COCA September 16th, 2010 Minutes

Nikko: Solidarity With Immigrants group- first semester, speaker (fellow who got Dobbs off the air) about media perception of immigration issue

Nikko estimates between 30-60 kids

Nina points out $3000 performer costs

Nikko says: group effort to flyer, promote

Emily: 5 college group; five college money?

Nikko: not recognized group @ Amherst

(just Amherst/Hampshire)

Nikko: SS to throw in $100

Discussion of other offices, new assistant dean of advocacy suggested as a reference by Kalei

Discussion of pending whilst nikko fundraises.

Nikko: speaker 2 weeks later, much less; would that effect this event?

Kalei: No. we want new active student groups.

Cyree: in the long run, large requests will be remembered as the money gets doled out over the semester.

Nina basically agrees with this

Nikko: happenstance that things are like this

Cyree: house office!

Nikko writes this suggestion down

Nikko leaves; good bye!

Nina: rules about looking at things?

Kalei: 3 meetings after submitted, 1 after we pend

Josh: approval of minutes?

Motions to approve minutes

Nora seconds

No blocks

Motion passes

Kalei: reporting from lil’ coca- slam, fireworks, signers sem

Josh: reports back about georgie/katy meeting- approve shira, cancel Jackson- they resubmit next week

Brit: forgot about fireworks, projects $250 for fireworks

Nina: so we’re for fireworks?

Kalei: checking community responses- split. See if we can lower the price.

Discussion/acknowledgement of split community opinions of fireworks.

Cyree: singers sem- audio unedited minutes on YouStream wanted

(general disbelief)

cyree: I suggested better meeting notes turnover, they agreed, more public showing of minutes, five college calendar of events, fundraising, public discussion of event space- inglorious basterds controversial

kalei: it was a vote!

Cyree: open dialogue about events, advertising lessons

Nina: audio recordings not logical, open meetings

Brit suggests people come in if they want a voice

Jorge suggests people feel we are still not transparent

Brit: move to FPH?

Kalei: an option! Doable, down for that. Community Council is audio/visual recording all meetings. Admittedly terrifying, information networks porous, but tone of meetings might change for a more professional light.

Cyree suggests we should for a couple meetings; reality will be a good argument to not need it, our meetings our long and boring. Focus on giving public what they want to reform image. Will take time to outgrow it on our own.

Brit: as someone who wants to be a politician, in interest for future will leave if meetings constantly recorded.

Nina: yes, meetings will change, does not think it will be for better. This is an outgrowth of unwarranted hatred for authority indicative of Hampshire. On principle against this.

Kalei: short on time; vote on it after discussion, up/down on audio recording.

Jorge: logistics- who will do all the technical stuff? A lot of work/effort involved in this.

(josh thought- time away from what we’re supposed to be doing on the actual council)

Cyree: youstream automatically does this.

Brit: puts us at risk if people can tell who’s voting against what

Josh: signers must leave room for voting, losing anonymity to this demand is a perversion of our policy

Nina: we act like people, not all of that needs to be specifically recorded

Kalei notes, increasingly technological society; perhaps begin with piece by piece recordings via flipcam to give examples. Keep trying to be transparent, see if people still want recordings.

Cyree: bad idea to NOT record meetings- we deal with money, and events that people care about. It will also put a rein on us to direct a more professional body. People hate leadership, regardless of recorded or not. Will increase signer skills.

Jorge: exciting idea- students want us to take it more seriously. We are their servants. City hall does it. This will die- it is a boring, boring process. Let’s try it for kicks.

Brit: does anyone care about safety?

Nina: sam was smeared!

Cyree: that is an overstatement.

Brit: people’s privacy was invaded last year; people will come after us.

Cyree: that’s stalking, a pub safety issue. I don’t think it’s going to come to that.

Josh: good internal dialogue- this came out of an unofficial meeting, lets express our awareness of this and work hard to keep minutes coming out fast.

Brit: motion to email survey about it.

Kalei: block- are you going to do this?

Brit: Yes

Nina: people will be able to use this against us.

Cyree: those people are our peers, we have a huge amount of power, and we do have a responsibility. Not out to protect our asses.

Cyree motions to approve survey.

Approve: kalei, nora, josh, cyree, brit, Emily

Opposed: none

Abstaining: Jorge, nina

Motion Passes.

Kalei moves emailing new people to end of meeting.

Event requests- pending.

Brit motions to deny all JB meetings- ficom $.

Kalei seconds.

No blocks.

Josh motions to approve, as it was prioritized by the signers of the 3 events submitted.

Nora seconds.

Kalei blocks, to see an up down vote.

Nora, Emily, Cyree, Kalei, Jorge, josh = approve

Brit opposed

Nina absent from room

Motion passes, quorum met

Josh moves to deny Erin Jackson request, as per request of signers.

Emily seconds.

Cyree blocks.

Nora, Emily, nina, josh, cyree, brit, kalei, Jorge.

None opposed

No abstentions

Motion passes

Kalei notes that slam always has it on the same night

Josh notes it’s almost like a meeting!

Cyree observes that the impression that slam gets like $500 a week is a bad one for the campus perceiving how we spend our money.

Nina: were all groups as together and effective as slam! Don’t want to penalize. Need to get other groups to become as active.

Cyree: it’s not penalizing slam, we’re in a deficit. Ficom slideshow started with “think cheap”. $500 a week is not cheap. Signers need to think like a team so then we can get the most out of our SAF.

Kalei: nikko’s question, “can we request more later on”, is indicative of new groups. Slam’s events are not as rare as, say, a speaker like what they are bringing in, and very common.

