Community Council Minutes Fall 2008

December 2nd 2008

 * [[Media:Minutes_of_The_Community_Council_12-2-08.pdf|Meeting Minutes 12-2-08]]

Call to Order

 * Meeting called to order at 3:31 pm
 * Attendance


 * Present: Emily, Chris, Dee Dee, Ria, Wes, Leanna, Alex, Cabbage, Sam, Dan
 * Missing: Alex Reese, Joanna
 * Late: Dylan

Report Backs

 * FiCom


 * Cultural Center funding will be institutionalized (needs to be discussed by CC) - means that they won't have to submit for funding :*Working on approval of meetings
 * Meeting at 5 pm on Friday
 * Officially recommended by Ficom to not fund compost (CC needs much more detailed recommendation)
 * Ficom added to New Business


 * SafeCom


 * didn't meet on Friday because of Halloween


 * COCA


 * Hampshire Halloween was a success
 * Survey going up after COCA meeting tonight - results at next CC meeting
 * Making sure all bills are paid
 * Prepping for Spring Jam, will start heating up in February
 * Several students asking for alternative to Halloween
 * Liza at Spiritual Life Center organizes this sometimes
 * students interested in more opportunities


 * COCD


 * Talked about looking at APL, new computers are here (need locks before they get put in)
 * Want one to be in place for only printing
 * Moving furniture around in APL (low cost improvements)
 * Circle tables are too small, not enough work space
 * improvement in the upper RCC
 * Student art work on the walls, improvements of game tables
 * Residential art work (making rooms or hallways somewhat paintable)
 * Idea of the graffiti wall (one up in each of the living areas)
 * Trying to do things that are not big events but make community a bit stronger on a smaller level (bricks in the RCC to each graduate)
 * picnic tables here to be moved to library lawn and Enfield
 * Recycling bins going to be collected from Roger
 * strategic campus plan coordination


 * SOURCE


 * All Community Action Awareness Follow-up went well
 * First SOURCE representatives talked about the history and what progress had been made
 * Aaron Burman and talked about new search committees and deans
 * Jaime Davilla talked about housing and progress there
 * setting up committee to re-evaluate the plans and the multicultural requirements of divisions
 * issues of housing have not been fully addressed (POC hall not all POCs)
 * issues of institutional memory and Ralph not discussing what happened last semester this semester
 * We need to talk about CC role in being actively anti-racist - inclusive conversation
 * need for resources and dialog
 * Need to have follow-up event to account for action plan and the progress made there
 * SOURCE signer check-in on Wednesday
 * important to talk about funding and cultural center (it wasn't given any money this semester)


 * EC


 * Stephen no longer staff ex-officio
 * Dawn will be our administrative person


 * Compost Task Force (Emily)


 * Questions came up with for ACV
 * ACM next week


 * Bylaws Task Force (DeeDee)


 * Met yesterday (meeting tomorrow 11-1 and Friday 5-7 pm)
 * Moving along well, lots of things being discussed


 * Old Business


 * Paper Bag Players of New York proposal (Emily) tabled


 * Stipend approval/officer approvals


 * COCA
 * Co-Chairs:
 * Alex - $460
 * Leanna - $460
 * Sam - $460


 * Discussion of stipends


 * Motion to go to stack


 * motion passes


 * motion to go to vote in 5 minutes


 * motion to 10 minute conversation to vote
 * motion passes


 * Motion to make every effort to make public the stipends we chose to approve (all stipends)


 * motion seconded
 * motion passes
 * confusion, motion not passed


 * motion to publicize stipends to the wider community


 * motion seconded
 * motion blocked
 * for: Chris, Emily, Sam Leanna, Dylan, Alex
 * opposed: Dan, Wes, Dee Dee
 * abstain: Ria, Cabbage
 * motion passes


 * Motion to approve COCA stipends as listed


 * seconded by Leanna
 * blocked by Alex T.
 * discussion
 * support: Sam, Chris, Leanna, cabbage
 * opposed: Alex, Wes, Dan, Emily, Dee Dee
 * abstain: Ria


