it already happened. MS seconds.


 * Received March 5th as a non-editable PDF Alternative Sexually Collective Alison Smartt 602 Sight, Sound, Sex Workshop $100.00 for this event A co-sponsorship with Sexperts for the event
 * The five senses, and one mental health workshop. Three Different meetings. Sight, Sound Taste, Touch, Smell Mental/
 * Miscellaneous Will be March 12th 2009 She tried to send it to FiCom so it is ok that it is so soon. Speed Dating 15 minutes on seven different topics/ discussion groups.
 * Nude/Erotica photo exhibit.
 * Two rooms FPH 107, 108 and hallway area. Write your favorite euphemism for genetalia etc.
 * Favorite songs to have sex too and hand them out on CD Blindfolding, lights on or off, exhibitionism, nudity, etc. Freshside, or Sibies. Didn’t want to calculate before we knew how much money was possible. Can do just grocery if its not worth it. Sexual recipes.

''LP Motions to approve. AA seconds. No Blocks. Unanimous. Motion Passes''

Seventh: Third Wave Event Requests Sara Enters


 * It will be in the tavern – on the Friday back from spring break, the hip hop collective will be doing the music.
 * Do they have sound? - If they don’t we will get it from media services.
 * We need to know if there is an event monitor necessary etc.
 * Is it a closed event? Cannot fund a closed event.
 * So who do I go to because it is a closed event by nature, domestic violence victims.
 * We won’t turn anyone away. If you don’t advertise as closed
 * Also $300.00 was for indian and pizza last time. We can't fund magic board right now.


 * Feminist Meet and Greet A lot of money for food all within three weeks for one group.


 * Food has to be at the speak out the other two can be edited.

Sara Leaves


 * Cut food and give $150 for Sound and Lighting $185.00 total

''SL motions to approve $185.00 for Beats and Rhymes screening and dance party. LP Seconds. No Blocks. Unanimous. Motion passes''


 * Sexual Violence Speak Out $300 for food is a lot but 80 people


 * Feminist Group Cut food to $25.00 and cut magic board altogether. Total: $35.00 ($25.00 + $10.00)

''LP motions to approve $35.00. SL seconds. No Blocks. Unanimous. Motion Passes''

Eighth: Kamil (on Phone)


 * Contract is in the CL and A office – paper is signed and in processing.
 * Asking about another band – to play before headliner (the slot before him) $1500 is a very good target for said band. Middle man game, Kamil is trying to get it lowered to that cost.
 * Had asked for $2500.00 Can we shoot for $1500? Please try to get it that low, just let us know, argue for the lowest you can. DJ questioned.
 * No more requests at this time so we don’t think we will be able to fit them in.
 * Please get us back the information about the other two as quick as possible. There was never a proposal for the Mural. Discussing the $1500 for other band so what would it take to make this mural $1000? Price that would be comfortable funding. Kamil it CAN be done.

Ninth: El Ultimo! Go over the e-mail from Pam Tinto.

''LP motions to approve $500.00 for the event. SL seconds. No blocks. Unanimous. Motion Passes''

Action Items –


 * Leanna will put minutes up on Hampedia

Meeting Adjourned: 9:46pm

= March 31st 2009 =

Recorded By Leanna Pohevitz

Meeting Commenced: 7:02pm

Attendance: Leanna Pohevitz, Sam Light, Kalei Sabaratnam, Bobby Farrell, Peter Modest, Amelia Anderson, Ella Wind

Reasons for the Meeting: Approval of Minutes, Event Requests, Spring Jam - April 18th, USELESS

First: Approvals of Minutes


 * March 24th 2009 – LP motions to approve minutes.
 * BF seconds.
 * No Blocks. Unanimous. Motion Passes.

Second: Movie Votes


 * Counted and added to list.

