FiCom Meetings, Fall 2010 Minutes

FiCom TODOs

 * FiCom and Community Council
 * Update our bylaws to reflect current operating procedures (synchronize with Council)
 * Stipends; exceptions to SAF Guidelines
 * FiCom and CLA
 * Delineation of roles; what do you see as your role and responsibilities?
 * Student group recognition process (NSNS lists criteria beyond risk assessment)
 * FiCom and COCA
 * Monthly joint FiCom/COCA meeting
 * Capping amount a single group can spend on an event, so that there is greater collaboration (but doing this in a streamlined way so that it is not bureaucracy). Add sections to event request form asking for other student groups/offices, with contact emails?
 * FiCom and COCD
 * Better system of accountability, moving towards a system parallel to COCA
 * Discussions about funding and Zoho
 * Funding equipment storage space in RCC (set up meeting with bob (rgarmirian@) to look at storage cabinet space)
 * FiCom
 * Update permanent funding language, so that it specifically notes the amounts of each obligation, to keep better track, in writing, of each time these amounts change
 * Put Zoho tutorial on Hampedia
 * FiCom 101
 * What are the differences between community council, ficom, and coca? How do systems work between them?
 * People don’t know how their money is being handled, get really worried about things like the Sam Light issue
 * Give students a guide to SAF - really simple explanation of how you pay the money, CC collects, gives to FiCom
 * Description of funding processes should be on Hampedia, as well as details
 * Make pages for each type of form (Marie’s example forms), with info on exactly how to fill it out, and what to make sure you have before doing so
 * SAPs (Student Activated Projects) - Unrecognized student groups who want to do a project would have to meet with us, show that they are organized, etc, have detailed plan for money use, and we will fund them. Expectation that they will become recognized student groups the next semester. Should we do this? What should the expectations be? When would they need to do risk management? In what format should they submit requests? What information should they provide to us? Should there be a minimum number of students interested in getting involved in the project?
 * Bylaws do not mention SAF Guidelines
 * Officially change SAF guidelines, add language re closed group support
 * Get signer hoodies! - First we need designs

Thursday, December 9
Agenda:


 * Review Funding Requests
 * *Red Scare Trip Changes
 * *HIP Proposals (Signers Coming In)
 * Review Pending Funding Requests
 * FiCom Inbox
 * Stipends Transfers
 * Old Group Check In Form

Attendance: Sarah, Nick, James, Nelson, Rebecca, Nora
 * Submitted Requests
 * Miscellaneous Requests
 * Red Scare
 * House has a very strict residency policy so original one is out
 * New house will cost more, with $400 more down payment
 * Approved for the down payment
 * Community Council
 * Office Supplies
 * $175 for council office supplies
 * Approved
 * Stipends
 * All approved with the exception of COCD
 * Total Approved: $4300 for 10 officers
 * Amanda Lynk is not accepting a stipend via communication with a council member
 * HCEMS
 * $295 for reimbursement for food already bought
 * Didn’t realize that they needed food funding before buying it
 * The food is over the $3 per person limit
 * The max we can approve is the cap per person for 40 people
 * An exception will be made for this case based on the nature of the bootcamp event
 * Approved for $295
 * HIP
 * Are creating a film with 28 positions
 * The film will be shot in spring and completed by early May
 * Price also includes applications for film festivals and a federal copyright
 * We wouldn’t necessarily fund that now, but when the film in competed
 * Total price is $298 without copyright and applications
 * Equipment would be donated to the film building
 * Thought is that we should fund this and then see how it turns out, as there is definite community involvement but it is dependent on the following through of the group of 28 people
 * Approved
 * Community Liaison will stay in touch
 * Fund Transfer Requests
 * Sports Coop
 * Requesting $1035 transfer to OPRA because OPRA paid for many specific costs
 * Approved
 * Community Garden
 * Spent $16 on straw bales
 * Did they buy it from the farm or did the farm buy it for them?
 * We are assuming they are correct
 * Approved


 * Pending Requests
 * Miscellaneous Requests
 * Trip Requests
 * Urban Word hasn’t responded, we cannot approve without risk assessment


 * Old Group Recognition Form
 * Working on editing the form
 * Agreeing to send this form out once the finishing touches are put on it


 * We need to transfer $200 from SafeCom’s general money account to food money account

Monday, December 6
Agenda:


 * Review Funding Requests
 * Review Pending Funding Requests
 * Old Group Check In Form
 * HIP Proposals

Attendance: Sarah, Nick, Nora, Nathan, Rebecca Absent: James (excused), Nelson


 * Submitted Requests


 * Miscellaneous Requests
 * Red Scare
 * Looking at a house that is $2800 in all
 * Half the price of last year
 * Raised $900 so far, calendars have not been sold yet
 * Need a deposit of $1206 to keep the house
 * Fundraising should make up a fair amount of the price
 * Approved for $1206
 * Publication Requests
 * The Climax
 * Last issue of the semester
 * $432 for the last issue of the semester
 * Will they be printing issues in January?
 * Approved
 * Fund Transfer Requests
 * JSU
 * $138 to spiritual life
 * They only have $62 in food funding, and $75 in general funding
 * So it’s a transfer from both to spiritual life
 * Approved


 * Pending Requests


 * Miscellaneous Requests
 * Comics Collective
 * Emailed us an itemized list
 * 34 comics of varying prices, most purchased from amazon
 * $250 approved, asked to come in at the start of next semester to talk about future funding
 * Trip Requests
 * Living Newspaper Theatre troupe
 * $100 Approved for entrance fee to ‘double edged theatre’ in Ashfield, MA
 * Have not heard back from Urban Word


 * Old Group Check-in Form


 * Is there anything that we should add?
 * Will be sent out soon


 * Comments and Complaints form after signer sem


 * Perhaps we should just ask what more we can do


 * Have not heard back from the CA’s
 * HIP will come in sometime this week

Thursday, December 2
Agenda:


 * Review Funding Requests
 * Review Pending Funding Requests
 * CA Funding for JanTerm
 * Equestrian Team
 * Group Recognition
 * COCA Eval
 * Signer Hoodies

Attendance: Sarah, Nick, James, Nora, Nathan, Nelson, Rebecca


 * Submitted Requests


 * Miscellaneous Requests
 * CA’s
 * Submitted an itemized request for $1725
 * They have 8 new CA’s
 * $150 per person for food funding, $1200 total
 * The food funding is not possible
 * - Have you considered bringing bag lunches?
 * We’re approving funding $525 for the materials and speakers
 * Approved - 525$
 * Discussion about food funding policy
 * We cannot fund them due to pricing and SAF guidelines
 * Mentioned that if they have a meal plan SAGA can get them a card to pay for food at Amherst College, also students off the meal plan are responsible for their own food anyway
 * Mixed Nuts
 * $36 for ink for mixed nuts shirts to be sold in the mixed nuts store
 * We generally don’t do this due to SAF guidelines
 * Denied
 * Community Council
 * $50 for the food money for the 5 college coordinating board
 * We will approve and transfer to the Council office account
 * Approved
 * Additional Food Requests
 * CA’s
 * Meeting twice during Janterm
 * Funds need to be transferred into the CHC
 * Approved $84
 * Amnesty International
 * $60 for the remaining meetings in December
 * Approved


 * Pending Requests


 * Miscellaneous Requests
 * Comics Collective
 * Still haven’t heard back about an itemized list
 * Trip Requests
 * Living Newspaper Theatre Troope
 * Have not heard back
 * The Urban Word
 * Have not heard back


 * Equestrian Team


 * They only submitted the request for one show, we talked about funding 2 shows
 * They want to know what happened to the money for the second show
 * If they submit a request we should be able to reimburse them for the show’s agreed upon amount


 * Group Recognition


 * CLA has a link for group recognition, Liaison will post link on the digest for a few days to get the word out
 * To eliminate inactive groups we will ask for confirmation from active groups


 * COCA email


 * They have an evaluation form about how they did this semester and want feedback from FiCom
 * Survey was filled out


 * HIP


 * Liaison will email about no more funding until Janterm due to end of semester and CLA not being able to file paperwork


 * Will talk to Pam Tinto about getting money back from the Bookstore from Hampshire Halloween
 * Email from Wendell the Hoodie person


 * Are we getting hoodies?
 * We still need a design
 * We will gauge interest when talking to the signers (and order hoodies next semester)


 * Marie asks: are we considering raising the SAF? We need to decide by tomorrow


 * The amount should be as close to exact as possible due to unfairness of taking money from the students and not spending it
 * FiCom thinks not, but we don’t have control over it entirely and don’t feel comfortable making the decision on our own (if that assumption was correct)


 * Safecom requested reimbursement for food


 * Can we transfer some of their $750 from their account to cover it?

Monday, November 29
Agenda:


 * Review Funding Requests
 * Review Pending Funding Requests
 * Discuss Group Recognition Form
 * EMT Funding
 * Plans for JanTerm (i.e. Bylaw Revision, Officer Evaluations/Elections)

Attendance: Sarah (late &amp; excused), James, Nora, Rebecca, Nelson &amp; Nathan


 * Absent: Nick

Review of Funding 


 * Miscellaneous Requests:
 * Comics Collective asked for $250 for two "lists" of comics
 * PENDED: We'd like to see an itemized list for this request
 * HCEMS asked for $2,500 for five $500 scholarships for their Jan Term training program
 * FiCom recognizes that this is more of a safety benefit to the community as a whole, than to individual students.
 * APPROVED
 * Trip Requests:
 * Living Newspaper Theatre Troope asked for money for a trip to Ashfield, MA.
 * PENDED: They have not completed risk assesssment.
 * Equipment Requests:
 * Community Garden has two requests
 * 4 Straw Bales, $4 each... $16 Total
 * $70 for Seeds for public use in the garden
 * APPROVED
 * Publication Requests:
 * The Big Skunk Ape Project would like to create a publication about Hampshire's radical history at $1.20 per copy
 * Discussion was had on whether or not this was cost effective, it was pointed out that this is a ONE time publication
 * APPROVED
 * Food Requests:
 * Excalibur asked for $180 for their Saturday meetings of 70 people
 * APPROVED: $360 for their next two meetings
 * Fund Transfers:
 * Hampshire Confucius needs to transfer $45 to the Spiritual Life Office as they used their P-Card for snack purchases

FiCom Inbox


 * The CLA sent as an email about group recognition for the Spring semester, with a form that student groups would have to fill to become recognized. The form states whether or not the group is open or closed. Also, it asks if you'd like the initial food funding, which we'd like to specify as $75, also $5 initial advertising funding (which is not there at all). Finally, we'd like to include a note about emailing FiCom when students would like to cancel their student groups, instead of letting them sit there.

Jan-Term Meetings


 * We'll be planning Signer's Seminar, as only the CLA is currently working on it.
 * We'll be processing officer stipends during Jan Term
 * By-law reviews will happen, we'll look into better defining the roles of the officers of FiCom
 * Preparing to do permanent funding, and seeing where that goes.

Monday, November 22
Agenda:


 * Review Funding Requests
 * Review Pending Funding Requests
 * FiCom Inbox
 * Zoho Users

Attendance: Sarah, Nick, James, Nora, Nathan, Rob (from Council) Absent: Rebecca, Nelson


 * Submitted Requests


 * Miscellaneous Requests
 * Project Nur
 * $20 for advertizing for Magic Board in November - Advertising Movie Screening
 * They meant December - The event is December 4th


 * Approved: mentioned via ZoHo that the fliers and email had wrong date
 * Additional Food Requests
 * Re-Rad
 * $30 per meeting
 * $210 for rest of fall and janterm
 * Approved


 * Pending Requests


 * Trip Requests
 * The Urban Word
 * Still haven’t heard back
 * Shamanism Studies
 * $5 per person for 7 people: $35
 * Have done risk assessment
 * Approved
 * Additional Food Requests
 * Mixed Nuts
 * Spent $25 at one and $50 at the other
 * They will have 7 meetings, we can approve $30 per meeting
 * Approved for $210


 * SJP will be refunded for gas for Montreal trip
 * Red Scare house was taken by someone else, still looking for other houses
 * Note: FiCom Office Assistant's salary out of 601
 * COCD was set up on Zoho, will get their own account
 * Circus Folk Unite is still in the red ($8), we will talk to them
 * Discussion of setting up COCD ZoHo
 * Received an email about when we’re giving stipends


 * In the past we have just given them out
 * We will check with Council about it
 * They will be given out in January, after being approved by Council

Thursday, November 18
Agenda:


 * Introductions, Review of SAF, etc.
 * Review Funding Requests
 * Review Pending Funding Requests
 * CAs &amp; EMT Funding
 * FiCom Inbox
 * FiCom/COCD Meeting (Friday, November 19th from 3:00 - 4:00)

Attendance:


 * Sarah, James, Nora, Rebecca, Nelson, Nathan &amp; Nick (late)

Review of Funding Requests:

No Misc. Requests Trip Requests:


 * The Urban Word requests money for a trip to the J Cole Show
 * Trip Cost:
 * First trip by Urban World
 * Haven't done Risk Assessment
 * PENDED: Until Risk Assessment is completed.

No Equipment Requests Publication Requests:


 * The Climax requests money to print the next issue of the Climax
 * Publication Cost: $423.00
 * APPROVED

Additional Food Requests:


 * Mixed Nuts requests $100 for meeting food
 * Request shows 10 people attending each meeting
 * We will contact them to ask if $100 is correct, because if so, it's over the $3 per person limit
 * SISTERS requests $40 for meeting food
 * Request shows 10 people attending each meeting
 * This is over the $3 per person food funding limit
 * APPROVED: $90 for their remainig meetings
 * James Baldwin Scholars requests $75 for their December meeting
 * APPROVED
 * Hampshire Confucius requests $60 for meeting food
 * These funds should be directly transfered to the Spiritual Life Center
 * APPROVED: $180 for their remaining meetings

Funding Transfers:


 * Glass Collective has FOUR fund transfer rquests
 * The first one is incorrect, under the name "Gin &amp; Tonics"
 * DENIED: "We have already transfered the Glass Collective's $75 food funding over to Lemelson."
 * All four fund transfers are of funding decisions that were already approved.
 * "In the future, please note if your funding requests will be transfered to another account, not just for use from your student group account."
 * Other three transfers were APPROVED

Review of Funding Requests:


 * Magic Draft requested $101.65 in equipment requests, they contacted us about their fundraising plans, and APPROVED.

FiCom Inbox:


 * Red Scare sent us an email about their prospective trip to Georgia. They gave us some numbers on a house reservation
 * SJP sent us an email about their issues with reimbursement for a trip to Montreal. They spent money on food (that they thought they were going to be reimbursed), and they would like to get reimbursed for parking and subway costs. They paid with their own money, and now expected to get reimbursed, but they may not have the proper reciepts.

Visitors:


 * Mixed Nuts came in to discuss how they process their delivered food through Sodexho, and they asked about the possibility of alternate options.
 * SJP came in to talk about getting reimbursements for Montreal trip. Showed dismay over how FiCom asks for itemized requests. "FiCom does not allocate food funding for trips." They have reciepts for all of their expenses, so they must talk to the CLA and the CLA should reimburse them. In the future, FiCom should be more explicit about the $75 per person cap and trip requests, and how it is a cap and not just money that is given to groups to spend freely.