 * motion doesn't pass - stipends will be sent back to COCA for approval next week
 * recommendation that all chairs and co-chairs be paid the same amount


 * motion to create task force to look at the numbers for all these groups


 * motion seconded by Sam L
 * no blocks, motion passes
 * task force: temp chair is Wes, Leanna, Alex, Dan, Chris, Dee Dee


 * Issue tabled until next week


 * Officer approval of FiCom


 * discussion of Ficom and bylaws and the director of Ficom
 * issues of transparency discussed
 * getting FiCom into Community Council next week to get information about stipends and SAF

voting tabled


 * (last agenda item tabled)


 * Discuss Justice for Jason (tabling) (Alex. T) - emailing people at UMass about issue


 * haven't heard back


 * Election Transportation (Wes) - happened, taken care of, working well


 * Housing Advisory Committee (Dylan) - met friday before halloween, tried to establish membership, house reps not able to make the meetings


 * students from merrill, greenwich, dakin, need people from enfield and prescott
 * looked at storing and moving (over the summer storage and responsibility)
 * policy in regards to when people can move between rooms


 * Prescott (Dan):


 * intern fired for incident on Hampshire Halloween (dealing with drugs and selling drugs to off campus people)
 * good intern, don't want him to be fired
 * house directors do have the authority to remove interns that break community norms
 * intern violated community norms
 * should council take a stance on this?
 * CC should take an official stance on this issue - can offer support or not

New Business

 * FiCom SOURCE funding


 * discussed how to funding cultural center
 * in terms of SAF
 * cultural center is not an office -
 * cultural center is separate from SOURCE
 * cultural center programing is separate from SOURCE programming
 * this needs to be recognized
 * what is ficom giving insitutionalized ufnidng for -- for the Cultural Center
 * (Cultural Center, Women's Center, QCA)
 * Women's center, and qca are not approved by fiocm and now thye are functioning
 * Ficom is not funding
 * cultural center is a student gorup and has been funded like a student gorup in the past, there has ben confusion about wheterh or not it is a student group or an ofice no camusb
 * office of MISS and Cultural center are funded under student services
 * cutural center is a student group (hasn't been recognized as a student group this semester)
 * bring Source group coordingators next week


 * FICOM COMING IN TO DISCUSS OFFICER POSITIONS AND STIPENDS, AND SGCS COMING IN TO DISCUSS CULTURAL CENTER FUNDING (DIFFERENT ISSUES AT DIFFERENT TIMES)


 * 4:30 SOURCE GROUP COORDINATORS COME IN


 * Semester Goals (EC) tabled (EC preparing somethign this week to send out)


 * Campus planning - Tobin's email - Chris Love


 * School's contract with Sodexho (Cabbage) - tabled until next week


 * Meeting with Ralph (Sam) - vices coming to campus (asking CC to make official reccoendation)


 * SAF/Accounts (EC) - we are getting weekly updates about the status of accounts

Meeting Adjournment
The meeting adjourned at 5:01 pm

Call to Order

 * Meeting called to order at 3:34


 * Attendance: Emily, Joanna, Dee Dee, Wes, Leanna, Alex T., Alex R., Sam, Chris, Dan

Report Backs

 * FiCom


 * moved to after SafeCom


 * SafeCom


 * met on Friday, put together pamphlet about fire safe cooking
 * No meeting this Friday (due to Halloween)
 * Next week meeting with staff about medical amnesty
 * Public Safety did a walk around campus (concerning chains on paths - ballards are going in)
 * Speed sign gets moved around campus


 * FiCom


 * One visitor yesterday - Red Scare having problems getting paper work approved (documentation about tournaments) by Pam
 * Budget procedures for next semester
 * Problem now is that money is being requested for the whole semester, requesting more money then they need
 * Next semester: funding one month at a time for most groups (except groups that need to get contract signed)
 * FiCom going back to two hour meeting next semester
 * Will present formal budgeting procedure
 * Reviewing new budget requests next week
 * May hit budget ceiling
 * Public Safety start requiring next year Defensive Driving for students going on trips with student groups.
 * Want to make sure there are readily available courses (takes a few hours)
 * Need to talk to Public Safety about the details of this
 * No one is funding anything until after Halloween


 * Council - getting a list of account updates
 * Revamping Signer Seminar
 * Dividing into kinds of groups and experience of signers


 * COCA


 * Will be frozen until money is allocated to contracts (7-10 days after Halloween)
 * Commitment made by COCA people to bands last summer, COCA approved this
 * Not sufficient liquidity to front to the band - took $2K emergency loan from Circus
 * Any remaining money in COCA account after Halloween will be sent to Circus
 * Hampshire Halloween happening on Friday!