Third: Guests


 * Deedee Desir dmd08@hampshire.edu
 * Rea Sen rs07@hampshire.edu
 * Sister’s Coffee House – Event
 * Community Artist – acts and performances by Hampshire College students. Hosted by :*Badi M, a local hip-hop artist who will also be performing.
 * Attendance: 60 People
 * When: Thursday April 9th – 6:30pm
 * Where: Prescott House Office
 * Budget Breakdown:
 * Honorarium:$500.00
 * Advertising: $10.00
 * Food Budget: $60.00
 * Total Budget: $570.00


 * LP discusses cutting the money for the food strictly based on the fact that we have been doing $4.00 per person

''SL Motions to approve in full. KS seconds. LP abstains. Motion passes.''

MS and CL enter at 7:15pm

Fourth: SJP Event Request


 * Discussion about the $108.00 extra fee.
 * This is why we sent it back to them in the first place. We cannot keep up this precedence of student groups coming back to us.
 * There is a system.
 * They did do exactly what we told them to. If we give it to him there absolutely must be a letter attached explaining that this is NOT ok especially for events that are so far in advance.
 * You cannot put COCA in a bind. We are authorized to fund all events on campus. :*They have to know better by now what an event requires.
 * There is at least $150,000.00 of liquidity in other student groups and all they have to do is sign over money from another student group.
 * I feel like with there knowledge about events they should have spoken to Ray before the original.
 * LP – Karen Couture, was on leave so it is feasible that they just found out now that they needed more security.
 * PM – I would feel better funding it and then sending the letter.
 * KS – But the original projected attendance was 2000 people. What conversation did they have with pub safety originally that said you only need two event monitors???
 * Also the event is on Monday, and we got this two minutes before the meeting. :*Typically we don’t even look at requests like this.
 * Brought to a vote automatically due to tensions in the room

Regardless stipulation is that an e-mail will be sent explaining  3 For approval. 6 Against. Motion denied.

Fifth: Beer Garden


 * Nate at R and P – Hours of Operation
 * 1:00pm to 5:00pm.
 * Worked last year well.
 * Sodexo doesn’t really want us to have it open while dinner is being served.
 * $1.00 a beer. - R and P sets the price.

Sixth: Financial Matters


 * FiCom Money
 * We need about $15,000.00 more to keep the operations of COCA going.
 * To get the $15,000 they will need to dip into the contingency fund below $35,000 which means that Community Council will need a fund transfer for us.
 * They still owe us the additional $10,000 from before (as approved in their minutes).
 * We need to request an additional $5000.00 based on the budget we gave them for Spring Jam.
 * In actuality to operate efficiently we need that $15,000.00 to $35,000 for the rest of the year.

Seventh: The COCA Logo


 * BF is making a COCA Logo, the Brady Bunch but with the members of COCA as the members of the family. For T-Shirts
 * Leanna = Mom
 * Sam = Dad
 * Bobby = Bobby
 * Peter = Peter
 * Chris = Greg
 * Kalei = Marsha
 * Marian = Jan
 * Amelia = Cindy

Eighth: Headliner Posters


 * We Shall release the headliner tomorrow!!!!
 * Contracts for Elephantom and Hadoken.

Meeting Adjourned: 9:08pm

= April 02, 2009 =

Recorded By Leanna Pohevitz

Meeting Commenced: 7:00pm

Attendance: Leanna Pohevitz, Sam Light, Kalei Sabaratnam, Bobby Farrell, Peter Modest, Amelia Anderson, Ella Wind

Reasons for the Meeting: Approval of Minutes, Spring Jam - April 18th, Event Requests

First: Approvals of Minutes


 * March 31st 2009 – LP Motions to Approve Minutes
 * SL Seconds the approval of minutes
 * No Blocs
 * Unanimous

''LP motions for a new policy: The night after the meeting the minutes will go out to the current membership of COCA. Members of COCA have till Midnight the night after that to respond with any corrections. It is a vote of no confidence so if no one responds they will go up by that weekend.''

Second: QCA - 659


 * Screening of “Underneath”
 * Opportunity to create community – QUIPOC
 * Young black woman from Philadelphia.
 * April 9th 2009
 * Projected Attendance: 30
 * Advertising: $5.00
 * Magic Board Budget: $10.00
 * Honorarium: $300.00
 * TOTAL: $415.00


 * QCA inviting QUIPOC? – It seems closed, while that absolutely may not be the case.
 * We have funded a lot of money for these groups.
 * $1000.00 QCA
 * $3038.00 QCA Drag Ball
 * The QUIPOC already requested this event, we denied it before – had been requested for March 28th, we had approved $1800.00
 * $60.00 for QUIPOC
 * This is the request of February 26th 2009, for Underneath that it was denied. The events need to be open to the entire campus. :*We can’t fund events that are open only to the QCA.
 * The other film festival happened March 27th – 28th.
 * This seems closed. We could ask for clarification but it is so soon.