Monday, November 15
Agenda:


 * Review Funding Requests
 * Review Pending Funding Requests
 * Delegate Group Follow Up
 * Plans for JanTerm (i.e. Bylaw Revision, Officer Evaluations/Elections)
 * FiCom/COCD Meeting (Friday, November 19th from 3:00 - 4:00)

Attendance: Sarah, Nick, James, Nora, Nathan, Nelson, Rebecca, Subhanu (First Meeting), Leanna is here


 * Submitted Requests


 * Miscellaneous Requests
 * None
 * Trip Requests
 * None
 * Equipment Requests
 * Magic Draft
 * Booster Box of Magic Cards
 * 36 x 15 cards
 * $102 total
 * Pended due to fundraising and resale value
 * Metalheads Machining Coalition
 * Aluminum and finishing tools
 * $200 total
 * Pend and ask about transferring through lemelson
 * Heard back, yes
 * Approved and transferred through to lemelson
 * Publication Requests
 * None
 * Additional Food Requests
 * None
 * Got an email about how to request food funding from a group
 * Fund Transfer Requests
 * DIG: Indigenous Students Group
 * Want to cosponsor a film screening
 * $50 to cosponsor food to population and development office
 * Approved


 * Pending Requests


 * Miscellaneous Requests
 * None
 * Trip Requests
 * Shamanism Studies
 * They asked if everyone has to do risk assessment
 * We told them yes and they haven’t responded
 * Equipment Requests
 * None
 * Publication Requests
 * None
 * Additional Food Requests
 * None
 * Fund Transfer Requests
 * None


 * Design Conspiracy Discussion
 * Safecom’s Request for CA training


 * They thought they had much more money per semester
 * They think they have $750 now, it has been verified in the Community Council minutes
 * They only have $35 in their account
 * We will give them the $750 they are due
 * Approved for $750


 * Discussion of CA’s
 * Work for Signer Seminar Discussion
 * Discussion of possible scholarships for EMT certification course over Janterm


 * EMTs are in a weird place due to semi official/nonstudent group nature of the program
 * Should submit a proposal and we will discuss funding from SAF
 * Include the information from last year’s request
 * How fair is the cost per person?
 * EMT’s are a free service to the Hampshire community which adds value


 * COCD wants to be on Zoho


 * Would effectively form them in to a third funding body
 * Ficom will help on the technological end
 * They already have $20,000 to fund, so more transparency through zoho would be beneficial
 * The more ideas that COCD gets (which will increase with transparency) the more they can sift through and use the best ones


 * Leanna is here


 * Ficom would be the subcommittee that she would join so she’ll be here somewhat frequently
 * Has there been a page made to cancel student groups?
 * No, but we are going to get on this ASAP
 * There are student groups that are run with lots of help from professors, is there a way to distinguish between groups like this with huge turnover, and groups with less turnover?
 * As long as groups are student initiated and used by students, there aren’t any problems
 * Only issues come from groups that might not actually be run by students
 * All academics groups must have advisors now, according to the CLA, and this makes this issue slightly more confusing
 * What happens when a professor doesn’t want to help?
 * They have to beg professors to help
 * Is there a better way?
 * 5 college student coordinating board is surveying on buses about how to make things better, the Staff Advisory Committee said that they are very concerned about the survey because they thought that the students were trying to get rid of the buses that staff members take to work. The money for the buses comes from students, and students want more buses during peak times to get to classes. No buses would be cut (money would be the same) but exchanges cutting the earlier morning buses could happen.
 * Hampshire pays the smallest amount, and 90% of the poll results are from Hampshire Students
 * Is there a concern about bias?
 * Should we take staff opinions into account, even if the money comes from the SAF?
 * Fundraising is on case by case basis and required for groups on probation
 * Discussion about HIP

Thursday, November 11
Agenda:


 * Review Funding Requests
 * Review Pending Funding Requests
 * Discussion with FiCom Advisor
 * Transfer of Funds Issue
 * FiCom/COCD Meeting (Friday, November 19th from 3:00 - 4:00)
 * All Signer Email (Time Change, Signer Hoodies, Outreach)

Attendance:


 * Sarah Gordon
 * James Lantz (late)
 * Rebecca Chappell
 * Nelson Hernandez
 * Nathan Whitmore

Guest:


 * Ananda Valenzuela (FiCom Advisor)

Absent:


 * Nicholas Rubin (excused, at Design Conspiracy Mtg)
 * Eleanor Stedman


 * Funding Requests
 * Miscellaneous
 * HCEMS (the EMTs) ask for $71 for Ink Cartridge (APPROVED)
 * Trip Requests
 * Shamanism Studies ask for $35 for a trip to Thistlebloom Farm, Amherst.
 * They have not done Risk Assessment.
 * PENDED: Until Risk Assessment is done.
 * Equipment Requests
 * None.
 * Publication Requests
 * None.
 * Additional Food Requests
 * Asian Media is requesting $46 for their 19 person meetings.
 * APPROVED: $184 for November Meetings
 * Climbers Coalition requests $35 for their 12 person meetings.
 * APPROVED: $140 for November Meetings.
 * Fund Transfer Requests
 * SafeCom is requesting funding for the CA Jan-term Training
 * They do not have the money in their account to transfer.
 * Pending Requests
 * Equipment Requests
 * Surf Club's pended request has been denied due to risk assessment concerns.

Discussion with FiCom Advisor:


 * Question: What do you really appreciate about how FiCom works and how it's done it in the past. How would you like to see FiCom changing in the future?

Nathan:


 * I think we have a really good system for people submitting requests and a committee system approving those. What I'd like to see is where funding can come from for non-student groups, I think they're called Student Activated Projects?
 * Ananda: How do you see these Student Activated Projects working?
 * Some friends and I were talking about building this computer/art exhibit in one of the dorm building. We thought about grants that we could apply for and COCD, or even making up a group and that's how we'd get it.

Sarah:


 * I think FiCom has been working out really well, we've been making projections and we both have access to the budgets and we seem to be in a very good place financially. Our suggested budget cuts seem to be making some difference, and signers have been saying that they've been trying to cut their budgets as well.
 * Our relationships with the other subcommittees have also improved, Council seems to have gotten a better view of how FiCom works. We have to emphasize total communication within the subcommitees, like CoCa and SafeCom have been communicating with me often, but we're still working with COCD on improving communication.
 * I'd like to see more involvement with FiCom and more interest, as there are only four students in here right now.
 * More clear delineation of the role of the CLA within governance. They seem to be making "suggestions" to student groups that aren't being run through FiCom.

Becca:


 * It's good that FiCom isn't as biased as it was in the past, it seemed that back in the day you had to be on the committee to actually get any funding. People seemed to give funding to groups based on their personal standing with the groups. Originally, as an EMT, that's why I came into FiCom, because it's such an important group on campus and it needs funding, but it's nice to know that I would've have to be there to get EMT funding approved.

James:


 * We operate really, really well. One thing that we're figuring out is how exactly to fairly fund groups. I feel like we sort of do it weirdly, in a sense that these big sports groups (equestrian team) come in and although we've historically done it, we have to turn them down.
 * Sarah: Although we have spent a lot of money on Lemelson and it seems like those are the same people getting a lot of funding.
 * It's also problematic that this body is totally unelected, seeing as FiCom affects many things, and it's unfortunate that we don't have enough interest to run such elections. But it's so difficult electing people into FiCom, because people need experience and commitment, and many people don't have that.
 * Ananda There may be an over-emphasis for elections to be a real accountability mechanism.
 * Also, transparency, total transparency, advertising and being a super advocate of how much money is left in the SAF, where the money goes directly, just so people can actually see where it is all going.

Joint meeting with FiCom/COCD:


 * Friday, November 19th from 3-4pm
 * COCD would like to be added to ZoHo.
 * We will email council to add this as an agenda topic, in order to have a conversation about the pros and cons of adding COCD to ZoHo.

All-signer Email Update on Meeting Times:


 * We will be changing our meeting times.
 * Mondays will still be from 6-7pm
 * Thursdays will change from 5:30pm-7:30pm to 6-7:15pm
 * EMAIL WAS SENT OUT TO LISTSERV!

Monday, November 8
Agenda:


 * Five College Funding Policies
 * Review Funding Requests
 * Review Pending Funding Requests
 * COCD &amp; Zoho
 * Follow Up - HIP?

Attendance: Sarah, Nick, James, Nora, Nelson, Rebecca, Nathan


 * Report back from 5 college finances meeting
 * Submitted Requests


 * Miscellaneous Requests
 * Fencing Club
 * Need $500 for bid for nationals
 * Approved
 * BAAB
 * Workshop on making journals for incarcerated mothers
 * $12 for supplies (paper)
 * Approved
 * Trip Requests
 * Equestrian Team
 * Trip for last Saturday
 * Due to previous discussion, the trip is alright to be reimbursed
 * Will approve full request for this one, and next show only the show will be approved
 * Approved for $870
 * Equipment Requests
 * Students for a just and stable future
 * Want wood glue to make laundry racks: $12
 * Will encourage less use of driers
 * Approved
 * Publication Requests
 * Students for a just and stable future
 * Advertizing for a do it yourself workshop, 40 copies
 * Want $1.20
 * Approved $2
 * EPEC
 * Want to advertize in mailboxes
 * $39
 * Approved
 * Additional Food Requests
 * JSU
 * No regular meetings, want food
 * What about Shabbat?
 * $45 per meeting
 * Told to circle meeting on their RFP, it’s not an event as it’s not outside their usual programming
 * Approved
 * Fund Transfer Requests
 * Blacksmiths’ Guild
 * Want to send $158 to lemelson for food reimbursement for their annual blacksmithing event
 * Some concern about whether they have the money in their account
 * Approved


 * Pending Requests


 * Trip Requests
 * Denying old Equestrian trip requests after speaking with signers
 * Equipment Requests
 * Haven’t heard back from glass collective of surf club


 * Discussion of Red Scare fundraising money from tournament
 * Discussion of initial funding for next semester
 * COCD Zoho Discussion
 * Got an email from HIP


 * Responded about potential meeting times for HIP funding


 * Groups have been submitting reimbursement forms with approved funds
 * Discussion of new meeting times
 * Continued outreach through emails to signers
 * Glass collective says that they just need a refill for their oxygen tank ($143)


 * Approved

Thursday, November 4
Agenda:


 * Review Funding Requests
 * Review Pending Funding Requests
 * FiCom Inbox
 * Meet with Equestrian Team
 * Follow Up - HIP?

Attendance: Sarah, Nick, James, Nora, Nathan, Nelson, Rebecca


 * Submitted Requests


 * Miscellaneous Requests
 * Amnesty International
 * $50 for a membership fee to become an official chapter
 * Already have $45
 * $5 approved, welcome to spend other $45


 * Blacksmiths’ Guild
 * Want $367 for steel items to teach blacksmiths techniques
 * Approved


 * Students for a Just and Stable Future came in


 * Issue with trip request
 * Have risk assessment
 * $300 plus gas reimbursement (+$60)
 * For 12 people
 * Approved for $360


 * Submitted Requests


 * Trip Requests
 * Red Scare
 * November 14th
 * Have risk assessment
 * $381 total for half gas and bid
 * Approved


 * Equipment Requests
 * Mythos
 * Materials for 25 foam swords
 * Some could be unsafe due to pvc piping in the middle


 * $430
 * Think the material will last for about 6 years
 * Approved


 * Blacksmiths’ Guild
 * Need heavier hammers and tongs
 * Heavier hammers?
 * Should come in to explain the request
 * Have approved them for $900 so far this semester
 * Pended


 * Publication Requests
 * RAICES
 * 50 copies of their literary magazine
 * $60 for the publication of their semesterly issue
 * Approved


 * Additional Food Requests
 * RAICES
 * 15 people
 * Get food once a month
 * $45 for November
 * Approved


 * Shake and Bake
 * 15 people
 * $25 per meeting
 * $100 for the rest of the semester
 * Approved


 * Pending Requests


 * Trip Requests
 * Equestrian Team


 * Equipment Requests
 * Haven’t heard back from glass collective, need to contact about liquid oxygen tank


 * Weekly financial report


 * No one in the red, lots of unspent money
 * Money never came back from UHOLA and Chameleon club
 * Should we make more funding transfers?


 * Follow up with HIP
 * Equestrians!


 * Trip funding discussion
 * Holyoke trip
 * 9 people going
 * $675 for the trip
 * Under the cap


 * Already approved coaching fee
 * Come back early next semester to discuss budgeting
 * Talked about investigating other sources for funding


 * Blacksmiths’ Guild


 * Concern is the amount of money being given to lemelson
 * Wanted to know the demand/need
 * A lot of the current tongs are poor quality and aren’t used
 * How many are currently usable?
 * Not enough to be used by everyone when needed


 * Duplicates are due to sizes that are used often
 * Hammer size depends on the strength of the individual
 * Lighter hammers for more detail, heavier for just bending
 * Styles are based on hammer head style
 * How many people are blacksmithing?
 * 8-10 minimum


 * Would last for many years
 * Approved for $367 and transferred to lemelson
 * Asked to update inventory


 * Discussion of HIP facilitation
 * Discussion of funding in previous semesters

Monday, November 1
Agenda:


 * Review Funding Requests
 * Review Pending Funding Requests
 * Budget Review (Prepare Contingency Fund Pres.)
 * Attendance: Sarah, Nick, Nora, Nathan, James, Rebecca is absent (excused)


 * Submitted Requests


 * Miscellaneous Requests
 * Community Garden
 * $92 for plants for the fall
 * Approved


 * Fencing Club
 * Have to pay a due to be a recognized team
 * $75
 * Approved


 * Excalibur
 * Printing for deathfest
 * 1000 pages at 3 cents a page adds up to $30
 * Approved


 * Trip Requests
 * James Baldwin
 * Bowling night
 * $13 a person
 * 15 plan to attend
 * $195 total
 * Approved


 * Additional Food Requests
 * FISH
 * Discuss international student issue
 * $300 for the rest of the semester including Janterm
 * Approved


 * The Climax
 * $260 for rest of semester including Janterm
 * Approved


 * ReRad
 * Requesting less money due to fewer attendants
 * Want $90 for November
 * Approved


 * Pending


 * Trips
 * Fencing Club
 * Has finished risk assessment
 * $200
 * Approved


 * Equipment
 * Glass Collective
 * Need to follow up again


 * Discussion about contingency fund
 * 12,000 back from five college Hampshire Halloween ticket sales
 * Further Funding Discussions

Thursday, October 28
Agenda:


 * Council Report-back: Stipends, Joint Committee
 * Review Funding Requests
 * Review Pending Funding Requests
 * FiCom Inbox
 * Budget Review (Prepare Contingency Fund Pres.)
 * COCD &amp; Zoho
 * Planning for SOURCE / Hampedia Presentation

Attendance: Sarah, James, Nick, Nelson, Nathan, Rebecca, Nora


 * Misc Requests


 * The Reader
 * $5 for advertizing, 500 black and white posters
 * Approved

&lt;/dd&gt;


 * Hampshire Democrats
 * Want $25 for streamers balloons and a prize for their voting party
 * Prizes aren’t allowed due to SAF rules
 * We can approve $15 for the rest of the request
 * Approved

&lt;/dd&gt; &lt;/dd&gt;


 * Trip Requests


 * Deletion of a sample request from FiCom

&lt;/dd&gt;


 * Equipment requests


 * Yurt
 * Want turntable needles
 * Have included source for price
 * $107, free shipping
 * Advisor will store extra needles
 * Approved

&lt;/dd&gt;


 * Glass Collective
 * Propane splitter, $27
 * Need to advertise more
 * Approved

&lt;/dd&gt;


 * Liquid Oxygen tank
 * Fuel for torches
 * Would last rest of the semester
 * $143
 * Pended: their inventory says they still have a tank

&lt;/dd&gt; &lt;/dd&gt;


 * HCEMS
 * 2way radios for Halloween
 * $372, 5 pairs
 * Need to be bought tomorrow
 * Could be used in the future
 * Approved

&lt;/dd&gt; &lt;/dd&gt;


 * Additional Food Requests


 * ASL Collective
 * Want $250 for meeting food for the rest of the semester
 * Approved

&lt;/dd&gt;


 * Hampshire College Democrats
 * 15 students attending, under cap
 * $160 for November
 * Approved

&lt;/dd&gt;


 * Glass Collective
 * $55 for design conspiracy
 * Approved and transferred to lemelson

&lt;/dd&gt;


 * Amnesty International
 * 10 students attending
 * Spend $30 per meeting
 * $120 for the month of November
 * Approved

&lt;/dd&gt;


 * Councilor Advocates
 * Requesting $21 per meeting for 7 people
 * $84 for the month
 * Approved

&lt;/dd&gt; &lt;/dd&gt;


 * Fund transfer to CHC
 * James Baldwin is having trouble with Zoho, we have contacted them and are helping them out
 * Pending


 * Trips
 * Fencing Club
 * Have not heard back about risk assessment
 * Still Pending

&lt;/dd&gt;


 * Contra Dance
 * Denied, have enough money in their account per request

&lt;/dd&gt; &lt;/dd&gt;


 * Equipment
 * Glass Collective
 * Just pended

&lt;/dd&gt;


 * Surf Club
 * Met with Pam Tinto about risk assessment
 * Talking about product liability insurance
 * Might get used boards
 * Still Pending

&lt;/dd&gt; &lt;/dd&gt;


 * Fund Transfers
 * Zap! And Metalheads Machining Coalition to Lemelson
 * Emailed a budget
 * Food is $60 per meeting
 * 12-20 at any meeting
 * Get $25 in donations
 * If the pending requests go through then they have all their money for the semester
 * Approved

&lt;/dd&gt; &lt;/dd&gt; &lt;/dd&gt;


 * Council report backs


 * All officers eligible for stipends must log their duties
 * Charge for joint committee
 * Reviewing funding system
 * Want to dip into the top $20,000 of the contingency fund

&lt;/dd&gt;


 * Fencing Club


 * Got waivers from Pam, turning them in then we can approve

&lt;/dd&gt;