Brit notes that we spend as much on slam slowly as groups with one big event that could bring in more people.

Cyree motions to deny carlos Williams request.

Emily seconds.

Kalei blocks: they got it in on time, did everything right.

Nina: what would we tell them?

Cyree: thinking cheap, spreading out, smaller $ requests, more accurate funding across the board.

Jeremy: encourage fundraising, not just exclusive funding through coca.

Jorge: to straight up deny this based on financial straights without giving them time to lower?

Kalei: spoke with ficom about program to charge admission- attempt with slam to honor their successes? Up responsibility, trial run?

Jorge: conflict about where money would go, as they collected it themselves

Kalei: break into percentages

Nina: into accounts?

Cyree: looking at event budgets, not seeing what’s so notable about slam requests- they hit the ground running due to stature on campus. Much ado about nothing, been to tiny slam events.

Nina: is slam five college? Do they attract 5 college students?

Cyree: slam, no. urban word, yes.

Emily: be careful around admission- slam might not have clout to make money, might actually lose money

Nina: charging money for smaller events confuses our role on campus; larger events, understandable. Individual slam events might be detrimental.

Cyree: we don’t need a policy on any ONE GROUP, but $1500 over 3 weeks isn’t fair to other groups. More outreach.

All for: nora, Emily, nina, cyree, kalei

All against: 0

Abstentions: Jorge, bri, josh

Motion passes

Nora leaves

King Corn event

Lowered to $1800 from brief tenure at $2000

Got 2 more students

Josh notes low attendance ballparked, short event

Emily compares to nikko’s event- this is cheaper.

Nina what is extra $490?

Kalei: resubmitted version added $490 from other to performer.

Now is $1810.

Josh notes the nikko event is a politically pertinent one, with an actual speaker.

Kalei reminds us that this is not a place to judge content. Both unique.

Josh stresses this is more about movies, less unique than a speaker.

Rigorous discussion- kalei notes pending rule is frustrating, wants to know if they can do it without the film maker.

Jeremy notes they can show the movies for free, without the performer; denying it does not make it impossible to happen.

Kalei: how is this deniable? First time event, how can we come at this and say “sorry”

Emily: registered far in advance.

Jeremy: partial funding?

Nina: Give them $, send them to offices.

Jeremy: lots of time to gather money.

Emily: then they can come back!

Nina: no they can’t.

Kalei: they can’t only if it’s approved in full.

Brit: partially fund.

Josh motions to fund for $905, half of the full request, gives them time to seek other funding or come back if they need to.

Kalei seconds.

Brit blocks: discussion to clarify (very literally, exactly what is going on), block dropped upon restating of events.

Motion passes.

Necrocinema- ‘Christmas on earth’, $149. Pended due to lack of date, Jenny told us it was 10/13/10.

Nina motions to approve.

Emily seconds.

Motion passes for $149.

Deathfest- pended due to lack of date. As of yet, no come back. Stacked while calls are made.

Bread/Puppets event- also no response back.

Josh motions to pend these two events over the weekend.

Kalei seconds.

No blocks.

Motion passes; events to be dealt with on Tuesday.

Nora reports: Nov. 6th = deathfest

EVENTS- NOT PENDING, SUBMITTED

Kudler’s Red Barn request denied, SAGA request is correct one. He needs two more signers. Kalei motions to pend, send note to get two more signers. Josh seconds. No blocks. Motion passes.

COCA Sneaker Ball- $295 total. Have we spoken to dre? Brit to speak to dre.

Nina: can we approve our own event?

Cyree: Feels wrong.

Kalei: we don’t have the ERF done yet. Lil Cocas: we need to talk to pub safety, etc. Who wants to do what?

Nina- Pub Safety

Jeremy- Media services

Emily- ERF form

Kalei- e-mail sodexho (re: water, punch, etc.)

Nina: let’s lock down this DJ situation.

Kalei: let’s just leave it so we can finish our own budgeting and ground work.

Jeremy shows us the poster; general satisfaction

Kalei: print in b/w, keep costs down; save colorful posters for Halloween.

Date to start at 10.

Sukkah discussion- $95

Brit motions to approve

Cyree seconds

It’s a holiday, it’s up for a while, it’s for all peoples

Motion passes

Kalei: leave requests- we have time to work on them- move to Hampshire Halloween?

We’re okay with that.

Kalei: important topics:

1)	who is going to saga for dinner next weds with me to get first year responses for Halloween survey? Josh.

2)	Cierra working with safecom- need more inter-committee collaboration, due to almost deadly OD last year and crazy admittances to cooley-dick.

10am, October 2nd- meeting for band stuff.

Not in office!

Where?

Dad city suggested by co-chairs; cyree suggests this is a moral grey area. Kalei: it’s a closed meeting. Cyree: it prevents walk-ins, community. FPH faculty lounge? Not super against dad city. Kalei: if someone gets in touch about reserving it… cyree: I’ll do it.

Brit: what are we DOING on Halloween?

Josh: let’s commit more time to this next meeting; only 7 minutes less.

Kalei: internet registered pumpkin carving contest!

Jeremy: saga does it, such stations exist around campus

General consensus that a professionally organized, serious one would rule.

Discussion of haunted house.

Nest meeting: Hampshire Halloween- have ads/posters ready for Tuesday.

Jeremy, Jessica, Paul petition to become official members.

Kalei motions to approve Jeremy.

Cyree seconds.

No blocks.

Motion passes.

Cyree motions to approve Jessica. Emily seconds. No blocks. Motion passes.

Jorge motions to approve Paul. Seconded by Emiy. Blocked by Kalei. Unanimous approval. Motion passes.

Meeting adjourned.