How to Get Funding from FiCom

So you're the signer of a student group and you need money from FundCom to do cool stuff. Awesome! Just follow these steps to make it happen.

When can I submit a funding request? How long will it take to get approved?
You can submit a request anytime during the semester and you will receive an answer for your request within a week.

Does the request meet the SAF Guidelines?
FundCom follows the SAF Guidelines when it comes to funding. If your request violates these guidelines, you will not be funded.

Is my Hampedia page up to date?
All groups must have a Hampedia page with, at the very least, some basic information. We require your group to have its mission statement online, the names of the three signers listed along with a contact email where students can reach your group, the meeting time and place, and an itemized list of your group's inventory. Your inventory constitutes anything FundCom has ever approved for you via an equipment request.

By the way, your Hampedia page is a great way to tell the world about all the cool stuff your group does during its meetings, so adding more information there, while optional, is always helpful!

Submit the request on Zoho
FundCom uses Zoho, an automated requesting system, to make your lives and ours much easier when it comes to reading and approving requests. You can see all of our Specific Funding Forms and choose the one that fits your description. Please read the form carefully or else you may not be funded properly, and remember to request funding well in advance -- FundCom will look at your request within one week, and if it is approved that week, it will take an additional two weeks for the money to transfer.

What's an itemized breakdown? Why do I need one?
An itemized breakdown is a detailed list of all of the things you want to purchase, including the name of the item, the cost, and where you plan on buying it from (remember to include sales tax and shipping, if applicable). If you are requesting equipment, remember to include an itemized breakdown of everything you wish to purchase, and the cost of each individual item. If this is not included in your request, your request will be denied as soon as we see it. Make it as detailed as you can: the more information you give us, the fewer questions we will have and the less likely you are to be denied or pended for insufficient details.

You can also consolidate requests this way: if you want to purchase many things at once, give us the total and break down the costs in the description. It saves time for all of us!

I got approved! Now what?
Congratulations! Go off and do what you requested to do! That the money doesn't show up immediately. The money can take up to two weeks to move from one account to another. So check with CLA staff if you any questions. If your approval was for equipment, make sure to include it in the "Inventory" section of your Hampedia page.

I got approved for something and then I paid for it out of pocket.
You will need to fill out an RFP to get your money back. Make sure to do this within 30 days of your purchase, or else you will not be refunded. Make sure you attach a proper receipt to your Reimbursement Form-- the receipt must show the items you purchased. Credit card slips will not be accepted!

My request was moved to "Pending" -- what does that mean?
We have some questions for you about your request! Please email FundCom or visit us during a meeting (Tuesdays and Thursdays from 5-6) so we can talk to you.

I have extra money in my account.
Are you sure? Remember that it takes up to two weeks for the accounts to reflect that the money is gone. Talk to Julie in the CLA if you're not sure.

No, really, I have extra money in my account. I want to do something else.
Great! But you have to submit a request to reallocate the money for that something else. All of the previous rules apply, just remember to tell us that you want to use the funds already in your account. You won't be able to use the money in your account unless it is allocated for an approved request.

Can I get funded for something I already purchased?
No. You must request your funding in advance. Purchasing something for your group before requesting money for it means you run the risk of that request being denied, meaning you'd have to cover the cost yourself. That could be a huge chunk of change!