 * James Baldwin trip request


 * No price for the total
 * Emailed about the price

&lt;/dd&gt;


 * COCD is getting on Zoho


 * Future coordination will be necessary to make zoho the most beneficial to them

&lt;/dd&gt;


 * Halloween money


 * Bookstore was talked to about money from Halloween ticket
 * The money will come back as per their policy of a 3 month turnaround period
 * Nothing we can do to get the money back, CLA will talk to them

&lt;/dd&gt;


 * Money from Amherst and the other colleges is starting to come back in to 601

&lt;/dd&gt;


 * Encourage advertizing from design conspiracy
 * Not getting surf club wetsuits, wouldn’t be reusable
 * Follow up with Red Scare about housing for Georgia
 * Discussion about Halloween and Council and Hoodie Designs

Monday, October 25
Agenda:


 * Review Funding Requests
 * Review Pending Funding Requests
 * FiCom Inbox
 * Budget Review
 * Planning for Stipends Meeting
 * Planning for SOURCE / Hampedia Presentation

Attendance: Sarah, James, Nick, Nathan, Nelson, Rebecca, Nora (excused)


 * Contra Dance is here


 * Trip request
 * 9 trips in November
 * Have a few hundred dollars left in their account
 * Want to know if reimbursement is possible for non-van cars
 * $414 for the dances
 * Resubmit without the gas reimbursement

&lt;/dd&gt; &lt;/dd&gt;


 * Misc Requests


 * Climax
 * Wants $39 for advertizing
 * Seems imprudent, people rarely read mailbox stuffers
 * Debate
 * Approved for $39

&lt;/dd&gt;


 * COCA
 * Want $5000 for events
 * This is all we can give them until the Halloween money comes back
 * If they get too low, come in and talk
 * Approved

&lt;/dd&gt; &lt;/dd&gt;


 * Trip Requests


 * Fencing Club
 * Trip to smith, $200
 * 6 people attending
 * No risk assessment
 * Pended based on risk assessment

&lt;/dd&gt; &lt;/dd&gt;


 * Equipment requests


 * Fencing Club
 * Cut down previous request by approximately $500
 * Approved for $1527

&lt;/dd&gt;


 * Climax
 * $423 for the next issue
 * Approved
 * Check account about potential discrepancy in printing price based on number of pages per issue

&lt;/dd&gt; &lt;/dd&gt;


 * Additional Food Requests


 * In solidarity with Immigrants
 * Want $60 for food from an event that already happened
 * Approved: told that we will not approve after the fact in the future

&lt;/dd&gt; &lt;/dd&gt;


 * Fund Transfer Requests


 * Sexperts
 * $60 to women’s center for Halloween supplies
 * Approved

&lt;/dd&gt;


 * $300 to CHC for Halloween supplies
 * Approved

&lt;/dd&gt; &lt;/dd&gt;


 * TSA
 * $300 for TSA’s portion of a performer’s fee for an event on Oct 18th
 * Approved

&lt;/dd&gt;


 * QCA
 * $200 for QCA’s portion of a performer’s fee for an event on Oct 18th
 * Approved

&lt;/dd&gt;


 * Feminist United Collective
 * $600 for Feminist United Collective’s portion of a performer’s fee for an event on Oct 18th
 * Approved

&lt;/dd&gt;


 * Zap!
 * $25 for food funding for Design Conspiracy
 * Could we get a budget from design conspiracy based on amount spent ?
 * Pended based on budget/need for transparency

&lt;/dd&gt;


 * Metalheads Machining Coalition
 * 2 identical requests
 * One is denied
 * Other is pended due to need for budget/transparency
 * How much food is bought per person?
 * How much food funding is anticipated for the rest of the semester?

&lt;/dd&gt; &lt;/dd&gt;


 * Comments and Requests


 * James Baldwin Scholars are having Zoho issues, we will email them about issues with a trip

&lt;/dd&gt;


 * Pending Requests


 * Trips
 * Contra Dance
 * Has money in their account, and will see if they need another funding request at all
 * pending

&lt;/dd&gt; &lt;/dd&gt;


 * Equipment
 * Surf Club
 * still needs risk assessment
 * pending

&lt;/dd&gt;


 * Fencing
 * Denied due to the approval of cheaper request

&lt;/dd&gt; &lt;/dd&gt; &lt;/dd&gt;


 * Agenda


 * COCD wants to get on Zoho
 * Emailed about Zoho and finance help

&lt;/dd&gt;


 * SOURCE Hampedia presentation
 * Going to be on the previously noted date

&lt;/dd&gt;


 * Emailed about a $800 cost to attend an undoing racism workshop for two students
 * Told that we generally don’t fund individuals
 * How will this benefit the community?
 * Conference?

&lt;/dd&gt; &lt;/dd&gt;


 * Follow up with sports coop about funding, they’ve already passed the funding that they spent last year by $2000
 * Follow up with Halloween ticket sales
 * No hoodie submissions yet

&lt;/dd&gt;

Thursday, October 21
Agenda:


 * Review Funding Requests
 * Review Pending Funding Requests
 * Council Stuff: Stipends Talk, Sub-Committee, Joint Committee
 * FiCom Inbox
 * Review Weekly Financial Report
 * Signer Hoodies / Outreach

Attendance: Present: Sarah, Nick, James, Nelson; Absent: Nora (excused), Rebecca (excused) and Nathan


 * Fencing Club is here


 * Fencing parts weapons and gear
 * No new equipment since they were created
 * Used leftover equipment
 * Running out of usable equipment
 * Safety issues
 * One large request (electric strip)
 * No more anticipated for the next 5-10 years
 * Transitioning into the sports coop
 * 5-12 people per meeting
 * Spreading out over a few semesters?
 * They will re-evaluate priorities and try to cut down

&lt;/dd&gt;


 * Asked to submit minimum and we will evaluate the rest

&lt;/dd&gt;


 * Submitted Requests


 * Miscellaneous
 * Climax
 * $60 for advertising
 * Denied: please reconsider the amount of advertizing needed, black and white copies are only $0.03.

&lt;/dd&gt;


 * SJP
 * Want funding for all of the people going to a conference in Montreal
 * $150 for 2 people
 * Approved

&lt;/dd&gt; &lt;/dd&gt;


 * Trip Requests
 * All Equestrian trips moved to pending until we are contacted

&lt;/dd&gt;


 * Equipment
 * Magic Draft
 * Additional Cards $110
 * Disregarded due to email from signer
 * Denied

&lt;/dd&gt;


 * Approved: any success with resale? Due to nature of the frequency of purchases &lt;a _fcknotitle="true" href="Transfer written up for $202.00 - mj"&gt;Transfer written up for $202.00 - mj&lt;/a&gt;

&lt;/dd&gt;


 * Jewelry Collective
 * Brought price down by about $200
 * Approved for $714

&lt;/dd&gt;


 * Sexperts
 * Halloween supplies for safe sex promotion
 * $30 for color posters
 * Total cost $390
 * Approved for $360: safer sex supplies and candy, told to print in black and white and give a separate advertising budget

&lt;/dd&gt;


 * Hampshire College Fencing
 * $2044 for new equipment as mentioned above
 * Pended: they will submit a minimal request

&lt;/dd&gt;


 * Surf Club
 * New cheaper request
 * Still no risk assessment
 * Pended: for risk assessment

&lt;/dd&gt; &lt;/dd&gt;


 * Additional Food
 * Comics Collective
 * Approved $180 for food for the next month
 * Asked if they met regularly?

&lt;/dd&gt;


 * Asian Media
 * $46 per meeting
 * $184 for the next month
 * Approved: explained how best to keep track of money to answer question

&lt;/dd&gt;


 * James Baldwin Scholars
 * Approving $75 for November Meeting
 * Hampedia Page not up to date

&lt;/dd&gt;


 * Hampshire College Democrats
 * Additional food for one night
 * $50 is as much as we can give
 * Approved for $50

&lt;/dd&gt;


 * Metalheads Machining Coalition
 * Approved for $120 for the month

&lt;/dd&gt; &lt;/dd&gt;


 * Fund Transfers
 * Aliz
 * $45 to spiritual life
 * Approved

&lt;/dd&gt;


 * JSU
 * $240 to spiritual life
 * Approved

&lt;/dd&gt;


 * Jewelry Collective
 * $75 for design conspiracy to lemelson &lt;a _fcknotitle="true" href="Is this food funding from Jewelry Collective??? - mj"&gt;Is this food funding from Jewelry Collective??? - mj&lt;/a&gt;
 * Approved

&lt;/dd&gt;


 * Magic Draft
 * From food into general funding $75 &lt;a _fcknotitle="true" href="This was written up twice - mj"&gt;This was written up twice - mj&lt;/a&gt;
 * Approved

&lt;/dd&gt;


 * Hampshire Confucius
 * $240 to spiritual life for food funding &lt;a _fcknotitle="true" href="Crossed off due to 10/18 $240.00 was going into this group - I put directly from 601 into SL - mj"&gt;Crossed off due to 10/18 $240.00 was going into this group - I put directly from 601 into SL - mj&lt;/a&gt;
 * Approved

&lt;/dd&gt; &lt;/dd&gt;


 * Pending
 * Trips
 * Contra Dance Collective
 * Risk assessment is completed
 * Leave in pending and ask if they can get reimbursed for half gas mileage
 * Please come in and talk

&lt;/dd&gt; &lt;/dd&gt;


 * Equipment
 * Surf Club
 * Denied due to newer request
 * Newer request is pending due to risk assessment

&lt;/dd&gt;


 * Jewelry Collective
 * Removed due to newer request

&lt;/dd&gt; &lt;/dd&gt;


 * Fund transfers
 * Welding Collective
 * Need a mission statement
 * Approved: please update mission statement &lt;a _fcknotitle="true" href="This was never written up - mj"&gt;This was never written up - mj&lt;/a&gt; &lt;a _fcknotitle="true" href="10/27/10 no mission on Hampedia page yet? - mj"&gt;10/27/10 no mission on Hampedia page yet? - mj&lt;/a&gt;
 * $75

&lt;/dd&gt; &lt;/dd&gt; &lt;/dd&gt; &lt;/dd&gt;


 * Council Stuff
 * Stipends will be discussed on Monday with the community from 7-9 in FPH 107
 * Subcommittee: FiCom (and all "standing committees" renamed to subcommittees
 * Change references to us as a standing committee in bylaws

&lt;/dd&gt;


 * Joint Committee
 * Wants to reconsider the funding system
 * Ficom supports a joint committee on funding policies
 * Discussion of governance and funding policies

&lt;/dd&gt; &lt;/dd&gt;


 * Discussion about governance
 * Hampedia Presentation
 * 10/31 4-5
 * Sounds good so far
 * Temporarily tentative yes, need to hear from one more member

&lt;/dd&gt;


 * HIP
 * They want to work with us
 * Guidelines sound good
 * They will meet with us for concerns
 * Told to give us a budget ASAP

&lt;/dd&gt; &lt;/dd&gt;

Monday, October 18
Agenda:


 * Review Funding Requests
 * Review Pending Funding Requests
 * Group Follow Ups?
 * Review Weekly Financial Report
 * Signer Hoodies / Outreach

Attendance: James is absent (excused), Sarah, Nick, Nathan, Nora, Rebecca, Nelson (Late)


 * Fund Transfer for $25 to Glass Collective (for propane refill) - not written up last meeting
 * Mixed Nuts is here


 * Conference in Ann Arbor Michigan
 * Looking for funding
 * Two different prices due to membership
 * Transportation payment was not feasible
 * Want $300 just for admission
 * Will make decision later in the meeting

&lt;/dd&gt; &lt;/dd&gt;


 * Cyree is here


 * Talking about QIPOC and event requests
 * Want to move money from one account to another to not overdraw for an event
 * Wants to know about restrictions and problems before making the request
 * The money is already there, and there are no hitches

&lt;/dd&gt;


 * Wants help with fundraising at the door for Queertillian (sp?) from a member of ficom
 * As long as there is advertisement and documentation, charging money is fine - need to work with the CLA on this

&lt;/dd&gt;


 * Issues with working lighting in to events
 * Can cost up to $300
 * Prudent request to find/fund cheap clip lights and switches for their own lighting?
 * Told to find some lights and submit a request for funding
 * Good idea to have a set of lights with a sign out sheet that could be used for many events

&lt;/dd&gt; &lt;/dd&gt;


 * Jewelry Collective is here


 * Submitted a request for initial equipment and supplies
 * Pended due to questions
 * How long would the equipment last?
 * Should last a significant amount of time with the exception of the metal and wire as well as flux and other non tool expenses
 * Tools would last for years
 * Storage has been taken care of with lemelson

&lt;/dd&gt;


 * Cut the price down?
 * Silver sheet metal is pretty much the only thing that could be cut down

&lt;/dd&gt;


 * Attendance?
 * 15 at the preliminary meeting
 * Planning to collaborate with the glass collective

&lt;/dd&gt;


 * Resubmitting a request
 * Going to reanalyze and resubmit a request based on concerns

&lt;/dd&gt; &lt;/dd&gt;


 * Planning on selling material as fundraising through the tavern

&lt;/dd&gt;


 * Submitted requests


 * Miscellaneous
 * Mixed Nuts
 * $30 for office supplies
 * Approved $75 earlier this year
 * This time it is for different supplies
 * Approved

&lt;/dd&gt; &lt;/dd&gt;


 * Trips
 * Contra Dance
 * November budget
 * No risk assessment
 * Pended for risk assessment

&lt;/dd&gt; &lt;/dd&gt;


 * Mixed Nuts
 * Above the trip cap, but they’ve been lowering costs as best as they can
 * Due to exceptional fundraising and few requests, approved
 * $300 Approved

&lt;/dd&gt; &lt;/dd&gt;


 * Additional Food Requests
 * Hampshire Confucius
 * $60 per meeting: $240 for the next month
 * Approved

&lt;/dd&gt;


 * Zap!
 * For design conspiracy: spending $8.43 per meeting
 * Want $25 to give to design conspiracy
 * Approved

&lt;/dd&gt; &lt;/dd&gt;


 * Fund Transfer
 * QCA
 * $70 to QIPOC
 * Approved

&lt;/dd&gt; &lt;/dd&gt; &lt;/dd&gt;


 * Pending Requests


 * Miscellaneous
 * UMOJA
 * Balloon valve was lost at a fundraising show and need to replace it
 * Approved for $35

&lt;/dd&gt; &lt;/dd&gt;


 * Have not heard back from the Surf Club
 * Other pending requests have not been heard from

&lt;/dd&gt;


 * Comments
 * Positive Comments about FiCom &amp; CLA Staff


 * Can we see last year’s budget?
 * We’re going to try to make that happen

&lt;/dd&gt; &lt;/dd&gt;


 * Can we get a list of group advisors?
 * Magic Draft Reallotment of funds


 * Want to use food money to get equipment
 * Told to make a transfer request

&lt;/dd&gt;


 * Inbox


 * Fund transfer done via email
 * From Leanna
 * Ahula and the Chameleon Club do not exist and we can take the initial funding back
 * Taking money back to SAF at the request of the signers
 * $80 x2 for both transfers

&lt;/dd&gt; &lt;/dd&gt; &lt;/dd&gt;


 * Weekly financial reports (From the 13th)


 * Yurt Media Center is $7 in the red
 * Natural Disaster club is $0.10 in the red
 * Fixed UMOJA being in the red earlier in the meeting

&lt;/dd&gt;


 * HIP


 * Need an estimate on funding
 * Tell them that we fund on a rolling basis - better to make large requests earlier
 * Information session soon

&lt;/dd&gt;


 * Signer Hoodies


 * Email the IA office and Daily Digest about Hoodie designs
 * No submissions yet

&lt;/dd&gt;


 * Hampedia Presentation is ready, just needs to be scheduled
 * Fund Transfer request from Hampshire Confucius about the food request


 * Why can’t they use the P-Card?
 * Not Approving, waiting to see what the CLA wants to do about this

&lt;/dd&gt;

Thursday, October 14
Agenda:


 * New Voting Member?
 * Review Funding Requests
 * Review Pending Funding Requests
 * Equestrian Team?
 * Design Conspiracy
 * Red Scare
 * Selling Signer Hoodies
 * Outreach

Attendance: Sarah, Nick, Rebecca, James, Nelson, Nathan


 * Miscellaneous Submitted Requests


 * Natural Disaster Club
 * Want $10 for advertising for shows
 * Approved
 * Note: advertising should be under publications

&lt;/dd&gt;


 * In solidarity with immigrants
 * $75 for food for training
 * Should this be an event?
 * Denied: over the $3 cap
 * Put it into food requests

&lt;/dd&gt;


 * Hampshire College Slam Collective
 * $50 to resubmit certification to participate in competition
 * Approved

&lt;/dd&gt;


 * Ksenos
 * $5 for advertizing funding
 * Approved: told to submit in the publication section

&lt;/dd&gt;


 * COCA
 * Tabled until later

&lt;/dd&gt;


 * FiCom
 * $3
 * Approved

&lt;/dd&gt;



&lt;/dd&gt;


 * Equipment Requests


 * Jewelry collective
 * $944.71 for jewelry making equipment
 * Pended: need to know how long it will last and how much will be made

&lt;/dd&gt;


 * Community Garden
 * Shovel, Pitchfork, and other equipment
 * $124
 * Approved

&lt;/dd&gt;


 * Glass Collective
 * Out of propane
 * $25 for more
 * Pended: can they share propane with the Blacksmith Collective?