 * AA questions the policy of that it has to be more than two weeks away and suggests that some formal announcement should be made clarifying this.


 * LP says there should be a letter to the signers, instituting policies for the rest of the semester.

''SL motions to deny it because it is a closed event, associated with questions for clarification. AA we need to send something to them asking for clarification on how this can be made into an all-inclusive event.''

''Motion to send a note along with the denial about what it means, about how they will open the event. They need to get the information to the whole campus.''


 * We also need to fund a variety of events. Why couldn’t this have happened at the last film screening.

''SL seconds AA motion. Unanimous. Motion passes (denied with an e-mail to QCA about a need to make it more open.''

Third: USELESS


 * Andrea Hereda and Damariscotta Helm
 * We approved an event on Monday – SEARCH
 * Useless – social enterprise with a philosophy to use less and gain more. Everything is made in the united states. 10% of profits go to NGO that works on sanitation products in developing countries (toilets and water-wells)
 * Appropriate Technology.
 * Student group is trying to create a partnership between USELESS and Hampshire College, want a commitment from the students and the administration to work towards sustainable campus. Want ot be environmentally friendly (less of a carbon mark) but we don’t actually do it to the degree that is feasible.
 * Yesterday was the launch of the company. – After yesterdays launch things are going better. The administration is still not completely backing it (some offices support but the business and communication offices don’t in full)
 * Want the project but not the name associated with it.
 * What do you consider useless? – starts a good conversation. (Use Less)
 * Main worry of administration is Useless Hampshire – why would we tag it with that.


 * Event is actually happening April 6th 2009 – Same night as DAM in SAGA – Make sure with Kelly that the room is confirmed.
 * Monday is having two people, the CEO come in to talk about the business. What they are trying to do is have an informal discussion, and mini presentation.
 * USELESS is a for profit company.
 * They are here today because they want to be part of spring jam. – They want to do another trash art event at spring jam.
 * Talked about the fact that the main lawn is out but the lawn behind the RCC is up for grabs.
 * Partnership, wanted by April 1st, but that didn’t happen because of risk assessment. – want it to be a big media thing. NPR coming in.
 * Discussing greening Sping Jam – absolutely help with the campus consciousness tour, cleaning up etc. Green concerts specifically. Probably does other things. Gary Hershberg.
 * Media? – Hard because of such a big headliner. – It needs to not be controversial, and we cannot back any student group more than any other.
 * We need to see a very concrete plan, a very detailed something written back for us.
 * Anything from this committee has to come from Elaine. – No media from anywhere but us for Spring Jam so please be careful.
 * There are not definite plans but bring it back and forth.

Fourth: Experimental Music Collective


 * April 9th 2009
 * Ben Kudler never got the denial e-mail. – We denied it because we didn’t have information about it.
 * Answers:
 * Why was my request denied?
 * Asked for a prompter response:
 * We take time, we absolutely cannot respond before the entire group discusses it.
 * There wasn’t a link to the bands etc.
 * $400.00 for a concert in Saga, he doesn’t need pubs.
 * Money for student event monitors is coming out of their money already.
 * Need $350 for touring acts and $50.00 for local musicians.

''SL motions to approve. LP seconds with the stipulation that a letter will be included.''


 * AA writes an e-mail to the signers including the following things:
 * Why we need to weeks in advance. Policy – allows for time for ERF (Event Registration Forms) 10 business day requirements.
 * Events need to only come in once for money, know everything your event will require in advance.

Please understand and read our policies.


 * PM – I spoke to him about this.
 * LP asks him to write the e-mail.

