COCA February28, 2013 Minutes

CoCa Meeting Minutes CoCa Attendance Ashley, Mandy, Karema, Jasmine, Erin, Avi, Frances, Jessica, Reiann,Anna, Carter, Xavier

Event Request Hampshire Anarchist Network(The Totality of Crisis: The Social Struggle in Greece): Date: 06-Mar-2013 Location: FPH MLH Event Breakdown: Lighting & Sound	$ 0.00 Performer Costs	$ 3,500.00 Security	$ 0.00 Food	$ 0.00 Advertising	$ 0.00 Other Costs	$ 25.00 Please Explain	Access to media equipment, as there will be audio/video component. Total Requested	3525.00 Last meetings Discussion: Ashley motions to pend. There is some confusion between the event date and CLA. Jasmine seconds. No blocks. Motion passes. Event Discussion: Anna motions to deny, there is not enough time to process the ERF(contract). Reiann seconds No blocks. Motion passes. ………………………………………………….…..EVENT DENIED ……………………………………………………. VIBE(West African Drumming Workshop and Descussion): Date: 27-Apr-2013 Location: Pavilion Event Breakdown: Lighting & Sound	$ 150.00 Peformer Costs	$ 600.00 Security	$ 0.00 Food	$ 0.00 Advertising	$ 15.00 Other Costs	$ 0.00 Total Requested	765.00 Event Discussion: Mandy motions to approve for $635 taking off $5 from advertising and 125 from lighting and sound. Anna seconds. No blocks. Motion passes. …………………………………………………………APPROVED FOR$635…………………………………………. Raíces(Raíces Bash: Manos Pa' Arriba): Date: 05-Apr-2013 Location: Red Barn Event Breakdown: Lighting & Sound	$ 150.00 Peformer Costs	$ 0.00 Security	$ 336.00 Food	$ 100.00 Advertising	$ 15.00 Other Costs	$ 0.00 Please Explain	Security costs:

$48: Event Monitor 6 hours $288: 2 Crowd Managers 6 Hours Total Requested	601.00 Event Discussion:

Hampshire Anarchist Network(The Totality of Crisis: The Social Struggle in Greece): Date: 13-Mar-2013 Location: FPH MLH Event Breakdown: Lighting & Sound	$ 0.00 Peformer Costs	$ 3,500.00 Security	$ 0.00 Food	$ 0.00 Advertising	$ 0.00 Other Costs	$ 25.00 Please Explain	Equipment use for screening media Total Requested	3525.00

Event Discussion: Reiann motions to deny because the ERF, cannot be processed in the time for the event. Anna second. No blocks. Motion passes. ……………………………………………….……EVENT DENIED……………………………….. Jewish Student Union (JSU)( Passover): Date: 25-Mar-2013 Location: FPH Event Breakdown: Lighting & Sound	$ 0.00 Peformer Costs	$ 0.00 Security	$ 0.00 Food	$ 1,926.00 Advertising	$ 0.00 Other Costs	$ 0.00 Total Requested	1926.00

Event Discussion: Frances motions to pend this event. Please come and see us about this event. Anna secnds. No blocks. Motion passes. ……………………………………………..…EVENT SENT TO PEND…………………………………..

Not-a-student group(Genderf**k): Date: 26-Apr-2013 Location: Dinning Commons Event Breakdown: Lighting & Sound	$ 150.00 Peformer Costs	$ 0.00 Security	$ 250.00 Food	$ 50.00 Advertising	$ 10.00 Other Costs	$ 80.00 Please Explain	Student Event Monitors (2x for 5 hours) = $80.00 Total Requested	540.00

Event Discussion: Mandy motions to pend. This event need to two other signers. Frances seconds. No blocks. Motion passes. ………………………………………….EVENT SENT TO PEND………………………………………

COCA Committee on Community Activities(Five College Student Governance Ice Cream Social): Date: 05-Apr-2013 Location: Red Barn Event Breakdown: Lighting & Sound	$ 25.00 Peformer Costs	$ 0.00 Security	$ 0.00 Food	$ 375.00 Advertising	$ 0.00 Other Costs	$ 70.00 Please Explain	$65 for table linens. ($5 Per Table) $5 for name tags. Total Requested	470.00

Event Discussion: Ashley motions to approve in full. Frances seconds. No blocks. Motion passes. ……………………………………......APPROVED FOR $470……………………………………