&lt;/dd&gt; &lt;/dd&gt;


 * Publication Requests


 * The Climax
 * $20 Needs to be approved due to mistake in previous request
 * Approved for the mistake in last price estimate

&lt;/dd&gt;


 * $452 for next issue
 * Approved
 * What about making issues cheaper?

&lt;/dd&gt; &lt;/dd&gt; &lt;/dd&gt;


 * Additional Food Requests


 * James Baldwin Scholars
 * $75 for October meeting
 * Approved

&lt;/dd&gt;


 * Glass Collective
 * 2 requests about food funding $20
 * 1 approved, the other is a duplicate so it is denied

&lt;/dd&gt;


 * Excalibur
 * $180 for meeting food
 * 4 meetings
 * $720 for the whole month
 * Approved

&lt;/dd&gt; &lt;/dd&gt;


 * Fund Transfer requests


 * CA’s
 * $320 transferred to the CHC for facilitating the answering service
 * Approved
 * Asked to come in to talk about fund transfers and why they make life hard

&lt;/dd&gt;


 * Alternative Sexuality Collective
 * Emily Rimmer about tickets and a hotel room and they want to reimburse her
 * Approved for $1125 &lt;a _fcknotitle="true" href="FOR THE TRANSCENDING BOUNDARIES CONFERENCE - DATE: ? - mj"&gt;FOR THE TRANSCENDING BOUNDARIES CONFERENCE - DATE: ? - mj&lt;/a&gt;

&lt;/dd&gt;


 * Blacksmith’s Guild
 * Design Conspiracy food funding
 * Approved for $75 into Lemelson

&lt;/dd&gt;


 * Welding Collective
 * No hampedia page
 * Pended due to incomplete hampedia page

&lt;/dd&gt;


 * Zap!
 * Design Conspiracy food funding
 * Approved for $75 into Lemelson

&lt;/dd&gt;



&lt;/dd&gt;


 * Red Scare Comes in


 * Miscellaneous $1000 and Georgia
 * Every year they go to Georgia
 * $1000 for bids due this semester
 * What about lodging?
 * House last year was 3,500 for a week
 * Rented 3 12 passenger vans: $2000
 * Total trip price was about $7000
 * Fundraising: was gas money and $1000

&lt;/dd&gt;


 * This year we are willing to fundraise $1000
 * $600 from tournament bids
 * More from disc and calendar sales
 * $3,800 for housing this year that will actually fit the right number of people

&lt;/dd&gt;


 * Told to look for ways to cut costs in any way possible due to the amount of money per person for the trip
 * Anxious about being evicted due to cramming people into houses for Georgia
 * Come back frequently to talk about costs and fundraising

&lt;/dd&gt;


 * SFU Came in about bus trip
 * Bus never came, had to drive
 * No defensive drivers
 * Spent a lot of money on gas and are wondering about costs and transportation reimbursement
 * Money is going back into the SAF, but recompensation may be possible through meeting with Pam Tinto
 * Going to meet with Pam and come back

&lt;/dd&gt; &lt;/dd&gt;


 * Pending Requests


 * Miscellaneous
 * UMOJA
 * $30 in the Red, need a response about the balloon valve

&lt;/dd&gt; &lt;/dd&gt;


 * Trips
 * Mixed Nuts
 * North American Students for Cooperation Conference
 * Food co-ops

&lt;/dd&gt;


 * Wanted to look at flights instead of driving
 * Total conference and trip cost = $854 for two people
 * Not defensive drivers, would both need to be because of distance
 * Well over trip limit for flying and driving
 * Denied: over trip limit
 * Please come in and talk to us about fundraising and making this possible

&lt;/dd&gt;


 * Hampshire College Democrats
 * Set with risk assessment
 * Everything is ready for approval
 * Want $56 per person for transportation
 * 3 people, $168 total
 * Approved

&lt;/dd&gt;


 * Contra Dance Collective
 * Told us many confusing things, but to forget about it due to bad attendance
 * Told us to deny the request
 * Denied

&lt;/dd&gt; &lt;/dd&gt;


 * Equipment
 * Surf Club
 * Liaison to meet signers and discuss

&lt;/dd&gt; &lt;/dd&gt;


 * Additional Food Funding
 * James Baldwin
 * Denied due to new request

&lt;/dd&gt; &lt;/dd&gt; &lt;/dd&gt;


 * Equestrian Team


 * Have we heard back?
 * No

&lt;/dd&gt;


 * Should we fund any trips that are coming up soon?
 * There’s one on October 23
 * More attempts to get them to come in and talk to us

&lt;/dd&gt; &lt;/dd&gt;


 * COCA


 * $8000 for COCA for more events for this semester
 * How often will they request this much?
 * Approved

&lt;/dd&gt; &lt;/dd&gt;


 * New Voting Member


 * Sarah nominates Nathan
 * Rebecca Seconds
 * Taking Jackie Micheller’s voting member spot

&lt;/dd&gt;


 * The Reader Came in


 * Not a recognized group this semester?
 * We thought that you all were
 * Told to check in with the CLA

&lt;/dd&gt;


 * Sell Hoodies for $20 tomorrow
 * Approved Glass Collective for $25 for propane tank refill due to difference between their propane and blacksmith propane &lt;a _fcknotitle="true" href="NOT WRITTEN UP IN THIS MEETING ON ANY FUND TRANSFERS TO MJ????"&gt;NOT WRITTEN UP IN THIS MEETING ON ANY FUND TRANSFERS TO MJ????&lt;/a&gt;

Monday, October 11
Note: FiCom Planning Meeting, During October Break - No Funding Requests Dealt With - School Isn't In Session

Agenda:


 * FiCom Budget Review
 * Planning Hampedia Presentation
 * Selling Signer Hoodies
 * Outreach

Attendance: Nick, Nora, Sarah, Nathan, Rebecca, James


 * Housekeeping


 * Table for selling hoodies
 * Nick and Nora selling Friday, and Rebecca on Saturday
 * In front of FPH

&lt;/dd&gt;


 * Nathan and Sarah working on Hampedia presentation for SOURCE
 * Wanted to meet on Sunday, complications about scheduling arose

&lt;/dd&gt;


 * Advertisement
 * Poster for design around arts building
 * Get posters up soon

&lt;/dd&gt;


 * Emailed CC about stipends
 * Need to hear back

&lt;/dd&gt;


 * Design Conspiracy
 * Each group (6) want to contribute $75 for food
 * Requests from two so far
 * Glass collective had no funding yet, need some to get more
 * Waiting for all the groups before we fund, they all want to contribute

&lt;/dd&gt;


 * Sodexho
 * Thanks us for the survey, wants to stay in touch

&lt;/dd&gt;


 * Red Scare
 * No Montreal, coming in on Thursday to talk about things

&lt;/dd&gt;


 * Contra Dance
 * Took back their request due to complications and lack of attendance

&lt;/dd&gt;


 * FiCom Budget
 * Outlook positive
 * Numbers
 * Including contingency
 * $46,586 in account 601 left
 * Possible 6,000 could be removed for stipends
 * $42,679 in the contingency fund

&lt;/dd&gt;


 * $28,000 projected back from ticket sales for Hampshire Halloween
 * $68,586 left without dipping into the contingency
 * Can spend an average of approximately $3,000 per meeting without going into the contingency fund
 * With the contingency fund, spending could be up to $5,000 per meeting

&lt;/dd&gt;


 * Graphs to be made soon as well as a community newsletter

&lt;/dd&gt;


 * Fundraising via ‘cardswiping’
 * Possible through mixed nuts, liaison should talk to the bookstore about student groups selling products there

&lt;/dd&gt;


 * Note of FiCom Procedures
 * Invite groups in for begining of the meeting, leave time for FiCom discussion at the end

&lt;/dd&gt; &lt;/dd&gt;

Thursday, October 7
Agenda:


 * Review Funding Requests
 * Review Pending Funding Requests
 * FiCom and Community Representation
 * FiCom/SOURCE Hampedia Presentation
 * Discussion of Contingency Fund

Attendance: Sarah, Nick, Rebecca, Nelson, James Second Meeting: Nathan


 * Mixed nuts Trip request


 * Gas reimbursement
 * Need a driving record but have defensive driving
 * Need risk assessment
 * Pending until risk assessment

&lt;/dd&gt;


 * Students for a just and stable future


 * Came in to see if the funding request was alright
 * It’s an equipment request
 * In collaboration with the community garden
 * Making miniature greenhouses to help cultivate plants in non growing seasons
 * How long do they last?
 * 7-8 years old are falling apart

&lt;/dd&gt;


 * $123: Approved

&lt;/dd&gt;


 * Hampshire College Democrats


 * Trip request for convention, they got dropped by a Smith group
 * Need tickets for peter pan bus $56 per person
 * See if you can do risk assessment
 * If you front the money, we can reimburse you

&lt;/dd&gt;


 * Surf Club


 * How many people?
 * 1 to make the boards
 * 8 to 16 people for each trip
 * 90 signed up, unknown how many would stick around. Guess is around 20
 * Need to fundraise
 * Ficom can fund around half of this, but they can cut costs
 * Work with advertising
 * Pend:* please send materials for one board and maybe a description of the materials

&lt;/dd&gt;



&lt;/dd&gt;


 * Halloween Recap
 * Submitted Miscellaneous


 * Democrats
 * Want money for defensive driving record
 * Denied due to not being for the group, but for a single person

&lt;/dd&gt;


 * Mixed Nuts
 * Office supplies:* $75 &lt;a _fcknotitle="true" href="Approved for $75.00 - mj"&gt;Approved for $75.00 - mj&lt;/a&gt;

&lt;/dd&gt;



&lt;/dd&gt;


 * Trip requests


 * Contra Dance Collective
 * We gave you money for October, what’s going on?
 * Do we have a copy of their budget?

&lt;/dd&gt; &lt;/dd&gt;


 * Equipment Requests


 * CA
 * Need answering service
 * Approved for $320
 * Any other office to help them?
 * Talk about it in the spring
 * How often are they used?
 * Publication Requests

&lt;/dd&gt; &lt;/dd&gt;


 * Climax
 * $20 short on last estimate
 * Approved:* told to have an accurate price
 * $432 approved for next issue
 * Talk to them on a later date about cheaper pricing

&lt;/dd&gt; &lt;/dd&gt;


 * Additional food requests


 * CA’s
 * Want $21 for food funding. 7 people attending
 * Approved $112 for the next month

&lt;/dd&gt; &lt;/dd&gt;


 * Fund transfer requests


 * CA’s
 * Approved, slight error involving community health collaborative
 * CHC paid for them to eat, we’re fixing it
 * Approving $84 &lt;a _fcknotitle="true" href="This transfer is NOT written up - mj ??"&gt;This transfer is NOT written up - mj ??&lt;/a&gt;

&lt;/dd&gt;


 * Welding Collective/ZAP
 * Emailing both about the design conspiracy confusion about food money

&lt;/dd&gt; &lt;/dd&gt;


 * Pending


 * Red Scare
 * Approved for the bid for Trip to Georgia:* $1000

&lt;/dd&gt;


 * Bookmaking club
 * Heard back from them
 * All positve

&lt;/dd&gt;


 * Approved for $137

&lt;/dd&gt;


 * UMOJA
 * Have not heard back

&lt;/dd&gt;


 * Trips
 * Mixed Nuts
 * Pended due to risk assessment

&lt;/dd&gt;


 * Democrats
 * Pended due to risk assessment

&lt;/dd&gt;


 * Contra Dance
 * Pended due to possible confusion

&lt;/dd&gt;


 * Climber’s Coalition
 * Heard back, risk assessment is done, have advertized
 * Approved for $208 for trip

&lt;/dd&gt; &lt;/dd&gt;


 * Equipment
 * EMTs approved already, so this request was denied

&lt;/dd&gt;


 * Food
 * James Baldwin
 * No response yet

&lt;/dd&gt; &lt;/dd&gt;


 * Fund Transfers
 * CHC
 * Already approved a duplicate request

&lt;/dd&gt; &lt;/dd&gt; &lt;/dd&gt;


 * FiCom inbox


 * Equestrian Team
 * Dawn can only contribute a small amount, not nearly enough
 * Bob can’t help either
 * Emailing the team to come in and talk to us about funding

&lt;/dd&gt;



&lt;/dd&gt;


 * Community Representation


 * Postering outreach for more members
 * We should request some funding for poster advertizing

&lt;/dd&gt;


 * Hampedia Presentation for Source


 * Giving a demo, Sarah, Nathan, and Nelson will help with the meeting

&lt;/dd&gt;


 * Contingency Fund


 * Contained 50,000 dollars to protect us against lawsuits
 * Need for this fund is none
 * Council wants to keep this fund to keep ficom in check because council can deny any request once it reaches under $20,000
 * No FiCom member approves of this fund
 * Motioning to council

&lt;/dd&gt;


 * Discussion about stipends
 * Contra Dance Discussion
 * How much have we spent tonight?
 * Working on asking about risk assessment in Zoho trip forms

Wednesday, October 6
Special meeting of FiCom

Attendance : Sarah, Nick, James, Nelson, and leaders of COCA: Jorge, Kalei


 * Halloween Funding for COCA


 * Budget
 * Pending
 * Bands
 * $5000::*$6000 on bands including headliner

&lt;/dd&gt;



&lt;/dd&gt;


 * Major increases
 * EMT cost has doubled
 * Due to overloaded teams from last year

&lt;/dd&gt;


 * Public Safety
 * Want a second ambulance:* $1200

&lt;/dd&gt;


 * Fireworks
 * $6000 total for fire permit and fire detail

&lt;/dd&gt;


 * Negotiating with sound for the cost
 * Somewhere around $6000

&lt;/dd&gt; &lt;/dd&gt;


 * Dropped costs
 * Candy and glowsticks down
 * Ticket price increased to $15, $20 if the headlining artist

&lt;/dd&gt;


 * Made $16000 last year
 * Getting more expensive to keep the events safe
 * Tents, lighting, pub safety, ambulances

&lt;/dd&gt;


 * Look for money from extra offices
 * Hoping that the headliner’s expense will be countered by interest
 * What about people trying to get in without paying?
 * $20 seems a bit much
 * $15 seems more reasonable
 * First years and transfer students will probably pay, worry is more about older students who know how to get around the system

&lt;/dd&gt;


 * Immediate costs
 * We need an email with the total budget to vote to approve
 * Estimated $49,000
 * With potential $32,000 maximum revenue back. $24,000 more likely

&lt;/dd&gt;


 * Motion to approve by Sarah
 * No blocks
 * Expect a minimum of $24,000 back into the SAF

&lt;/dd&gt;


 * Going to be much more proactive with getting the money back than last year
 * Transfer Approved: 49,000$
 * Everyone is very happyfamily

&lt;/dd&gt;



Monday, October 4
Agenda:


 * New Voting Members?
 * Review Funding Requests
 * Review Stipends
 * Red Scare Discussion: Fundraising
 * Review PASA Trip
 * Email/Group Follow Up (Including Design Conspiracy Food Funding)
 * Hoodies

Minutes

Attendance:* Sarah, Nick, Nora, Rebecca, Nelson, First Meeting:* Nathan


 * New Voting Members:*


 * Sarah Gordon nominates for Rebecca Chappell
 * Nora Seconds

&lt;/dd&gt;


 * Equestrian Team Email


 * No need to meet
 * Talk about number Thursday

&lt;/dd&gt;


 * PASA


 * Emailed about an intended trip the next day
 * Too late to be funded, haven’t been

&lt;/dd&gt;


 * Funding


 * Students for a just and stable future
 * Office supplies:* $15
 * Approved

&lt;/dd&gt;


 * HCEMS
 * $13 for office supplies
 * Approved

&lt;/dd&gt; &lt;/dd&gt;


 * Trip Requests


 * Contra dance
 * Submitted a budget
 * About $6 per trip
 * 6 trips, 6 people per dance
 * $234 Total
 * Approved

&lt;/dd&gt;