Fifth: Funding Policies


 * LP has put up the funding policies KS wrote and the group unanimously agreed on:


 * How To Get Your Event Approved by COCA
 * 1. Make sure that the event is more than two weeks away, we meet the Tuesday after you submit your request to talk about it, and if there are changes required – you have another meeting to talk to us!
 * 2. Do you need public safety officers/event monitors? Do you know where you’ll be holding the event? Can you give us an estimate of how many people will be there? These headings are on our event request form on Hampedia – but sometimes they are ignored – make sure you fill them out.
 * 3. If you intend to host an event that will require sound equipment - check in with Media Services for costs
 * 4. We know duplications and magic board costs, be smart with your estimates on advertising.
 * 5. Be as detailed as possible – if you intend to request $250.00 for food, we need to know where is it going to be from.
 * 6. We do not fund closed events, make sure that the entire Hampshire community can be involved.
 * 7. Don’t hesitate to come into our meeting if you have questions! If you find the Hampedia form confusing or feel that there might be an issue with our requests, you can give us your phone number via email so we can call you during our meeting and ask you to come in.

Sixth: SPRING JAM


 * PO’s In
 * Creedon
 * Limelight
 * Sonix
 * KEC Party Rentles
 * Headliner
 * Opening Act


 * Kalei and Chris are on the key list!


 * R and P is all set – need a PO


 * WE NEED A MAP – because Chris didn’t hand ours in?
 * We need to talk about the movie as well.
 * LP – Will work on speakers and projector.
 * KS – Will work on where it should be, what wall, red barn – and rights to the film. Speak to Kelly about where would be the best place to put the movie.


 * Came down to a tie between Pulp Fiction and White Hot American Summer
 * Will go with the one with cheaper title rights.

Seventh: Spring Jam Schedule


 * Called Hadoken to let them know their slot 6:00pm – 7:00pm They are set with that in the block.


 * Band


 * ADVERTISEMENTS! – Go over the pictures. Are they good enough.
 * Facebook group, intranet, flyering all campuses:
 * Leanna = Amherst
 * Kalei = Mt. Holyoke
 * Sam = Smith
 * Peter and Bobby = Umass
 * Make some horizontal and some vertical.


 * FACEBOOK group – Ruben – Status
 * When we involve other groups there needs to be a stipulation that the event is COCA’s event. The advertising needs to be centralized. Kamil had to take the event down as well. This is due to misinformation.
 * There was the misinformation on all parts. It became clear that it couldn’t be up because he wasn’t contracted yet. We need to send him an e-mail about that.
 * KS will write that e-mail.

Action Items:


 * LP will e-mail COCA’s current membership the meeting minutes tonight.

Meeting Adjourned: 9:13pm

= April 7th 2009 =

Recorded By Leanna Pohevitz

Meeting Commenced: 7:00pm

Attendance: Leanna Pohevitz, Sam Light, Bobby Farrell, Peter Modest, Amelia Anderson, Marian Schmidt, Chris Love

Reasons for the Meeting: Approval of Minutes, Spring Jam - April 18th, Event Requests

First: Approvals of Minutes LP Motions to approve April 2nd SL Seconds. No Blocks. Unanimous.

DJ Shuttle Done

Second: LFI Motion to approve $1200.00 that we discussed with them forever ago. Approve the funding minus the money for magic board and advertising because we want everything advertising. LP – Can we tell them that they can do those advertising but they just have to email them to us? SL – Yeah we can include that in the advertising. ''SL motions to approve $1200. LP seconds. Unanimous.''

Community Garden – Cob oven making 20 $200.00 Hay, Clay, and solar oven equipment. SL motions to approve $200.00 in full. LP seconds. No blocks. Unanimous.

Experimental Music Collective. May 2nd 2009 $200.00 for Dave Gross Saxaphonist Concert. SL motions to approve $200.00

SL will put the information up on Hampedia.

Third: USELESS Potato Sack Race In garbage bags. Three Legged Race With plastic bags Plastic Bottle Pit – Garbage Patch in the Pacific Ocean Running Race with a plastic bottle instead of a stick Videos projected: USELESS Video What it means to be a useless student. Dipdive.com

Joint with Search. USELESS talent show.

