COCA November 16th, 2010 Minutes

MEETING MINUTES 11/16/10

In attendence: Jeremy Kalei Cierra Nora Sarah Jasmine Ashley Jessica Martin Josh

EVENT REQUESTS (4).

Kalei: $7,611 until end of semester! Emily looked it up.

1) VIBE - show in Saga- Jacques B. - $100 for security Jeremy: We had to cancel a lot of their events, they had to do a lot of shifting around. Make an exception for the 14 day rule for this? Nothing's going on this week. Josh: 14 days, we've been holding to it. I don't think we should make an exception for a seasoned group.

Kalei motions to deny. Sarah seconds. Jeremy blocks. ALL IN FAVOR: Kalei, Cyree, Josh, Emily, Jessica, Brit, Nora, Jasmine, Sarah, Ashley. ALL OPPOSED: Jeremy. Abstaining: Martin, Sam (playing the show). Motion passes, event denied.

2) Trans Student Alliance - Going Home For Holidays Potluck/Discussion -Money for those who eat organic/local turkey only -$45 for food, $35 or so for turkey remaining money for those who cannot help. Sarah notes that it was not submitted in the 14 day window.

Martin motions to deny. Josh seconds. No blocks. Motion passes, event denied.

3) COCA request - Art/Agriculture Festival Jeremy to explain: Class, intro to media studies, is doing a community-open festival of films, documentaries. Two-part festival, 2nd and 4th. Day 2, canning primer, art walk, etc. Utilizing farm center, cobb oven, etc. $225.

Faustino enters.

Kalei: So you guys want to outside of class hold a festival? We don't fund class work.

Jeremy: Having done the work, we want to present it.

Josh: How many students are involved?

Jasmine: 27?

Kalei: you're also involved?

Jasmine: Yes.

Jeremy: We're expecting a lot of people.

Jasmine and Jeremy leave so we can discuss. It becomes clear that we don't have quorum without them in the room; Kalei suggests meeting at 7:00 Thursday to 7:10. Josh notes we haven't voted on not having a Thursday meeting yet, and we can't until they're back in the room. Jasmine and Jeremy re-enter.

4) Wei's request for more money - Jared Paul talk - Hotel money. We approved his initial $1500 request for $1212; we had to do it through COCA because he is not in a group. He is splitting the money 1/2 and 1/2, $606 each- but we approved $12 for advertising, not to split in the middle. Returning to request, he had asked for lodging money, but did not know to include this in his request. WHOOPS!

Kalei: more money makes it closer to $1500!

Josh: Well, outside of being a signer for this event, we're already pretty invested.

Josh can't leave so they can vote on this due to Cierra getting up for a phone call, and Josh leaving would end quorum.

Kalei notes how little activity our committee has seen in the last two weeks- reduce meetings for the rest of the semester? Three more weeks of school.

Josh: We could break until December 2nd!

Kalei: OMG JOSH U R SO BRIGHT!!!

Kalei proposes that we meet Thursday, break next week, then meet on the 2nd of December. There's just not much to do.

We discuss group activities like primordial screaming, literal walking in others' shoes, funtivities.

Kalei: Meeting on the 18th, the 2nd, and the 9th?

Cierra re-enters, meaning Wei's request can now be dealt with. Josh leaves; someone else takes over notes.

Kalei: cierra were talking about Wei's request

Cierra : hmm well fuck.... this is already an expensive event this person is getting a lot of money I don't know how anyone would feel about giving him half of that

Martin 120 wouldn't be too bad

cierra 120 is the cheapest cost. i motion to approve 100 $$$$$ were giving him a shit load of money

Faustion seconds

Kalei I block ( evil smile) (just threatened ashley's life).. all in favor of 100$$ Faustion, Cierra, Norha Martin, Jeremy, sam, brittiny

Brit enters

Kalei: all apposed Kalei sarah, emily

Abstension jessica, jasmine ,ashley

Brit: why can't they sleep together .. i dont give a shit..

Martin its a lot of money for an event

Kalei motion to approve 126$$ for not a student group

Cierra seconds

Kalei motion passes no blocks.. officers for next semester .. my current idea is that we could leave the four officers for the spring ..but have two or more people shadow me and cierra.. so that someone who wants to be a co-chair would get experience

Cierra it would give you a leg up.. it would be a lot of fun

Brit i say we have one big outside pr.. and we get smaller bands

Kalei 6500 for spring jam for african mombata.. what i wanted to say for spring jam is that we figure out some kind of buget

Cierra let talk about meeting

Brit we should do one big 5 college event I would love for sarha palin to come to hampshire.. i would pay just to and laugh at her

Kalei im bring back focus what about the idea of doing a winter event

Jermey Coca and coke,

cierra coca and caroling ..so winter break do you guys want to do a winter event. does anyone have any ideas Jermey build a bunch of forts Cierra coca and caroling ( josh enters with a puzzled look on hi face)

Kalei: Event request for $225- the media studies presentation deal.

Kalei motions to approve for $225. Cierra seconds. No blocks. Motion passes- $225 to the Arts and Agriculture Fair.

Kalei presents the Winter Event: what ideas did we come up with for it? Cocoa with COCA, Caroling with COCA, snow forts with COCA...

Perhaps combining events? Kalei wants 'em cheap and easy- finals and such will be going on.

Josh: Caroling, cocoa, fort. Outside library. BUH-BAM.

Cierra: Door to door caroling.

Josh suggests starting with Cocoa with COCA as a simple, cheap, totally easy first step for a winter activity. Kalei looks to examine pricing with Sodexho. Cierra asks about making it ourselves; issue of equipment. Kalei to ask about that option as well.

Jeremy suggests combining cocoa and caroling, kinda like JOSH just did, but this time everyone's into it.

Kalei: We gotta advertise.

Josh: For our event without a date, activity, or location?

Kalei: Yes.

Jasmine is a vegan.

Discussion returns to meetings- not Thursday, next Tuesday? No quorum; so we'll meet in two weeks on the 30th.

Josh motions to adjourn the meeting. Cierra seconds. Motion passes.