 * Alternative Sexuality Collective
 * Trip to transcending boundaries conference
 * Approved for 1125:* come in to talk about fundraising and advertising

&lt;/dd&gt; &lt;/dd&gt;


 * Equipment


 * Glass collective
 * $221 for more equipment &lt;a _fcknotitle="true" href="Fund Transfer written up for $222.00 - mj"&gt;Fund Transfer written up for $222.00 - mj&lt;/a&gt;
 * Approved:* please list under equipment

&lt;/dd&gt;


 * Surf Club
 * Pended due to cost and new club
 * Community Liaison check in on them

&lt;/dd&gt;


 * Circus Folk
 * $96 for equipment &lt;a _fcknotitle="true" href="Fund Transfer written up for $86.00 - mj"&gt;Fund Transfer written up for $86.00 - mj&lt;/a&gt;
 * Approved

&lt;/dd&gt;



&lt;/dd&gt;


 * Additional Food Requests


 * Shake and Bake
 * $100 approved for the next month for pies

&lt;/dd&gt; &lt;/dd&gt;


 * Fund Transfers


 * Design Conspiracy
 * Liaison will follow up

&lt;/dd&gt;



&lt;/dd&gt;


 * Pending


 * Equestrian
 * Needs the $750 for coaching fees
 * Approved:* will be in touch about alternative sources of funding

&lt;/dd&gt;


 * Boomaking Club
 * Haven’t heard back
 * Pend

&lt;/dd&gt;


 * UMOJA
 * Pend until we hear something

&lt;/dd&gt;


 * Climbers Coalition
 * Haven’t heard back
 * Going to re::*email about risk assessment

&lt;/dd&gt;


 * EMT Uniform
 * Money for uniforms
 * Money was cut down by a lot
 * Approved:* $540

&lt;/dd&gt;


 * Red Scare
 * Georgia
 * Talked about fundraising
 * Pended:* submit a request including lodging

&lt;/dd&gt;



&lt;/dd&gt;


 * Agenda


 * Sarah Gordon nominates Nelson Hernandez to be a voting member
 * James Seconds

&lt;/dd&gt;


 * CC Stipends
 * We need a position for the meeting in CC
 * Bylaws say that director can get $700 per semester, $400 for Community Liaison, Financial Director, Director of Council Relations
 * FiCom maintains position that the SAF should not be responsible for stipends (No officers planning on taking stipends this semester)
 * Stipends should not be taken then given away to other offices, thus by passing checks and balances
 * Ask officially which officers plan on taking stipends (so we can budget it in)
 * Stipends if needed, should not come from the SAF

&lt;/dd&gt;


 * PASA
 * Wanted funding for registration and transportation
 * Needed risk assessment, no reply back

&lt;/dd&gt;


 * HIP
 * How much will it cost per person
 * How much interest
 * Liaison should meet with HIP

&lt;/dd&gt;


 * Budget Numbers
 * We have spent $103,468 from the SAF
 * Permanent funding $41,000
 * Given out $26,000 to student groups so far
 * We have about $242,000 total
 * Still have Marie’s salary to give
 * PVTA needs money as well
 * Math::*wise the amount of money we have left is approx $90,000
 * Hampshire Halloween might be $40,000
 * Compare what we spent this semester with what we spent last semester

&lt;/dd&gt;


 * Email equestrians about further questions and our plans involving funding
 * Email officers about stipends, make responses binding
 * Hoodie Poll should come out.

&lt;/dd&gt;

Thursday, September 30
Agenda:


 * Review Funding Requests
 * Review James Baldwin Trip Request
 * Discuss Equestrian Team Funding (Also, Institutional Funding?)
 * Review Pending Funding Requests
 * Choose FiCom Member for Joint Committee (Re: Council Bylaws)
 * Sodexho
 * Signer Hoodies
 * Outreach

Attendance: Sarah, Jackie, Nick, Nelson, Rebecca, James, Ananda, Nora


 * SFU


 * Came in to talk about trip
 * Bus Funding
 * Got bus through outside organization
 * $30 dollars per seat to that organization

&lt;/dd&gt;


 * Probably not going to be able to fill the bus entirely
 * Funding $1400, encourage people to pay for themselves
 * Refund unused money
 * Approved

&lt;/dd&gt;


 * Contra Dance


 * Trip Request to Greenfield Contra Dance
 * Personal vehicle or van?
 * Personal vehicle

&lt;/dd&gt;


 * $27.50 for gas
 * 6 people are going
 * 2 cars
 * $48 for dancing
 * $76 for the entire trip
 * Capping people at the amount that can fit into one van
 * Funding every week for 6 people
 * This trip is approved
 * Asked to submit budget and estimate low for attendance

&lt;/dd&gt; &lt;/dd&gt;


 * MISCELLANEOUS REQUESTS


 * Book making club
 * Pending due to involvement with class and amount of material

&lt;/dd&gt;


 * UMOJA
 * $35 for balloon valve for fashion show
 * Pended:* we need more information, what is a balloon valve?

&lt;/dd&gt;


 * Community Council
 * $156 inkjet printer ink
 * Approved for $130 due to cheaper price on Amazon
 * Submitted twice by accident, second request denied

&lt;/dd&gt;


 * Hampshire College Democrats
 * $25 for clipboards and pens
 * Do we have any to give them?

&lt;/dd&gt; &lt;/dd&gt;


 * No

&lt;/dd&gt; &lt;/dd&gt; &lt;/dd&gt;


 * Approved

&lt;/dd&gt; &lt;/dd&gt;


 * PENDING TRIP REQUESTS


 * Skipped over Equestrians
 * James Baldwin Scholars
 * Price down to $1350
 * Approved

&lt;/dd&gt; &lt;/dd&gt;


 * EQUIPMENT REQUESTS


 * Glass collective
 * $284 for equipment
 * Approved

&lt;/dd&gt; &lt;/dd&gt;


 * PUBLICATION REQUESTS


 * The Climax
 * Requesting all of the money for the semester
 * Asked to submit each issue individually due to potential fluctuations in costs
 * Denied:* told to submit each individually

&lt;/dd&gt;



&lt;/dd&gt;


 * ADDITIONAL FOOD REQUESTS


 * Amnesty International
 * $30 per meeting for food a week
 * $120 for the next month
 * Approved - 120$

&lt;/dd&gt;


 * NecroCinema Film Collective
 * Spending $25 for food funding
 * Say they have 30 members per meeting
 * $100 for next month
 * Approved

&lt;/dd&gt;


 * The Fruity Juicers
 * Spend $30 a meeting
 * $120 for the month
 * Approved

&lt;/dd&gt; &lt;/dd&gt;


 * FUND TRANSFER REQUESTS


 * Email follow::*ups needed due to confusion about requests

&lt;/dd&gt;


 * PENDING TRIPS


 * Meeting with Red Scare about fundraising for trip to Georgia addressed
 * Denying duplicate contra dance request
 * Climber’s Coalition
 * Will email about advertising and risk assessment
 * Try to approve by next meeting

&lt;/dd&gt;


 * Red Scare
 * Refund gas for two vehicles
 * Risk assessment is completed
 * $260 for gas
 * $700 for admission
 * Approved for $960

&lt;/dd&gt; &lt;/dd&gt;


 * Equipment


 * HCEMS
 * Pending due to need for meeting

&lt;/dd&gt; &lt;/dd&gt;


 * Food


 * James Baldwin
 * No response about additional food funding
 * Send follow-up Email

&lt;/dd&gt;


 * Councilor advocates
 * Need a funding request
 * Email councilor advocates about request

&lt;/dd&gt; &lt;/dd&gt;


 * Equestrian Team


 * Miscellaneous

&lt;/dd&gt;


 * &lt;/dd&gt; &lt;/dd&gt; &lt;/dd&gt;


 * Total budget is way over what the SAF can sustain:* $5950
 * Concerns about economic barriers towards joining the equestrian team
 * Impractical and expensive, especially for 12 people
 * James and Nick will be CC’d in email about meeting with student life

&lt;/dd&gt; &lt;/dd&gt;


 * Will try to fund coaching per show as opposed to the entire semester • REQUEST PENDED for the entire semester

&lt;/dd&gt; &lt;/dd&gt; &lt;/dd&gt;


 * Email Follow up about Coaching Fee

&lt;/dd&gt;


 * Trip Requests
 * Fund the first two shows, continue discussion and try to solve this issue
 * Explain to the equestrian team that the amount of funding they receive per person is too much and needs to be looked at
 * Approved for $750 for the first show
 * Asked via email to go over funding again

&lt;/dd&gt; &lt;/dd&gt;


 * Agenda


 * Community Council
 * Forming a Joint Committee (with other offices) to go over Council Bylaws

&lt;/dd&gt; &lt;/dd&gt;

• Charges with discussing the governance and funding and SAF • Sarah and James will go to the meetings regardless if only one of them can vote or not



&lt;/dd&gt;


 * Sodexho
 * Taking away the right of first refusal
 * Offering competitive catering
 * Asking for feedback
 * Polling signers for feedback?
 * Approved by FiCom

&lt;/dd&gt;



&lt;/dd&gt;


 * Opinion Survey Overview
 * Would be good to put the optimistic funding aspect of the report at the beginning
 * Numbers rearranged from highest to lowest for easier reading
 * Key made for pie charts
 * Pie Charts edited

&lt;/dd&gt;


 * Discussion about SAGA
 * Online ordering form would be great
 * Help them with Outreach?

&lt;/dd&gt;


 * Hoodies
 * Need outreach for hoodies
 * Nick volunteered
 * Deadline for submissions is October 17th
 * 300 dpi, as large as possible, must be easily scanned/duplicated
 * Send submissions to me
 * Selling extra hoodies from last year at family and friends weekend

&lt;/dd&gt; &lt;/dd&gt;


 * Need access to Datatell budgets in order to make projections!

&lt;/dd&gt;

Monday, September 27
Agenda:


 * Talk to HIP Signers
 * Equestrian Team?
 * SAF Orientation for Council
 * Review Funding Requests
 * Plan Sodexho Meeting
 * Signer Hoodies
 * Outreach

Attendance:* Ananda, Sarah, Nick, James, Nora, Jackie 2nd Meeting for:* Rebecca, Nelson


 * SJP comes in:

- Trip Request: BDS Conference in Montreal

- 750.00$ approved


 * CFU comes in:

- Approved for the van (trip request for approved van usage) - For Juggling in Philly


 * Equestrian Team


 * Passed out informational handouts
 * Budget outlined

&lt;/dd&gt;


 * Team makes own clothes
 * Fundraising:
 * Bakes sales
 * Storm the Dorms
 * Give candy and pizza on party nights
 * Not successful at hampshire

&lt;/dd&gt;


 * Fundraiser with Dean’s beans
 * Not on campus due to expenses

&lt;/dd&gt;


 * Owning a horse costs:* $1000 per month
 * Riding less than 2 times a week ‘unsafe’, not prepared for the unknown
 * Don’t know what to do, very expensive sports team
 * Previous years were funded part reimbursements for shows
 * What about funding from different offices of the college?
 * Up in the air
 * Divided opinions

&lt;/dd&gt;


 * What about taking this budget to Don to subsidize
 * Asked about swiping ID for bake sales
 * Try talking to mixed nuts

&lt;/dd&gt;


 * How many people on the team?
 * 12. Not possible for more

&lt;/dd&gt;


 * Asked to email budget for potential approval
 * Risk assessment?
 * Yes

&lt;/dd&gt; &lt;/dd&gt;


 * EMTs


 * Pending Requests
 * Uniforms
 * Shirts wear out due to on the job accidents
 * Must be purchased every year
 * Cheaper uniforms wear out faster
 * Will reduce what they can but need uniforms
 * Once the revised list is made, should be approved by Thursday
 * Switch to electronic system
 * Need a scanner and packs
 * Packs are needed so the supervisor can have equipment when out on call
 * Double checked pricing, increased to $250

&lt;/dd&gt; &lt;/dd&gt;

- Approved for packs: 219$ - Approved for new computer equipment: 247$


 * SJP


 * Want to reinvest into Palestinian culture by selling olive oil at mixed nuts from the area
 * $156 for 1000mL jugs of olive oil
 * Fair trade, organic, high quality
 * Recommend to be sold at higher prices by commission.
 * Unwise to buy without interest, advised to set up advertizing until 1000ml already paid for

&lt;/dd&gt;


 * Funding Requests


 * Leave Equestrian until thurs

&lt;/dd&gt;


 * Community Council


 * $123 for duplications
 * In the future talk about not printing so much
 * Approved

&lt;/dd&gt;


 * Magic Draft

- Request funds for 3 more students to attend World's Apart Trip - Approved 60$ (each student will pay 5$)


 * Sports Coop


 * $45.95 per basketball
 * Good cuts, including coaching and hotel rooms
 * Approved - Total revised budget: 9,043

&lt;/dd&gt;


 * HIP


 * Troubles with faculty advisor
 * Advised to go to pam

&lt;/dd&gt;


 * Community Liason to help out with funding with guidelines
 * Group academic work fine
 * HIP feels that the privileged were getting help when they didn’t need it, and some couldn’t do their work
 * Review process will involve liaison and pam, and each application will be gone over with

&lt;/dd&gt;


 * Comics Collective


 * Want comics
 * Have wishlist
 * $420 dollars
 * Use priority list and tell them to come back
 * Some are used, good value
 * Approved - 240.00 (Comics from priority list)

&lt;/dd&gt;


 * HIP Came back


 * discussed projects

&lt;/dd&gt;


 * Publications


 * ReRad needs additional advertising funding
 * Approved for $3

&lt;/dd&gt;


 * Additional Food Requests


 * Asian Media
 * Spend $35 per meeting
 * Approved - 105$ (food funding for the next month

&lt;/dd&gt; &lt;/dd&gt;


 * PASA


 * Approved: 360.00 For the next month


 * Too much money for 30 people
 * Anyway to cut down the amount of food funding?
 * Please come talk to FiCom

&lt;/dd&gt; &lt;/dd&gt;


 * Fund transfer requests


 * Welding collective need s to update their page

&lt;/dd&gt;


 * Pam wants to use Cheese Club equipment


 * Email to pam approved

&lt;/dd&gt;


 * SAF orientation


 * No need to print off the full SAF guidelines due to duplications request
 * Make clear that council cannot take funds out of the SAF (best practices)
 * Discussion about council
 * If CC is concerned, come to the meetings

&lt;/dd&gt;


 * Meeting with Sodexho


 * Ananda, James and Nora meeting

&lt;/dd&gt;


 * Outreach
 * Ordering Signer Hoodies

Thursday, September 23
Agenda:


 * COCD coming
 * Funding requests
 * Zoho payment funding request
 * Contingency Fund
 * SAF Orientation for Council
 * Council funding
 * Discussion &amp; Approval of Opinion Survey Report
 * Vote for community liaison
 * New voting members?