A table, power outlet, electrical cord. 15 minute talent show between. Art supplies – Funding through search $100.00 Solar powered generator at the farm and one behind cole science. Practical things with recycled Dan Battat – Useless Glasses and mugs from bear bottles.

Social Entrepreneurships Mark Simmons – CEO Kathy Fletcher – VP – Has started 11 Non-profit businesses

useless.org

Fourth: Postering Marian and Peter: UMASS Kalei: Mt. Holyoke Bobby and Amelia: Hampshire. Leanna: Amherst Sam: Smith

Fifth: The Reader - Kendall Books – Reader Release party May 1st. Added color photo section, included art besides photography. Mission statement is to showcase Hampshire Student Work Want to have a showing of the photography at the Tavern Then a reading, a reception, and a concert.

Food Sodexo don’t need a student monitor. Two and its $12.00 an hour. Media Services about getting microphones. Music collective is willing to help organize bands. All the photographers to have a print. A lot of them don’t have prints made. SL – Needs to be explained that the prints can only be associated with All Hampshire bands 5 Hours x 2 Monitors x $12.00 = $15.00 Advertising = Sodexo = Cheese and Crackers? Cost? = $300.00 Wine? – Need to file proper permits and it needs to be paid in cash. Food can’t be crunchy

Sixth: Special Programs Look at last years phys plant list. Sodexo – Doug, Water Nate and the Upper RCC – Get it closed. Pub Safety. Food Upstairs Not feeding bands. No rider? Media Services – Projector Screen.

Seventh: SPRING JAM EVERYTHING Official Announcements

Intranet: Chris Love

Postering: Marian and Peter: UMASS Kalei: Mt. Holyoke Bobby and Amelia: Hampshire. Leanna: Amherst Sam: Smith

Facebook Group: Kalei

Bands ~ 12:00pm – 12:45 pm 12:45pm – 1:30pm 1:30pm – 2:15pm 2:15pm – 3:00pm 3:00pm – 4:00pm 4:00pm – 5:00pm 5:00pm – 6:00pm 6:00pm – 7:00pm 7:00pm – 8:00pm 8:00pm – 9:15pm 9:15pm – 11:00pm 11:00pm – 12:00am 12:00am – 1:00am Movie: Leanna, Kalei, Amelia Andrew – Projector, Movie Rights, Screen. Clamps D.Rings Lighting, Sound, Tents: Sam KEC Party Rentals: Sam Kelley: Chris Love Everything we got last year. Two extra power cords Ten Chairs Six Tables Solar Power Water Hoses – Dunk Tank and Slip and Slide Sodexo: Amelia Anderson What’s the deal with Upper RCC – Is it ours for the night light Hampshire Halloween - Nate Water: Marian Schmidt – Needs to go to Doug Water – To be refilled all day. Three Areas House Offices: Marian Asking the House Offices to put on events on April 18th. Spring Jam during the day. Preferably sub free? Pub Safety: Sam Needs to talk to Ray Meeting: Chris Love 4:00pm Wednesday Meeting. Student Services, Pubs, Kelley, Electric, Phys Plant, Media Services, COCA. Mural: Amelia See if they need anything? Where they will be? If it will be an event. Map: Chris Love Sending it out to everyone. T-Shirts: Sam EVENT STAFF: Coca Loves You. Heart V-Neck, Black with ? Admissions:

Eighth: Kamil and Rubeun Simone’s information – Itinerary – KRS1 wife. No food necessary. Transportation, room, and board taken care of. Any tour rider – towels or anything like that? Coming into Springfield on the 18th. They need to be here at 8:00pm at the latest. Send an e-mail that says sound check at 9:00am, it’s not mandatory but whenever you get here we can do it. Get outputs for mixers. DJ set up. Mics. No real instruments to set up so no real need for a sound check. Mural: April 17th Event with Ilana, for the Mural. Working with admissions. Sent it in at 6:30pm it won’t come in today Spring Jam Mural – With Brian to get a check cut. RFP to the business office without the contract from Brian. 12 by 15 feet. Build a rigging device to put it up at the graphitti wall. How a work that big happens? - Waiting for sun. Community Event: how to do with deadlines. Open to inviting people but basically just the mural collective listserve. Some food there? Couple local groups. The Youth groups, music. ERF for the date. Where will it go that day. Talk to the people who are setting up the tent. D rings? Back drop? Talk to Creedon (does Media Service have them) Clamps? Sam will talk to Creedon. Bright Colors and ambiguous so we can use it in the future.

