Technology Committee Bylaws

Section A: Purview
The Technology Committee is a Standing Subcommittee of Community Council that develops, reviews, audits, advises, implements and promotes the appropriate platform, standards, strategies and policies regarding all student technological and student computing matters. This subcommittee is also charged with auditing those policies currently in existence.

Section B: Purpose and Responsibilities
The purpose of the Technology Subcommittee shall be:


 * To review, advise and provide relevant technical advice to Community Council or any of the subcommittees on any matters related to Student Computing and Information Technology.


 * To keep track and help administrate any and all Student body owned Information Technology Resources and Computing Servers.


 * To maintain and keep records of any and all student body owned technological equipment and servers.


 * To maintain an administrative/root user account on all student body owned computing equipment.


 * To maintain records of and perpetuate any services provided on any student body owned servers by keeping all student groups that started such services appraised of the existence of these services and provide them with access every new semester.


 * To provide the student body and student groups with access to any and all SAF funded Technological resources when possible.


 * To identify opportunities where emerging technology could be used in assisting Community Council and its subcommittees in achieving its goals of enriching the student life experience.

Section A: Core Membership
The Technology Committee shall be comprised of


 * Three officers, a Chair and Co-Chair and a Secretary.
 * A representative from the IT Department
 * Voting Members
 * Non-voting members

Section B: Terms of Office:

 * All positions shall be held for the duration of the current academic year.
 * The Technology Committee shall also designate a member as the Community Council liason.
 * This member shall attend all Community Council meetings and keep council appraised of all the activities of the Technology Committee and also convey any messages and relevant information from Council to the committee.

Section C: Responsibilities of the Officers and Members
A. The Co-Chairs


 * Direct the Technology Committee and ensure that it follows its mission statement.
 * Set the agenda for all meetings of the Technology Committee.
 * Facilitate meetings of the Technology Committee, and may motion for special elections to be held.
 * Represent the Technology Committee in an official capacity.
 * Must have had been a member of the Technology Committee for at least one semester.
 * Is the Technology Subcommittee representative to Community Council.
 * Maintains the Committee on Community Development website/Hampedia.
 * Store and organise all Technology Committee documents both current and historical.
 * Publicises all meetings, events.

B. The Secretary


 * Takes minutes of each meeting of the Technology Development.
 * E-mail meeting minutes to the Technology Committee listserv, all officers and members of the Technology Committee, any guests per meeting, and Community Council.
 * Ensure minutes will be corrected and approved by the next official meeting of the Technological Committee.
 * Ensure minutes will be uploaded to Hampedia promptly.
 * Maintain a membership roster and keeps attendance records.

C. Members


 * Attend all meetings of the Technology Community.
 * Work with all officers to ensure that the Technology Committee follows its mission statement.
 * Volunteer for and carry out tasks that are decided within a meeting.

D. Attendance and/or Dismissal of Officers or Members


 * Any officer or member may be dismissed by the Technology Committee by a ¾ of the current voting membership.
 * All members of Technology Committee are expected to attend regular schedule meetings.
 * Any member found missing three (3) consecutive meetings will lose their voting privileges. Said member will be held in non-voting status.
 * Non voting members can regain voting rights after attendance of 2 consecutive meetings.
 * Reinstatement of voting privilege (upon request) must be done by simple majority of voting members of Technology Committee at the end of the second (2nd) consecutive meeting.

Section A: Time and Location

 * The Technology Council shall meet in a space that is open and accessible to the Hampshire College community, and shall advertise changes in meeting locations before said meeting takes place.
 * All meetings shall be advertised in the daily digest and also on the listserv.
 * A time change in meetings must be approved by a ½ plus 1 majority.
 * In case of a venue change, proper signage and notification must be provided alerting members and visitors to the new location.
 * Meeting times for the committee shall be decided at the beginning of each semester and should be advertised on the committee's hampedia page and in any advertisements for committee meetings.

Section B: Voting

 * Each member is entitled to one vote.
 * Unless otherwise amended, all voting will be done with a simple majority vote of 50% + 1.

Section C: Elections

 * Elections must be held on a yearly basis at the beginning of the fall semester for any open spots.
 * Elections shall be finished and new members selected no later than four (4) weeks into the semester the election is being held for.
 * All officer positions are to be held for one year terms.

A: Procedure


 * During each election cycle, a description of each position is read out.
 * Nominations are then collected by a secret ballot. Self nominations and nominations by someone other than the nominee are all accepted.
 * Nominees may choose to accept or decline the nomination.
 * Nominees who choose to run may then have the chance to give a short statement. No more than one(1) person other than the nominee will be permitted to speak about each nominee.
 * After all statements, secret ballots are cast by writing each member's choice on a piece of paper and having it counted by someone not running for that particular position.
 * This process is repeated for each position.