 * COCD


 * Abstract meeting with COCD yesterday
 * Talking about the role of COCD at the school, talked about ideas about how to build community - setting up traditions and possibilities for COCD to be involved in the campus
 * 1. Community art in each residential area, more student artwork on campus
 * 2. Community building - doing outreach of Community Council; augmenting what Communications Officer does
 * APL computers will be in by next week
 * Community Council homepage and other details on the computeres

- Possible for the Bridge to be overhauled next semester, over the summer - Moving furniture in APL


 * SOURCe


 * Ria not present


 * EC


 * None


 * Compost Task Force


 * Ficom recommending that Community council does not fund Compost (getting official recommendation in writing)
 * Mark and Steven not present to discuss this
 * Recommendations made by committees - need to get other information, where students stand on this issue
 * FiCom recommendation based on financial realities of the
 * All Community Vote - task force writing up a few things about what the compost system was, what it is, and what it could be
 * Writing up questions for the ACV
 * Emily email group - set up meeting with task force
 * Post ACV - FiCom would discuss the results
 * Funding gray areas - bad precedent to set with the school
 * Institutional funding for groups like interns and EMTs
 * Should be discussing this with written recommendation from FiCom


 * Housing Advisory Committee


 * Dylan not present (Tabled)


 * Bylaws/Operating Procedure Task Force - Dee Dee


 * Task force timeline (attached)
 * email Dee Dee about things that should be changed

Meeting Adjournment
The meeting adjourned at 4:20 pm

Call to Order

 * Meeting called to order at 3:35


 * Attendance: Emily Ryan, Sam Light, Dylan, Joanna, Dee Dee, Dan Brown, Ria, Cabbage,

Leanna, Wes, Alex Torpey


 * Late: Chris Love (4:02)


 * Guests: Noah Kellerman, Maxwell, Tobin Porter-Brown

Report Backs

 * FiCom


 * Frozen. Ficom will not be funding any proposals for the next two weeks
 * Planning on doing a review of student groups - review of what has been spent and

what has not been spent


 * Had meeting with EC this past week
 * Community Council discretionary fund (718) $3531.46
 * Community Council account (601) $-74,132.35
 * (COCA) $-31,870
 * (COCD) $4931.94
 * (719) (Contingency fund) $163,191.76


 * SafeCom


 * Spent majority of last meeting talking about pamphlet being sent out to

students in mods about responsible cooking (fire safety)


 * informative
 * sections on cleaning and preparing food, food safety, how to use grills, how to cook

steak and things, stovetop safety, oven safety, microwave safety


 * recipes and fun information
 * John Bruner working on cooking show


 * COCA


 * Finalized schedule (assuming Circus gives money)
 * Jay is no longer signer or co-chair, Alex Vera is chair, Leanna will soon be co-chair


 * COCD


 * Recycling bins for mods and academic buildings
 * altering APL
 * getting chalk for pool tables in the upper RCC
 * need to contact design students for APL - getting imput from student services
 * mission of COCD is oversee student spaces


 * SOURCE


 * Action Awareness week event is happening on the 28th 3:30 - 5 pm in the

East Lecture Hall (FPH)


 * want Council students at the event
 * Dylan and Cabbage volunteer
 * Wants a formal response from council about Jason Vassell case given to SOURCE


 * Executive Cabinet


 * Met with Ficom yesterday (Monday 20th) to clear up confusion

about finances


 * getting everyone on the same page
 * Confusion about the roles played by Community Council and Ficom in greater

infrastructure


 * Wrote a memo to Ficom and Deans about decisions being made and actions taken over

the past week (attached)