Minute:

Attendance: Madeleine has resigned, Ananda, Nick, James, Jackie, Sarah, Nora

2 Potential New Members: Rebecca, Nelson


 * Discussion about COCD


 * Have too much money at the end of the semester &lt;/dd&gt;
 * How to stop that? &lt;/dd&gt;
 * Bylaws require 20,000 per semester &lt;/dd&gt;
 * Equestrains &lt;/dd&gt;
 * Skipping funding request &lt;/dd&gt;
 * They’re coming in on Monday &lt;/dd&gt;


 * Local Foods Initiative


 * Want $700 dollars &lt;/dd&gt;
 * All money will be spent on food &lt;/dd&gt;
 * This money might be over the $3 per person food limit &lt;/dd&gt;
 * Denied because it was miscellaneous as opposed to additional food &lt;/dd&gt;


 * COCA


 * Wants more money, spent $8000 &lt;/dd&gt;
 * Follow up with James to discuss finances &lt;/dd&gt;
 * Approved for $8000 more with condition of a meeting &lt;/dd&gt;


 * Women’s Health Collective


 * Approved for $36 - (FOR PRINTING JOURNAL ARTICLES AT .03 A PAGE - mj) &lt;/dd&gt;


 * Mythos


 * Want money for NERF guns &lt;/dd&gt;
 * Increased demand from new members &lt;/dd&gt;
 * $213 approved &lt;/dd&gt;
 * Asked if they want a locker to hold these NERF guns &lt;/dd&gt;


 * Ficom


 * Submitting a request for $162 for Zoho Software &lt;/dd&gt;
 * Approved &lt;/dd&gt;


 * Contra Dance


 * Never know how many people will be available for each dance &lt;/dd&gt;
 * Makes per person funding vague &lt;/dd&gt;
 * Generally under nine dollars &lt;/dd&gt;
 * Pend with Q’s &lt;/dd&gt;
 * What is the average number of people attending? &lt;/dd&gt;
 * Seven dances in one month? &lt;/dd&gt;


 * James Baldwin Scholars


 * Trip to NYC on Jan 1st &lt;/dd&gt;
 * Cost = $1550 &lt;/dd&gt;


 * LFI Visit about funding


 * Funding for a talk/dinner to welcome people into LFI &lt;/dd&gt;
 * What about self prepared food? &lt;/dd&gt;
 * How about meeting outside of SAGA? &lt;/dd&gt;
 * Some members might be on the meal plan, and would not require funding &lt;/dd&gt;
 * Separate from Local Foods event, perhaps a COCA matter. &lt;/dd&gt;
 * Could repeat 5-6 times this semester &lt;/dd&gt;
 * Unclear distinction between LFI and an event &lt;/dd&gt;
 * Asked to revise numbers and estimate better &lt;/dd&gt;
 * Need the number of people not on the meal plan &lt;/dd&gt;


 * James Baldwin


 * How much did the bus cost last year? &lt;/dd&gt;
 * $1550 seems a little more expensive &lt;/dd&gt;
 * Last year was $1300 for the bus &lt;/dd&gt;
 * Pending: &lt;/dd&gt;
 * Why does the bus cost more? &lt;/dd&gt;
 * Meet with Pam Tinto for risk assessment &lt;/dd&gt;

Equipment Requests


 * Omen


 * $57 for scanner &lt;/dd&gt;
 * Approved &lt;/dd&gt;


 * Community Garden


 * Want to plant bulbs: $50 &lt;/dd&gt;
 * Approved &lt;/dd&gt;


 * Amnesty Intl


 * Want Envelopes and Stamps: $54 &lt;/dd&gt;
 * Ficom is giving &lt;40 ‘security envelopes’ &lt;/dd&gt;
 * Asking for storage in the FiCom office &lt;/dd&gt;
 * Approved: &lt;/dd&gt;


 * EPEC


 * Book requests for the Community: 109 ($109.00 WRITTEN UP ON TRANSFER AS APPROVED FOR "AUTHENTIC HAPPINESS" BOOKS - mj) &lt;/dd&gt;
 * Pending: Books must be put into library circulation &lt;/dd&gt;
 * Approval to email Excalibur to offer ‘pride and prejudice and zombies as prizes for deathfest &lt;/dd&gt;


 * EMT


 * Request for new uniforms &lt;/dd&gt;
 * Discussion about why more are needed &lt;/dd&gt;
 * People take them when they leave &lt;/dd&gt;
 * $868 for uniforms for 6 new members, and the replenishment uniform parts of old members &lt;/dd&gt;
 * Worry expressed about money per person spent on uniforms &lt;/dd&gt;
 * Offer to make the policy stricter about returning uniforms in the future &lt;/dd&gt;
 * Worry about this happening ever semester &lt;/dd&gt;
 * Can anything be removed? &lt;/dd&gt;
 * Need clothes for every occasion &lt;/dd&gt;
 * What about putting things beneath uniforms or making your own? &lt;/dd&gt;
 * Some people have, not very common &lt;/dd&gt;
 * Going to talk to other signer about reducing cost &lt;/dd&gt;
 * Pending due to above concerns &lt;/dd&gt;


 * &lt;a _fcknotitle="true" href="HCEMS"&gt;HCEMS&lt;/a&gt; - (FUND TRANSFER WRITTEN UP FOR $96.00 FOR CPR RECERTIFICATION FOR 8 EMTS - NOT IN THESE MINUTES - mj)

Publication Requests


 * Climax


 * New signer needs to know the correct format &lt;/dd&gt;
 * Do the signers match what Hampedia says? &lt;/dd&gt;
 * $432 for printing &lt;/dd&gt;
 * Could it be cheaper? &lt;/dd&gt;
 * Approved: &lt;/dd&gt;
 * Later questions about cheaper printing &lt;/dd&gt;

Food Requests


 * Hampshire College Democrats


 * Voter registration and campaigning is happening soon &lt;/dd&gt;
 * Want money for a few weeks to not have to use PO’s? &lt;/dd&gt;
 * Give a month’s worth of funding to get PO’s for a month &lt;/dd&gt;
 * Told to fill out PO’s &lt;/dd&gt;
 * Approved - ($180.00 FOR MEETING FOOD - PER FUND TRANSFER - mj) &lt;/dd&gt;


 * Tangent: Community Liaison to go to meetings to check about actual attendance and offer help with funding
 * LFI


 * $160 to support next 3 meetings &lt;/dd&gt;
 * Give a month’s worth to match FiCom format &lt;/dd&gt;
 * Follow up from earlier 7 students not on the meal plan &lt;/dd&gt;
 * Approve: $140 (FYI - FUND TRANSFER WRITTEN UP FOR A TOTAL OF $300.00 - BREAKDOWN: $140.00 SAGA MEETINGS &amp; $160.00 MEETING FOOD - mj) &lt;/dd&gt;
 * This is an experiment as the cost per person is up to a maximum of $5 per person &lt;/dd&gt;


 * Council Advocates


 * $84, food for the next month &lt;/dd&gt;
 * Approved &lt;/dd&gt;


 * UMOJA


 * Spent 1000 last semester &lt;/dd&gt;
 * Requesting $75 per meeting &lt;/dd&gt;
 * $300 for next month &lt;/dd&gt;


 * Discussion about FiCom probation list for new members


 * Approved &lt;/dd&gt;


 * James Baldwin Scholars


 * Unsure about form filling &lt;/dd&gt;
 * Request for $3 &lt;/dd&gt;
 * Do they mean per person? &lt;/dd&gt;
 * No response to FiCom emails? &lt;/dd&gt;
 * Invited to come in and discuss meeting food system &lt;/dd&gt;
 * Pended &lt;/dd&gt;


 * EPEC


 * Requesting additional food for meetings &lt;/dd&gt;
 * Have not been funded yet, need money &lt;/dd&gt;
 * Approved: $60 for food &lt;/dd&gt;
 * Complaint about how the system is biased towards regular meetings &lt;/dd&gt;


 * Rerad


 * 240 for meeting food: Approved &lt;/dd&gt;


 * ZAP


 * All part of the Design conspiracy &lt;/dd&gt;
 * Asked to meet and submit a single request with the total amount with all signer signatures &lt;/dd&gt;

Fund Transfer Requests


 * &lt;a _fcknotitle="true" href="Blacksmiths Guild"&gt;Blacksmiths Guild&lt;/a&gt; - FUND TRANSFER WRITTEN UP TRANSFERING $600.00 FROM THE &lt;a _fcknotitle="true" href="Blacksmiths Guild"&gt;Blacksmiths Guild&lt;/a&gt; INTO LEMELSON - NOT RECORDED IN THESE MINUTES
 * CANCELING THIS FUND TRANSFER DUE TO NO FUNDS IN THE ACCT. TO TRANSFER AND ALSO ON 09/13/10 THE &lt;a _fcknotitle="true" href="Blacksmiths Guild"&gt;Blacksmiths Guild&lt;/a&gt; REQUESTED $600.00 FOR PROPANE AND IT WAS DIRECTLY TRANSFERED FROM &lt;a _fcknotitle="true" href="SAF"&gt;SAF&lt;/a&gt; INTO LEMELSON - mj


 * COCD


 * $20,000 &lt;/dd&gt;
 * Approved &lt;/dd&gt;


 * Councilor Advocates


 * Meeting Food &lt;/dd&gt;
 * Approve $42 for (TRANSFER INTO COMMUNITY HEALTH - mj HOLDING UNTIL INITIAL FUNDING POSTED-mj) &lt;/dd&gt;


 * Hampshire Confucius


 * Wants to move funding to Spiritual Life &lt;/dd&gt;
 * Approve for $150 (MOVING MEETING FOOD - mj) &lt;/dd&gt;


 * Sexperts


 * $550 Approved (TRANSFERING EVENT FUNDING INTO THE WOMEN'S CENTER - mj) &lt;/dd&gt;


 * Zap


 * Already dealt with, so left alone until concerns are met &lt;/dd&gt;

Email


 * None &lt;/dd&gt;


 * Making Nora Voting Member of FiCom


 * Seconded by Sarah &lt;/dd&gt;
 * No Blocks &lt;/dd&gt;
 * Told new members to go over the SAF, bring laptops &lt;/dd&gt;
 * Discussion about Voting vs Non-Voting Members &lt;/dd&gt;
 * Went over names &lt;/dd&gt;
 * Discussion about the basic function of FiCom in relation to the Community Council and the CLA office &lt;/dd&gt;


 * Community Council


 * Spent money on Mini Golf and duplications &lt;/dd&gt;
 * Don’t want to ask for duplications money &lt;/dd&gt;
 * Next Tuesday: meeting from 3:30 to 5:00 about FiCom &lt;/dd&gt;
 * Work on positive relationship with Council due to past power struggles &lt;/dd&gt;
 * Discussion about past relationship with COCA and issues with subcommittees &lt;/dd&gt;
 * Powerpoint will be used in the meeting for SAF orientation &lt;/dd&gt;
 * Review and discuss powerpoint before the meeting &lt;/dd&gt;
 * Contingency fund
 * Set up for legal reasons for a fund to pay lawyers &lt;/dd&gt;
 * Not needed because we can use college lawyers &lt;/dd&gt;
 * Money is pooled out to fund when needed &lt;/dd&gt;
 * Should be brought to council eventually to eliminate the redundancy &lt;/dd&gt;
 * $42,000 approved for the contingency fund &lt;/dd&gt; &lt;/dd&gt;


 * Opinion Survey Report


 * Community Liaison


 * Nick is approved as Community Liaison and therefore a voting member &lt;/dd&gt; &lt;/dd&gt;
 * Seconded by Jackie &lt;/dd&gt;


 * Need to get Opinion survey out to the Community &lt;/dd&gt;
 * Concern from SAC about the numbers being wrong &lt;/dd&gt;
 * Deficit numbers questioned &lt;/dd&gt;
 * Numbers gone over &lt;/dd&gt;
 * Document with survey reformatted to add introduction from email to Community Council &lt;/dd&gt;
 * Editing will be done before Sunday Night &lt;/dd&gt;
 * Addition of graphs to the word document &lt;/dd&gt;


 * Money back from Red Scare about trips?
 * Email from ZAP:


 * Claim: They haven’t made any requests, someone is doing it for them &lt;/dd&gt;


 * To Do:


 * Nick:
 * Outreach: Advertising done by Monday &lt;/dd&gt;
 * Orientation done by that Wednesday &lt;/dd&gt;


 * Sodexho Meeting Next Thursday


 * Discussed part of contract with SAGA where SAGA has to be gone to first for catering &lt;/dd&gt;
 * Issues include, the expense of SAGA catering, and SAGA being in the red &lt;/dd&gt; &lt;/dd&gt; &lt;/dd&gt;

Monday, September 20
Agenda:


 * Funding requests
 * Officer vote(s)
 * Meeting time
 * New voting members?

Attendance: Present: Ananda, Sarah James, Madeleine, Jackie, Nora, Absent: Nick (excused)


 * &lt;a _fcknotitle="true" href="Magic Draft"&gt;Magic Draft&lt;/a&gt;

Signer comes in (at start of meeting)

- Request for Trip to Scars of Mirrodin Event

-12 projected attendees (20$ per person)

-Total Cost: 240$ Approved for 240$

- FiCom will increase funding if more people want to attend

- Please consult Pam Tinto for Risk Assessment

- Request for Equipment -- Rise of the Eldrazi Booster Box (cards)

Total Cost (including shipping): 97.49$ Approved for 98$

--- FiCom’s policy for funding has changed

- Please consider using old Magic Draft cards, in order to raise funds

- How do you pay without fronting money? Use the CLA/Marie’s PCard


 * Discussion of Elections for Director (Position vacated when Director Elect (Zilong) resigned)

- The position was vacated suddenly; no one could possibly be fully prepared

- Whoever is elected today will be “Acting Director”, we will hold special elections for a permanent Director (w/ Acting Director eligible) before the start of Spring Semester

- Should there by February Special Elections for the permanent Director?

- Why not hold the Special Elections at the end of Jan-Term, so a permanent director can be in place before Spring Semester?

- Yes – Special Elections for Permanent Director to be held at the end of Jan-Term

Note: FiCom elections are held at the start of every semester, so the Jan-Term elections won’t really be “Special Elections”


 * Elections for Acting Director

- Both Sarah and Madeleine submitted statements of interest to FiCom

- Sarah and Madeleine abstain from the vote (leave the room)

Voting Members:

James – Votes for Sarah

Jackie – Votes for Sarah

(No tie, the Director (Ananda) doesn’t vote)

The Acting Director will be Sarah Gordon


 * Vacant Officer Spots

- As Sarah is now Acting Director, the Community Liaison Officer spot is now open

- Is there anyone interested in that spot? No. – Please think about it, this is a very important position

- Director of Council Relations is also open (vacated by Frances – no longer attending meetings)

- James (Director of Finances) is currently attending Community Council meetings, will perform the function of Director of Council Relations temporarily


 * Adjusting FiCom meeting times to fit all FiCom members
 * The new meeting times will be:
 * Monday (from 6:00 – 7:00) &amp; Thursday (from 5:30 – 7:30P)


 * One of the &lt;a _fcknotitle="true" href="Reader"&gt;Reader&lt;/a&gt; signers comes in:

- They can get 800 books with B&amp;W covers with 16 color pages out of 104 total pages for 4950$

- This is compared to 6500$ of last year

- The Admissions office has stated that it will give 200$ in exchange for books

- The Reader is also considering working with Alumni Relations

- The Reader is in the process of speaking with Food For Thoughts about selling books in their store

- In all the Reader believes it can fundraise between 600$ - 700$


 * Funding Requests:

Equipment (Pending):


 * &lt;a _fcknotitle="true" href="EPEC"&gt;EPEC&lt;/a&gt;:

- Solidworks, 20 licenses (smallest package available – also, really great discount)

- Total: 1,000$ - EPEC, thanks for answering our questions via email

Note: Please list equipment on your Hampedia page Approved: 1,000$

Trips (Pending):


 * &lt;a _fcknotitle="true" href="Hampshire College Equestrian Team"&gt;Hampshire College Equestrian Team&lt;/a&gt;

- Also requests pending/tabled until we hear back from them, will contact about meeting with them, now that we have our semester meeting times


 * &lt;a _fcknotitle="true" href="Red Scare"&gt;Red Scare&lt;/a&gt;

--- Trip to Green Mountain

- Risk Assessment completed

- Total: 480$

- Approved for 480$

--- Trip to Montreal

- Total: 1460$

- Approved for 1460$


 * One of the &lt;a href="Sports – Co-Op"&gt;Sports Co-op&lt;/a&gt; signers comes in

- They won’t include Fencing in their budget, as Fencing filed their own paperwork (? – Follow up on this)

- Why did the projected budget double?

- The Sports – Co-Op added Cross County Running, which is new to Hampshire

- The Salary of the Men’s Soccer Coach went up (Please follow up on this, find out way)

- Sports Co-Op hates having to come to FiCom for funding, want sports funding institutionalized, as it is at other colleges

- FiCom also wants sports funding institutionalized

- Can they get more institutional funding this semester? Not really, OPRA has taken big budget cuts, along with the rest of the school

- Why are the basketballs so expensive (50$ per ball for at least 10 balls)?

- We need “game quality” basketballs

- FiCom: We need to see each request itemized (as is true for all requests)

- Pended (we need the budget in an itemized breakdown) Misc. Requests: &lt;a _fcknotitle="true" href="EPEC"&gt;EPEC&lt;/a&gt; - Request for Arabic Education Materials for an EPEC course from Duplications

Total: 10$

Approved: 10$


 * &lt;a _fcknotitle="true" href="Red Scare"&gt;Red Scare&lt;/a&gt;

- Trip to Skidmore

- Pending (we need to wait for Risk Assessment)

- Also, let’s talk about funding vehicles


 * &lt;a _fcknotitle="true" href="Contra Dance Collective"&gt;Contra Dance Collective&lt;/a&gt;

- Needs to submit a request for each dance separately

- 680$ for 7 Dances (10 people per dance)

- Pending (We’ll see how we funded them last semester)

Equipment:


 * &lt;a _fcknotitle="true" href="The Omen"&gt;The Omen&lt;/a&gt;

- Request for a scanner (57$)

- Would it be cheaper to give them an unused scanner (needs an ink cartridge)?