What about local Root Beer – In food tent during the day. (ask LFI)

Action Items Defined by Jobs for Spring Jam above! LP will send out minutes to all current COCA members.

Meeting Adjourned: 9:03pm

= April 28, 2009 =

Recorded By Leanna Pohevitz

Meeting Commenced: 6:57pm

Present at meeting with FiCom: Leanna Pohevitz, Sam Light, Peter Modest, Amelia Anderson, Kalei Sabaratanum, Chris Love, Bobby Farrell

Reasons for the Meeting: Approval of Minutes, Spring Jam - April 18th Review, Event Requests, COCA Spring Jam Talk Back

First: Approval of Minutes


 * LP Motions to approve April 7th

SL Seconds. No Blocks. Unanimous. Motion Passes


 * LP Motions to approve April 14th

SL Seconds. No Blocks. Unanimous Motion Passes

Second: DIY Hampshire A box of spaghetti, lots of noodles, but it never gets out of hand. May 3rd. Goodluck = band. Punk/Folk etc. Networking and pooling resources Honorarium Group and Contact Information •	Name: DIY Hampshire •	Account No: Informal Group •	Contact Name: Robert Farrell •	Email: robert.p.farrell@gmail.com Event Information •	Name: DIY Hampshire Presents Good Luck •	Performer: Good Luck -- No Idea Records -- A direct quote: "A box of spaghetti: lots of noodle but it never gets out of hand." •	Description: On May 3rd, I am organizing a public event ft. performances by such folk-punk and pop-punk bands as Good Luck, Wingnut Dishwashers Union, Quixote, & Hampshire bands. Since the DIY arts community is largely disjointed in the Five College consortium, this event will also provide an opportunity for various clubs throughout the Five Colleges to network and pool resources for upcoming events. There will be representatives from DIY UMASS, The Experimental Music Collective, Smith College's WOZQ, UMASS WMUA, and Hampshire College's Zine Collective at the event. Honorarium breakdown: Good Luck: $275, Wingnut Dishwashers Union: $175, Quixote: $150. Food: Pizza from Sibies! Location: Centrum Gallery. And Sarah Barr on the celeb shot. •	Attendance: 45 •	Date: May 3, 2009 Event Expenses •	Projected Attendance: 45 •	Advertising $: 5.00 •	Magic Board Budget $: -0- •	Food $: 80.00 •	Sound and Light $: -0- •	Security: $ -0- •	Honorarium $: 600.00 •	Miscellaneous : $-0- •	TOTAL: $685

Bobby Leaves for Vote Met with each group for money. Centrum gallery allowed to have bands? NO ERF in. Locked space – Specific part of campus appealed to. May 3rd 2009 SL motions to approve in full. LP seconds. CL abstained. Motion passes.

Third: Guatemala Group Group and Contact Information •	Name: Guatemala Group •	Account No: Informal Group •	Contact Name: Leanna Pohevitz •	Email: ljp08@hampshire.edu Event Information •	Name: Guatemala Group Talk Back over Coffee •	Description: On April 30th 2009, the students of Hampshire College, Amherst College, and Smith College, who went to Guatemala to volunteer over spring break will be doing a talk back over double fair trade coffee. We will be discussing the work, the program, Encountour as a company, what we learned and the economics of Double Fair Trade. •	Attendance: 30 •	Date: April 30th 2009 Event Expenses •	Projected Attendance: 30 •	Advertising $: 3.00 •	Magic Board Budget $: -0- •	Food $: 82.00 o	Budget: Coffee 3 pounds at $15.00 per pound for double fair trade Guatemalan Coffee $ 45.00 Cookies and Snacks with the Coffee $ 41.00 Milk and Sugar $ 7.00

Total: $82.00 •	Sound and Light $: -0- •	Security: $ -0- •	Honorarium $: - 0 •	Miscellaneous : $-0- •	TOTAL: $96.00 LP left for vote. AA motioned to approve in full. KS motioned to second. No blocs. Motion Passed.