 * Reasons for being in debt:


 * Community Council empowers Ficom to do allocations - Ficom must ask permission to

spend over contingency account


 * In the past $20,000-30,000 in debt that is covered by contingency
 * $20,000 accessible directly by Ficom, additional $30,000 can only be accessed by

permission by Community Council


 * Miscommunication
 * Marie Johnson's salary was missed when allocations were done
 * Convene individuals in front of the body of Community Council to explain more fully
 * Ficom will be invited for next meeting: October 27th


 * Compost Subcommittee


 * Moved to 4:30

Old Business

 * House representatives (Emily)


 * House Reps got together
 * Making poster with bios
 * Drafting formal letter to house offices
 * Housing Advisory Committee (Dylan) - next meeting this Friday 1 pm Merrill Living

Room (every other week until mod lottery)


 * Meant to make mod lottery better
 * Emily will send out email to housing representatives


 * VP Search (Sam)


 * Interviewing 8 candidates (one dropped out) November 1st in

Boston at Airport Hilton


 * Email Sam with comments/questions


 * Semester Goals (E.C.)


 * Tabled


 * Compost Task Force (Noah Kellerman at 4:30)


 * Tabled until 4:30 pm

New Business

 * Statement to Ficom and Subcommittees (E.C.)


 * Alex T. reads memo (attached)
 * going out to deans and Ficom
 * Strange check and balances - shouldn't Ficom have say in this?
 * We are elected (Community Council has final say on these issues)
 * Ficom can issue opinions (Ficom = treasury)
 * We are open to looking at structures, but this is how it is now and we need

structures and procedures to follow - otherwise we fall into debt and confusion


 * Correct steps in case of COCD spending money badly - they can issue opinions and

go to Community Council and report these opinions. If there is no satisfactory response there, Ficom can go to deans


 * Language in the letter is confusing - can we make this clearer?
 * Don't want to send out confusing language (need to establish clear levels of

hierarchies)


 * Going to send letter around and let it be revised


 * Bylaws and Operating Procedures


 * Dee Dee and Alex T. met late last week to discuss helping Community Council move forward
 * Establishing a task force looking at operating procedures and bylaws to develop

ways to train and guide us to interact and make meetings more effective (looking for members)


 * We could easily follow bylaws (looking at what we need to change in bylaws and in

actual meetings)


 * We need to be following all documents of the college
 * Motion to create Bylaws and Operating Procedures passes
 * Members: Dylan, Emily, Alex, Dee Dee (chair and contact), Wes, Dan
 * Send email over listserv


 * Approval of Hampshire Halloween budget (Sam, COCA)


 * COCA must ask for approval one week prior to the event
 * Budget handed out (attached, described by Sam Light)
 * Responsible for paying for a band fying in 8 people, feed them (this committment was

made in June)


 * Need Community Council approval to move
 * Motion: Sam: To approve the COCA Hampshire Halloween 2008 budget
 * Motion passes
 * No contracts have been signed yet
 * Point of approval so Community Council is aware of budget
 * After thought - have the budget sooner so overspending can be stoped
 * Something to be changed in bylaws


 * Halloween Funding (Emily, Alex T.)


 * To fund Eric Krasno band
 * Many music students wanted this more than Soulive
 * Costs less than Soulive
 * 5 College Student Coordinating Board support
 * Money (from Hampshire offices) has been promised in writing (should be transferred to

611)


 * Proposal read (attached, Alex)
 * 1800 from Presidents office, IA, Lemelson, HCCC right now
 * Hope to get 200 more from student groups
 * Want Community Council to fund 1200 to get to 3000 (1200 + 1800 already have) to

reach needed amount for Student Coordinating Board to match it to 3000


 * Motion (Alex Torpey): I hearby move for Community Council to direct it's

Committee On Community Activities to work with the appropriated offices and departments to create the necessary policies and procedures to resever at least 500 ticekts for sale each ot students of Amherst College, Mt. Holyoke College, Smith College and University of Massachusetts Amherst, for a total of 2,000 tickets


 * Seconded by Sam Light
 * Motion passes


 * Motion (Alex Torpey): Hearby move to fund Eric Krasno Band $1,200 out of

Community Council's discretionary budget, which would bring our total raised at Hampshire College to $3,000, fully taking advantage of the Five College matching grant. If any student groups or offices contribute any more money for Eric Krasno, the money will be subtracted from Community Council's contribution.