- Pended for Wednesday


 * &lt;a _fcknotitle="true" href="Gin and Tonics"&gt;Gin and Tonics&lt;/a&gt;

- Request for a portable piano (41$)

- FiCom: You can get a cheaper one (same model) for 33$

- Approved for 33$

Additional Food Funding Requests:

- Tabled for Wednesday (We are out of time)

Note: Email James Baldwin Scholars (re: additional food funding)

Wednesday, September 15

 * The &lt;a _fcknotitle="true" href="Red Scare"&gt;Red Scare&lt;/a&gt; Frisbee Team:


 * - Have complaints about the school store &lt;/dd&gt;
 * - Fall Home Tournament Bids, approx. in 1, 000$ Fund Raising &lt;/dd&gt;
 * - Can we give them money for half the vehicles for gas? (Yes) &lt;/dd&gt;
 * - Still planning their semester budget &lt;/dd&gt;
 * - Montreal tournament coming up . . . we can’t approve until they complete Risk Assessment &lt;/dd&gt;
 * - How about their Georgia trip? &lt;/dd&gt;
 * - To far ahead to say definitely. &lt;/dd&gt;
 * - Trip a good bonding opportunity. &lt;/dd&gt;
 * - If they are fundraising by charging bids, that should help &lt;/dd&gt;
 * - Maybe they should go as one giant team . . . that would be cheaper &lt;/dd&gt;
 * - Pending purchase of Frisbee disks . . . FiCom will approve them for the purchase of 10 new disks &lt;/dd&gt; &lt;/dd&gt; &lt;/dd&gt;


 * &lt;a _fcknotitle="true" href="Climbers Coalition"&gt;Climbers Coalition&lt;/a&gt;:


 * - Submitted requests for two more trips &lt;/dd&gt;
 * - One trip is 50$ per person &lt;/dd&gt;
 * - Has reserved a van for the trips &lt;/dd&gt;
 * - They need to do more outreach for trips, not just fund for the same people &lt;/dd&gt;
 * - FiCom needs a projection about trips throughout the semester &lt;/dd&gt;
 * - Risk Management – Not allowed to use some of the gear they bought last year &lt;/dd&gt;
 * - They are planning to resell the gear, re-contribute it to the SAF (already got back 185$) &lt;/dd&gt;
 * - Need to set up a system with the CLA &lt;/dd&gt;
 * - Risk assessment has gotten more stringent &lt;/dd&gt;
 * - Climbers Coalition is more for experienced climbers &lt;/dd&gt;
 * - Still have some North Hampton Athletic Card Passes (Might resquest funds for more) &lt;/dd&gt;
 * - Might do a trip to a gym in Wooster &lt;/dd&gt;
 * - Going to be requesting additional food funding &lt;/dd&gt;
 * - Might request funds for more climbing holds &lt;/dd&gt;
 * - Probably going to be spending less than 1,000$ this semester &lt;/dd&gt; &lt;/dd&gt; &lt;/dd&gt;

Move to pending funding requests:


 * &lt;a _fcknotitle="true" href="Climbers Coalition"&gt;Climbers Coalition&lt;/a&gt; trip to Nor’Easter


 * - 50$ per person &lt;/dd&gt;
 * - Taking a van &lt;/dd&gt;
 * - Total 250$ &lt;/dd&gt;
 * - Approved (Come back and request more if more people are going to the event) &lt;/dd&gt; &lt;/dd&gt; &lt;/dd&gt;

Financial Director updating budget/deficit projections regularly


 * &lt;a _fcknotitle="true" href="Red Scare"&gt;Red Scare&lt;/a&gt; trip to Montreal


 * - Total: 1460$ &lt;/dd&gt;
 * - Less than 75$ per person (49$ per person – yay!) &lt;/dd&gt;
 * - Need to hear about risk assessment (then it will be approved &lt;/dd&gt;
 * - Pending – Risk Assessment &lt;/dd&gt; &lt;/dd&gt; &lt;/dd&gt;


 * &lt;a _fcknotitle="true" href="Red Scare"&gt;Red Scare&lt;/a&gt;


 * - New Frisbees &lt;/dd&gt;
 * - 10 Frisbees for 68$ (including shipping) &lt;/dd&gt;
 * - Approved (Let us know when you need more) &lt;/dd&gt; &lt;/dd&gt; &lt;/dd&gt;


 * &lt;a _fcknotitle="true" href="Hampshire Confucius"&gt;Hampshire Confucius&lt;/a&gt;


 * - Additional food request (30.00$) &lt;/dd&gt;
 * - Required for a tutorial class &lt;/dd&gt;
 * - FiCom can’t fund any academic requests &lt;/dd&gt;
 * - Not really mandatory . . . &lt;/dd&gt;
 * - They have been advertising on Hampedia, through Spiritual Life &lt;/dd&gt;
 * - No attendance is taken &lt;/dd&gt;
 * - Approved 120$ for the next month &lt;/dd&gt; &lt;/dd&gt; &lt;/dd&gt;


 * Misc. Requests: &lt;/dd&gt;


 * &lt;a _fcknotitle="true" href="Sports Co-op"&gt;Sports Co-op&lt;/a&gt;

&lt;/dd&gt;


 * HAMPSHIRE COLLEGE SPORTS’CO-OP BUDGET: FALL 2010 &lt;/dd&gt;
 * MEN’S BASKETBALL: $2480 &lt;/dd&gt;
 * REFEREE FEES: $950 (5 Home Games w/ 2 referees @ $95 each) &lt;/dd&gt;
 * REFEREE ASSIGNER FEE: $100 &lt;/dd&gt;
 * HOTEL: $840 (Basketball Tournament - 6 rooms @ $70 per night for 2 nights) &lt;/dd&gt;
 * BASKETBALLS: $500 (10 @ $50 each) &lt;/dd&gt;
 * EXERCISE EQUIPMENT (Jump Ropes): $90 (10 @ $9 each)         WOMEN’S BASKETBALL: $2480 &lt;/dd&gt; &lt;/dd&gt; &lt;/dd&gt; &lt;/dd&gt;


 * REFEREE FEES: $1140.00 (6 Home Games w/ 2 referees @ $95 each) &lt;/dd&gt;
 * REFEREE ASSIGNER FEE: $100 HOTEL: $840 (Basketball Tournament - 6 rooms @ $70 per night for 2 nights) BASKETBALLS: $400 (10 @ $40 each) &lt;/dd&gt; &lt;/dd&gt; &lt;/dd&gt; &lt;/dd&gt;

MEN’S SOCCER: $3500 COACH SALARY: $2000


 * REFEREE FEES: $950 (5 Home Games w/2 referees @ $95 each) REFEREE ASSIGNER FEE: $100 &lt;/dd&gt; &lt;/dd&gt;
 * SOCCER BALLS: $450 (15 @ $30 each) &lt;/dd&gt; &lt;/dd&gt; &lt;/dd&gt; &lt;/dd&gt;


 * WOMEN’S SOCCER: $1690 &lt;/dd&gt;
 * REFEREE FEES: $1140 (6 Home Games w/2 referees @ $95 each) REFEREE ASSIGNER FEE: $100 &lt;/dd&gt;
 * SOCCER BALLS: $450 (15 @ $30 each) CROSS COUNTRY: $1000 &lt;/dd&gt;
 * RACE ENTRY FEES: $600 (3 races @ $200 per meet) UNIFORMS: $400 (10 @ $40 each) FENCING: $4300 &lt;/dd&gt;
 * COACH SALARY: $2000 EQUIPMENT: $1500 &lt;/dd&gt;
 * YANKEE CONFERENCE ENTRY FEE: $800.00 &lt;/dd&gt; &lt;/dd&gt; &lt;/dd&gt; &lt;/dd&gt;

TOTAL REQUEST: $15,450.00 Total Request: 15,450$


 * Why are they funding fencing? Previously this has been its own club &lt;/dd&gt;
 * This is double the amount you requested in the spring semester! &lt;/dd&gt;
 * We need to talk about fundraising &lt;/dd&gt;
 * Please try to get institutional funds &lt;/dd&gt;
 * The numbers seem greatly inflated (we found cheaper basket balls) &lt;/dd&gt;
 * Pending (We need answers to some of these questions) &lt;/dd&gt;
 * &lt;/dd&gt;


 * &lt;a _fcknotitle="true" href="Equestrian Team"&gt;Equestrian Team&lt;/a&gt;

&lt;/dd&gt;


 * -Still waiting to hear about fundraising &lt;/dd&gt;


 * Trip Requests:        &lt;/dd&gt;

*&lt;a _fcknotitle="true" href="Climbers Coalition"&gt;Climbers Coalition&lt;/a&gt;

- Trip to Western Mass Rendevous

- Taking a van 100$ at 20$ per person

- Approved for 100$

*&lt;a _fcknotitle="true" href="Climbers Coalition"&gt;Climbers Coalition&lt;/a&gt;

Trip to Rumney, NH 28$ per person, 7 people, per day Please advertise! Total: 208$ Pending for Risk Assessment (then to be approved)

Equipment Requests:

&lt;a _fcknotitle="true" href="EPEC"&gt;EPEC&lt;/a&gt;:

- SolidProfessor Software Licences 1,000.00$ for 20 Licenses Apparently this is a good deal This equipment should be usable for years. . . How many people are taking this EPEC course, and how long will these licenses last? Pending – please answer the about questions

Publications Requests:

&lt;a _fcknotitle="true" href="EMT"&gt;EMT&lt;/a&gt;s:

- 200 Call Report Forms - 30$ - Apporved

- 100 Refusal of Care Forms - 3.00$ - Approved

Additional Food:

&lt;a _fcknotitle="true" href="QIPOC"&gt;QIPOC&lt;/a&gt;:

- 120$ for additional food funding - Thanks for using less money per person! - Approved

- Hampfest – Plan sitting at the table

- Zilong announces his resignation as Director – Elect

- Discussion of FiCom Director role - 10 Hours Per Week – FiCom officers don’t take stipends

- Discussion of FiCom Officers Role

- Still to much work for the FiCom Director

- Talk about the FiCom Office Assistant (Marie) - Marie will be taking on more of the work of the FiCom Director

- Plans to hold FiCom Special Elections on Monday

- Plans for FiCom strategic planning

- Change FiCom hours to meet new members’ schedules (doodle poll)

- Opinion Survey – we are going to have to publish a report on this.

- Signer Sem.: - New Signer Presentation: 20 – 30 Signers - Hampedia Presentation: 12 – 15 Signers (People need to bring laptops) - Signer: It was very informative - Announce the fact that brunch is served for the first 45 minutes - Maybe change Signer Sem. to 12:30. - Option Session: Intro to Hampshire Governance, Have Other Sub-Committees

Make Up Signer Sem.: Friday at 4:00 (Sarah, Madeliene, Jackie) Wednesday at 12:00 (Nick, Ananda, Nora)

Hampshire Independent Productions (HIP) - Funds individual project - The SAF doesn’t fund individual projects! - Read HIP mission statement - Concerns: Funds for people working in pairs, could be used to fund grants for small people to work, turning HIP into a funding body - The Tavern will have free gallery space - Have HIP refer people to us, - Student Activated Projects -

Monday, September 13
Present: Ananda, Zilong, Madeleine, Jackie, James, Sarah, Nora (New Member – First Meeting), Nick (New Member – First Meeting)

Introductions (Welcome new members)

Misc. Requests

&lt;a _fcknotitle="true" href="Hampshire College Equestrian Team"&gt;Hampshire College Equestrian Team&lt;/a&gt;

250.00 -- IHSA joining fee

Approved

&lt;a _fcknotitle="true" href="Red Scare Ultimate Frisbee"&gt;Red Scare Ultimate Frisbee&lt;/a&gt;

1,000.00$ -- Georgia Trip

Pending – Discussion Needed

&lt;a href="Blacksmiths Guild"&gt;Blacksmiths' Guild&lt;/a&gt;

600.00$ – Propane for the Semester (based on past projections)

Approved

Fund Transfers are now electronic – we email instead of walking it to the CLA

&lt;a _fcknotitle="true" href="Sports Co-op"&gt;Sports Co-op&lt;/a&gt;

15,450.00 – Semester Budget

Pending (Tabled for further analysis of supporting documentation)

&lt;a _fcknotitle="true" href="Reader"&gt;Reader&lt;/a&gt; Signers enter:

- Want to start planning now

- Want to stay on track this year

- Meeting with the CLA to do fundraisers in the Tavern

- FiCom: Please tell us about the budget for the Reader – so we can see how much we still need (money owed from last year)

- Got 120$ in a bake sale

&lt;a _fcknotitle="true" href="Hampedia"&gt;Hampedia&lt;/a&gt;:

- Seems broken - Try to revert broken pages later

Trip Requests:

&lt;a _fcknotitle="true" href="Red Scare Ultimate Frisbee"&gt;Red Scare Ultimate Frisbee&lt;/a&gt;

2,600.00$ – Trip to Montreal

Could we refund gas for half the vehicles?

Pending (talk about gas reimbursment)

You’ll need to meet with Pam Tinto about Risk Assessment

&lt;a _fcknotitle="true" href="Red Scare Ultimate Frisbee"&gt;Red Scare Ultimate Frisbee&lt;/a&gt;

760.00$ – Trip to Green Mountain

Pending (We need to talk about fundraising)

&lt;a _fcknotitle="true" href="Red Scare Ultimate Frisbee"&gt;Red Scare Ultimate Frisbee&lt;/a&gt;

680.00$ - Fall Mixed Sectionals

Approved (See Pam Tinto About Risk Assessment ASAP!) (Also, let us know if we can just reimburse you for half of the vehicles)

&lt;a _fcknotitle="true" href="Hampshire College Equestrian Team"&gt;Hampshire College Equestrian Team&lt;/a&gt;

887.00$ Denied – The trip has already past, and we didn’t approve funds for it

Please come in and talk to us about fundraising and budgeting

&lt;a _fcknotitle="true" href="Climbers Coalition"&gt;Climbers Coalition&lt;/a&gt;

550.00$ - Nor’Easter

Pending – We cap funding at 75$ per person

Please come in and see us about budgeting and fundraising

&lt;a _fcknotitle="true" href="Greenhouse"&gt;Greenhouse&lt;/a&gt;

240.00$ Fertilizer

Approved

&lt;a _fcknotitle="true" href="Red Scare Ultimate Frisbee"&gt;Red Scare Ultimate Frisbee&lt;/a&gt;

120.00$ - 20 Frisbees

Pending (Can you only buy ten now, and ten more if you need them?)

&lt;a _fcknotitle="true" href="HCEMS"&gt;HCEMS&lt;/a&gt;

1,500.00$ Disposable Medical Supplies

Approved

&lt;a _fcknotitle="true" href="Greenhouse"&gt;Greenhouse&lt;/a&gt;

84.00$ – September &amp; October Greenhouse Effect Publications

Approved

&lt;a _fcknotitle="true" href="COCA"&gt;COCA&lt;/a&gt; member enters to discuss their projected budget -- "&lt;a href="https://hampedia.org/wiki/File:COCA_Budget_and_Projections.jpg"&gt;File:COCA Budget and Projections.jpg&lt;/a&gt;"

They’ve come up with Weekly Funding Targets

&lt;a _fcknotitle="true" href="COCA"&gt;COCA&lt;/a&gt; will need to deal with about a 12,500.00 budget deficit

&lt;a _fcknotitle="true" href="COCA"&gt;COCA&lt;/a&gt; wants to increase Hampshire Halloween ticket sales

&lt;a _fcknotitle="true" href="COCA"&gt;COCA&lt;/a&gt; requests 5,505.00$ for event funding for the rest of September

Without Halloween – 40,146.00$ for the Fall Semester

Halloween Projection: 35,000$

&lt;a _fcknotitle="true" href="The Omen"&gt;The Omen&lt;/a&gt;

1,680.00$ - For Four Issues (Please come back and request more when you need it)

Approved

&lt;a _fcknotitle="true" href="JSU"&gt;JSU&lt;/a&gt;

240$ - Shabbat Dinners for a Month (Please come back and request more as need – keep track of your budget)

Approved

&lt;a _fcknotitle="true" href="Hampshire Confucius"&gt;Hampshire Confucius&lt;/a&gt;

30.00$ - Meeting Food

Pending (Have you been meeting before we approved funding?)

&lt;a _fcknotitle="true" href="Excalibur"&gt;Excalibur&lt;/a&gt;

600.00 – Meeting Food for a Month

Come in and talk to us about fundraising!

Approved

&lt;a _fcknotitle="true" href="Local Foods Initiative"&gt;Local Foods Initiative&lt;/a&gt;

325.00$ for Farm Share

Approved

You only have 75$ in food funding in your account.

