Governance Task Force/minutes 100119


 * Posted to the intranet on Friday, February 19, 2010 by Abby Ferguson

Governance Task Force Report January 19, 2010 Hampshire College

Present: Yaniris Fernandez, Marian MacCurdy (co-chair), Shelly Ruocco, Andrew Hart, Susan Tracy (co-chair), Josiah Litant, Laura Sizer, Lee Spector, Stephan Jost, Jim Wald,

Excused: Dee Dee Desir, Shelley Carey

Proceedings:

I. The meeting was called to order at 12:37 p.m.

II. Co-chair MacCurdy handed out the revised minutes of Dec 11 and Dec 16. The Dec 11 minutes were reviewed by the members and some changes were made. The minutes of Dec 11 will be passed provisionally via email upon the approval of changes made by the GTF. The changes to the December 16 minutes were reviewed. Additional changes were suggested by members of the personnel subcommittee and accepted by the GTF. The December 16 minutes, including the accepted changes, were approved by consensus.

III. Members reviewed the newest changes to the audit report, including a listing of the governance documents consulted in the report. Changes were suggested and approved by the task force. Co-chair MacCurdy will make the suggested changes to the cover letter to the report and email the new draft to the GTF for their approval.

IV. The members discussed President Hexter's visit to the next meeting. GTF would like the president to review the audits and offer feedback on the accuracy of the governance reports. The GTF will also ask the president to talk about the strategic governance issues that he thinks the College needs to address.

V. Status of audit reports was presented. The Personnel subcommittee still requires formatting and changes to language and will complete its work by Jan. 22. The Administrative Matters subcommittee report was discussed. Changes were discussed, and the report was amended to reflect those changes. A discussion ensued about the, at times, imprecise language used within the governance documents to describe budgetary units. Organization of the report was discussed, and some changes were made. The narrative style of the reports was discussed; the matrices will be included with the narrative reports, so subcommittee members can refer to those matrices if they wish in their reports.

The Board of Trustees subcommittee report was reviewed. Some changes were suggested to clarify language.

VI. The meeting was adjourned at 2:41 p.m.

The next meetings of the Governance Task Force will be on Friday, January 29 from 12-2 in the Bradford College Room. President Hexter will be joining us. The next meeting after that will be Friday, February 12 from 1-3.