 * Seconded by Emily Ryan
 * Motion blocked by Sam Light
 * (wanted to abstain because of conflict of interest)
 * Up Down Vote:
 * yea - Ria, Leanna, Joanna, Alex, Wes, Emily
 * nay - none
 * abstain - Cabbage, Chris, Dee Dee, Dan, Dylan


 * motion doesn't pass


 * Motion made again to fund headlining act for Halloween:


 * yea - Ria, Leanna, Joanna, Alex, Emily, Wes, Dylan
 * nay - none
 * abstain - Cabbage, Chris, Dee Dee, Dan


 * motion passes


 * Compost Task Force


 * Alex Reese is no longer chair; appoint new chair - Emily Ryan
 * emailed minutes to council listserv from last compost meeting
 * What was discussed: funding that is consistent with SAF
 * Possibilities - funding compost through student group
 * concerns that that money would be purely for that purpose
 * making new student group would take a long time
 * all community vote?
 * we must have clear knowledge of what is happening with endowment
 * could some funding be put aside for next semester
 * not appropriate to ask community about funding issues
 * why is this the case? knowledge of finances
 * These things should be transparent (faux pas on our part if community

members are not aware)


 * take it to community as an issue, then taking it to community as a vote
 * overview could be given at ACM about funding (SAF)
 * Transparency important, but not simple - complicated issues involving legal liability -
 * SAF not clear about how it should be spent (need SAF guidelines)
 * LFI and New Leaf have presentations about compost (talked to Roger about tabling and

campus wide education campaign)


 * Reason for liability issues is due to lack of equipment
 * Larry Archy and Doug have signed supporting document for this initiative
 * We need to do more multi-media informative presentations for the students
 * If we fund something there is liability - reason for student groups to be recognized
 * Need to consult that office (if deans won't take risk, funding doesn't happen)
 * As CC is trying to figure out money SAF use, compost is coming in
 * Not fair for CC to not do what it needs to do to create these guidelines
 * Larry Archy doesn't have the funds
 * If there were money somewhere else would this project be coming to CC for funding
 * Need to figure out what is allowed to be spent out of this fund
 * Discussion took place last year - last year Community Council decided that they would

fund this project?


 * Not the case - came up toward the end of the year
 * never agreed to fund this project
 * other issue is that right now the school is paying money to send compost (who is

paying that money and what would the savings be for paying for this instead of this)


 * time sensitive (Roger says greenfield may or may not be at capacity) - this is not long

term solution


 * Not ideal (SAF shouldn't have to foot the bill)
 * Stress the fact that we sell composting to prospective students
 * Business plan already in existence
 * Dining service paying for this current


 * Motion to extend meeting by 10 minutes


 * Motion passes


 * Community Council responsibility to allocate funding - this is more complex than just

this


 * important to keep up commitment to sustainability
 * While dealing with restructuring and review - 601 is frozen
 * Talking about loan being paid back - this was a suggestion for something we could

possibly do


 * request for a list of needed things for council to deal with before funding
 * How to justify 50,000 out of SAF
 * Need to speak with Steven and Mark about whether or not this project is viable under

the SAF


 * proposal to Steven and Mark (what do we need to do as CC to fund this)
 * set this for next week
 * Appropriate to email administrators about funding (not giving these administrators

power) - having Mark and Steven in next meeting


 * Alex will contact these people
 * Community vote of confidence by community (next meeting we will have a formal list

of actions)


 * Bylaws and Operating Procedures (DeeDee, Alex T.)


 * Moved to before Halloween


 * Election Transportation (Alex T.)