Fourth: That F*cking Buffalo?
 * Omen – Money for the pig instead of the Buffalo, the money will be returned at the end of the semester. Got a pig instead of a Buffalo.
 * Fire and safety concern.

Fifth: Year Totals etc. It’s low because student groups didn’t request that many events. The first semester did not have NEARLY as much spending. That means the signer seminar worked a little bit. We need to keep more people in COCA. Prediction – Fall of next year will be more than fall of this year was.
 * This year $128,000 came in.
 * $440.00 encumbered
 * We have spent this year, $113,000.Not including initial allocations.
 * With initial it looks like around $200,000.
 * We did a good job!

Discussing moving in early – Christopher Love and Peter Modest.
 * LP will write the e-mail to Josiah

Funding for next semester before classes start but after students arrive. Two nights for about an hour a piece. Options – right out of the SAF (how CL, SL and LP did at the beginning of the semester) or ask for a larger number from FiCom so we know what our cap is. COCA is exempt from FiCom policies. COCA and FiCom should split at the beginning. We both budget out of the SAF so there is no good number as to what is there. We should split and budget out of that so we can know the percents. We had unlimited money at the initial funding which is unfair to the school. SL- We should figure out the % of money that goes into COCA account and then just budget from that. Holistically and then can we afford it. The answer is almost always yes to the first and then maybe to the second because of the stickiness of accounts. We over budget initially.

AA – But I think the problem is that you can’t accurately know what your projected costs are going to be.

160 Event Requests 77 Were initial allocations

We need to make our own form. We need to see more groups in here. Reserve requests to get the signers in here for new student groups.

Signer Seminar Discussion Transparency Recording meetings? Efficiency? Voting for Bands for events? Event Funding good Halloween and Spring Jam needs to be more transparent NEEDS TO HAPPEN BETWEEN US BEFORE IT IS WITHIN THE EXTERNAL COMMUNITY – KS That needs to happen first. We panic that’s why, things take wayyy to long. Job assignment. It cant be a multiple person assignment, there need to be clear direct weekly assignments. Zones for postering. Extra week after every due date. Due Date Calendar. Stick to those dates way early. One for students and one for us. Lighting BY THIS DATE. Etc. HAVE IT READY FOR ORIENTATION AND SIGNER SEMINAR Have the ten business days built into the calendar. We need everyone to know. If outside people want to do certain things then they will know when it is happening. Form for band submissions – NEED E-mail etc. – No form we don’t listen. Band description, contact person, phone number, emergency contact, press kits, picture we can use etc. Featuring… posters

Normal Tuesday meeting for everything!


 * Efficiency:
 * Inefficiencies –
 * Our ideas are efficient but we don’t go through with them. We need to delegate more.

Attendance ''LP suggests proxy vote. Email the account if you will be absent, give proxy votes in the email because all the requests are on Hampedia.'' Auditing? We will each be in charge of checking up on events, we will be in charge of groups. Audit based on excel. Dollar amount that people would have to come back and discuss with us. Not an accusation just a check. All of our student groups should automatically be audited. We need to announce this at signer seminar. Ours need to be audited automatically. School enrollment is up

Sixth: COCA Orientation Band – Cheap – Josiah Small event? – Email Josiah They take the tent down the 13th ish? Concert the Friday night classes start. No one is planning any events. This is what COCA does. Join Us, give us bands. Sonix, Limelight. Set up a band etc. Bubonic Souls Leanna is going to e-mail Josiah and we will re-discuss it Thursday night at the meeting 8:00 to 9:00pm. Infuse student government safely. Let’s not shove to much into the first week. Trying to include us is selfish.


 * THOUGHTS:
 * Formal
 * Hampshire Prom
 * Valentine’s day Dance
 * Drag Ball
 * 80s Dance etc.

Res Life – deadline for Halloween submissions.

Seventh: Spring Jam Surveys Sending out posters for Thursday. Kalei will pick them up tomorrow at 1:00pm. Compiled and going over Sunday.

Meeting Adjourned: 9:09pm