COCA December 7th, 2010 Minutes

MEETING 12/7/10

In Attendence: Kalei, Faustino, Cierra, Jasmine, Jessica, Ashley, Sarah, Martin, Sam, Eliana, Brit, Emily, Josh

Josh motions to approve minutes. Cierra seconds. No blocks. Minutes approved.

Emily: More requests went through- a $1200 request and more. I can’t check right now, hub is down, but I think we’re around $4000.

Kalei: Council went well! No one from COCA came!

Faustino: I wasn’t invited!

Kalei: You were, I emailed the list serve.

Cierra has returned the lost fog machine from Halloween.

Kalei: Back to CC- next semester, all standing committees to work together to make our community events truly communal! Organize student groups to get involved in planning Spring Jam. Council rep! We need to vote on this.

Kalei describes voting procedure. Faustino brings in Chandi (chandi.pytowski@gmail.com) to count votes for our election.

First round of nominations: Josh, Jasmine, Sam, Sarah, Brit, Kristina, Jessica.

Josh declines. Jasmine accepts. Sam declines. Sarah declines. Brit accepts. Kristina declines.

The vote is between Jasmine and Brit.

Kalei explains role of COCA Rep on Council as intermediary between the two bodies, and outlines the make-up of CC. She explains that the goal is that a non-officer attends the meeting so we can distribute power. The committee is advised to write down “Jasmine”, “Brit”, or to leave it blank. Mr. John Carlos Callahan is to count the votes.

The first vote ends in a tie, with 5 votes for Jasmine and 5 votes for Brit. 4 votes are blank. Jack cries because life is hard.

Nora enters. The number in attendance is now 15. Kalei checks our bylaws; it takes a simple majority to elect positions.

Kim Parante (kap09) enters to count the third round of voting.

Jasmine wins the election with 7 votes. Brit gets 3, Blank gets 5.

Jasmine is now the COCA representative to Council.

EVENT REQUESTS: SUBMITTED

1)	JSU- Shabbat Dinner. Last 2 dinners of the semester. The first of the two dinners does not fall into the 14 day submission window. Kalei explains to the new members that faith-based events exist in a grey area (along with other identity-based groups) because they do not have institutional support. $120 for food, $5 for advertising.

Josh motions to approve given that traditionally we support identity-based groups and the “package deal” nature of the request allows us to err on the side of being flexible. Sarah notes the $3 a head rule is violated. Cierra notes that kosher food is expensive. Cierra seconds. Kalei blocks to allow for discussion, notes that the latter event (on the 17th) will still be attended despite it being at the very end of the semester. IN FAVOR: Josh, Cierra, Nora, Jessica, Emily, Kristina. OPPOSED: Sam, Eliana, Faustino. ABSTAINTIONS: Kalei, Jasmine, Ashley, Sarah, Martin, Brit. The motion does not pass. Faustino asks about the 14 day rule. Josh mentions that it’s an identity-based group that does not receive funding from anywhere else. Sarah motions to approve for half, noting that we denied something last meeting for being a day late. Faustino seconds. Josh blocks. Discussion continues; Eliana points to 14 day rule. Emily says it makes more sense to approve in full. Josh repeats his argument. Kalei notes they have done better in the past. Sarah says if the bylaw sucks, let’s change it, but not break it while it stands. Martin sees identity-based groups as outside the 14 day rule, because it is for a specific community that is already organized and expecting the event, as it is a holiday. Josh doesn’t think it makes sense to approve just the later dinner and not the sooner one, and agrees with Martin. Kalei checks past JSU requests. IN FAVOR of approving $62.50 for a dinner on the 17th: Cierra, Faustino, Jessica, Jessica, Ashley, Eliana, Sarah, Brit. OPPOSED: Martin, Kristina, Sam, Josh, Nora. ABSTAINING: Emily, Kalei. The quorum is 9; the motion does not pass. Cierra motions to deny both dinners due to the 14 day policy. Eliana notes they cannot re-submit before the 17th. Sam seconds. Martin blocks. IN FAVOR: Kristina, Cierra, Sam. OPPOSED: Emily, Josh, Faustino, Nora, Kalei, Sarah, Martin, Eliana. ABSTAINING: Jessica, Jasmine, Ashley, Brit. The motion does not pass. Emily motions to approve in full for $125. Martin seconds. Faustino blocks, given the 14 day rule. Eliana says that this feels like picking and choosing. Martin notes that we need to have a discussion about the 14 day rule; and until then, we should not see this as picking and choosing but as realizing that this event does not need 14 days in advance. Sarah notes that it is open. Josh mentions that our job IS to pick and choose; we vote on events, we make the calendar, this is our job. Sarah feels like this is amoral. Emily agrees that the JSU messed up, but it’s also true that they have this every week and a population counts on this. Jasmine responds that because it happens every week, and they DID make a mistake, they should receive the full weight of that mistake. Sarah does not think it’s our job to be lenient. IN FAVOR: Martin, Emily, Josh, Cierra, Nora. OPPOSED: Sam, Eliana, Brit, Faustino, Jasmine, Ashley, Sarah, Kristina, Jessica. ABSTAINTIONS: Kalei. The motion does not pass. Sarah motions to approve for $62.50 for the December 17th dinner. Eliana seconds. Josh blocks, citing the motion as inconsistent with the quality event planning COCA attempts to provide. IN FAVOR: Kalei, Nora, Faustino, Cierra, Jasmine, Jessica, Sarah, Kristina, Eliana, Brit. OPPOSED: Josh. ABSTAINTIONS: Ashley, Martin, Emily, Sam. Motion passes; $62.50 approved for the JSU on December 17th.

2)	Climbing Collective- February 26th, $1000. Climbing festival.

Eliana motions to approve in full. Cierra seconds. Kalei notes that the money will come out of next year’s February budget; money we give them NOW rolls back into the SAF at the end of the semester. No blocks. Motion passes for $1000 to Climbing Collective. FOLLOW UP ON CLIMAX EVENT (SAM GOLDBERG et al):

Ben Kudler’s 35-person $800 event follow up: has e-mailed Kalei responsibly and repeatedly. Kalei reviews this dialogue; it is suggested that Mr. Kudler resubmit next semester.

COCA CAROLING TOMORROW NIGHT:

Kalei to go to Atkins for treats tomorrow at 5:30 with a P.O.

JANUARY TERM DECISIONS:

Kalei: Most people will be gone, but we’ll get requests; Emily and Josh proposed an e-mail system where events will be mailed out to members. If no blocks come within 48 hours, the event will pass.

Kalei motions to approve Jan Term e-mail system. Josh seconds. No blocks. Motion passes: Jan Term system passes.

Josh presents the prospective budget for Spring Jam.

Lighting: $3000. Tents: $2000-$5000. (min to max) Sound: $4700 Headliner: $6500 Off Campus Bands: $3500 - $5500 Movie Night: $600 Sodexho: $1800 Day Time Snacks: $1000-$1500 Pub Safety: $800 Liquor Permit: $100 Overhead Costs: $300 Student Activities: $500-$700 Advertisements: $200

MIN = $25,000 MAX = $30700

Emily motions to approve PROSPECTIVE SJ budget. Nora seconds. No blocks. Motion passes.

The committee is reminded that we are meeting at 7:45 tomorrow for COCA Caroling.

Josh motions to adjourn the meeting. Kalei seconds. No blocks. Motion passes.