COCA February7, 2013 Minutes

CoCa Meeting Minutes CoCa

February 7th 2013

 Attendance 

Ashley ,Mandy, Carter, Jessica, Reiann, Anna, Avi, Frances, Jasmine

 Guest 

Sal, Kareema, Lisa, Erin, David (dlp12), Lucas (lco12)

 Event Request 

Hampshire Anarchist Network(The Totality of Crisis: The Social Struggle in Greece):

Date: 26-Feb-2013

Location: MLH

Event Breakdown:

 Last Meetings Event Discussion : Ashley motions to pend. There are still something’s unclear about this event. We would like this student group to come in again and explain budget. Frances seconds. No blocks. Motion passes.

 Event Discussion ( Student Speaker): “The money is going to an organization it as about 1000 each for plane tickets so the money will go to travel the rest will be donated.” The tour has not been paid for as far as he knows. Jessica motions to deny due to lack of information, the information was relayed between the organization(the middle company) and the student group. Concerned about our knowledge of the middle group for Hampshire college to trust information and guarentee that money is going to the proper place that is being stated by student group… we don’t want to get in trouble. Carter blocks

Votes:

Opposed: ALL Voting members

In Favor: NONE

…………………………………………EVENT DEINED………………………………….

Sexperts(Sexperts Open House):

Date: 11-Feb-2013

Location: CFF

Event Breakdown:

 Last Meetings Event Discussion:  Frances motions to pend this event. We would like this student group to come and explain how this event is different from just meeting. Reiann seconds. No blocks. Motion passes.

 Event Discussion :  Reiann motions to approve for $255 with an added $ 5 for advertising.

Carter seconds. No blocks. Motion passes.

………………………………….APPROVED $255………………………………….

VIBE(Kids Choice/Bella's Bartok/Midnight Snack Gig):

Date: 13-Mar-2013

Location: Red Barn

Event Breakdown:

 Last Meetings Event Discussion: Carter motions to pend this event. The amount of food does not match the estimated attendance. We cannot pay for food for performers. Also the security cost are off. Jasmine seconds. No blocks. Motion passes.

 Event Discussion :   Carter motions to approve for $1340 taking  $60 away from the food cost because it was  for performer food. Jessica seconds. No blocks. Motion passes

………………………………………………APPROVED FOR $1340……………………………………………….

Salsa Ruedo and Tango club (Salsa Rueda and tango club meeting)

Date: 10-Feeb-2013

Location: Music and Dance building

Event Breakdown:

 Last Meetings Event Discussion:  Jasmine motions to pend this event. Coca funds events not meetings. They need to change the description of the event to be more inclusive for the Hampshire community. They also need to advertise. Reiann seconds. No blocks. Motion passes.

 Event Discussion: Mandy motions to approve for $1690 with an added $10 for advertising. Frances seconds. No blocks. Motion passes.

……………………………………..APPROVED FOR $1690………………………..

 Climbers Coalition(Five College Outdoor/Festival Telluride Film Festival): 

Date: 23-Feb-2013

Location: Hampshire College

Event Breakdown:

 Event Discussion: Frances motions to approve in full. Mandy seconds. No blocks. Motion passes.

………………………………………APPROVED FOR $1000…………………………..

 Not-a-student group(Seaven Teares at Hampshire): 

Date: 30-Mar-2013

Location: Centrum Gallery

Event Breakdown:

 Event Discussion:  Carter motions to pend this event, this not a student group event needs two other singers for this event. Ashley seconds. No bocks. Motion passes

………………………………………EVENT SENT TO PEND……………………..

 Blacksmiths' Guild(Steel Smelting): 

Date: 03-May-2013

Location: Firepit

Event Breakdown:

 Event Discussion: Jessica motions to pend. We are unsure if this event needs risk management since it involves fire outdoors for a long period of time. Carter seconds. No blocks. Motion passes.

……………………………………….EVENT SENT TO PEND…………………………….