 * Moved to end of meeting


 * Bread and Puppet proposal (4:45)


 * Greenhouse mod realized that Bread and Puppet were not scheduled to come
 * Few weeks ago arranged with them for them to come
 * At this point, late to apply for funding through Ficom
 * Contacted Student services, house offices, other groups - wondering if Community Council would be willing to put in 1000 toward this proposal
 * November 9th
 * possible to fund this next week? Tobin will come back
 * Vote $500 to this event
 * Motion to give $500 to Greenhouse for Bread and Puppet
 * No blocks, motion passes


 * Paper Bag Players of New York proposal


 * Tabled


 * Stipend approval


 * Tabled


 * Discuss Justice for Jason


 * Tabled


 * Election transportation


 * Can someone figure this out with Pam?
 * Wes volunteered

Meeting Adjournment
The meeting adjourned at 5:17 pm

Call to Order

 * Meeting called to order at 3:30 PM
 * Attendance: Chris, Dylan, DeeDee, Leanna, Emily, Wes, Sam, Alex T., Alex R., Dawn, Ria

Report Backs

 * FiCom


 * Changed its office hours
 * Currently looking at the endowment fund.


 * Discussion over funding guidelines will be discussed between Council and Subcommittee officers.


 * Funding delay due to COCA’s delay in funding as well the business office’s issues. There will be a resolution presented by the business office within the next week.


 * COCA


 * Current issue over funding of the bands. The decision over headliners was made over the summer without the consent of the subcommittee.
 * Issues being brought up: No procedure in place for determining performances at meetings.
 * Several council members will come to COCA tonight to discuss


 * COCD


 * Two picnic tables purchased for the school. One will be in front of the library and one in Enfield.
 * Discussed purchasing computers for the airport lounge.
 * IT agreed to maintain and service the computers.
 * Yurt space still needs to be moved. COCD is having trouble getting in touch with people in charge of the space who the YURT would like to use.


 * SafeCom


 * Began distributing the medical amnesty survey around campus.
 * There is a one-line statement in NS-NS book on medical amnesty that is not widely known on campus or in wide-spread use.
 * Held a meeting with several administrators and staff on campus regarding cooking fires in the mods.
 * Looking at methods for promoting safe cooking on campus. One option is to utilize the campus television station to do a cooking show. Another option is to do a color brochure emphasizing safe cooking skills and fire safety.
 * Campus lighting walk will be scheduled for the near future with the intent of creating a list of spaces which do not have sufficient lighting.
 * Halloween safe spaces.
 * Public Safety does not want to have a space available on campus for students to go sit with EMT’s. SafeCom and EMTs are advocating for the space as it provides a place for students to go to be around no stimuli. Sub-free spaces do not necessarily mean quiet and safe spaces. Pub safety, however, is concerned over the liability of having something happen to someone in a “drunk-tank.”


 * SOURCe


 * Jaime is interested in organizing an all-community meeting.
 * SOURCe organized a meeting for October 21, 4-6pm, as an AAW follow up. The meeting is set up as a panel with a question and answer follow-up.
 * Need to formalize how


 * Compost Task Force


 * First meeting will be held this week.
 * Council needs to set out guidelines for the endowment before actually making a decision over funding the compost system.
 * We also need to set out a list of restrictions, guidelines and other funding options.

Officer Elections

 * DeeDee brought up the discussion over publicizing the votes. Under Robert’s rules of Order, the claim was made that votes should be made public. Conversely, the argument was made that we need to follow precedent over utilizing an up-down vote to make a decision.


 * The decision was made to follow by last week’s vote to keep the records
 * DeeDee requested it be noted that this decision is a complete disregard of the representation of the student body and unethical.
 * Further discussion over operating procedure and availability of voting information tabled for next meeting.


 * Communications Officer


 * Sam Light ran uncontested. Voted in as communications officer.


 * Secretary


 * Nominated: Alex Reese, Emily
 * Both nominees tied. Three questions were asked of each of the candidates. Nominees tied again. Point made over the fact that the position has a one-year term and Alex will not be at Hampshire next semester. Based on this new information, another vote was held.
 * Emily elected.