&lt;a _fcknotitle="true" href="ASL Collective"&gt;ASL Collective&lt;/a&gt;

200.00$ for ASL Lunch

Approved

&lt;a href="Blacksmiths Guild"&gt;Blacksmiths' Guild&lt;/a&gt;

Approved Fund Transfer to Lemelson

&lt;a _fcknotitle="true" href="COCA"&gt;COCA&lt;/a&gt;

8,000$ Event Funding for September +

Approved

Saturday, September 11
Special Meeting on Changes to Funding Policies

NOTE: Council Orientation is 9am-1pm, if you can, attend!

Agenda:


 * Review survey results (James, Jackie, Madeleine, and Sarah will review data and prepare initial report to send out to FiCom by Friday night)
 * Discuss changes, vote on decisions
 * As necessary, vote to refer certain decisions to other bodies
 * Make changes to Signer Sem presentation
 * Red Scare trip
 * Strategic Planning Session (Put off until 9/15/10 meeting)

FiCom 9/11/10 Meeting Notes

Present: Ananda, Zilong, James, Sarah, Jackie, Madeleine (Absent: Frances)

3 COCA members present.

COCA wants to know what happened 40,000 that was in the COCA account at the end of the year.

The remaining money was absorbed back into the SAF Contingency Fund.

The Contingency Fund exists due to Community Council bylaws. (We would like this to be addressed – change of bylaws)

COCA suggestion: FiCom should check up on groups to make sure groups are requesting enough food funding for their members, not more money to spend on “better food”.

FiCom: This issue has been discussed internally. As it stands now, FiCom does not ‘police’ student groups. We have to act as though signers (those requesting funding) are being honest, it would be impossible for FiCom members to check up on everyone.

COCA: Maybe FiCom can work with Council to make sure SAF funds are being used by groups they way they said they would?

FiCom: We could discuss this with Council. In the future.

COCA shows FiCom preliminary numbers regarding COCA funding.

FiCom: What are COCA’s plans to address the budget deficit (i.e. how are they going to spend less money?)

COCA:

- Try to decrease the cost of Hampshire Halloween - Could COCA charge admissions to Hampshire events for Five College students?

- COCA has considered this internally

- This could cause a division within the Five College community

- Five College students make Hampshire events more fun

- What about charging admission to groups like Vibe, Urban Word?

- What about if students can afford charge of admissions?

- Decision *** Charge nominal fee (2$ ?), no one gets turned away ***

- Use the Queertillion as a pilot event? - Who would get the funds raised?

- We will divide the money raised by putting half back into the SAF (to help with the deficit), and give half to the group, as additional funding

FiCom Deficit Number: 12 thousand per semester - Based off projections from last year

Discuss results of FiCom 2010 Opinion Poll

Food Funding:

- Results of the poll: Campus is divided about food funding, some people love it, some people want it cut entirely

- Note: some groups only use food funding

- Opinion of some members: SAF money shouldn’t be used to feed students’ dinners

- Differing opinion: It is not FiCom’s role to judge whether or not people need food funding, anymore than it is FiCom role to judge the merit of spending money on trips of events

- Many people on the survey supported cutting food funding from 4$ per person to 3$ per person

- We would encourage signers to be responsible, not order expensive food

- Clubs could do pot lucks, or cook pasta, or make sandwiches for little money

- We could try to see if we could get discounts from certain places (i.e. the Big Y)

-- Then we could cut food funding

- We are trying to make funding changes that can be implemented immediately – this semester

- The expectation of creative use of food funds is great – but it might place a greater burden on the signers

- Signers should delegate work

- We are trying to cut things incrementally, not drastically – we don’t want to make students unhappy / decrease the quality of student life on campus

- Should we cut food funding to 3$ per person, or 2$ per person (which would eliminate the total dec

- No agreement, issued tabled until after discussing other options for cutting funding

Trip Funding:

- Most people don’t want to cut trip funding entirely

- People seem okay with the idea of cutting trip funding from 100$ per person (max) to 50$ per person

- This could be problematic for students with fewer financial resources

- FiCom should not fund expensive, far away trip, we should encourage students to find closer trips, car pool, etc. (Creative not expensive)

- Maybe FiCom could match whatever trip money the group can raise? No, because everything is based on reimbursements, this is problematic

Decision *** Cut trip funding to 75$ per person (max) (including any admissions price) ***

- This will include trips by sports teams.

-- We need to follow up with Mark Spiro about getting an athletic budget that doesn’t come out of the SAF

- We need to better enforce the advertising for trips (and everything else) so things funded by the SAF are actually open to the whole community

- We could create a Hampedia trips page? (Someone should do this…)

- These funding cuts are a trial run, if they don’t work, we’ll make bigger cuts

- Council Rep. needs to send Council a summary of the results on stipends from the survey.

- FiCom needs to more carefully monitor Res. Life funding

- Last semester some of the funding seemed to go to things that couldn’t be explained / didn’t directly monitor students

- We need to make it clear to Res. Life, and any other office that gets SAF funds, any funds left over at the end of the semester need to go straight back into the SAF.

- We should also monitor Social Advocacy Center funding (but not touch it!)

- FiCom will not cut the S.A.C. group’s funding at all

- The community (on the poll) resoundingly rejected the idea of cutting S.A.C. funds

- FiCom anticipated this, thinks it is good we gathered data to show why we aren’t cutting S.A.C. funding

-Note: The Community Health Collaborative isn’t part of the S.A.C.s

- Students not decidedly in favor of cutting the CLA budget

- Students don’t want FiCom to fund as normal, then stop funding in the middle of the semester

Fundraising:

- Students’ support making people fundraise over 10% of funds for requests over 500$ (check #s)

- Sounds good in theory, but for large requests, it will be very difficult to raise that kind of money, especially if multiple groups are trying to raise funds at the same time

- FiCom is going to strongly suggest signers submit large requests as early as possible, so they will have time to work with FiCom on fundraising

- FiCom might run fundraising workshops

- FiCom is likely to ask for some fundraising for any large request

- FiCom will encourage advertising in student publications

- Back to Food Funding, should we cut food funding to 3$ per person, 2.50 per person, 2.00?

Director motions to cut food to 3$ per person

Sarah seconded

Madeleine blocked

Director motions to cut food funding to 2.50 per person

Madeleine seconded

Sarah blocked

Director motions to cut food to 3.00$ per person

Zilong in favor

James in favor

Sarah in favor

Jackie in favor

Madeleine opposed

Motion to cut food funding to 3.00$ per person passes.

- Return to Trip Funding

- Shall we cut trip funding to 75$ per person, including and admissions price, with a more detailed policy to follow?

Director motions to cut trip funding to 75$ per person, including any admissions price, with a more detailed policy to follow

Madeleine seconded

Motion passed.

- Is there a penalty for misuse of permanent funding? -- This can be addressed later, if necessary

- Divide into work on Signer Seminar presentations

- Until word on status of Frances, Director of Community Relations, James, Director of Finances, will serve as FiCom representative on Community Council

- FiCom meeting times for the Fall 2010 semester will be Mondays, from 6:00 - 7:00 and Wednesday from 6:00 – 8:00 behind the airport lounge

Director motions to make meeting times for the Fall 2010 Mondays, from 6:00 - 7:00 and Wednesday from 6:00 – 8:00 behind the airport lounge

Madeleine seconded

Motion passed.

-*-*- Red Scare Trip Funding Request:

- Pending - Is it 200.0$ admissions per person, or for the whole team?

- Please note we will only fund up to 75$ per person

Friday, September 10
Special Meeting with Mark Spiro (1130am-1pm)

Agenda:


 * Budgeting best practices, BO and FiCom - discuss systems/structures for each, which are very different
 * HCEMS - Where are things now, for this upcoming year, and what about future years?
 * Sodexho - Discussion of some key issue commonly run into by student groups due to Sodexho's contract with Hampshire &amp; the monetary impact of these issues, interest in methods by which contract could be changed in the future
 * Increasing the SAF - review of discussions from last year, discussion on how to improve communication regarding this for the future

9/10/10 FiCom Meeting With Mark Spiro (VP of Finances)

FiCom:

- Please tell us about the college budgeting process.

M.S.:

- The college has a well-defined budgeting process (detailed information available on college website)

- The Campus Budget Task Force (formed last year) plays an important role

- The Task Force is made up of administrators, staff, faculty, and a student

- There was no process for community input before then

- M.S. – I think it is important for community participation in the budgeting process

- College budgeting is a never-ending process (like FiCom)

- Process: Determine the expenses, determine what revenue can be generated, look at ‘inevitable’ budget shortfall

FiCom:

- What is the timeline for that?

M.S.:

- Previously, the college did not have a long-term budget projection

- Now the college has a ten-year budget projection

FiCom:

- When does the budgeting cycle start?

M.S.:

- It begins when we get a sense of admissions for the upcoming year

- We get regular reports from the admissions office

- Look at admission numbers, and retention of current students

- (Retention improved greatly last year. Yay!)

- This is partially due to institutional focus on retention

- Retention/Admissions data comes out the second week of October

- This is call the “census”

- This data helps them know how solvent they’ll be in the current year

- They use this data to update their ten-year projection

FiCom:

- So where are we on the budget this year?

M.S.:

- We are not in a great place budget wise (like most small liberal arts colleges)

- The discount rate has increased from 30% to 40% in over two years (discount rate = financial aid)

- We are losing money by increasing financial aid

- Our financial wealth is dropping

-- This is due to less wealth among Hampshire families (due to lower wages, unemployment)

- There are fewer full pay students

- The administration has had eliminated 2 mil. in middle management expenses

- Administration has had to use layoffs

- The college’s investments have lost value

- The college is 91% Tuition, Room, and Board driven

- This makes the college budget too sensitive to changes in enrollment

- The budget for the year is basically balanced (Plus or Minus 300,000$) – so things may be okay this year

- They are looking at a 2 mil. deficit for the next two years or so

- All of this needs to be discussed with the Budget Task Force

- On the expense side, the “dials” to turn to get more money are very few

- They could put off more deferred maintenance (M.S. doesn’t really want to do this)

- Deferred maintenance has a backlog of 53 mil.

- Deferred maintenance is growing by 4% per year

- They only dial they can see is staff compensation / layoffs

-- Compensation is a huge part of our budget

- Revenue Side:

- Already talked about how Hampshire is 91% Tuition, Room, and Board dependent

- Most other places are like 50% TRB driven

- Some places like Stanford and Princeton can afford to get no tuition

- Only a few other schools are as TRB dependent as us

- Other revenue: the endowment, annual fund (donations/gifts)

- Institutional Advancement is doing a great job

- The number of donors has been increasing, even during the recession

- Hampshire is a young college, doesn’t have many alums with disposable wealth

- This should be changing soon enough

- The endowment has taken a major hit during the national economic decline

- Hampshire’s, like many, went down about 30%

- It is now back up to 25 mil. in managed funds

- The college only uses 5% a year of the endowment to operate (and this doesn’t help us much)

- It is imperative that Hampshire maintain enough faculty to populate Div. II and Div. III committees

Note:

- Most other schools have an athletic budget

- So maybe the money for the Sports Co-op won’t come out of the SAF in the future…

FiCom:

- Let’s move on to talk about FiCom stuff

- Institutional memory (issues are debated and rehashed in FiCom (and other governance committees) again and again because of membership turnover – there is very little institutional memory

- Hampedia is a useful tool to help with this

- The SAF Guidelines are just that – guidelines

- We also have the FiCom bylaws and our funding policies

- In the past, FiCom gave each group a budget, and spent the semester doing the reimbursement paperwork now done by Marie

- Now FiCom funds everything on a case-by-case basis, throughout the semester

- We have been giving out less and less initial funding

- This flexible funding system allows money to be allotted to things students are actually interested in

- We review all funding requests during meetings

- We basically fund most things that meets the SAF guidelines and funding policies, as long as we are given two weeks notice

- If we make a request pending, or deny a request, a detailed explanation is made available on Zoho, via email to signers

- This is all transparent, can be viewed on Zoho

- We also put up detailed meeting minutes on Hampedia

- Some people still want to go back to the old budget system

- It used to be more difficult to get funding, so there was always money left over in the SAF

- Now we have made the money more accessible to students, and consequently go into the red

- Student activities and events on campus have increased

- COCA funds events now (FiCom used to do this)

- Last year FiCom ran out of money, had to stop funding mid semester

- FiCom doesn’t get the SAF all at once, it trickles in over the first few months of the semester, and sometimes bits of it are taken back out…

M.S.: If you contact us, we can at least help you know what the SAF is. ..

FiCom:

- Students on full financial aid don’t pay the SAF

- Our datatel is always out of date

- This paperwork backlog means we/signers never know how much money we have

- We never know how much money we have; we only know what has been given out

- Marie, the FiCom Office assistant, gets paid out of the SAF

- Although Marie was technically hired to work with FiCom, she is now in the CLA, and has to do CLA work

- FiCom thinks Marie is doing a really great job

M.S.: Has FiCom ever been audited?

FiCom: We don’t believe so. The CLA has been audited…

FiCom:

- Student Governance

- Community Council is in change of student governance, and oversight o its sub-committees

- FiCom manages the Student Activity Fund (S.A.F.)

- Community Council can overturn decisions made by FiCom

- COCD has permanent budget of 20,000$

- FiCom dislikes anyone having permanent budgets, as groups feel at the end of the semester that they need to spend all of the money they have left (M.S. – his departments do this too)

- FiCom and Community Council has had a historically tense relationship with Community Council

- In the end, Community Council should delegate the responsibility for diving out the SAF to FiCom – as had previously been agreed

- FiCom and Community Council can’t both fund out of 601 (the SAF) – this leads to disaster

- Explain how FiCom elects people

- Worst Case Scenario – what would happen if no one wanted to be in FiCom?

- Larger discussion on campus needed about stipends for Council and sub – committee officers

- Could stipends be a form of work-study? M.S – we could work this out.

M.S.: Questions / Statements

- Now we at least have a cash flow report

- The “census” of the college is changing constantly

- We don’t know who’ll be back for the spring semester

- FiCom paperwork is missing a “commitments column”

- A “commitments column” would allow signers to see what money they have pending, so they don’t spend more than they have

- Could the CLA do this?

FiCom:

- Many students do not understand the benefits of FiCom’s flexible funding system, become frustrated with FiCom for “poor budgeting”

- Our system allows student groups to grow or die along with student interest

- Smith student groups are in the red

- FiCom doesn’t make value judgments (well, we try not to – we are human)

- Some super active students are able to benefit from a significant portion of the SAF

- Anyone can join FiCom (just attend 3 meetings in a row)

- FiCom will plan to give an SAF budget presentation to the students – maybe people will like that

- FiCom will most certainly be encouraging more fundraising this semester

-*-*- COCA member enters meeting to observe -*-*-

- Note: We need to arrange a FiCom/COCA joint meeting!

FiCom:

- What is happening with the EMTs?

- It is important that the College fund the EMTs – it is one of the only entirely student run organizations the college funds

- The EMTs need to know their funding is secure

M.S. – The EMTs will get 50,000$ this year

FiCom:

- We want to discuss Sodexho

- Explain Sodexho’s “Right of First Refusal”

- M.S. There are only 4 or 5 big college dining companies in the US, so they can form a monopoly

- You can’t beat a monopoly

- Even if Hampshire went with another dining service, we wouldn’t save any money

- If we fight Sodexho’s “Right of First Refusal” - they will lose a little income they got from catering student events

- In turn, Sodexho will most likely raise the cost of meals/meal plans

- Hampshire is currently only allowing Sodexho to raise its food costs by inflation

- Could Hampshire join the UMASS catering company?

- That service would not benefit the private company – so they turned Hampshire down

M.S. will try to help with the “Right of First Refusal” – We need to email Spiro about this

- Maybe we could even have students run a restaurant from the tavern

- Hampshire is in no way beholden to Sodexho! We could break the contract at any time; we just don’t currently have a better option

M.S.:

- I will plan to do an evening budget presentation this fall

Wednesday, September 8
Attendance: Ananda, Jackie, James, Zilong, Madeleine Guest: Rob Liota Absent (Excused): Frances, Sarah

Minutes:


 * Review of MLH Presentation, New Signer Presentation, Hampedia Presentation, which were sent out to FiCom listserv. Final versions will be approved Saturday and posted to Hampedia after Signer Sem.
 * Panels:
 * New Signers' Presentation: James, Jackie, Sarah
 * Hampedia: Zilong, Madeleine
 * Seasoned Signers: Ananda
 * Review of Friday and Saturday meeting agendas. See agendas.
 * Discussion of Change of Signer Form. talk to Carolyn about her system, have her check emails against the directory.

Meetings before classes begin

 * Since these meetings are longer and are more holistic in nature, they will be documented on this page: &lt;a _fcknotitle="true" href="Fall 2010 FiCom Meetings Before Classes Begin"&gt;Fall 2010 FiCom Meetings Before Classes Begin&lt;/a&gt;