FiCom Meetings, JanTerm 2012 Minutes

Thursday, January 19th
Attendance: Melanie, Nathan, Connie, Sarah, Dina (second meeting) Absent: Erf, Julianne, Nelson

Visits Mary from the ISO came by. They want to go on a trip to a Chicago conference but the cost is over the trip cap and they're a worried about the price of plane tickets going up. We talked about fundraising, and hope they can deal with this soon. Signer Seminar  Breakout meetings (preliminary) How to budget - Melanie Public relations(?) - Connie Zoho/Hampedia - Nathan Student Government Structure - Sarah

COCA is thinking of a breakout session on events, too. Zoho


 * Requested
 * Misc
 * Fencing Club
 * Requesting $240 for entry fees for a tournament.
 * This corresponds to a trip they requested.
 * Denied: We will add this on to the trip request to keep our numbers straight.
 * Fencing Club
 * Requesting $500 for USACFC Club Nationals Tournament
 * Pended because this will also correspond to a trip which we haven't done risk assessment for.
 * CYL
 * Requesting $600 for A Day at Hampshire College
 * Denied this is an event.
 * Trips
 * Fencing Club
 * Requesting $260 for the New England Club Championships (mentioned earlier) we're adding $240 for entry fees from their misc request. $500 total
 * We pended this for a minute, but then found an email saying that risk assessment is complete.
 * Approved: $500
 * Asian Media
 * Requesting funds for a trip to a convention.
 * This looks like the lodging costs might go over the trip cap.
 * Pended for risk assessment.
 * ISO
 * Requesting funds for a trip to Chicago for a conference (see above discussion)
 * Pended for risk assessment
 * Equipment
 * EMTs
 * Requesting $200 for helmets
 * Approved: $200


 * Publications
 * The Omen
 * Requesting $168 to print the Omen
 * Approved: $168
 * Additional Food
 * SEARCH
 * Requesting $120 for their food for the next month
 * Approved: $120
 * JSU
 * Requesting food funds.
 * Pended because the student group account has $875 in their account and if this is correct, they shouldn't need more food funding.
 * Re-Rad
 * Requesting $200 for their food for the next month
 * Approved: $200


 * Fund Transfers
 * Aliz
 * Requesting $550 that was approved for the Queer Jews and Allies Conference to be transferred to the QCA, which paid for it.
 * Approved: $550 to the QCA
 * ASFUC
 * Requesting $1580 to be transferred to the CFF to pay for events.
 * Approved: $1580 to the CFF
 * Pending
 * Trips
 * James Baldwin
 * Requested $325 for a bowling trip
 * Was pended for risk assessment, which has been completed.
 * Approved: $325

Thursday, January 12th
Attendance: Melanie, Nathan, Connie, Erf, Sarah, Dina (1st meeting) Absent: Julianne, Nelson  Agenda


 * ZOHO requests
 * SEARCH student group request
 * Preregistration for Signer Seminar needs to start
 * Discussion of Zipcar, working it into signer seminar
 * Hoodie update
 * Excalibur meeting

Discussions


 * We got a comment on zoho that consisted entirely of varying numbers of swastikas. We've removed it, hoping to avoid offending anyone who would stumble onto it.
 * SEARCH asked us for $60 for binders to plan a conference, got them free. They want to launch a website (domain name, wordpress theme) $110 for people to register for the conference so they're requesting additional money to be used with the unused binder money for this.
 * We need to add a dropdown option for zipcar and a powerpoint slide.
 * Hoodies are almost ready, we just need to have them sent away, they should be ready for signer seminar.

Zoho


 * Requested
 * Misc
 * SEARCH
 * Requesting $60 for web hosting (see discussion above)
 * Approved: $60
 * Trips
 * James Baldwin
 * Requesting funds for a bowling trip.
 * Looks good, but risk assessment isn't complete.
 * Pended for risk assessment.

Thursday, January 5th
Attendance: Melanie, Nathan, Connie Absent: Erf, Julianne, Nelson (They're not here for Jan term, except maybe Erf)


 * Spending leftover funds
 * A couple of groups have spent their leftover money (for food, equipment, etc) on other things. This is problematic because we want transparency for responsibility as well as accounting reasons.

Zoho


 * Requested
 * Misc
 * FiCom
 * Requesting $4880 for 220 signer hoodies!
 * Because we couldn't get in contact with our usual supplier, this is costing more than last year. It's also a lower quality hoodie than it was two years ago (last year we made the decision to cut down on costs with a lower quality as well) and not organic.
 * Approved: $4480
 * COCA
 * Requesting $60,000 for COCA's spring budget.
 * Approved: $60,000
 * COCA
 * Requesting $32,000 for Spring Jam.
 * Approved: $32,000
 * Trips
 * James Baldwin Scholars
 * Requesting funds for a trip to NY.
 * We're not sure how many are going.
 * Pended for questions and risk assessment.
 * Equipment
 * Pre-Law Society
 * Requesting $84 for LSAT prep groups
 * Approved: $84
 * Additional Food
 * Hampshire Confucius
 * Requesting $280 for this month's food to be sent to Spiritual Life.
 * Approved: $280
 * COCA
 * Requesting $200 for this month's food.
 * Approved: $200
 * Future Music Collective
 * Requesting $168.
 * We're not sure what they're requesting, exactly, but we're giving them food funds for now. Email sent.
 * Approved: $168
 * Fund Transfers
 * Glass Collective
 * Requesting to transfer $75 from their account to Lemelson for Design Conspiracy.
 * Approved: $75