Meeting Adjournment
The Meeting adjourned at 5:01 pm

Call to Order

 * The meeting was called to order at 3:39 pm
 * Attendance: Alex T., Dylan, DeeDee, Dan, Wes, Emily, Sam, Alex R., Leanna, Stephen, Pam


 * Guests: Dawn, Larry Archey, Leslie Cox, Leah Mahwinney, Noah Kellerman, Five College compost rep.

Binders

 * Operating procedures, etc
 * Cabbage entered the meeting at 3:52

Report Backs

 * COCD


 * Currently working with some of the Yurt group members to see where they can move the equipment so that it is not damaged by shifts in the weather.
 * Dylan is in the process of getting the swing back up.


 * FiCom


 * Motion passed to send an e-mail over the Hampsigner listserve regarding the meeting hour changes.
 * Currently discussing accountability procedures for student groups and signers.


 * COCA


 * Update deferred to end of meeting.


 * SafeCom


 * Finalized the survey for the school going out to students regarding medical amnesty.
 * The speedbumps are going to be removed and the one-way road will become a two-way road by mid-October.
 * The long-term plan is to put an island in the center of the crosswalks to slow cars down and make crosswalks more visible.
 * The chains are coming down from several of the walk-ways. The rest will be removed in the coming months.


 * SOURCe


 * Liaison not present.

Old/New Business

 * Elections


 * Discussion over votes being open knowledge.


 * Joanna entered meeting at 4:15


 * DeeDee motioned to make the ballots public.
 * Alex T. and Alex R. blocks.
 * In favor: 1
 * Opposed: 5
 * Abstained: 4
 * Motion is denied.


 * Motion to hold officer elections in order of: chair, communications officer, secretary, facilitor.


 * No blocks, motion passed.


 * Chair


 * Nominations: Alex T., Sam, DeeDee
 * Elected Chair for 2008-2009 term: Alex Torpey


 * Motion passed to extend meeting if necessary for fifteen minutes.


 * Compost


 * Please see minutes from Spring 2008 term for information regarding initial proposal and discussion.
 * Current total cost estimate for equipment: $30,000 + other unit cost (estimated $15,000-20,000).
 * For the SAF to cover the cost, there need to be opportunities available for students and student groups to be involved in the system. New Leaf is committed to being involved in the project from the educational side.
 * Access to the funds can be provided by a vote by the Trustees. A student vote would also be likely required to get a student body opinion.
 * Potential long term return on capital would be from tipping fees from the other Five Colleges to dispose of food waste on our campus.
 * Motion to create a task force, no blocks, motion passes.


 * Committee members: Dylan, Wes, Noah, Roger, Leah, Iliani, Alex R.


 * Alex R. will coordinate the first meeting.


 * All Community Meeting


 * Meeting will be postponed to a later date. Decisions will be made via e-mail.


 * Remaining officer elections tabled till next week.


 * COCD Proposal


 * Purchase new computers for the APL including two Macs and two PCs with a maximum cost of $4000.
 * Motion to pass

Meeting Adjournment
The Meeting adjourned at 5:14 pm

Call to Order

 * The meeting was called to order at 3:32 pm

Report Backs

 * FiCom


 * Going over budget proposals.


 * COCA


 * Discuss budgets and bands for Hampshire Halloween.
 * Going over more event proposals.
 * Will discuss pub safety requirements for events.


 * COCD


 * In the process of getting more cigarette disposals on campus.
 * Evaluating the role of COCD in campus life and long-term planning. Currently trying to develop a stronger relationship with campus planning.
 * Trying to get new computers for the APL.


 * SafeCom


 * Finished survey for students pertaining to medical amnesty and if students are statistically less likely to call pub safety without assurance that they will not be punished for calling.
 * Still discussing lowering speed bumps, turning the one-way road back into a two-way street and removing the chains along the walkways.


 * SOURCe


 * The main focus for the semester is inter-community dialogue.

Old Business

 * Elections


 * Tie in G/E resulted in having two separate representatives for each area. There will be a formal one-day election tomorrow for each area with Emily on the Enfield ballot and Dylan on the Greenwhich ballot.
 * There was an issue with the software that prevented people from voting but the issue has been corrected. There was approximately an 11 percent turnout for the house elections.
 * Tabling will occur this week.


 * Greenhouse


 * Currently would like to have institutional support and promotional help from council. Emily will keep the group updated on any further events.


 * Voter Registration


 * No updates.


 * Hampfest


 * Successful!


 * Signer Seminar


 * Overall feedback seems better. A form is currently up on Hampedia for feedback to occur.

New Business

 * Principles of Discourse


 * Fostering healthier discussion through example.
 * Discussion on how to talk about racisms. Wes will look into possible facilitators for this meeting and Riya will talk to SOURCe.
 * Before all community meetings pass out copies of the Principles of Discourse as well as have a facilitator lay out basic rules for the discussions.
 * Possibly have students sign the copy stating that they read and agree to the terms.
 * Possibly have an idea wall posted at all community meetings so following the meeting people can give advice.
 * The issues over discussions on campus brings up the larger issue that there is no honor code on campus.


 * UMASS incident


 * At the Five College coordinating board a Justice for Jason rep came to speak about what is currently going on and how the five colleges can provide support.
 * What Hampshire can do:
 * Climax and Omen articles.
 * Cabbage will write the article and turn it in to the officers for approval this week.
 * Tabling at Hampshire.
 * Alex T. motion to create a task force, Alex R. seconds, no blocks, motion passes.
 * Members: Alex T., Wes, Leanna, Dan, Joanna, Cabbage, Alex R.


 * All community meeting


 * Scheduled for September 30, 2008.
 * Format:
 * Pub Safety present during the meeting.
 * Student Services introduction.
 * Q&amp;A Session.


 * Honor code


 * Stephen will look into meeting minutes for the faculty meeting in which the honor code was discussed.


 * Panhandling in Northampton


 * The town is currently trying to pass aggressive panhandling legislation.
 * Although it may be an important issue, it is very political and not directly affecting student life. If you are interested in getting involved, contact Cabbage.


 * Day in the Lab


 * Proposal presented for council to cover lunches for approximately 200 students involved.
 * The topic will be discussed in FiCom to see if it is appropriate to be funded by the SAF.

Meeting Adjournment
The Meeting adjourned at 5:02 pm

Call to Order

 * The meeting was called to order at 3:36 pm

Introductions

 * The members of Council were introduced to each other

Report Backs

 * FiCom


 * Evaluating their role in lieu of the new funding procedures.


 * COCA


 * Currently working on dividing up positions so that work is distributed more equitably.
 * Finished reviewing the budgets for student group events.


 * COCD


 * Looking at renovating the upper RCC and trying to get it done over winter break.
 * Issue regarding availability of funds, Alex T. will look into this to determine if the SAF endowment principle is accessible.


 * SafeCom


 * Meeting weekly as a committee and once per month with Public Safety.
 * Looking into creating a system of medical amnesty for Hampshire students.
 * Also looking into the speed bump size, replacing the chains with bollards.


 * Officer Meeting


 * (See archived minutes)

New Business

 * Voter Registration


 * If CC members are interested in helping out with voter registration and education they can contact Pam Tinto. Wes volunteered to help out with the initiative.


 * Hampfest


 * Alex T., Dylan, Wes and Dan volunteered to help out with Hampfest tonight.


 * Elections


 * Tabling
 * Wednesday: 5:30-7:30- Dylan, Joanna
 * Thursday: 11:00-1:00-Alex, Emily; 5:30-7:30-Alex R., Sam
 * Friday afternoon-Wes, Alex R.


 * Operating Procedures


 * They will be open for review over the course of the semester. Contact Alex T. if you have any comments or concerns.

Old Business

 * Greenhouse


 * The greenhouse has been torn down. They are currently in the process of defining concrete plans for the structure but are facing financial issues. The money from council is accessible but has not been transferred.
 * Community Council’s role
 * Show support and publicize events.
 * Emily will come to the meeting next week with more concrete ideas about how council can be involved in the project.
 * Contact Emily Ryan with any questions or comments

Meeting Adjournment
The Meeting adjourned at 4:56 pm